Timber Harvest.docx

FA4803-09-Q-A127

SALE OF GOVERNMENT PROPERTY – OFFER AND AWARD

ISSUED BY: 20 CONTRACTING SQUADRON/LGCAA

321 CULLEN STREET

SHAW AFB, SC 29152-5004

RETURN OFFERS TO THE ADDRESS LISTED ABOVE.

FOR INFORMATION CONTACT: Lt John Dix @ 803-895-5264 or Mr. Ronald Alexander @ 803-895-5392

OFFERS WILL BE CLOSED: 19 March 2009

Offers in one (1) copy for purchasing any or all items listed on the accompanying schedule, will be received at the place designated above until the date and time specified above, subject to: (1) The General Sale and Conditions of this Agreement.

COMPLETE NAME, ADDRESS, AND TELEPHONE NUMBER OF OFFER (Type or print legibly)

NAME & TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print legibly)

ACCEPTANCE AND AWARD BY THE GOVERNMENT

ACCEPTANCE AS TO ITEMS NUMBERED:____________________________________

ESTIMATED TOTAL AMOUNT OF SALE(S): $__________________________________

CONTRACT NUMBER:___________________________________________________

UNITED STATES OF AMERICA BY:

(Contracting Officer Signature) (Date)

NAME OF CONTRACTING OFFICER (Type or print legibly)

TERMS AND CONDITIONS

1. SERVICES TO BE FURNISHED: Contractor to furnish all labor and materials to harvest selected pine trees located at Shaw Air Force Base, Sumter County, South Carolina. The Base is located on the north side of U.S. Highway 378 between Sumter, SC, and Columbia, SC in accordance with the attached Statement of Work.

Item 0001 3200 tons of Pine Pulpwood Per Ton Bid Price $_______________Total Bid $________________

Item 0002 300 tons of Fuelwood chips Per Ton Bid Price $_______________Total Bid $________________

Grand Total Bid $________________

PERFORMANCE WORK STATEMENT

1. SCOPE OF WORK:

The Contractor shall furnish all labor and materials to harvest selected pine trees from 8 areas totaling 48.49 acres. Six areas totaling 7.48 acres will be selectively thinned. Two areas totaling 41.01 acres will be clearcut. Volumes are estimated to be approximately 3,200 tons of pine pulpwood and 300 tons of fuelwood chips. The timber consists of well-stocked loblolly pine plantations and is considered to be of fair quality for the Sumter Area. The Contractor shall have completed harvesting operations and removed all designated timber from the sites by 1 May 2009.

2. LOCATION OF PROPERTY:

The areas to be harvested are located at Shaw Air Force Base, Sumter County, South Carolina. The Base is located on the north side of U.S. Highway 378 between Sumter, SC, and Columbia, SC. The specific locations of the sale areas are shown on the Timber Sale Location Map which is incorporated as part of this contract. Within five of the areas to be thinned, all trees are to be harvested except those marked with multiple spots of blue paint at eye level. Within the other thinning area, only trees marked with orange paint are to be removed. Within the two clearcut areas, all trees are to be cut.

3. DESCRIPTION OF WORK:

m. Merchantable pine may be harvested either as roundwood pulpwood or pulpwood chips. The resulting limbs bark, and tops must be removed from the site in the form of fuelwood chips, along with all submerchantable pines located within the clearcut areas. Within the clearcut areas, nothing may be left other than the stumps and straw.

4. CONTROL OF HAZARDOUS MATERIALS AND WASTES:

No hazardous substance may be discharged onto the ground or into the streams and surface waters. This includes all petroleum products, waste oil and lubricants (POLs). Any repair or maintenance which could result in leakage or spillage of POL’s or any substance must be done in such a manner as to prevent it from entering any ditches, streams or natural drainage. In the event of accidental spillage, the contractor will be required to report all spills to Shaw AFB Asset Management Flight at 803-895-9977 during duty hours or to the Base Fire Department at 895-4709 after duty hours. Used POL’s and other hazardous material will be containerized and removed from the Installation by the Contractor. The Contractor shall bear the cost of clean up of all spillage.

5. GENERAL REQUIREMENTS:

6. MERCHANTABILITY STANDARDS:

7. INSPECTION:

All work is subject to inspection by the Base Forester both during and after the Contractor’s operation. Unsatisfactory work shall be corrected promptly at no expense to the government.

8. DAMAGE TO AIR FORCE PROPERTY:

Extreme care shall be exercised to avoid damaging trees, shrubs, roads, bridges, culverts, fences, utility lines, buildings, or other structures. Slash shall not be left in roads, trails, ditches, or athletic fields. Air Force property damaged beyond normal wear and tear shall be replaced at the original condition as directed by the Base Forester at no expense to the Air Force. All repairs will be inspected and accepted or rejected by the Base Forester.

