Atch_1_PWS_ISWM_14May18.pdf

Solicitation # FA4801-18-Q-0001

Attachment 1 Page 1 of 15

PERFORMANCE WORK STATEMENT (PWS)

FOR

INTEGRATED SOLID WASTE MANAGEMENT

HOLLOMAN AIR FORCE BASE

NEW MEXICO

14 May 2018

Reviewed:

ERICA ARAGON, Civ, USAF Date Contracting Officer Representative (COR) 49th Civil Engineering Squadron

DALE M. WOOSLEY, Civ, USAF Date Delegated Functional Commander 49th Civil Engineering Squadron

JENNIFER D. STERNTHAL, Civ, DAF Date Quality Assurance Program Coordinator (QAPC) 49th Contracting Squadron

APPROVED:

SALLY D. ROBERTS, Civ, DAF Date Contracting Officer (CO) 49th Contracting Squadron

Attachment 1 Page 2 of 15

1.0. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management (ISWM) collection at Holloman Air Force Base, NM (HAFB). The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Historical workload factors are in Appendix A and Maps to collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base.

1.1.1.1. Municipal Solid Waste (MSW). The Contractor shall empty refuse containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Details on size, routes, and frequencies shall be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The Contractor shall empty MSW dumpsters based on the frequency listed in Appendix A, Table A-3. The Contractor may propose adjustments to the schedule at any time and shall monitor fill capacities in order to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow.

No changes are allowed to the schedule or haul route without CO or COR coordination.

Historical frequency tables are located at Appendix A, Table A3. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the container.

1.1.1.2. Food Waste. Empty containers used to dispose of food waste as necessary to maintain a healthy, vector free environment (on days when the serviced facility is in operation). Food Waste containers and pickup days are identified in Appendix A, Table A-3.

1.1.1.3. Recycling. Reserved - Recycling services provided to HAFB through Army Corp. of Engineers.

1.1.2. Military Family Housing (MFH) (Non-Privatized). Reserved – MFH is privatized on HAFB.

1.1.2.1. Municipal Solid Waste (MSW). Reserved

1.1.2.2. Recycling. Reserved

1.1.2.3. Compostable Organics. Reserved

1.1.2.4. Bulk Item Pickup. Reserved

Attachment 1 Page 3 of 15

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the SF 1449. This section will follow the bid schedule. The Contractor shall be compensated in accordance with (IAW) the price specified on the SF 1449 for that service.

1.1.3.1. Unscheduled Pickup and Special Events.

1.1.3.1.1. In addition to the scheduled solid waste collections, the CO or COR may request the Contractor make unscheduled collections and disposals of all solid waste container sizes. For unscheduled events, the Contractor shall respond within one (1) business day of notification from the CO or COR.

1.1.3.1.2. For special events, the Contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO or COR shall notify the Contractor in writing at least one (1) business day in advance of the special event date. There may be instances for short notifications of less than a day.

1.1.3.2. Construction and Demolition Debris (C&D) (IDIQ). Reserved

1.1.3.3. Public/Common Use MSW Receptacles. Reserved

1.1.3.4. Public/Common Use Recycling Receptacles. Reserved

1.1.3.5. Ash Collection. Reserved

1.1.3.6. Additional Pickups. In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/Fax sufficient) pickup within 24 hours and the Contractor will be compensated at a unit rate based on the container size.

1.1.3.7. Container Relocations. The Government may receive a request, from end users and customers to relocate containers and will coordinate with the Contractor for any relocations which will be accomplished within two (2) business days.

1.1.4. Inclement Weather Schedule. The Contractor shall collect MSW during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO or COR authorizes additional time.

1.1.5. Route Parameters. The Contractor shall propose routes to the base through the West Gate to the CO for acceptance. Collection shall be made between the hours of 0600 and 1600.

Collection outside these hours shall require prior coordination of the CO or COR.

1.1.6. Points of Collection. Collection stations for MSW are shown in Appendix B. The contractor shall position bulk containers for customer ease in depositing MSW. The Contractor

Attachment 1 Page 4 of 15 shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential obstructions.

