Combo_-_AFTF.pdf

DEPARTMENT OF THE AIR FORCE

4TH FIGHTER WING (ACC)

SEYMOUR JOHNSON AIR FORCE BASE NC

Combined Synopsis/Solicitation

Repair Aircraft Fire Training Facility (FA480919QA052)

Requesting Agency:

Purchasing Agency:

4TH Civil Engineering Squadron 1095 Peterson Ave Seymour Johnson AFB, NC 27531-2459

4th Contracting Squadron 1570 Wright Brothers Ave. Bldg 2903 Seymour Johnson AFB, NC 27531-2459

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit quotes in reference to RFQ number FA480919QA052.

This requirement is a 100% Total Small Business Set Aside. The NAICS code for this requirement is 811310 with a size standard of $7,500,000.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03 Effective 12 Jul 2019. Defense Federal Acquisition Regulation 20190628, Effective 28 Jun 2019.

Air Force Federal Acquisition Regulation AFAC 20180525, Effective 25 May 2018.

BID SCHEDULE:

Potential Offerors are to provide a quote for the items/services listed below:

Quote shall include the total price to provide for all of the items listed below, on the following bid schedule.

CLIN 0001 – Aircraft Fire Trainer Facility Repairs

Quantity: 1 Units: Lot Unit Price: $

Total Price: $

*** To be considered for award, note that the offeror must be actively registered with the US Government database System for Award Management (SAM). Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

5352.215-9001 NOTICE OF PRE-BID/PRE-PROPOSAL CONFERENCE (MAY 1996)

(a) A pre-bid/pre-proposal conference will be conducted at (Parties will meet at the SJAFB Visitors Center on Berkley Blvd) on 16 August 2019 at 2:00PM EST for the purpose of answering questions regarding this solicitation.

(b) Submit the names of all attendees (not to exceed 2) to the Contracting POC’s below prior to 14 August 2019. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(c) Bidders/Offerors are requested to submit questions to the point of contact noted above not later than [insert time and date]. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(d) A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions (on a non-attribution basis) and answers.

(End of provision)

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

Quotes are due no later than 4:00 P.M. Eastern Standard Time, 23 August 2019. Quotes shall be sent via email to david.akins.3@us.af.mil and michael.demers.4@us.af.mil.

Contracting points of contact:

A1C David Akins, Contract Specialist, (919) 722-5606 or e-mail: david.akins.3@us.af.mil Mr. Michael Demers, Contracting Officer, (919) 722-1762 or email michael.demers.4@us.af.mil

INSTRUCTIONS TO OFFERORS

52.212-1 Addendum Instructions to Offerors – Commercial Items

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein.

mailto:david.akins.3@us.af.mil mailto:david.akins.3@us.af.mil

The quote must be complete, sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts: Part I Past Performance –and Part II – Price

B. Specific Instructions:

1. PART I – PAST PERFORMANCE.

(a) Attachment 1, Past Performance Questionnaire. Provide one (1) completed questionnaire per offeror. Each completed questionnaire shall not exceed fifteen (15) pages in length (if printed double-sided, each side counts as one page), inclusive of questionnaire and any offeror-provided additional pages. Pages shall be numbered and shall have a header or footer that contains, at minimum, offeror’s name and the solicitation number applicable to this RFQ. If additional offeror-provided pages are attached to a completed questionnaire page, the attached pages shall be clearly marked to identify the questionnaire to which they arerelated.

Factor 1. Three (3) years’ experience performing repairs to Aircraft Fire Training Facilities, that are the same or substantially similar to the requirement in PWS, within the immediate five (5) year period preceding release of this

RFQ.

Provide reference and contact information to support the experience claimed by offeror. If offeror intends or proposes to use an entity other than offeror to fulfill a requirement or a portion thereof (i.e. a sub-contractor or other teaming partner), please provide ALL the requested information for that entity as well.

(b) The Government will utilize the information provided, along with information collected from other sources (i.e., other Government offices, commercial sources, etc.), in making a technical acceptability determination.

2. PART II – PRICE – Offerors shall prepare and submit a quote by the close date of the solicitation.

(a) Insert proposed unit and extended prices in the Pricing Schedule as described below. The extended amount must equal the unit price multiplied by the number of units. (Note: To prevent rounding discrepancies, please ensure unit prices used for calculation are limited to two (2) decimal places and do not round the extended amount to the nearest dollar).

(b) Complete the necessary fill-ins and certifications in provisions. The provision at FAR 52.212-3 shall be updated in SAM at https://www.sam.gov/. Offeror’s Representations and Certifications should reflect the offeror’s business size standard applicable to the NAICS (811310) code referenced for this solicitation.