9. NEW CONSTRUCTION OF LOADING AREAS:

The Base Forester must approve construction of loading areas by the Contractor or Subcontractor before construction begins.

10. FOREST FIRE SUPPRESSION:

The Contractor shall exercise due diligence both independently and in cooperation with the Air Force and will take all reasonable and practical action to prevent and suppress forest fires on the contract area or vicinity. The Contractor agrees to reimburse the Air Force for the cost of fire suppression incurred as a result of his negligence and/or willful acts. All fires shall be reported immediately to the Shaw Fire Department, 803-895-4709, and the Base Forester.

11. EXAMINATION OF PREMISES:

Bidders are expected to satisfy themselves as to the conditions that may affect the cost of performance under this contract. It is considered impractical to determine by other means the exact nature of work, site conditions under which work is to be performed, product break down and total quantity to be harvested. The submission of a bid will be considered as certification that the site has been inspected and the nature of work and the effects of existing and/or adjacent work have been determined. Inspection of the sites will be conducted Thursday, 12 March 2009 at 10:00 A.M. by arrangements with Lt John Dix the contracting representative, telephone 803-895-5264, FAX 803-895-5339, email: john.dix@shaw.af.mil or alternate Mr. Ronald Alexander at 803-895-5392, email ronald.alexander@shaw.af.mil. If you can not attend the scheduled site visit please contact Mr. Douglas Back, the Base Forester, to arrange a site visit by telephone at 803-895-9994, FAX 803-895-5103, e-mail: douglas.back@shaw.af.mil. If it is impossible to contact the Base Forester, it may be possible to arrange a visit by contacting Mr. Terry Madewell by telephone at 803-895-5193.

12. TRASH AND REFUSE:

Trash and refuse resulting from the Contractor’s operations shall be removed daily and disposed of off-Base. No trash of any sort shall be burned, buried, or left on the ground at the end of the day.

13. UNEXPLODED ORDNANCE:

The Contractor is cautioned that unexploded bombs and unburned flares may exist within the contract areas. The Contractor shall assume all risks from exposure to such property and shall discharge the Government from any and all damages directly and indirectly resulting from such property. The Contractor also agrees to hold the Government harmless from any and all claims arising therefrom or incident thereto. When found, these objects shall not be tampered with or removed. The Contractor shall immediately report these findings to the Base Forester or Shaw Fire Department 895-4709 so proper identification and disposal can be made by the government.

14. PAYMENT:

The timber is being offered by item as a unit sale. Payment for the timber must be made weekly as harvesting proceeds, with checks made payable to “Disbursing Officer” and delivered to the Base Forester in person or via USPS. Weight tickets and a settlement sheet must be submitted with weekly payments.

14. POC

The POC for this action is the Base Forester, Mr. Doug Back 803-895-9994.

15. CLAUSES: Clauses incorporated by reference (FAR 52.252-2) This Sales Agreement incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make full text available.

52.222-36 22.1408 AFFIRMATIVE ACTION FOR APR 1998 HANDICAPPED WORKERS

52.228-5 INSURANCE-WORK ON A JAN 1997 GOVERNMENT INSTALLATION

Insurance -- Work on a Government Installation (Jan 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

52.233-1 33.215 DISPUTES JUL 2002

52.233-3 33.106(b) PROTEST AFTER AWARD AUG 1996

52.236-13 36.513 ACCIDENT PREVENTION NOV 1991

52.237-1 37.110(a) SITE VISIT APR 1984

52.242-15 42.1305(b) STOP-WORK ORDER AUG 1989

52.243-4 43.205(d) CHANGES AUG 1987

CONTRACTS)

52.246-4 46.304 INSPECTION OF SERVICE-FIXED AUG 1996

PRICE

52.246-13 46.313 INSPECTION-DISMANTLING, AUG 1996 DEMOLITION, OR REMOVAL OF IMPROVEMENTS

52.249-4 49.502(c) TERMINATION FOR CONVENIENCE APR 1984 OF THE GOVERNMENT (SERVICES) (SHORT FORM)

52352.223-9000 5323.804 ELIMINATION OF CLASS I APR 2003 OZONE DEPLETING SUBSTANCES (ODS) IN AIR FORCE PROCUREMENTS

5352.201-9101 Ombudsman (AUG 2005)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Ms Lorraine Cotton 129 Andrews Street Langley AFB VA 23665-2769 Phone: (757) 764-5371

FAX: (757) 764-4400

Email: lori.cotton@langley.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)