1.1.7. Cubic Yard (CY) Capacity. Proposed capacity of containers is indicated in Appendix A, Table A-3. The Contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.8. Government Approved Containers. Collection of MSW in all areas, except residential areas, shall be from contractor-provided, CO or COR accepted containers. Containers shall meet the base architectural/appearance standards and include Contractor’s name and phone number are visible from 20 feet of each container.

1.1.9. Maintaining Containers and Collection Area. The Contractor shall return all MSW to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The Contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The Contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. Vehicle Weighing. All vehicles used to collect MSW shall be weighed on state-certified public scales/weigh station. When use of off-base scales are the only option, a predetermined public state-certified scale/weight station will be identified for use. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight discrepancies will be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets. The Contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage, disposal date, vehicle type and landfill tipping fee cost. The Contractor shall be reimbursed for tipping fees according to submitted invoices. Contractor shall submit the name, phone numbers and address of the certified landfills he intends to utilize no later than the Pre-Performance meeting.

1.2. RECYCLABLE MATERIALS PROCESSING. Reserved

1.2.1. Materials. Reserved

1.2.2. Pickup Points. Reserved

1.2.3. Base Recycling Center/Material Recovery Facility. Reserved

1.2.3.1. Contractor Responsibilities. Reserved

Attachment 1 Page 5 of 15

1.2.4. Marketing. Reserved

1.2.5. Sales Receipts. Reserved

1.2.6. Composting. Reserved

1.2.6.1. Chipping/Debagging. Reserved

1.2.6.2. Material Placement. Reserved

1.2.6.3. Windrow Maintenance. Reserved

1.2.6.4. Disposition. Reserved

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The Contractor shall transport and dispose of all MSW at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO at the pre-performance meeting. The Contractor is responsible for disposal being in accordance with existing local, state, and federal regulations.

The Contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN x005 for reimbursement.

1.3.2. Disposal of Non-Marketable Material. Reserved.

1.4. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the architectural/appearance standards of the base. Additional re-painting must match the approved color scheme. The Contractor shall maintain all Contractor and Government provided containers so that they have a professional appearance and ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair and other maintenance for containers at building 1266. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the Contractor is responsible for cleanup.

1.4.1. Trucks and trailers used for hauling and collecting can be washed at building 1266 wash area as required.

1.4.2. Minor repairs for trucks and trailers can be performed at building 1266, upon approval from COR. Any major repairs or maintenance to trucks and trailers shall be done off base.

1.5. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the fifth (5th) working day of each month, detailing the previous month’s total contract costs

Attachment 1 Page 6 of 15 incurred, cumulative weight tickets for total tonnage of solid waste collected. Format for these monthly reports shall be coordinated with the CO or COR.

2.0. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS Para Performance Threshold SS-1 Collect MSW IAW the established schedule.

1.1.

No more than two (2) validated Customer Complaints per month.

SS-2 Dispose of MSW IAW the established governing directives.

1.3. 0 deficiencies permitted

SS-3 Maintain equipment in good workable condition. Trucks should be washed and free of odors.

1.4.

No more than two (2) validated Customer Complaints per month.

SS-4 Perform unscheduled and special events collections requested by COR.

1.1.3.1 (inclusive)

100% Compliance

SS-5 Implement Quality Control Plan 2.1 0 deficiencies per month

SS-6 Produce/maintain reports and records. 1.5 0 deficiencies per month

2.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality control program (QCP) to ensure ISWM is performed IAW commonly accepted commercial practices.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary. The written QCP shall be submitted to the CO for review no later than the Pre-Performance Conference. The CO will review and either accept the QCP as written or provide feedback within 10 working days. If QCP is returned, Contractor shall resubmit within five (5) working days, until plan is accepted.

The plan shall specifically address the contractor's strategy to provide quality workmanship, continual process improvement and correction of deficiencies, as required.

2.2. QUALITY ASSURANCE. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this PWS. The Contractor shall provide work schedules to the COR per paragraph 4.3 of this PWS.

The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to

Attachment 1 Page 7 of 15 determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results.

Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT.

