PWS 24 Jan 2020.docx

PERFORMANCE

WORK

STATEMENT (PWS)

PORTABLE LATRINES

Solicitation # FA4819-20-Q-0003

TYNDALL AFB, FLORIDA

DATE: 1241 JanuaryOctober 202019

TABLE OF CONTENTS

1.0. DESCRIPTION OF SERVICES

The contractor shall furnish all labor, materials, transportation and equipment necessary to provide and service all equipment (portable latrines and hand wash stations) at locations designated by the COR. The contractor shall furnish a report within 10 business days of the beginning of each month, identifying equipment locations and servicing frequencies to the COR. Work shall comply with government and commercial standards. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, Headquarters Air Force standards, instructions and commercial practices.

42 portable latrines, 2 handicap portable latrines and 8 hand wash stations are required to be provided and serviced on a recurring basis at Tyndall AFB, FL throughout the contracts period of performance. On occasion equipment will need to be relocated/serviced for mission requirements. The contractor shall relocate/service equipment within 4 hours of notification by the COR.

1.1 SERVICING

1.1.1 Portable Latrines The contractor shall service portable latrines according to COR requested frequencies. Portable Latrine standard servicing shall occur once per week. Depending upon site usage, servicing may be required above the standard frequency, ie two or more times per week. Upon request by the COR, additional servicing above the standard frequency shall be performed and billed against the appropriate line item, X006.This may be once, twice or three times per week depending on site usage. Services shall include pumping of all waste materials from unit, cleaning and disinfecting the interior, restoring the chemical effectiveness of the liquid chamber, supplying enough 2 ply toilet paper to last until next servicing and dating the servicing sticker. The portable latrines will be equipped with a permanently mounted hand sanitizer dispenser and filled at every service. At least once a month, the latrines shall be washed with a germicide to prevent odor and bacteria buildup.

1.1.2 Hand Wash Stations The contractor shall service hand wash stations according to COR requested frequencies. Hand Wash station standard servicing shall occur once per week. Depending upon site usage, servicing may be required above the standard frequency, ie two or more times per week. Upon request by the COR, additional servicing above the standard frequency shall be performed and billed against the appropriate line item, X006This may be once, twice or three times per week depending on site usage. Services shall include replenishing fresh water, pump out waste water, supply enough paper towels and hand sanitizer to last until the next servicing and dating the servicing sticker.

1.25 DISPOSAL

The contractor shall remove and dispose of accumulation from all equipment in accordance with federal, state, and local laws and ordinances at no additional cost to the government. Wastes produced from equipment servicing shall not be disposed of on Tyndall AFB.

1.3 Continuation of Contractor Services. Unless otherwise directed by the COR or a warranted contracting officer, the Government has identified all or a portion of the contractor services performed in this PWS as Contractor services in support of essential functions. The Contractor shall be prepared to continue to provide services during periods of crisis.

2.0. SERVICES SUMMARY (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s quality control plan provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

SS#1

Servicing: Portable latrines and hand wash stations shall be serviced at intervals designated by the COR. To include pumping all wastes, cleaning and disinfecting interior, restoring chemical effectiveness of liquid chamber, replenishing water and replenishing paper products. The permanently mounted hand sanitizer dispenser in the portable latrines will be filled at every service. The servicing sticker shall be documented at every service.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. Reserved

3.1 GOVERNMENT FURNISHED FACILITIES. None

3.2 GOVERNMENT FURNISHED SUPPLIES AND EQUIPMENT. None

3.3 GOVERNMENT FURNISHED UTILITIES. Water and electricity.

3.4 SECURITY, FIRE AND MEDICAL SERVICES. The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

4.0 GENERAL INFORMATION

4.1 Contract Manager. The contractor shall provide a contract manager (CM) who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the CO prior to the contract start date. The CM or alternate shall have full authority to act for the Contractor on all contractual matters relating to daily operations of this contract. The CM or alternate shall be available during normal duty hours within sixty (60) minutes of confirmation of notification, to meet with the COR to discuss problem areas. The CM and alternate(s) must be able to read, write, speak, and understand the English language.

4.1.1 Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This shall be accomplished through the use of a standardized and distinctive article of clothing or accessory, such as a shirt, badge, or hat with the company name on it. The contractor shall make sure employees have the following current and valid professional certifications, as applicable, to accomplish the services of the Performance Work Statement (PWS) before starting work under this contract and are in compliance with all federal, state, and local environmental regulation laws.

