Site_Visit_Minutes _Q_ _A_16_Sept_2016.pdf

Global Power For America

DEPARTMENT OF THE AIR FORCE

4TH FIGHTER WING (ACC)

SEYMOUR JOHNSON AIR FORCE BASE NC

16 Sept 16

MEMORANDUM FOR ALL PROSPECTIVE BIDDERS

FROM: 4TH CONTRACTING SQUADRON/LGCB

1570 Wright Brothers Avenue Seymour Johnson AFB NC 27531-2459

SUBJECT: Solicitation No. FA4809-16-R-0004, Furnish and Maintain Washers and Dryers, Site Visit Minutes and Resultant

Questions and Answers

1. A site visit was held for the above-subject solicitation at Seymour Johnson AFB, NC on 14 Sept at 9:00 a.m. The list of the personnel who attended the site visit is attached.

2. The site visit began with greeting attendees at the Seymour Johnson AFB, NC visitors center, with TSgt Ian Buschamnn representing the 4th Contracting Squadron (4 CONS). The attendees were taken to the ADA (Dorm Management) building Bldg. 3672, where they received a pre-proposal/site visit briefing from TSgt Buschmann. The site visit began with introductions of the key government personnel. The attendees were allowed the opportunity to ask any general questions pertaining to the solicitation.

However, to eliminate the possibility of confusion with the questions and answers from the site-visit, the attendees were informed that all solicitation and site visit questions are to be submitted, via email by 4:00 p.m. (EST) on 15 Sept 16. TSgt Buschmann explained that the site visit questions and answers would be posted electronically on the FedBizOpps website.

3. The site visit attendees were taken to see washers and dryers in Bldg. 3614 a dormitory laundry room.

The visit continued visiting a quad room in Bldg. 3652. The site visit ended at base lodging attendees viewed the laundry room and a suite with a combo washer and dryer in the room.

Questions/Answer submitted listed below:

1. Please provide a history of repairs made to the washers and dryers during the present contract including type of repairs made. Contractor held records.

2. Please provide the name and telephone number of the person who actually makes the repairs to the washers and dryers under the present contract.

Contract Award with Exclibur was $277,796.00 Base year plus 4 option years

3. The SOW paragraph 7. Maintenance of contractor owned equipment states “The Contractor shall absorb all costs incurred as a result of damaged, broken, vandalized or stolen equipment

• Does the Contractor have any recourse to be able to recoup the cost to repair or replace a unit if damaged, broken, vandalized, or stolen and the problem was the result of the user’s actions? No IAW Para. 7 of the PWS

• Please provide a history of units that were damaged, broken, vandalized or stolen during the present contract. None reported, this information is held by the contractor

4. Will Government Personnel provide containers where the installers of the new washers and dryers can dispose of packing material? Dumpsters and Corrugated cardboard containers are on sight.

5. Will you allow the maintenance/repair person to work on washers and dryers after 1630 and on weekends occasionally? No IAW Para. 3.1 and 8.

6. Can you provide the number of dryers requiring three prong and four prong electrical cords? It is the responsibility of the contractor to determine and provide the amount of three and four prong electrical cords prior to installation.

7. Do you anticipate adding or removing washers and dryers during the contract? No

8. Will the maintenance/repair person be able to obtain a base pass allowing he or she to enter the main gate? Yes

9. Will you provide a secure area where the new washers and dryers can be delivered and held during the installation process? Staging area is not secured. Normally, equipment has stayed on delivery trucks until installation.

10. Please provide the street address where the new equipment can be delivered.

Contractor can accept delivery, at area in front or beside Bldg. 2502. Address is Seymour Johnson AFB, building 2505, 1090 Kelly Ave. Goldsboro NC. 27531

11. What will be the procedure for gaining entrance to the Quads and single rooms to make repairs? Dorm Management will escort or have the contractor sign out a key.

12. While we want to make sure we live up to the agreed upon service repair schedule, is it possible to extend the response time to 48 hours? This will allow us to make sure we are never in breach of contract, and provide a little wiggle room if an emergency or unforeseen circumstance presents itself.

No, never been an issue to date.

13. Is working out an installation schedule with the current vendor, directly, a possibility?

This is possible. It is up to the contractor receiving this award to make any and all accomodations to ensure there are dryers in place on 1 Oct 16 while the new washers and dryers are being delivered and installed.

14. What are you currently paying to rent the existing machines in the contract with Excalibur? Contract Award with Exclibur was $277,796.00 Base year plus 4 Option Years.

15. What is the notification window for the contract option each year?

60 days.

EMISHA RODRIGUEZ-DICKEY IAN BUSCHMANN, TSgt, USAF Contract Administrator Contracting Officer