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meeting. The CO, Functional Commander or designee, COR, QRP Manager and/or Solid Waste Manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed:

opportunities to improve the contract, required contract modification(s), unsatisfactory inspections, and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future.

The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

Attachment 1 Page 8 of 15

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Material Recovery Facility. The Government will provide office, fenced yard, equipment storage and building (#1266), approximately 4,104 square feet, which will have the potential of being shared with other contractors and the Government. No alterations will be made without the specific written permission from the functional commander and the CO as coordinated and approved via the Civil Engineer Work Request, AF Form 332. The Contractor will adhere to established procedures for facility/space utilization and only be entitled to what space is actually required in the performance of this contract. In case of alterations necessary for compliance with OSHA, such permission shall not be reasonably withheld. The Contractor shall return the office and equipment storage space to the Government in the same condition as received, excluding fair wear and tear and approved modifications.

3.1.1. The Contractor is required to ensure the fenced yard and building is clean and meets all security, fire and public health codes. The Contractor will ensure the building and yard present a professional appearance; this includes performing daily housekeeping custodial duties. The Contractor shall return the facility to the Government in the same condition as received, fair wear and tear and approved modifications. The Contractor shall be responsible for reporting building and utilities deficiencies to 49 Civil Engineers Customer Services section for repairs. Phone 572-3223. The Contractor shall return the facility to the Government in the same condition as received, fair wear and tear and approved modifications.

3.1.2. Government will provide potable water, sewer, electricity, gas and a class C telephone line. The Government will provide medical transportation and treatment services to contractor personnel. The Contractor shall reimburse the Government for medical transportation and emergency medical services as required.

3.2. Recycling Center. Reserved

4.0. GENERAL INFORMATION.

4.1. MISSION. The overall Civil Engineer mission at HAFB, NM is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2. BACKGROUND. Reserve

4.3. HOURS OF OPERATION. Perform ISWM services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours (7:00 a.m. to 4:00 p.m., Monday through Friday). This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

Attachment 1 Page 9 of 15

HOLIDAYS & CLOSURES

4.3.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is no required to perform services, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.3.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.4. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED

SECURITY. The services under this contract are essential for performance during crisis. The CO will determine circumstances which constitutes a crisis based on direction from Security Forces and base leadership. The Contractor shall submit to the CO and COR a Mission-Essential ISWM services plan by pre-performance meeting.

4.5. CONTRACTOR WORK SCHEDULE.

4.5.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at the pre-performance meeting. The schedule shall include routes, pickup points, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with government software.

4.5.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

Attachment 1 Page 10 of 15

4.6. CONTRACT PERSONNEL.

4.6.1. Contract Manager. The Contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within one (1) hour with the Government personnel designated by the CO to discuss problem areas. The Contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The Contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays.

This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.6.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.6.3. Employee Restrictions. The Government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.7. CONTRACTOR MANPOWER REPORTING. The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

4.8. SECURITY REQUIREMENTS. Contractor employees shall comply with HAFB security requirements imposed by the Installation Commander at all times while on HAFB premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at HAFB. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all HAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, contractor personnel shall be required to fluently speak, comprehend, read, and write English.

Attachment 1 Page 11 of 15

4.8.1. Base Access. HAFB is a closed military installation. The Air Force reserves the right to establish criteria for entry of all personnel, vehicles, and equipment onto HAFB. Access to the base may be further restricted as deemed necessary by Installation Commander or his/her designee. Delays resulting from restricted access to HAFB will not be the basis for a claim by the contractor when the Installation Commander or his/her designee deems that such changes are necessary to protect the security of HAFB. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access.

4.8.2. Main Base Access. Current security access restrictions at Main Gate require all contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter through the West gate only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever changing security procedures.

4.8.3. Security Manager. Upon contract award, the Contractor shall designate, in writing to the CO, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within five (5) working days of contract award, the Contractor’s Security Manager shall contact the Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing contractor personnel security requirements.