4.2 SUITABILITY INVESTIGATIONS.

4.2.1 Personnel working in a government facility for less than 6 months or working anywhere on Tyndall AFB property are required to have a Local Files Check. The Unit Security Manager will coordinate the Background Affidavit (with Pass & ID) and DBIDS Application– allow 3-5 day process time. A favorable local files check is required to be granted base access. All contracts prohibit hiring of illegal aliens for base duties and corrective/punitive actions can be taken when violations occur (AFI 63-113, ACC Sup).

4.2.1.1 Personnel working in a government facility 6 months or longer or at any time requiring access to the Local Area Network will require a National Agency Check with Written Inquiry (NACI). An open NACI Investigation, at a minimum, is required before access to government furnished workstations that have access to Air Force e-mail systems can be granted. A Network Waiver may be granted by the Unit Commander after completion of an “Open” NACI reflects in JPAS. These investigations shall be submitted by the government at no additional cost to the contractor. Personnel requiring Unescorted Entry to Restricted Areas, require a favorably completed NACI clearance – IAW DoD 5200.2-R, Personnel Security Program.

4.2.2 PASS AND IDENTIFICATION ITEMS. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

DBIDS, Defense Biometrics Identification System - Contractor Identification Card. Process a DBIDS Application to obtain a DBIDS contractor ID card (If no network access is required). A DBIDS contractor ID card is required for performance on the installation in a contractor capacity, regardless of alternate base access forms of identification (ex: retired military ID).

AF Form 1199, USAF Restricted Area Badge, or a locally developed badge (if applicable).

DoD Common Access Card (CAC), AFI 36-3026_IP, Vol 1. Process through USM, Trusted Agent Sponsorship System (TASS) point of contact for a CAC card (If network access is required). A CAC (contractor) ID card is required for performance on the installation in a contractor capacity, regardless of alternate base access forms of identification (ex: retired military ID).

AF Form 75, Visitor/Vehicle Pass (AFI 31-204): The contractor shall adhere to local security policy when applying for short/long term visitors’ passes. Any contractor requesting a pass for more than 3 days will complete a Local Files Check with 325 SFS/Pass & ID. Vehicle passes (personal vehicles) are no longer required.

4.2.3 RETRIEVING IDENTIFICATION MEDIA. The contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement and submit them to the COR.

4.2.4 LISTING OF EMPLOYEES The contractor shall provide a list of employees to the COR and updates as required.

4.2.5 COMPUTER SECURITY REQUIREMENTS The contractor will not use government computers.

4.2.6 ANTI-TERRORISM/FORCE PROTECTION. Contractor personnel, including subcontractors, must comply with and participate in the installation AT/FP Program, specifically including the conduct of Random Antiterrorism Measures (RAM).

4.2.7 FREEDOM OF INFORMATION ACT PROGRAM (FOIA). The contractor shall comply with DoD Regulation 5400.7/Air Force Supplement, AFMAN 33-302, DoD Freedom of Information Act Program, Air Force Instruction 33-332, Air Force Privacy Program and DoD Manual 5200.01-V4 requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.2.7.1 Privacy Act Program (PA). The contractor shall comply with DoD 5400.11, DoD Privacy Program requirements and Air Force Instruction 33-332, Air Force Privacy and Civil Liberties Program. The regulation sets mandatory guidelines for collecting, safeguarding, maintaining, using, accessing, amending and disseminating personal information kept in systems of records to comply with the Privacy Act, Title 5, United States Code (U.S.C.), Section 552a.

4.2.7.2 For Official Use Only (FOUO). The contractor shall create and maintain FOUO material IAW DoD 5400-7R, DoD Freedom of Information Act Program; AFI 33-115, Air Force Information Technology (IT) Service Management; and AFI 33-283, Communications Security (COMSEC) Operations. Mark all documents meeting the requirements identified in DoD Regulation 5400-7/Air Force Supplement, paragraphs C3.2.1.2 thru 3.2.1.9 as “For Official Use Only” IAW instructions identified in paragraph C4.2.1. Safeguard all sensitive data IAW DoD Regulation 5400.7/Air Force Supplement, paragraph C4.4. When documents containing FOUO material are authorized for destruction, shred the records in an approved shredder fit for the classification. Degauss or overwrite magnetic tapes or other magnetic media.

