Frequency_Converter_PWS_(REVISED).pdf

Attachment 1

Performance Work Statement

PERFORMANCE WORK STATEMENT (PWS)

FOR

PURCHASE & INSTALLATION OF 34 EACH 45 KVA SSFC-PRICING WITH NEW 60HZ

EQUIPMENT

AT

54TH AIRCRAFT MAINTENANCE SQUADRON (AMXS)

HOLLOMAN AIR FORCE BASE, NEW MEXICO

10 July 2018

TABLE OF CONTENTS

1.0 SECTION 1 DESCRIPTION OF SERVICES

1.1 General Scope Page 3

1.2 Description of Services Page 3

1.3 Equipment Page 3

1.4 Scope of Work Page 3-4

1.5 Technicians Page 4

1.6 Inspection Page 4

1.7 Safety Page 4

1.8 Certificates Page 4

1.9 Hazmat Page 4

2.0 SECTION II SERVICE SUMMARY

2.1 Service Summary Page 4-5

3.0 SECTION III GOVERNMENT FURNISHED EQUIPTMENT AND SERVICES

3.1 Government Furnished Services Page 5

3.2 Government Furnished Technical Orders, Publications, and Forms Page 5

4.0 SECTION IV GENERAL INFORMATION

4.1 Contractor Personnel Page 5-6

4.2 Contractor Employees Page 6-7

4.3 Quality Assurance Page 7-8

4.4 Deficiencies Page 8

4.5 Performance/Re-Performance Page 8

4.6 Physical Security Requirements Page 8

4.7 Hours of Operation Page 8-9

4.8 Conservation of Utilities Page 9

4.9 Records Page 9

4.10 Fire Prevention Page 9-10

4.11 Miscellaneous Information Page 10-11

5.0 SECTION V APPENDICES & EXHIBITS

APPENDIX 1 Scheduled/Preventative Maintenance Checklist Page 12

APPENDIX 2 Definitions, Abbreviations, and Acronyms Page 12-14

SECTION 1

1.0 DESCRIPTION OF SERVICES

1.1 General Scope. This is a non-personnel services contract to purchase and install a quantity of (30)

45 KVA Solid State Frequency Converters (SSFC) for Hangarettes 1, 3, 4, 5, 7, 8, 13, 15, 16, 17, 19, 20, 21, 23, 24, 25, 27, 28, 29, 31, 32, 33, 35, 36, 37, 39, 40, 41, 43, 44 and a quantity of (2) 90 KVA SSFCs for

Hangarettes 9, 10, 11, & 12 (installed in the mechanical room of hangar) at Holloman Air Force Base

(HAFB), NM. Or, provide a quantity of (34) 45 KVA SSFCs in-lieu of powering hangarettes 9, 10, 11, &

12 with (2) 90 KVA SSFCs with individual 45 KVA SSFCs in each hangarette, opposed to the mechanical room; whichever is applicable/feasible. The Government shall not exercise any supervision or control over the contract services performers providing the services herein. Contract service providers shall be accountable solely to the Contractor.

1.2 Description of Services. The Contractor shall provide all personnel, equipment, tools, test equipment, supplies, materials, travel and transportation. Furthermore, the contractor will provide efficient on-site training (no more than five total days) to Air Force Flightline mechanics. The work shall be performed at the 54th Aircraft Maintenance Squadron (AMXS) located on HAFB.

1.3 Equipment. The Contractor will provide a forklift rental to include delivery fees and pick up fees.

1.4 Scope of Work. The Contractor will set each 45KVA unit in place at provided location and anchor as needed; exception: if using 90 KVA SSFCs for hangarettes 9, 10, 11, & 12; converters will be placed in mechanical room and anchored. Contractor shall supply all materials needed to install 60Hz input and

400Hz output cables. (at least 60 ft. of conduit, 70 ft. of wire preferred, and qty (34) 60Hz Disconnects;

exception: if using 90 KVA SSFCs for powering hangarettes 9, 10, 11, & 12, a quantity of (4) explosion proof specialized adaptors is required for connection of the output cord to already installed connection points in hangarettes. The output cord itself does not need to be explosion proof). Contractor will pull all existing input and output wires into 45KVA Units and terminate. Contractors shall install a break-out circuit breaker box, separate of the circuit breaker located on the machine. Contractors shall install a cable rack onto the side of each 45KVA converters; exception: if using 90 KVA SSFCs for hangarettes 9, 10, 11, & 12; cable racks will be floor mounted in each respective hangarette, opposed to on the side of the converters. Also, adding on the current twelve (12) already installed FCX units for storage of 400Hz output cable (46 total). Upon completion of installation of all 45KVA SSFC, contractors shall load test each frequency converter at each output to full load of 45KVA each (testing outcomes with at least 0.8 power factor, lagging; 200/115 volts, 3-phase, wye configuration). 400Hz Load Bank to be provided by contractors. Contractors will provide test results. Contractors to supply training while on site.