4.8.3.1. Security Training. Contractor personnel are required to attend security and OPSEC orientation under Homeland Security Presidential Directive (HSPD) Title 12. The Contractor shall schedule and ensure all assigned contractor personnel receive initial and annual refresher training through the CES Security Manager in accordance with DoDM 5200.01 V3, DoD Information Security Program and AFI 16-1404, Air Force Information Security Program. All contractor personnel shall be thoroughly briefed by the CES Security Manager on established security requirements and procedures as stipulated in Air Force I Policy Directive (AFPD 31-1, Integrated Defense).

4.8.3.2. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.8.4. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area.

4.8.4.1. Access Coordination. The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing ISWM duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

Attachment 1 Page 12 of 15

4.8.4.2. Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

4.8.5. Employee Background Checks. All contractor employees who do not have a current security investigation acceptable to the Wing Information Protection Office (IPO), and who require a Tier 1 (T1) investigation for the performance of their duties, shall contact the CES Security Manager to complete an Electronic Questionnaires for Investigation (e-QIP), SF 85, Questionnaire for Non-Sensitive Positions, and an AF Form 2583, Request for Personnel Security Action. When required for contract performance, the Government will provide unclassified network access. Contractor employees will be held strictly accountable for actions they initiate on the network and will conduct business in accordance with USAF, MAJCOM, and HAFB instructions and policies. The CES Security Manager will ensure contractor employees have a favorable T1 investigation or favorable employment suitability determination from the CES Commander (for “No Determination Made” investigation results), and complete Information Assurance training prior to network access. Interim access may be granted in accordance with AFI 31-501, Personnel Security Program Management.

4.8.5.1. Pre-approval Coordination. The CES Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. The Contractor shall coordinate with all required facilities to process all necessary paperwork. After forms have been properly completed, the CES Security Manager will make an appointment for contractor employee(s) to go to the Wing IPO for fingerprinting. Appointments will be scheduled within two (2) weeks of request.

4.8.5.2. Badge Issuance. The contractor shall implement local base procedures for entry to AF controlled/restricted areas where contractor personnel will require access. Contractor employees must have a completed and favorable T1 investigation before being issued a restricted area badge. Interim access may be granted in accordance with AFI 31-501, Personnel Security Program Management. The CES Security Manager will notify the Contractor of any T1 results.

After completion of a favorable T1, each eligible employee requiring a restricted area badge (if applicable) shall report to the CES Security Manager for processing of AF Form 2586, Unescorted Entry Authorization Certificate. An AF Form 2586 must be completed and signed by the CES Security Manager before a restricted area badge will be issued. The CES Security Manager will schedule appointments for issuance of badges.

4.8.5.3. Access Revocation. The HAFB Installation Commander reserves the right to deny restricted area entry to any contractor employee whose T1 investigation is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

4.8.5.4. Badge Validity. Controlled/restricted area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees

Attachment 1 Page 13 of 15 must display the controlled/restricted area badge on their outer garment above waist level, and must, upon request, surrender the badge to any DoD member for identification verification.

Violations or deviations from established security procedures by contractor employees may result in confiscation of controlled/restricted area badges and denial of future entry to restricted areas.

4.8.5.5. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.8.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on HAFB.

4.8.7. Records Management Requirements

4.8.7.1. For Official Use Only (FOUO). The Contractor shall comply with DoDM 5200.01 V4, DoD Information Security Program requirements. This manual/volume sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.8.7.2. Records Management (RM)(June 2017). The contractor shall provide accountability and ensure all records and documents generated during the period of this contract are made available to the government at all times. All information may be maintained electronically. All publications and forms will be available for contractor’s use through the Holloman Publications Web Site. Any publications or forms that are required for the performance of this contract and are not available electronically are required to be maintained manually.

4.8.7.3. Freedom of Information ACT (FOIA) and Privacy Act (PA)(June 2017). The contractor shall comply with DoDM 5400.7, DOD Freedom of Information Act (FOIA) Program, DoD5400-R_AFMAN 33-302 and AFI 33-32, Air Force Privacy and Civil Liberties Program.

These regulations set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding Personally Identifiable Information (PII) material.

4.8.7.4. Contractor Records. (June 2017) The contractor shall maintain all government records IAW AFMAN 33-363, Management of Records, paragraph 6.4., Contractor Support, in order to support the COR who is responsible for all lifecycle record management and all duties assigned to the organization's Record Professional (RP) (Tier-1 (T-1)). [AFI 33-360, Publications and Forms Management, Table 1.1 outlines description of the authorities for T-1.]

