Attachment 3 - HAFB Statements.doc

HAFB 001 HOLIDAYS (NOV 2005)

The following Federal legal holidays are observed by this base:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

End Local Clause

HAFB 005 Hazardous Material

Required Hazardous Material Specification (OCT 2002) 1) In accordance with Air Force Instruction 32-7086 and Holloman AFB Instruction 32-7011, ALL material determined to be hazardous as defined by Federal Standard 313D, Paragraph 3.2, must be authorized for use via the AF Form 3952 approval process.

2) All contractors (construction, services, and suppliers) operating on Holloman AFB will report hazardous material usage to 49 CES/CEV by providing an AF-EMIS Authorization Request Worksheet and MSDS for each hazardous material. The 49 CES/CEV, Building 55, (telephone 572-3931) will determine whether tracking in the AF-EMIS database is applicable.

3) The AF-EMIS Authorization Request Worksheet shall be processed/completed through 49 CES/CEV (or designated alternate location) for each material identified as hazardous PRIOR to being brought onto Holloman AFB. Contact 49 CES/CEV five (5) business/working days in advance for support with initiating/completing the AF-EMIS Authorization Worksheet and the AF Form 3952 approval process.

4) Any material found on Holloman AFB that has not been approved shall be removed until such time as it is properly approved.

End of Statement HAFB 006: NCIC REQUIREMENTS AND ACCESS TO HOLLOMAN AFB, NM (17 May 10)

CONTRACTOR EMPLOYEES DELIVERING TO HOLLOMAN AIR FORCE BASE

Subject to military security requirements and regulations, the Contractor may be re-routed to differing entry points at Holloman AFB. During these periods where the Contractor may be re-routed to other entry points, the contractor will not hold the Government liable for any claims under the disputes clause of this contract/solicitation.

AFI 31-102, PHYSICAL SECURITY: July 07

All contractors will be required to screen and monitor each employee and potential employee to identify those who may pose a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Examples of conditions that may identify employees or potential employees as a threat to the installation include, but are not limited to, substantial misconduct, convictions or arrests for violent behavior, dishonesty or sexually aberrant behavior. Each contractor shall notify the contracting officer of any reason or condition that identifies an employee or potential employee as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. No contractor shall employ any employee or potential employee identified by the contractor or the contracting officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population in the performance of any contract awarded by Holloman Air Force Base.

Important Notice Concerning Contractor Access to Holloman AFB, NM

Visit Access Request (VAR), Holloman AFB, NM

For contracts awarded/administered by the 49th Contracting Squadron.

Request that a visitor pass be issued to all contractor employees to gain access to Holloman AFB, NM. All employees will be briefed on and shall comply with Holloman AFB security requirements. All employees will sign the government provided consent form authorizing the U.S. Government (United States Air Force) to conduct a background check to confirm their eligibility or ineligibility to gain access to Holloman AFB, New Mexico. The VAR will consist of employees FULL Name, Date of Birth, Social Security Number, Place of Birth and Citizenship. The format for a Visit Access Request Form will be provided upon request. Contractors will ensure that the VAR is provided to the 49 SFS Pass and Registration Office (bldg 1) at least 7 business days prior to requested installation access for processing and 14 business days prior for foreign nationals. Foreign nationals will no longer be granted unescorted entry to the installation.

Delivery drivers will provide a bill of lading at the time of pass issuance; passes will not exceed 6 hours. Routine deliveries require the contractor add the driver(s) to a VAR to undergo the appropriate background check.

Contractor employees shall report to the 49 SFS Pass and Registration Office (bldg 1) with photo identification issued by a federal/state activity. Contractor employees requesting to operate a contractor or privately owned vehicle on the installation shall provide a valid driver’s license, current vehicle registration, and proof of current vehicle insurance or car rental agreement. Contractor personnel requesting to operate a motorcycle on Holloman AFB shall provide proof they have completed a motorcycle safety course (i.e. motorcycle safety course certificate/card) prior to being authorized to ride on the installation.

End of Statement

HAFB 007 – NEW MEXICO GROSS RECEIPTS TAX (NMGRT) (JULY 2010)

a. The State of New Mexico assesses a Gross Receipts Tax for firms conducting business operation within the State without regard to the location of entity. You are advised that any proposals/bids received will be presumed to include this cost of business and any request for adjustment or proposed/bid prices as a mistake in proposal/bid either before or after award of a contract will not be considered.

b.

