RFQ_Conf_Space_and_Lodging.pdf

This is a combined synopsis/solicitation for a commercial supply and/or service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This is a Request for Quote (RFQ), solicitation number FA481418TF047. The 6th Contracting Squadron, MacDill AFB, Florida, requires the following:

DESCRIPTION OF REQUIREMENT: Conference Space and Lodging Venue, Tampa FL.

See complete list of requirements at the end of the RFQ.

CLIN DESCRIPTION QUANTITY

0001 Conference Space and Lodging Venue, 22

September through 16 November 2018 1 Lot

BASIS OF AWARD: Award will be made to the lowest priced quotation that meets ALL requirements listed below. The Government also reserves the right to make no award at all.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99 effective 16 July 2018, DFARS DPN 20180629, effective 29 June 2018 and AFFARS AFAC 2018-0525, effective 25 May 2018. The North American Industry Classification System code (NAICS) is 721110, Hotels (except casino hotels), with a Small Business Size Standard of $32.5 million. The Product Service Code is X1AB, Lease/Rental of Conference space and facilities. A firm fixed price contract will be awarded.

PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil.)

FAR 52.204-7, System for Award Management FAR 52.204-13, System for Award Management Maintenance FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items FAR 52.212-4, Contract Terms and Conditions – Commercial Items FAR 52.232-39, Unenforceability of Unauthorized Obligations FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors FAR 52.246-16, Responsibility for Supplies FAR 52.247-34, F.O.B Destination

The following FAR clauses apply to this solicitation and are incorporated in full text:

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items, within FAR 52.212-5, the following clauses apply:

FAR 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards FAR 52.209-6, Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.219-28, Post Award Small Business Program Rerepresentation FAR 52.222-3, Convict Labor FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies FAR 52.222-21, Prohibition of Segregated Facilities

FAR 52.222-26, Equal Opportunity FAR 52.222-35, Equal Opportunity for Veterans FAR 52.222-36, Equal Opportunity for Workers With Disabilities FAR 52.222-37, Employment Reports on Veterans FAR 52.222-50, Combating Trafficking in Persons FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-13, Restrictions on Certain Foreign Purchases FAR 52.232-33, Payment By Electronic Funds Transfer-System for Award Management //end of clauses within FAR 52.212-5// FAR 52.252-1, Solicitation Provisions Incorporated by Reference FAR 52.252-2, Clauses Incorporated by Reference

The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated by reference:

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD officials DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005, Representation Relating to Compensation of Former DoD officials DFARS 252.204-7003, Control of Government Personnel Work Product DFARS 252.225-7001, Buy American and Balance of Payments Program DFARS 252.225-7002, Qualifying Country Sources as Subcontractors DFARS 252.225-7048, Export-Controlled Items DFARS 252.232-7003, Electronic Submission of Payment Requests DFARS 252.232-7010, Levies on Contract Payments DFARS 252.243-7001, Pricing of Contract Modifications DFARS 252.247-7023, Notification of Transportation of Supplies by Sea

The following Defense Federal Acquisition Regulation Supplement (DFARS) clause applies to this solicitation and is incorporated in full text:

DFARS 252.232-7006, Wide Area Workflow Payment Instructions

The following Air Force Regulation Supplement (AFFARS) clauses applies to this solicitation and is incorporated in full text:

AFFARS 5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Ms. Susan R. Madison, AFICA OL AMC, 507 Symington Drive, Scott AFB, IL 62225- 5022, 618-229-0267, fax 618-256-6668, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

ADDITIONAL INFORMATION: Your quote must list your DUNS number and CAGE code with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award. Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

DELIVERY ADDRESS: This requirement is procured on behalf of USSOCOM, 7701 Tampa Point Boulevard, MacDill AFB FL 33621.

DEADLINE/POINTS OF CONTACT: Offers are due on Thursday, 30 August 2018 at 10:00 a.m. Eastern Time. Submit offers or questions to the attention of Janet Cubas by email to janet.cubas@us.af.mil.

Statement of Requirements

The Joint Special Operations University (JSOU) requires a training and lodging venue in the Tampa Fl. area for two (2) –four week Mobile Education Team (METs) events in Sep-Nov 2018.

Event 1 - MET in Tampa- one week- Advanced Special Operations (ASOCbT) Combating Terrorism Dates (24-28 Sep 2018); followed by a three week Operational Planning Course (OPC) Dates (1-19 Oct 2018) Event length: 4 weeks. 25 Students/guests arrive Saturday 22 Sep 2018 prior to Monday start.