(End of Addendum to FAR 52.212-1)

(End of Provision)

BASIS FOR CONTRACT AWARD: (Addendum to 52.212-2)

Evaluation of Quotes: In accordance with FAR 12.602(a) and FAR 13.106-2, the following is provided:

(a) The Government intends to award a purchase order resulting from this Request for Quotation (RFQ) to the vendor whose quotation conforms to the solicitation and is considered most advantageous to the Government, price and other factors considered. Offerors should propose their best solution to meet the stated requirements.

(b) The following factors shall be used to evaluate quotations:

1. Past Performance

2. Price

A. Basis of Award:

This is a competitive selection subject to FAR 13.106. Award will be made on the basis of Best Value. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors, and the addendum thereto, the offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and experience records. An “unacceptable” rating in any factor or sub- factor will result in the overall technical proposal being rated “unacceptable” and the proposal will therefore be ineligible for award. While the Government will strive for maximum objectivity, the source selection process is by its nature subjective. Therefore, professional judgment is implicit throughout the entire process. The evaluation process shall proceed as follows:

The following documents will be evaluated for completeness and compliance with the requirements of the Request for Quote (RFQ). Please refer to the instructions in the Addendum to FAR 52.212-1. Incomplete items may be a basis for rejection:

Volume 1 Past Performance. The offeror’s past performance will be evaluated to determine acceptability. The quote shall include the following:

a. Completed Attachment, Past Performance Questionnaire. May provide up to five (5) references (inclusive of prime and subcontractor(s)). One completed questionnaire per offeror.

Volume II, Price

a) Pricing

b) Acknowledgement of all RFQ amendments, if applicable

(a) Evaluation Methodology. All quotations will be evaluated for responsiveness. All responsive quotations will be ranked upon offeror’s Total Evaluated Price (TEP). The lowest priced offeror’s quote will be evaluated for past performance and references may be contacted. If past performance is acceptable, a Best-Value decision will be made based on, performance evaluation and a determination that the price is fair and reasonable. If past performance is not acceptable, the next lowest priced vendor’s quote will be evaluated.

Past Performance evaluations will continue until a rating of technically acceptable is achieved. A Best-Value decision based on technical, performance evaluation and a determination that the price is fair and reasonable.

B. Past Performance Acceptability.

1. The Government evaluation team shall evaluate Past Performance on an acceptable/unacceptable basis, assigning a rating of Acceptable or Unacceptable. An offer must be rated “acceptable” to be eligible for award. An “unacceptable” rating will be ineligible for award.

2. The following adjectival ratings and rating definitions will be used to assign a rating for each technical factor and sub-factor and an overall rating to each technical proposal.

Rating Definition A (Acceptable) Three (3) years’ experience performing repairs to Aircraft Fire Training Facilities, that are the same or substantially similar to the requirement in the PWS within the immediate five (5) year period preceding release of this RFQ. A review of the offeror’s Past Performance was favorable.

U (Unacceptable) Not all of the minimum acceptable criteria are met by the proposal. A review of the offeror’s Past Performance was unfavorable.

Provide reference and contact information to support the experience claimed by offeror. If offeror intends or proposes to use an entity other than offeror to fulfill a requirement or a portion thereof (i.e. a sub-contractor or other teaming partner), please provide ALL the requested information for that entity as well.

Price Evaluation.

(a) Price Reasonableness. The lowest priced proposal will be evaluated for price reasonableness. It is expected that the competitive nature of this acquisition will drive price reasonableness; however, the Government reserves the right, if it deems appropriate, to make this determination by means of one or more techniques as described in FAR 13.106-3. Unreasonable, unrealistic, or unbalanced prices submitted may be grounds for eliminating a proposal from further consideration if prices are determined to be incompatible with the scope of the effort to be accomplished and/or create performance risk on the basis the offeror does not understand the requirement.

(b) Total Proposed Price. The total proposed price will be determined by totaling the extended amount.

The extended amount must equal the quantity multiplied by the unit price. To prevent rounding issues, unit prices are limited to two (2) decimal places and no rounding of the extended amount is allowed.

Note: It is the responsibility of each offeror to verify their calculations.

Clarifications / Discussions. Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1 Addendum. Offeror’s may be asked to clarify certain aspects of their proposal.

Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

Contract Award. The Government intends to award, without discussion, to offeror whose proposal represents the best value to the Government.

