Site Visit Minutes

DEPARTMENT OF THE AIR FORCE

4TH FIGHTER WING (ACC)

SEYMOUR JOHNSON AIR FORCE BASE NC

4 June 2012

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 4th CONTRACTING SQUADRON/LGCBB 1600 Wright Brothers Avenue Seymour Johnson AFB NC 27531-2459

SUBJECT: Request for Quote (RFQ) FA4809-12-T-0008, Breathable Air System, Bldg 3010, Site Visit Minutes/Questions and Answers

1. A site visit conference for subject RFQ was held on 31 May 12 at 10:00 AM, convening at the Fuels Hanger, 1400 Fighter Plaza Ave, Bldg 4735, Seymour Johnson AFB, NC. The following persons were in attendance:

2. The conference began by MSgt McComas introducing the government employees and their respective roles on the project (as listed above). He proceeded with the briefing and provided detailed information on the following key areas for this procurement:

a. This requirement will result in a firm-fixed price contract to purchase a breathable air system with removal of old system and installation of new system in building 4735 in accordance with the RFQ and the corresponding Statement of Work (SOW).

b. This RFQ is issued as a 100% Small Business Set-Aside.

c. All offerors were advised to complete the Representations and Certifications at FAR 52.212-3 Alternate I, Offeror Representations and Certifications-Commercial Items only if offeror has not completed Online Representations and Certifications Applications (ORCA).

d. All offerors were advised that all work shall be performed IAW the SOW.

e. All contractors were informed that questions must be submitted in writing no later than 12:30PM on 1 June 12.

3. All contractors and government personnel then proceeded to walk around the area to view the complete system currently installed in building 4735.

4. The site visit lasted from 10:00 AM to 11:15 AM.

5. The following contractor-submitted questions were received. Below each question is the corresponding answer:

a. Question: Will the current piping that you have now be staying or will new piping need to be included in the quote to run to the three drops you currently have?

Answer: The existing plumbing will not be replaced, and should be utilized with the new system. A change to the statement of work has been made. Please see revised Statement of Work

b. Question: Can the current alarm lights and horns be used that is in the hanger or will new alarms and lights need to be included in the quote?

Answer: The existing horns and lights do not need replacement, and should be integrated into the new system if there are no compatibility issues. The horn and lights information is as follows:

If not compatible, the contractor is should replace the horn and lights as part of the new system installation.

c. Question: Bid is requesting 5 remote connections, only three were required on the onsite tour, will three or five remote connections need to be quoted?

Answer: The existing three remote connections will be the only required connections. The quantity has been changed in the latest amendment.

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