4.3 TRAFFIC LAWS. Contractor and its employees shall comply with base traffic regulations for all vehicles they drive on base. For example, while on TAFB you MUST use hands-free devices while driving. Texting or manipulating a phone while driving is prohibited.

4.4 HOURS OF OPERATION. The normal duty hours shall be Monday through Friday 0700 to 1600 hours.

4.4.1 FEDERAL HOLIDAYS.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s day - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

4.4.2 DOWN DAYS. These are days designated by MAJCOM or 325 FW/CC as non-working days. The government reserves the right not to allow all non-essential tasks to be performed on these days. The estimated number of down days is eight per year. The contractor shall not charge any cost for down days unless approved by the COR.

4.4.3 Main Base Access. Current security access restrictions at TAFB main base entry gates require all Contractor vehicles to enter through the Cleveland Gate (contractor gate) only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

4.4.4 Access Revocation. The TAFB Installation Commander reserves the right to deny restricted area entry to any Contractor employee whose National Agency Check (NAC) is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

5. CONTRACTOR TRAINING. The government may request the contractor to attend conferences, symposiums, and training course/sessions to provide interface and attain knowledge necessary for the performance of PWS requirements. All in-residence training courses must be approved by the contracting officer or COR in writing prior to the contractor making a commitment to attend the course.

Anti-Terrorism Training. The AF will provide appropriate Level 1 anti-terrorism training to contractor employees as required for mission requirements. This training shall be requested through the contracting officer or COR. (ADLS if CAC, ATO provided if no CAC access)

OPSEC Training. The AF will provide OPSEC specific training or training materials within 90 days of initial assignment to the contract.

Ancillary Training (Total Force Awareness Training). The contractor shall take all ancillary training courses that the government requires for all military and Civil Service employees (such as Environmental Safety Training) and any specific course pertaining to a task, as required by AFI 33-200, Air Force Cybersecurity Program Management, unit or Wing/IA office. All courses must be taken, and passed by all on-site contractor personnel.

New or Updated Technology Training. Training in support of new or updated technology for the mission requirements will be provided once by the AF for the initial cadre of contract employees working at the time of the upgrade or receipt of new equipment/ technology. The method, amount, and need for training will be defined by the AF. The contractor shall be responsible for training any subsequent employees.

5.1 Access to Government Systems. In accordance with DoD Directive Number 7045.14, The Planning, Programming, Budgeting and Execution (PPBE) System, contractors are not allowed access to any DoD system without explicit authorization of a relevant government official, and that is based on a need-to-know basis only. Individuals getting access must have the appropriate clearance for access to a particular system.

6. PUBLICATIONS. Can be accessed on-line at http://www.e-publishing.af.mil/. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions - Commercial Items clause. Failure of the contractor to submit a price proposal within 15 calendar days from the date of receipt of any change, shall entitle the government to performance in accordance with such change, at no increase in contract price.

7. NDAA LABOR DATA REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required to comply with this contract via a secure data collection site.

7.1 Location of Site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

7.1.1 Reporting Period. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY). While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

7.1.2 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

7.1.3 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

8. QUALITY CONTROL-Reserved

9. QUALITY ASSURANCE. The government will evaluate the contractor’s performance to ensure services meet contract requirements When a performance threshold has not been met or contractor performance has not been accomplished, Contracting Officer’s Representative (COR) will initiate and provide the Contracting Officer (CO) a corrective action report (CAR) for issuance to the contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

10. MULTI-FUNCTIONAL TEAM MEETINGS. The Program Manager and the Contractor may be required to meet with the CO, contract administrator, COR, and other government personnel as deemed necessary, at least annually. The Contractor may request a meeting with the CO when the Contractor believes such a meeting is necessary. If the CO or contract administrator deems necessary, written minutes of any such meetings shall be recorded in the contract file and signed by the project manager and the CO or contract administrator. If the Contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within ten (10) calendar days following receipt of the minutes.

11. PRE-PERFORMANCE CONFERENCE. Offerors/bidders are hereby advised that if they are awarded

12. a contract as a result of this solicitation, they shall be required to appear at the pre-performance conference at a date and time to be determined by the Contracting Officer prior to any work on Tyndall AFB, Florida. Contractor shall provide key points of contact.

12. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY. Services will be performed as directed by the CO.

13. ENVIRONMENTAL REQUIREMENTS.

13.1 ENVIRONMENTAL LAWS AND REGULATIONS COMPLIANCE. The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws and permits, and DOD, Air Force, Major Command (MAJCOM), and Tyndall AFB environmental regulations, policies, and guidance. The Contractor shall establish policies and procedures to protect the health and safety of personnel using, living, or working on properties under the jurisdiction of Tyndall AFB and minimize or eliminate risks of environmental pollution. Contractor facilities and operations are subject to environmental compliance inspections without notice.

13.2 ENVIRONMENTAL SPILL PROCEDURES. The Contractor will report and manage releases/spills of hazardous materials in accordance with applicable federal, state, and local laws and the Tyndall AFB Hazardous Material Emergency Planning and Response Plan (HAZMAT plan). The Contractor shall be responsible for cleanup and all costs associated with any spills from its operations and equipment. The Contractor shall immediately notify the COR (283-4835) and the installation environmental office (283-2398/2493) of any spills in order to assure that spills are properly cleaned up and disposed of. Copies of all manifests and/or shipping papers shall be provided to the government for approval prior to removing wastes from Tyndall AFB.

13.3 HAZARDAOUS WASTE/MATERIAL MANAGEMENT. The Contractor shall manage the collection and disposal of hazardous wastes the Contractor generates on Tyndall AFB properties in accordance with applicable federal, state, and local laws and the Tyndall AFB Hazardous Waste Management Plan. The Contractor shall be responsible for the proper disposal and costs of proper disposal in accordance with 40 CFR 261-279. Copies of all manifests and/or shipping papers shall be provided to the government for approval and signature by the 325 CES/CEIE, prior to removing wastes from Tyndall AFB. The Contractor shall obtain an EPA ID number from Tyndall AFB as a generator of hazardous waste. FDEP also requires transporters of used oils to obtain a permit to transport Florida Administrative Code, Chapter 62-710, Used Oil Management. The Contractor shall provide training to its employees in accordance with 40 CFR 265.16, in the proper management of hazardous waste and special wastes. The Contractor shall provide the government with a copy of its action plan on how hazardous wastes and materials will be managed and how training will be provided to its employees. Hazardous waste and used oil storage areas will be approved by the 325 CES/CEIE and will be inspected without notice. Deficiencies identified will be corrected within twenty-four (24) hours after being notified.

13.4 ENVIRONMENTAL POLLUTION PREVENTION. The Contractor shall perform all work so as to minimize environmental pollution or degradation of the environment or natural/cultural resources. When refueling equipment or performing maintenance on equipment, the contractor shall ensure such operations are conducted on an impervious surface (e.g. concrete pad) to prevent soil contamination in the event of a spill. Any storage tank placed on site for refueling equipment should comply with Florida Administrative Code, Chapter 62-761. Open burning or burial of materials on base properties is prohibited.

13.5 ENVIRONMENTAL MANAGEMENT SYSTEM - The following is a standard EMS awareness clause that is included in all contracts issued by the Base:

TAFB has implemented an Environmental Management System (EMS), which is based on ISO-14001, and is concerned about environmental issues. TAFB desires to conduct its business operations in an environmentally sound manner. Relevant significant aspects will be communicated to contractors (including those used for outsourcing) and suppliers through the bid package where applicable. TAFB expects its suppliers and contractors to provide, at the same quality and price, products and services that have the least environmental consequence of all available options.

Wherever possible, where a supplier's product is causing a significant environmental aspect at TAFB, TAFB will communicate to that supplier that they should select the available option that minimizes the potential environmental impact of that product. Any contractor with plans to be working six months or longer at TAFB must receive EMS awareness training and information on operational controls where applicable. This training is thirty minutes in duration and will be provided by TAFB. A copy of the TAFB Environmental Policy can be viewed on the Public Website via the Internet.