1.4.3 Parts and Materials. The Contractor will provide materials: Fittings, 1 ½” diameter conduit, wire, cord grips, at least 18 inch floor stand kit, power disconnect/circuit breaker easily accessible to perform mx or cut power in case of emergency situations (separate from main input voltage), and anchors.

1.4.4 All work shall be completed within twenty (20) calendar days after commencement of work.

1.4.5 The contractor shall be responsible to repair or replace any equipment, or portion of a structure that is damaged during services performed under the scope of this contract.

1.5 Technicians. All Contractor employees shall be fully qualified and capable of performing all electrical and mechanical work. All employees will possess training and certifications IAW the manufacturer’s equipment standards and able to demonstrate to the satisfaction of the COR that they have the capability, expertise, and experience to perform the work.

1.6 Inspection. Upon completion of work, the Contractor shall notify the COR. Using the established checklist (Appendix 1), the COR will make a thorough inspection to assure the system is operational.

1.6.1 The contractor shall submit a report on all inspection, maintenance, and cleaning that is accomplished on the EAFTSS. Reports will include a record of conditions, inspections and maintenance performed on the system.

A copy of this report is due to COR no later than 10 calendar days after the completion of the inspection and/or work

1.7 Safety. The Contractor shall perform all work in accordance with safety standards and applicable codes in order to eliminate the possibility of damage to installed machinery, equipment and building structures. All walking areas are to be clean at all times during and after work. Precautions must be taken to ensure that grease and fluids are not dispersed to other areas.

1.8 Certificates. The Contractor shall provide for the premises a certificate from the servicing company indicating the date of inspection, place and display a label within the area indicating the date serviced, and the name of the servicing company.

1.9 Hazmat. The Contractor shall provide notification and HAZMAT assessments for any chemicals used before transporting them to the premises. The Contractor shall remove all chemicals used in accordance with correct procedures.

SECTION 2

2.0 SERVICE SUMMARY

2.1 Service Summary. The Contractor service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service for each requirement. The Services Summary (SS) provides information on contract requirements and the expected level of Contractor performance. These thresholds are critical to mission success.

Procedures as set forth in FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Para Performance Threshold

Insta l la t ion of (12) 45 KVA SSFC

1.4

Systems installed, tested to applicable standards and satisfaction of the Government

COR.

100% of the equipment serviced correctly and on time as scheduled.

SECTION 3

3.0 GOVERNMENT FURNISHED EQUIPMENT AND SERVICES

3.1 Government Furnished Services.

3.1.1 Emergency Services. The 49th Medical Group will provide emergency medical first responder and transport services for Contractor personnel in performance of services under this contract on HAFBR IAW AFI

41-210; the contractor personnel would be transported to the nearest emergency room; Gerald Champion

Regional Medical Center 2669 Scenic Dr, Alamogordo, NM 88310.

3.1.2 The Contractor shall reimburse the Government for treatment provided at the current reimbursement rate for non-authorized user automated billing system. The Contractor shall provide to the 49th Medical Group, the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment at HABF. All mishaps will be promptly reported to the COR.

3.1.3 Security Police/Fire Protection. Phone number for Security Forces is 575-572-7171 and

Fire Protection, 911.

3.2 Government Furnished Technical Orders, Publications, and Forms

3.2.1 Publications and Forms. The Government shall provide contractor, through the Air Forces electronic publishing site, all required Air Force Publications and forms (See Appendix 5).

SECTION 4

4.0 GENERAL INFORMATION

4.1 Contractor Personnel

4.1.1 The Contractor shall provide technician who are fully qualified and capable of performing all electrical and mechanical work in maintaining and repairing the EAFTSS system. All personnel who work on the system will possess training and certifications IAW the manufacturer’s equipment standards and able to demonstrate to the satisfaction of the COR that they have the capability, expertise, and experience to perform the work. The technician shall be knowledgeable of the requirements of the PWS. The Contractor shall submit the name and telephone number of the technician(s) to the Contracting Officers within five (5) days of contract start date. The name of the technician and contact information shall be kept current throughout the life of the contract.