Contractor Responsibility. Prior to an award, an offeror may be requested to provide business information for the purpose of a responsibility determination in accordance with FAR Part 9. Failure to provide requested information may result in a determination of non-responsibility, and the offeror would then be considered ineligible for award.

(End of 52.212-2 Addendum)

(End of Provision)

Federal Acquisitions Regulation (FAR) Provisions and Clauses:

52.204-7 System for Award Management.

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial And Government Entity Code Maintenance 52.204-19 Incorporation By Reference Of Representations And Certifications 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.212-1 Instructions to Offerors -- Commercial Items 52.212-2 Evaluation -- Commercial Items 52.212-3 Offeror Representations and Certifications -- Commercial Items.

52.212-4 Contract Terms and Conditions--Commercial Items 52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders—

Commercial Items 52.219-6 Notice of Total Small Business Set-Aside (Deviation 2019-O0003) 52.222-3 Convict Labor 52.222-19 Child Labor--Cooperation With Authorities And Remedies 52.222-26 Equal Opportunity 52.222-36 Equal Opportunity for Workers With Disabilities.

52.222-41 Service Contract Labor Standards 52.222-50 Combating Trafficking In Persons 52.223-3 Hazardous Material Identification And Material Safety Data 52.223-5 Pollution Prevention And Right-To-Know Information 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving 52.225-13 Restrictions On Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-39 Unenforceability Of Unauthorized Obligations 52.232-40 Providing Accelerated Payments To Small Business Subcontractors 52.233-3 Protest After Award

52.233-4 Applicable Law For Breach Of Contract Claim 52.237-1 Site Visit 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.244-6 Subcontracts For Commercial Items 52.247-34 F.O.B. Destination

Department of Defense Federal Acquisition Regulations (DFAR):

252.203-7000 Requirements Relating To Compensation Of Former DoD Officials 252.203-7002 Requirement To Inform Employees Of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials.

252.204-7003 Control Of Government Personnel Work Product 252.204-7012 Safeguarding Of Unclassified Controlled Technical Information 252.204-7015 Disclosure Of Information To Litigation Support Contractors 252.211-7003 Item Unique Identification And Valuation 252.223-7001 Hazard Warning Labels 252.223-7006 Prohibition On Storage, Treatment, And Disposal Of Toxic Or Hazardous Materials--Basic 252.223-7008 Prohibition Of Hexavalent Chromium 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission Of Payment Requests And Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7010 Levies On Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing Of Contract Modifications 252.244-7000 Subcontracts For Commercial Items 252.246-7000 Material Inspection And Receiving Report 252.247-7023 Transportation Of Supplies By Sea—Basic

Air Force Federal Acquisition Regulations (AFFAR):

5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations

52.222-42 Statement of Equivalent Rates for Federal Hires. (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

| Employee Class || Monetary Wage-Fringe Benefits | | WG-8 || $20.84|| (23370 - General Maintenance Worker) (End of Clause)

52.219-28 Post-Award Small Business Program Rerepresentation. (JUL 2013)

(a) Definitions. As used in this clause- Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause. Such a concern is not dominant in its field of operation when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged. In determining whether dominance exists, consideration shall be given to all appropriate factors, including volume of business, number of employees, financial resources, competitive status or position, ownership or control of materials, processes, patents, license agreements, facilities, sales territory, and nature of business activity.

(b) If the Contractor represented that it was a small business concern prior to award of this contract, the Contractor shall rerepresent its size status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon the occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code assigned to this contract. The small business size standard corresponding to this NAICS code can be found at http://www.sba.gov/content/table-small-business-size-standards.

(d) The small business size standard for a Contractor providing a product which it does not manufacture itself, for a contract other than a construction or service contract, is 500 employees.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting office in writing http://www.sba.gov/content/table-small-business-size-standards within the timeframes specified in paragraph (b) of this clause that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

The Contractor represents that it [ ] is, [ ] is not a small business concern under NAICS Code 811310 assigned to contract number TBD.

[Contractor to sign and date and insert authorized signer's name and title].

FAR 52.252-1: Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Vendor is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil/

FAR 52.252-2: Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/

AFFARS 5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the Lt Col Aaron D. Judge, 114 Thompson St., Bldg 586, Room 129 Langley AFB, VA 23665, phone number (757) 764-5372, facsimile number

(757) 764-4400, Email address: aaron.judge@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause) http://farsite.hill.af.mil/ http://farsite.hill.af.mil/ mailto:aaron.judge@us.af.mil

The full text of the FAR, DFAR, and AFFARS can be accessed on the Internet athttp://farsite.hill.af.mil