14. SAFETY. The Contractor shall comply with all federal Occupational Safety and Health Act (OSHA) requirements and standards as published in the 29 Code of Federal Regulations (CFR). Additionally, the Contractor will comply with Air Force Occupational Safety and Health (AFOSH) standards, along with installation safety and health requirements. The CO, COR, Base Civil Engineer or designated representative, ground safety and security police may issue an order to the Contractor or employees to stop all or part of the Contractor’s work until all violations are corrected. Bioenvironmental engineering personnel, who notice violation of OSHA, AFOSH, or local standards, will notify the COR who has the authority to stop all or part of the Contractor’s work. No part of the time lost during a stop work order shall be allowed to be the subject of a claim by the Contractor for time and money compensation. Contractor shall not be excused from unsatisfactory performance that may result from a stop work order.

15. APPENDICES

A: Workload Data B: Acronyms and Definitions C: Publications and Forms

APPENDIX A

WORKLOAD DATA FOR PORTABLE LATRINES

LOCATIONS & QUANITIES OF PORTABLE LATRINES AND HAND WASH STATIONS

CLIN 0001 & 0002 Description: Portable Latrines (PT) Monthly

NOTE:

1. Locations at Silver Flag shall be coordinated with Red Horse Site Manager

CLIN 0003 Description: Hand Wash Stations (HW) Monthly

CLIN 0004 Description: WEG Portable Latrines (PT) Monthly

*Trailer is Government Owned Property (small flat bed tow-behind) for which the contractor shall assist with securing the portable latrine to.

CLIN 0005 Description: Relocation of Portable Latrines (PT) & Hand Wash Stations (HW) Monthly/As Needed

CLIN 0006 Description: Portable Latrine and Hand Wash Servicing exceeding once per week

APPENDIX B - Acronyms and Definitions.

PWS Performance Work Statement

AFI Air Force Instruction

QASP Quality Assurance Surveillance Plan

CA Contracting Administrator

CO Contracting Officer

COR Contracting Officer Representative

CM Contract Manager

APPENDIX C – Publications and Forms

PUBLICATION

TITLE

Air Force Instruction 32-7086

Hazardous Materials Management

Air Force Instruction 32-7042

Waste Management

Air Force Instruction 32-7064

Integrated Natural Resources Management

Department of Defense 5200.2-R

Personnel Security Program

DoD Regulation 5400.7

DoD Freedom of Information Act Program

DoD Regulation 5400.11

DoD Privacy Program

DoD 5200.01 Volumes 1 - 4

Information Security Program

Air Force Form 332

Base Civil Engineer Work Request

Air Force Instruction 10-701

Operations Security

Air Force Instruction 16-1404

Air Force Information Security Program

Air Force Instruction 16-1406

Air Force Industrial Security Program

Air Force Instruction 31-101

Installation Security Program

Air Force Instruction 33-115

Air Force Information Technology (IT) Service Management

Air Force Instruction 33-200

Air Force Cybersecurity Program Management

Air Force Instruction 33-283

Communication Security (COMSEC) Operations

Air Force Instruction 33-332

Air Force Privacy and Civil Liberties Program

Air Force Instruction 33-364

Records Disposition – Procedures and Responsibilities

Air Force Instruction 31-501

Personnel Security Program Management

Air Force Manual 33-152

User Responsibilities and Guidance for Information Systems

Air Force Manual 33-153

Information Technology Asset Management

Air Force Manual 33-282

Computer Security (COMPUSEC)

Air Force Manual 33-285

Cybersecurity Workforce Improvement Program

Air Force Manual 33-363

Management of Records

Air Force Policy Directive 31-4

Information Security

Air Force Policy Directive 31-6

Industrial Security

Air Force Instruction 91-101

USAF Traffic Safety Program Para 7, 8, 12, 13, 14 & 20

DOD 5200.1R

Information Security

Air Force Instruction 31-401, Chapter 8

Program Regulation

Air Force Instruction 31-209

Air Force Physical Security Program

AFOSH 91-56

Fire Protection/Prevention Change 1 and 2

Chapter 62-761

Florida Administrative Code

Title 40 CFR 260-282

Hazardous Waste

Title 40 CFR Parts 104-149

Water Programs

Title 40 CFR Part 401-471, Effluent Guidelines and Standards

Title 40 CFR Subpart F

Releases from Solid Waste Management Units

Resource Conservation and Recovery Act Subtitle C Hazardous Waste Management (as amended by the Hazardous and Solid Waste amendments of 1984).

Oil Pollution Act of 1990 Section 1001

The Clean Water Act, Title 3 Standards and Enforcement

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