The tax rate applicable to a particular contractor (for work completed on Holloman Air Force Base) is based on his place of business (Out-of-State companies versus NM companies). New Mexico Taxation and Revenue Department publication FYI200, Your business Location and the Appropriate Tax Rate, which explains the methods of determining the business location, is available on the Internet at http://www.state.nm.us/tax/trd_pubs.htm.

c.

Appropriate tax and registration forms are available at the web site above.

d.

Offerors/bidders are expected to be knowledgeable of the Gross Receipts and Compensating Tax Act for the State of New Mexico. Further information may be obtained from:

State of New Mexico

Taxation and Revenue Department

5301 Central Avenue NE

PO Box 8485

Albuquerque, NM 87198-8485 or call (505) 827-0700.

End of HAFB 007 Statement (End of Clause)

HAFB 009 – WIDE AREA WORKFLOW STATEMENT (AUG 2007)

In order to receive awards from the 49th Contracting Squadron at Holloman AFB, New Mexico, you must now use an E-Invoicing system called Wide Area Work Flow (WAWF).

WAWF is a web-based tool for the processing of invoices/receiving reports. This will bring about major changes in the amount of time it takes to process these documents making payment much faster. The web site for this system is https://wawf.eb.mil. There are no charges to use WAWF. All questions relating to system setup and vendor training can be directed to the help desk at Ogden. Their number is 1-866-618-5988.

Notice to Contractor and billing/invoicing personnel:

Any invoice submitted must be entered into WAWF exactly as the contract line items are identified in this award. Adding or removing line items, and higher quantities than listed will result in delays in payment. If shipping was included in the line items prices, the invoice must reflect the same. Shipping may not be billed as a separate line item unless specifically identified in the award. Failure to invoice correctly will result in rejection at the payment office and require resubmission through WAWF.

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES

AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF.

* Required Fields in WAWF

TYPE OF INVOICE SUBMISSION:

Contract Buyer/Administrator select One (1) of the following:

Invoice

(Creates Stand Alone Invoice)

Invoice and Receiving Report (Combo)

[Creates two documents, an Invoice and a Receiving Report, within one data entry session (combo). Creating both documents at the same time, rather than separately, is recommended.]

X Invoice as 2-in-1 (Services Only)

[Creates an Invoice 2-in-1, which is a document that serves as both an invoice and a certificate of performance for services rendered (also called an "acceptance report").]

Construction Invoice

(Creates a Construction Payment Invoice from a contract for construction. Both an Inspector and a Contracting Officer must review and accept).

X Cage Code*: __________

X Pay DoDAAC*: F67100

Issue By DoDAAC: FA4801 X Admin DoDAAC*: FA4801

Inspect By:

Ext.: Leave Blank

Contracting Officer*: FA4801 Ext: Leave Blank

Ship To Code*:

Ext.: Leave Blank

Contractor: WAWF will prompt asking for "additional e-mail submissions" after clicking "SIGNATURE"

The following E-Mail addresses MUST be input in order to prevent delays in processing:

Inspector:

@holloman.af.mil

Receiver/QAP:

@holloman.af.mil Buyer/Administrator : kevin.sweet@holloman.af.mil Contracting Officer: mary.hoelscher@holloman.af.mil Additional Contact: sandra.east@holloman.af.mil The paying office DoDAAC and mailing address can be located on front of your award. You can easily track your payment information on the DFAS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice will be required to inquire status of your payment. Most Holloman orders are non-MOCAS, use the options listed under there.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at 1-800-390-5620 or 1-800-337-0371 or faxed to 1-207-328-1660. Please have your order number and invoice number ready when calling about payment status. If your paying office is other than Limestone, contact your contract administrator for the customer services phone/fax numbers.

END OF STATEMENT

HAFB 011 – PERIODIC PROGRESS MEETINGS (9 JAN 03)

PERIODIC PROGRESS MEETINGS

(a) The Contracting Officer, QAP and other government personnel, as appropriate, will meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. The contractor will also notify the Contracting Officer (in writing) of any work being performed, if any, that the contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues.

(b) These meetings shall be held as needed, but not less than once quarterly.

(c) The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, and distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Officer identifying areas of nonconcurrence.

END OF STATEMENT

HAFB 012 - HAFB CELL PHONE POLICY (31 Aug 2006)

MANDATORY: Contractor personnel shall adhere to the base cell phone policy. Operators of vehicles on a Department of Defense (DoD) installation, such as Holloman AFB, NM, will not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited. Penalty: $25 fine (+$25 fee).

END OF STATEMENT