4.8.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

Attachment 1 Page 14 of 15

4.8.9. Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.8.10. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the Contractor.

4.9. SAFETY REQUIREMENTS AND REPORTS. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

Provide a completed copy of required Accident Investigation Reports to the CO within five (5) calendar days of each occurrence.

4.10. SPECIAL QUALIFICATIONS. The Contractor shall not hire an illegal alien to work or perform any service on Holloman AFB (HAFB). Employees who are not U.S. citizens can only be persons possessing a current resident alien immigrant status (Green Card) or if a non-resident immigrant must possess a current Employment Authorization Document. While on HAFB, non-U.S. citizen employees must be able to produce for inspection the appropriate credential: Green Card or Employment Authorization Document. Any illegal alien found on the installation shall be immediately detained by the base Security Forces and barred from the installation.

4.11. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL) The CO will appoint a primary and alternate representative for management of the day to day activities of the contract.

The identity, title, and authority of this representative will be provided in writing to the Contractor after contract award.

4.12. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the Government and the Contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.13. PARTNERING AGREEMENT. The CO may require a partnering agreement, or multi-functional team, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually

Attachment 1 Page 15 of 15 beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

4.14. DAMAGES TO GOVERNMENT BUIDINGS, EQUIPMENT, OR

VEGETATION. Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

5.0. APPENDICES.

A. Historical Workload Data Tables B. Maps and/or Site Plans Main Base North Area/Ammo/Monkey Farm Golf Course West Area Test Track 1100's/1200’s

Attachment 1 – Appendix A Page 1 of 10

APPENDIX A: Historical Workload Data Tables

Table A-1: Historical Estimated Landfill Data

Name Estimated Quantity/Cost/Miles

Estimated Tons delivered to Otero County/GreenTree Landfill

1,600 Tons Annual $61,056 Cost Annual

Estimated Tons delivered to Mesa Verde Landfill

400 Tons Annual $10,320.65 Cost Annual

4 CY Containers 267 EA 102,752 CY Annually

40 CY Monthly Containers 7 EA 6,720 CY Annually

40 CY Mobile Containers (Specials) 4 EA 4,256 CY Annually

Distance to Otero County/GreenTree Landfill

38 Miles one way

Distance to Mesa Verde Landfill 21 Miles one way

Table A-2: Mobile Refuse Roll-Off Containers

Bldg. Location Capacity 1 1266: CE Yard/mobile 40 2 1266: CE Yard/mobile 40 3 1266: CE Yard/mobile 40 4 1266: CE Yard/mobile 40

NOTE: Location/Pick up is subject to change as needed. Relocation can only be authorized by the COR