4.1.2 The technician or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to operation of this contract.

4.1.3 The technician or alternate(s) shall be able to read, write, and speak English.

4.2 Contractor Employees

4.2.1 Alcohol/Drugs. The consumption of alcoholic beverages or illegal drugs by Contractor personnel, while on duty, is strictly forbidden. The Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

4.2.2 Certifications. Employees shall have any current and valid professional certifications and licenses required to perform the work in this PWS. All certification and licensing requirements by Federal, State, and local agencies shall be complied with at the Contractor's expense. See paragraph 1.5.

4.2.3 The Contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

4.2.4 Training. The Contractor shall provide all training required to meet requirements of the PWS unless otherwise specified within the PWS or as otherwise approved by the CO.

4.2.5 Personnel Roster. The Contractor will provide a personnel roster consisting of names and other pertinent personnel data to the customer for the purposes of 100% accountability for real-world and exercise situations.

The personnel roster shall be updated, within 10 days, as individuals are removed and added.

4.2.6 Privately Owned Vehicles. Each Contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the State of New Mexico. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any Contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

4.2.7 Safety Equipment. The Contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, gloves, and any other personal protective equipment required by AFI 91-203; Air Force Consolidated Occupational Safety Instruction.

4.2.8 Safety Threats. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.2.9 Substance Abuse Testing. Contractor employees shall be subject to substance abuse testing as a result of a mishap investigation when an individual’s actions or inactions are suspected as factors in a mishap sequence.

The CO may identify the employees to be tested and the drugs and substances for which those employees must be tested. The service provider shall accomplish the specified testing using a certified (i.e., a certified lab that meets

Department of Health and Human Services (DHHS)/ Substance Abuse and Mental Health Services

Administration (SAMHSA) certification) medical substance abuse testing facility. Results of the test(s) shall be provided to the Government solely for the purpose of completing an investigation.

4.3 Quality Assurance. The Government will evaluate the Contractor's performance under this contract. For those tasks listed throughout this PWS and Service Summary, the appointed COR will follow the methods of surveillance specified in this contract. Government personnel will record all surveillance observations. The COR will evaluate the Contractor's performance through random on-site inspections and receipt of complaints from base personnel. The COR will inform the Contractor of validated complaints. In case of disagreement, the COR and CO will make final determination of the validity of the complaint.

4.3.1 Contracting Officer’s Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor’s performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the

Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes to delivery dates. The COR is not authorized to change any of the terms and conditions of the contract/task order.

4.3.2 Quality Control Plan (QCP). The Contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and IAW best commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in Section 2 of this

PWS. The Contractor’s QCP is the means by which it assures itself that the work complies with the requirement of the contract. A QCP will be submitted within 30 days of contract award. Two copies of a comprehensive written QCP shall be submitted to the CO within 10 working days when changes are made thereafter. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance, in writing, of any proposed change to his QCP.

4.3.3 Contract Discrepancies. The Government COR or CO will periodically evaluate the Contractor’s performance using the methods of surveillance listed in Section 2 – Service Summary of the PWS. Government personnel will record all surveillance observations. When an observation indicates defective performance, the

COR will require the Contract Manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. If the Contractor challenges the validity of any observation, and the COR and Contract Manager cannot come to an agreement, the complaint in question shall be forwarded to the Contracting Officer for resolution. The preferred method of dealing with any valid observation is re-performance, if possible, and at no additional cost to the Government. Repeat observations or an incident that violates safety or environmental regulations shall require the COR to instigate a Corrective Action Report (CAR) through the Contracting Officer. The Contractor shall be given three (3) business days to respond to the CAR with either an explanation on why it disagrees with the CAR or with its concurrence with the CAR, any disciplinary action taken, and a mitigation plan to avoid repeat occurrences.

4.4 Deficiencies. When an observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observations, only acknowledgment that he or she has been made aware of the defective performance.

4.5 Performance/Re-Performance. If required to re-perform work due to incomplete service, the contractor shall immediately notify the COR upon completion of the work re-performance.

4.5.1 The Contractor shall maintain the flexibility to perform command-related tasks as deemed absolutely necessary for successful mission accomplishment.

4.6 Physical Security Requirements

4.6.10 Contractor Access To Air Force Installations. The Contractor shall obtain base identification and vehicle passes, if required, for all Contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or Contractor-furnished, Contractor identification badges while visiting or performing work on the installation. The Contractors will not access the airfield at any time unless escorted.

The Contractor shall submit a written request on company letter head to the Contracting Officer listing the following: contract number, location of work site, start and stop dates, and names of employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Contracting Officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized Contractor individual(s) shall provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass.

