FA481420TF002_AFICA_Combined_Synopsis_Care_Coalition_Conference_011019.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481420TF002 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-06; Effective 10 Sept 2019.

This is a set-aside for Small Business.

The North American Industry Classification System (NAICS) code for this project is 721110 With a size standard of $35.M.

1. DESCRIPTION OF REQUIREMENT:

The purpose of this combined synopsis and solicitation is to support the United States Special Operations Command (USSOCOM) requirement for conference room(s) support at a hotel venue in the Orlando, Florida area for the Care Coalition Conference October 20, 2019 – October 24, 2019. Lodging requirement from October 20, 2019- October 25, 2019. Reference Statement of Requirement (Atch #1), Dated: 10/01/2019 for complete requirement details. Reference Atch #2 for the Bid/Contract Line Item Number (CLIN) schedule.

2. INSTRUCTIONS:

(a) FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018) applies to this acquisition and the following addendum applies:

-The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

-Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

- Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

-Paragraph (g) second sentence revised as follows: “The Government intends to evaluate offers and award a contract without discussions with offerors. The government however, reserves the right to conduct discussions if deemed in its best interest.”

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634

(b) RFQ due date: October 04, 2019 RFQ due time: 11:00 A.M. EST Email to ronnisha.darbye@us.af.mil & ramon.jimenez.7@us.af.mil

THIS MUST BE SENT TO (ronnisha.darbye@us.af.mil & ramon.jimenez.7@us.af.mil) AS STATED BELOW. ANYTHING

OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed to ronnisha.darbye@us.af.mil & ramon.jimenez.7@us.af.mil NLT 11:00 A.M. EST on the 3rd of October 2019.

(c) Provide the following information with your quote:

Company Name: ____________ DUNS Number: ____________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ Note: Information required to determine the size of business for the NAICS referenced above

Estimated Delivery Time (if applicable): ____________ Payment Terms (if applicable): _________________________ Warranty (if applicable): ________________ FOB (Select): ____ Destination _____ Origin Shipping Cost included? ____ Yes _____ No

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(d) To be considered responsive, vendors must provide the following:

-Information requested above in Section 2(c).

-Evidence that the vendor understands and can fulfill the requirements of the Statement of Requirement.

-Complete Price Schedule consistent with attachment #2 mailto:ronnisha.darbye@us.af.mil mailto:ramon.jimenez.7@us.af.mil mailto:ronnisha.darbye@us.af.mil mailto:ramon.jimenez.7@us.af.mil mailto:ronnisha.darbye@us.af.mil mailto:ramon.jimenez.7@us.af.mil https://www.sam.gov/portal/public/SAM/

3. EVALUATION FACTORS & BASIS for AWARD:

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor submissions will be evaluated based upon the following:

(a) Technical: Quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the following evaluation criteria must be met:

- Vendor must provide clear evidence that they understand and can fulfill the requirements of the Statement of Requirement (atch #1).

(b) Price: Award will be made to the lowest priced technically acceptable vendor.

- To be considered responsive, vendors must provide complete pricing as presented in atch #2.

4. PROVISIONS AND CLAUSES

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and provisions may be assessed electronically at the website: http://farsite.hill.af.mil. NOTE: ALL PROVISIONS WILL BE

REMOVED AT TIME OF AWARD BUT SHALL REMAIN PART OF THE

CONTRACT FILE.

(a) The following FAR Clauses are applicable to this solicitation:

-FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (Nov 17), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

-FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Jan 17), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

http://farsite.hill.af.mil/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1145_161469 https://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946

-FAR clause 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED

TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

ITEMS (DEVIATION 2018-O0021) (SEP 2018)

-FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

-FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

-Reference attachment #3 for list of remaining applicable FAR Provisions and Clauses.

(b) The following DFARS Clauses are applicable to this solicitation:

-Reference attachment #3 for list of remaining applicable DFAR Provisions and Clauses.

(b) The following AFFARS clauses are applicable to this solicitation:

OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1595_233379 mailto:susan.madison@us.af.mil party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

-Reference attachment #3 for list of remaining applicable AFFARS Provisions and Clauses.

Attachments: (3)

1. Statement of Requirement (SOR)

2. Price Schedule

3. Provisions and Clauses

Approved by the Contracting Officer ___________________________________________