Attachment 1 – Appendix A Page 2 of 10

Table A-3: Historical Workload Collection Areas

LOCATION/NAME BLDG

Container Capacity in CY

QTY

Minimum Weekly

Collection Frequency

Welcome & Pass/ID Center 1 4 1 1

Fam-Camp 7 4 1 1

Fam-Camp 7 4 1 1

Hospital 23 4 1 2

Hospital 23 4 1 2

Hospital 23 4 1 2

Mental Health 17 4 1 2

Dental Clinic 20 4 1 2

Veterinary Clinic 22 4 1 2

Wing HQ 29 4 1 2

Wing HQ 29 4 1 2

Wing HQ 29 4 1 2

Shoppette/Express 33 4 1 2

Shoppette/Express 33 4 1 2

Popeye’s/Domino’s 33 4 1 2

Security SQ 35 4 1 2

Security SQ 35 4 1 2

GAF/Current Tenant HQ 45 4 1 2

CE Material Control 49 4 1 2

CE Operations Shops 54 4 1 2

CE Operations Shops 54 4 1 2

Base CES 55 4 1 2

FMO 96 4 1 2

GAF/Currant Tenant Warehouse 105 4 1 2

GAF/Currant Tenant Warehouse 105 4 1 2

DLA Office 112 4 1 2

FSS Storage 115 4 1 2

EOD 121 4 1 2

SF K-9 Kennel 129 4 1 2

GOV Fuels Station 136 4 1 2

LRS Outside Storage 140 4 1 2

LRS Vehicle Maint. Repair Shop 193 4 1 2

Attachment 1 – Appendix A Page 3 of 10

LOCATION/NAME BLDG

Container Capacity in CY

QTY

Minimum Weekly

Collection Frequency

LRS Vehicle Maint. Cust. Service 194 4 1 2

LRS Allied Trades 195 4 1 2

LRS Vehicle Maint. Repair Shop 198 4 1 2

COMM Center 202 4 1 2

Personnel Offices 222 4 1 2

Library 224 4 1 2

AFFES BX & Mall 227 4 1 5

Auto Hobby Shop 231 4 1 2

Thrift Shop 232 4 1 2

Airman Attic 232 4 1 2

Arts & Crafts Center 270 4 1 2

Dining Hall 274 4 1 5

Dining Hall 274 4 1 5

Machine Shop 280 4 1 2

Metal/Welding Shop 281 4 1 2

Corrosion/Tire Shop 282 4 1 2

GAF/Currant Tenant & Aero Club 283 4 1 2

Egress Shop 284 4 1 2

GAF/Currant Tenant Hanger 285 4 1 2

GAF/Currant Tenant Hanger 286 4 1 2

Aircraft Parts Store 292 4 1 2

Offices & Training Classroom 293 4 1 2

GAF/Currant Tenant Hanger 294 4 1 2

49 OPS Group 296 4 1 2

RPA Hangar 301 4 1 2

6th Attack Sqd 302 4 1 2

49 MXS AGE 304 4 1 2

AGE 309 4 1 2

LRS Command 310 4 1 2

LRS Command 310 4 1 2

LRS Command 310 4 1 2

TMO Cargo-Warehouse 311 4 1 2

GAF/Currant Tenant LOX 314 4 1 2

Attachment 1 – Appendix A Page 4 of 10

LOCATION/NAME BLDG

Container Capacity in CY

QTY

Minimum Weekly

Collection Frequency

GAF/Currant Tenant Flight Simulator (316/318) 316 4 1 2

49th OSS 317 4 1 2

Community Activity Center 325 4 1 3

Dorm 330 4 1 3

Dorm 331 4 1 3

Dorm 333 4 1 3

Dorm 334 4 1 3

Dorm 335 4 1 3

Dorm 336 4 1 3

Dorm 337 4 1 3

Dorm 338 4 1 3

Airman Leadership School 339 4 1 3

Dorm 340 4 1 3

Dorm 341 4 1 3

Dorm 342 4 1 3

CE Equipment Storage Shed 373 4 1 2

SFS Warehouse 375 4 1 1

Ball Field 395 4 1 1

Dorm 452 4 1 3

Dorm 457 4 1 3

Bowling Center 468 4 1 5

Bowling Center 468 4 1 5

RPA Hangar 500 4 1 2

RPA Flight Training 513 4 1 2

GAF/Currant Tenant Dorm 515 4 1 2

Dorm 517 4 1 3

FSS Cross Fit 520 4 1 2

Fire Station 1 525 4 1 3

Club Holloman 531 4 1 2

Club Holloman 531 4 1 2

Steinhoff Park 531 4 1 1

UAS Hanger 565 4 1 1

MXG QA & MOC 572 4 1 1