Monday thru Friday classes.

Followed by:

Event 2 - MET in Tampa- two weeks- Introduction to Design Thinking (IDT) Dates (22 Oct-2 Nov 18 Jul 2018); followed by –two week-Method of Instruction Course (MOIC) – Dates (5-16 Nov 2018) mailto:janet.cubas@us.af.mil

Event length: 4 weeks. Students/guests arrive Saturday 20 Oct 2018 prior to Monday start.

Monday thru Friday classes.

To conduct the events, the facility must meet the following conditions:

1. Three to four star hotel, available for lodging from 22 Sep-16 Nov 18. Location must be Tampa Westshore area, Downtown Tampa, Rocky Point or Bayport drive. Hotel must offer shuttle service to and from the airport. Shuttle must run every day of the week at a minimum of 1x per hour and be available between 6am and 11pm.

2. Hotel will need to be located within a 5 minute walk of dining restaurants and in-door shopping areas.

3. One large classroom or conference room for our general sessions available from 23 Sep-15 Nov 18. Please note this includes the weekends (approx. 55 days). Conference room with chairs and tables for up to 35-40 people and able to also accommodate a LARGE booth for language translation. There will be 25 students for each event, 4 interpreters, 1 JSOU LNO, 1 Technician and 4 instructors who will be on site every day Monday-Friday.

4. Two (2) Breakout classrooms - Sufficient small classrooms or partition of primary classroom to accommodate two working groups of up to 12 personnel.

5. One (1) Prayer room or access to a room that will allow 25 students to pray from 23 Sep 2018 thru 16 Nov 2018.

6. Set –up (power source) for 14 computers. Ten will be for students, two for interpreter support and two for instructors. Power source for 2x projectors. This set up will take place Friday 21 SEP if room is available. If not then Sunday 23 Sep 18 prior to Monday class start.

7. Three large whiteboards (6 ft. x5 ft.) or comparable size.

8. On site, dedicated and readily available parking for up to 15 vehicles.

9. Efficient access control that facilitates student flow in the morning and during the lunch period.

10. Wireless service to rooms and conference rooms. If a password is required, it shall be given to guests participating in the conference upon request. Hotel staff shall correct any hotel equipment or service breakdown immediately.

11. AM/PM coffee and hot tea during breaks as well as at the class start. The service should be continuous during the breaks. We anticipate two breaks in the morning and two breaks in the afternoon.

12. Mediterranean-style Breakfast. Buffet breakfast for 25 students. Breakfast items should include but not limited to: fruit, hummus, eggs, bread, orange and apple juices, warm assorted flat breads, goat cheese and feta cheese, assorted olives, seasonal fruits, breakfast potatoes, Danish, muffins, Arabic coffee, decaffeinated coffee, herbal teas, bagels, pancakes & honey.

Pork items will be prohibited. Breakfast should start Sunday, 23 Sep and run thru Friday, 16 Nov 2018.

13. Loading dock access to off load JSOU Equipment and translation booth.

14. Guest rooms within per diem ($120) for guests (students). King or queen beds required.

Event 1: up to 25 students; (27 Nights approx) check in 22 Sep 18; check out 19 Oct 18. Event 2: up to 25 students (27 Nights) check-in 20 Oct 18; check out 16 Nov 18. JSOU will provide a guest list at least one week before the conference starts for reserved rooms.

15. The selected hotel shall have a modern professional system of internal and external security.

Meeting room and guest room main doors must open into an enclosed hallway.

Conference/classroom must be able to lock after duty hours and weekend to secure equipment.

16. Security; guest rooms entry/exit door must not be visible from the street. No patio or stoop door entry/exit authorized for guest rooms.

17. Guest rooms must have a small refrigerator and coffee maker.

18. Hotel guest reception must be staffed 24 hours a day.

19. Check-in and Checkout: If availability allows, check-in will be any time after 10:00 a.m. for possible early arrivals. A list of those guests requiring late check-out will be provided when the final guest list is given to the hotel.

20. Hotel shall allow JSOU to reserve/block rooms for “Self-Pay” personnel. The “Self-Pay” personnel are individually responsible for their own bills and rooms. . In addition to student/guests, we anticipate an additional seven (7) self-pay guests who are support personnel and whose duties require their stay at the venue site. Self-pay guests check in/check out varies.