During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. When work under this contract requires unescorted entry to controlled or restricted areas, the Contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security

Program, and AFI 31-501, Personnel Security Program Management. Upon completion or termination of the contract or expiration of the identification passes, the Contractor shall ensure that all base identification passes issued to employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payments.

4.7 Hours of Operation. The Contractor is responsible for establishing a work schedule that provides for accomplishing the requirements of the PWS.

4.7.1 Place of Performance. Facilities are located at Holloman AFB, NM 88310.

4.7.2 Base Closures. Work scheduled but not accomplished because of base closure due to weather, http://www.e-publishing.af.mil/search.asp?keyword=AFI+31-101&Go.x=8&Go.y=10 http://www.e-publishing.af.mil/pubfiles/af/31/afi31-501/afi31-501.pdf exercises, or actual alert, will be accomplished as soon as possible after reopening of the base.

4.8 Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The

Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4.9 Records. All records created and received by the Contractor in the performance of this contract shall be maintained by the Contractor and kept readily accessible. Records shall remain the property of the Government.

4.9.1 Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the

Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the FOIA Manager to ensure proper processing and compliance with the Act.

4.9.2 For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD

Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.9.3 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

4.9.4 Audit. This contract may be subject to audit by any and all cognizant Government agencies. The

Contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

4.9.5 Official Correspondence. The Government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The Government issued contract number is to be referenced on all official communication starting upon notice of award.

4.10 Fire Prevention. The Contractor shall take all necessary precautions to prevent fires in the units and

Contractor-furnished and Government-furnished facilities while performing any work under this contract. In the event fires do occur, the Contractor shall immediately notify the Base Fire Department at 911. The Contractor shall then notify the COR and the CO.

4.10.1 Hazardous Materials. Prior to use, the Contractor shall provide the Base Hazardous Material Pharmacy.

a list of all hazardous materials the Contractor brings onto Government property and shall submit an AF Form

3952 along with a Safety Data Sheet (SDS) for each Hazardous Chemical listed in OSHA Hazard Communication

Standard 29 CFR 1910.1200. The purpose of the inventory is to provide information to HAFB for Emergency

Planning and Community Right-to-Know Act (EPCRA) reporting.

Any products that meet the criteria of “Hazardous Waste” must be tracked until permanently removed from

Government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261.

NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

The Contractor shall ensure that all Contractor employees complete the local Air Force Hazardous

Communication, hazardous material, and hazardous waste training. The Contractor shall appoint a primary and alternate hazardous material and hazardous waste monitor. Monitors are responsible for training all Contractor personnel regarding hazardous material containers maintained on Holloman Air Force Base and complete SDS’s immediately upon receipt of new chemicals, products, or materials.

4.10.2 Spill Response. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the

Government for all associated costs.

4.10.3 Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The contract manager shall ensure specific safety requirements in AFOSH standards and Air Force technical orders are complied with by Contractor personnel when non-compliance would clearly present the potential to harm or damage Government resources. The Air Force is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage

Government resources.

4.10.4 Section 508 Compliance. The Contractor shall support the Government in its compliance with Section

508 throughout the development and implementation of the work to be performed. Section 508 of the

Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

4.10.5 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves, the worksite, or within their Contractor-owned or privately owned vehicles while on Holloman Air Force Base.

4.11 Miscellaneous Information.

4.11.1 Contractor Furnished Property and Services. The Contractor shall furnish everything required to perform this contract in accordance with all of its terms.

4.11.2 Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the

Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

4.11.3 Permits. The Contractor shall be solely responsible for obtaining at its own cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. Any and all environmental permits required for any of the Contractor’s operations or activities are subject to prior concurrence of the Government. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the Contract. In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

4.11.4 Non-compliance. If the Contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until Contractor, when within the Contractor’s control or the

Government’s, has remedied the problem. Any sanitary deficiencies or environmental infractions shall require immediate correction.

4.11.5 Failure to Insist On Compliance. The failure of Government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of Government's right to the future performance of any such terms, covenants or conditions and the Contractor's obligations in respect to such future performance shall continue in full force and effect.

4.11.6 Notification of Debarment/Suspension Status. The Contractor shall provide immediate notice to the

Contracting Officer in the event of being suspended, debarred or declared ineligible by any other Federal

Department or agency, or upon receipt of a notice of proposed debarment from another DOD Agency, during the performance of this contract.