Attachment 1 – Appendix A Page 5 of 10

LOCATION/NAME BLDG

Container Capacity in CY

QTY

Minimum Weekly

Collection Frequency

Air Crew Flight, Life Support Equip

576 4 1 2

Airfield Management 577 4 1 2

T-38 Phase Dock 578 4 1 2

GAF/Currant Tenant Dorm 581 4 1 2

GAF/Currant Tenant Dorm 581 4 1 2

Billeting Office 583 4 1 2

TLF - VQ 585 4 1 2

TLF - VQ 586 4 1 2

TLF - VQ 587 4 1 2

Fitness Center 588 4 1 2

Temp Living Quarters 591 4 1 2

Temp Living Quarters 593 4 1 2

Temp Living Quarters 594 4 1 2

Youth Center 647 4 1 2

Child Development Center 648 4 1 2

Child Development Center 648 4 1 2

Child Development Center 650 4 1 2

POL OPS 702 4 1 2

Waste Water Treatment Facility 751 4 1 1

Waste Water Treatment Facility 751 4 1 1

Grounds Maint Shed 754 4 1 2

Golf Club House 761 4 1 3

Middle School 768 4 1 2

Intermediate School 769 4 1 2

Primary School 770 4 1 3

Primary School 770 4 1 3

Primary School 771 4 1 2

COMM Facility 782 4 1 1

Theater 783 4 1 2

Chapel 784 4 1 2

Post Office 785 4 1 2

Commissary 787 4 1 3

Commissary 787 4 1 3

Attachment 1 – Appendix A Page 6 of 10

LOCATION/NAME BLDG

Container Capacity in CY

QTY

Minimum Weekly

Collection Frequency

Commissary 787 4 1 3

Commissary 787 4 1 3

Family Readiness Center 788 4 1 3

HAZMART 806 4 1 2

AMXS 811 4 1 2

AMXS 811 4 1 2

Warrior Transition Program 812 4 1 2

AETC - AGE 817 4 1 2

AETC AGE Facility 818 4 1 2

MXG Metals Technology 820 4 1 2

AETC Maintenance Training 823 4 1 2

AIS/POD Storage 824 4 1 2

Fire Station 2 826 4 1 2

AETC - AGE Storage 828 4 1 2

ASM Maintenance Shop 830 4 1 2

F16 SEAD Training Facility 831 4 1 2

F-16 Academic Training 832 4 1 2

Fuels Analysis Laboratory 837 4 1 2

PME Lab 839 4 1 1

PME Lab 839 4 1 2

Concrete AGE Storage 842 4 1 2

DYNACORP 843 4 1 2

Medical Storage 852 4 1 1

Tower 864 4 1 2

AETC ~ Wheel & Tire Shop 877 4 1 2

AETC ~ Wheel & Tire Shop 877 4 1 2

AETC Backshop 883 4 1 2

AETC Backshop 883 4 1 2

AETC Backshop 883 4 1 2

CE Storage 887 4 1 1

AFETS 888 4 1 2

SQ OPS 892 4 1 2

AETC Aircraft Maintenance Supt. 893 4 1 1

Attachment 1 – Appendix A Page 7 of 10

LOCATION/NAME BLDG

Container Capacity in CY

QTY

Minimum Weekly

Collection Frequency

AETC Aircraft Maintenance Supt. 894 4 1 2

AFRC 944 HQ 895 4 1 2

NEWTEC Visual Supply 897 4 1 2

Fabrication Shop 898 4 1 2

BEAR Base 901 4 1 2

BEAR Base 901 4 1 2

BEAR Base 902 4 1 2

BEAR Base 902 4 1 2

BEAR Base 903 4 1 2

BEAR Base 906 4 1 2

Deploy Control Center 908 4 1 2

Solar Operations Bldg. 910 4 1 1

BEAR Base 917 4 1 2

BEAR Base (923/924) 923 4 1 2

BEAR Base 933 4 1 2

BEAR Base 953 4 1 2

BEAR Base 953 4 1 2

ARMY (Motor Pool) 1003 4 1 1

Test Group North Area 1020 4 1 1

Test Group Customer Support 1028 4 1 1

Fire Station #3 (North Area) 1053 4 1 1

WSAM 1060 4 1 1

Guard Shack 1061 4 1 2

Apache Sports Range 1066 4 1 1

ARMY Air Hanger 1079 4 1 1

ARMY Air Hanger 1079 4 1 1

Test Group Hanger 1080 4 1 1

Test Support Squadron 1085 4 1 1

Test Group Security 1088 4 1 1

Comm Receiver 1097 4 1 2

ARMY Timing Bldg. 1103 4 1 1

KING 1 Central Range Control 1108 4 1 1

TRAX Inter. Elec Shop 1119 4 1 1

Attachment 1 – Appendix A Page 8 of 10

LOCATION/NAME BLDG

Container Capacity in CY

QTY

Minimum Weekly

Collection Frequency

Munitions Maintenance 1122 4 1 1

TRAX 1154 4 1 1

Test Track 1160 4 1 1

Test Track 1161 4 1 1

Test Track 1166 4 1 1

Test Track 1170 4 1 1

Test Track 1171 4 1 1

Test Track 1173 4 1 1

Test Track 1173 4 1 1

Test Track 1176 4 1 1

Test Track 1183 4 1 1

Stables 1191 4 1 2

Stables 1192 4 1 2

Stables 1193 4 1 2

COMM Facility 1196 4 1 2

GAF/Currant Tenant Munitions 1211 4 1 1

Munitions Maintenance 1219 4 1 1

GAF/Currant Tenant Munitions 1223 4 1 1

Line Delivery 1226 4 1 1

Line Delivery 1226 4 1 1 GAF/Currant Tenant Munitions Bldg.

1227 4 1 1

Munitions Maintenance 1235 4 1 1

Munitions Maintenance 1239 4 1 1

Operating Bldg. 1243 4 1 1

Test Group 1261 4 1 2

Test Group 1263 4 1 2

Test Group 1265 4 1 2

CES ~ Recycling 1266 4 1 1

Test Group 1268 4 1 2

Charles Lab 1269 4 1 2

ARMY 1270 4 1 2

Firing Range 1278 4 1 2

Charles Lab 1301 4 1 2

Attachment 1 – Appendix A Page 9 of 10

LOCATION/NAME BLDG

Container Capacity in CY

QTY

Minimum Weekly

Collection Frequency

Charles Lab 1303 4 1 2

RAM Site 7000 4 1 1

RAM Site 7000 4 1 1

RAM Site 7000 4 1 1

RAM Site 7000 4 1 1

RAM Site 7000 4 1 1

RAM Site 7000 4 1 1

RAM Site 7000 4 1 1 GAF/Currant Tenant Hanger on Flt Line 21295 4 1 1 GAF/Currant Tenant Hanger on Flt Line 21296 4 1 1 GAF/Currant Tenant Hanger on Flt Line 21297 4 1 1

Track Ark North AN 4 1 1

Boles Wells BW 4 1 1

RRR Training CE Pit 4 1 1

W.S. NAT MON Dunes 4 1 2

W.S. NAT MON Dunes 4 1 2

W.S. NAT MON Dunes 4 1 2

W.S. NAT MON Dunes 4 1 2

W.S. NAT MON Dunes 4 1 2

W.S. NAT MON Main gate 4 1 2

W.S. NAT MON Main gate 4 1 2

W.S. NAT MON Main.Yard 4 1 2

W.S. NAT MON Main.Yard 4 1 2

W.S. NAT MON Main.Yard 4 1 2

RAM Site R1 4 1 1

RAM Site R2 4 1 1

RAM Site R3 4 1 1

RAM Site R4 4 1 1

RAM Site R5 4 1 1

RAM Site R6 4 1 1

RAM Site R7 4 1 1

RAM Site R8 4 1 1

RAM Site R9 4 1 1

Attachment 1 – Appendix A Page 10 of 10

LOCATION/NAME BLDG

Container Capacity in CY

QTY

Minimum Weekly

Collection Frequency

RAM Site R10 4 1 1

Frequency Monitor Station WSMR 4 1 1

Hawk 50 WSMR 4 1 1

Andre Site WSMR 4 1 1

TOTAL containers 267 496

Refuse Historical 40 CY Base Collection Stations

LOCATION/NAME BLDG

Container Size In CY

QTY

Collection Frequency

Historical Annual CY

Capacity

CE Yard 55 40 1 2

RAMS Test Group 7000 40 1 1

LRS (Bldgs. 310/311) 310 40 1 2

MMG 953 40 2 2

Test Track 1166 40 1 1

DLA 112 40 1 1

5,760

Note:

All dumpster collection points must comply with the following:

• Anti-terrorist Distances program (25 meters from any building).

• Safety distance from overhead electrical lines.

• Traffic flow and truck maneuvering.