4.11.8 Past Performance Information (PPI)/Contractor Performance Assessment Report System

(CPARS). The Government will formally assess and report on the Contractor’s performance annually. CPARS records a contractor’s performance, both positive and negative, and provides a record on a given contract during a specified period of time. The Contractor will acknowledge their annual assessment at the end of each performance period. The Contractor shall have 30 days to review and submit comments for the evaluation activity’s consideration before the assessment is made final.

Past Performance assessment reports will be protected by all parties and treated by Government personnel as

“For Official Use Only/Source Selection Information in accordance with FAR 2.101 and 3.104”.

4.11.9 Performance Evaluation. The Contracting Officer may require the contract manager to meet with the

CO, COR, and other Government personnel as deemed necessary. The contractor may request a meeting with the Contracting Officer when he or she believes such a meeting is necessary. Written minutes of any meetings shall be recorded in the contract and signed by the contract manager and the CO or Government personnel designated by the CO.

4.11.10 Transition. No later than 10 days after the contract award date, the Contractor shall attend a scheduling meeting and site visit with the customer and Contracting Officer, to include a review of all contract and security documents.

APPENDIX 1

Bldg. Location/Nu m ber _ Date

Overall condition of the maintenance operation: SAT____ UNSAT ___

Inspector's Signature/Date:

APPENDIX 2

Definitions, Abbreviations and Acronyms

Contract Administrator (CA)- The individual within the contracting office who performs the day-to-day administration of the contract. The contract administrator may also be the contracting officer.

Contracting Officer (CO)- The duly appointed Government agent authorized to award or modify contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Contracting Officer’s Representative (COR)- Individual who monitors a Contractor on a daily basis and who is involved in every aspect of a contract to ensure the Contractor is in compliance with that contract.

Corrective Action Report (CAR)- Used to document unacceptable performance by the Contractor.

Defect- Any non-conformance with requirements specified in the contract.

Defective Service- A service output that does not meet the standard of performance specified in the contract for that service.

Fair Wear and Tear- The deterioration of items attributed to normal usage.

Government Furnished Property (GFP)- Facilities, equipment, tools, supplies, parts, or any other items furnished for the concessionaire's use by the Government.

Major discrepancy- A major finding is defined as a condition that would endanger personnel, jeopardize equipment or system reliability, affect safety of flight, or warrant discontinuing the process or equipment operation.

Minor discrepancy- A minor finding is defined as an unsatisfactory condition that requires repair or correction, but does not endanger personnel, affect safety of flight, jeopardize equipment reliability, or warrant discontinuing a process or equipment operation.

Performance Assessment- A process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the services summary or the process of assessing progress towards achieving the objectives/goals developed in a performance plan or partnering agreement.

Performance Indicator- A measurable characteristic of an output of a work process. Generally synonymous with attribute.

Performance Management- The use of performance measurement information to effect positive change in organizational culture, systems, and processes, by helping to set agreed upon performance goals, allocating and prioritizing resources, informing managers to either confirm or change current policy or program directions to meet those goals, and sharing results of performance in pursuing those goals.

Performance Objective- The outcome associated with successful contract performance in a specific area. This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure. Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensures success in achieving the objectives critical to the mission.

Performance Threshold- The minimum performance level of a performance objective required by the Government.

Quality Assurance (QA)- Those actions taken by the Government to assure services meet the requirements of the

Performance Work Statement (PWS).

Quality Assurance Program Coordinator (QAPC)- The individual designated by the contracting squadron commander to manage the installation QA program.

Quality Control (QC)- Those actions taken by a Concessionaire to control the performance of services so that they meet the requirements of the SOW.

Services Summary (SS)- A summary of the performance objective and performance threshold required by the

Government in concessionaire performance. Also known as a Performance Requirements Summary or Services

Delivery Summary or Performance Requirements Document.

Standard- An exact value, a physical entity, or an abstract concept, established and defined by authority, custom, or common consent to serve as a reference, model, or rule in measuring quantities or qualities, establishing practices or procedures, or evaluating results. A fixed quantity or quality. A defined measure of comparison.

ACRONYMS

AFI Air Force Instruction

ADPE Automated Data Processing Equipment

AFOSH Air Force Occupational Safety and Health

AGE Aerospace Ground Equipment

CM Contract Manager

CO Contracting Officer

COR Contracting Officer’s Representative

DV Distinguished Visitor

FC Functional Commander

GFP Government Furnished Property

IAW In Accordance With

GFE Government Furnished Equipment

GFF Government Furnished Facility

SDS Safety Data Sheet (previously Material Safety Data Sheet)

SUP Supplement

TMDE Test Measurement & Diagnostic Equipment