1100 Catholic Mass Music Director Musician SOW.pdf

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PERFORMANCE WORK STATEMENT

Catholic Mass Music Director/Musician

(1100 Sunday Service)

Joint Base Langley-Eustis (JBLE), Langley AFB Chapel

1.0 SCOPE OF WORK

1.1 The contractor shall provide musical leadership through hymns, organ playing, vocal singing, and appropriate instruments for the Sacred Liturgy during the 1100 Catholic Mass at Langley AFB Chapel or any other designated location as assigned by the Catholic Priest or Contract Officer.

1.2 The Langley Catholic program is one of the largest chapel activities in the Air Force with a wide range of liturgical activities. This Langley Catholic Community operates a fast-paced, multi-faceted program that requires a high degree of coordination and cooperation among its staff.

2.0 HOURS/UNITS OF WORK

2.1 Contractor services will be provided during the Catholic Masses/Services, which are typically one hour in length. Rehearsals will be held prior to each service, at a time determined by the contractor, with the approval of the Catholic Priest/Chaplain. Special Masses, services such as Holy Days of Obligation, and other special services (e.g., funerals) will be in addition to the normal weekly work units.

• Regular Masses: 52 services annually

• Regular Rehearsals: 52 rehearsals annually

• Special Masses/Services: 10 services annually

• Special Rehearsals: 10 rehearsals annually

• Total Annual Units: 124 units

3.0 CONTRACTOR GENERAL RESPONSIBILITIES

3.1 The contractor shall perform all services for regularly scheduled Masses, choir rehearsals, rehearsals with the congregation, and additional services requested by the Catholic Priest/Chaplain, including special chapel functions and services.

3.2 The contractor shall follow the 633 ABW/HC operating instructions for the use and care of the buildings and equipment.

3.3 The contractor will coordinate all support requirements with the Catholic Priest or their designee.

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4.0 CONTRACTOR SPECIFIC RESPONSIBILITIES

4.1 Select and prepare liturgically appropriate music, subject to approval, in accordance with the Guidelines for Catholic Liturgical Music provided by the Catholic Priest. The music selected should align with the principles of reverence, spiritual uplift, and active participation in the liturgy.

4.2 The contractor should have experience playing the historic 1934 M.P. Möller Opus 6299 pipe organ, which holds pride of place in the Catholic liturgy at Langley Chapel. While preference will be given to candidates with organ proficiency, applicants without organ experience will still be considered, provided they possess the requisite musical skills and expertise to lead the congregation effectively in worship.

4.3 Prepare and conduct rehearsals for instrumentalists and singers for each service.

Rehearsals must be no less than 60 minutes in duration and scheduled in advance, with approval from the Catholic Priest/Chaplain. Rehearsals must not be scheduled immediately before the service. A minimum of 30 minutes of sacred silence must be observed before the start of Mass.

4.4 Lead congregational singing, provide instrumental accompaniment, identify and train cantors, and direct the choir for liturgical parts.

4.5 Recruit instrumentalists, choir members, and cantors for the choir.

4.6 Maintain communication with choir members, instrumentalists, and the Catholic Priest, as well as with the priest celebrant of the Mass. All announcements to the congregation must be pre-approved by the Catholic Priest.

4.7 Attend quarterly or more frequent liturgical planning meetings as requested by the Catholic Priest.

4.8 Adhere to Privacy Act regulations (Title 5, U.S. Code, Section 552a) when working with confidential information.

4.9 The contractor will personally perform the described services or coordinate with a substitute of equal or higher proficiency, approved in advance by the Catholic Priest/Chaplain. The contractor must submit the qualifications of proposed substitutes for approval at least 14 days before the planned absence.

4.10 The contractor is responsible for paying any Social Security payments, Federal or state income taxes, and State unemployment insurance premiums for themselves or any individual employed or subcontracted to provide services under this contract.

4.11 The contractor must adhere to any health, safety, and security guidelines or pandemic-related instructions issued by Joint Base Langley-Eustis, available at the chapel or base website.

4.12 The contractor should have proficiency in Gregorian Chant and polyphonic music, which are valued for their ability to elevate the liturgical experience. While preference will

Page 3 of 5_Last Edited: 22 July 2025 be given to candidates with expertise in these musical forms, candidates without this specific experience will still be considered if they possess other relevant musical skills and can effectively lead the congregation in worship.

4.13 The contractor is responsible for ensuring compliance with copyright regulations, including OneLicense®, CCLI (for contemporary music), and public domain music. The contractor must file all OneLicense® reports accurately and ensure that all required permissions and licenses are obtained for sacred music performed during services. Failure to comply with copyright laws, including unauthorized music use, will be subject to legal and financial penalties, and the contractor will be held accountable for ensuring proper licensing.

4.14 The contractor shall forecast and order music for choir members and musicians, in collaboration with the Catholic Priest and chapel staff, during the USAF budgeting cycle.

This includes planning for the procurement of new music, sheet music, and any required musical resources, to ensure all liturgical needs are met within the available budget.

4.15 The contractor may, with prior approval from the Catholic Priest and in accordance with NAF CTOF guidelines, recruit and hire additional non-required musicians or instrumentalists (e.g., string instruments, brass, etc.) when needed to enhance the worship experience. Such additional musicians and instruments shall be funded through NAF Chapel Tithes and Offerings Funds (CTOF) and must align with the needs of the liturgy and the financial budget allocated for such enhancements. The contractor will coordinate these efforts with the Catholic Priest to ensure the liturgical integrity of the service is maintained.

5.0 EDUCATION, EXPERIENCE, AND OTHER QUALIFICATIONS

5.1 The contractor must possess a Bachelor’s or Master’s degree in Music (or equivalent experience in liturgical music) and be proficient in reading, teaching, and performing sacred music.

5.2 The contractor must have the ability to sight-read, read, and teach music.

5.3 The contractor must possess accompanist ability on the organ (or keyboard) appropriate to Catholic liturgical settings (Masses, services, funerals, etc.).

5.4 Ability to plan and select appropriate Catholic liturgical music within the guidelines provided by the Catholic Priest.

5.5 The contractor must demonstrate proficiency in leading singing, which is a priority at all Catholic Masses and services.

5.6 Ability to recruit, organize, and lead a choir of volunteer singers, musicians, and cantors.

5.7 The contractor must have the ability to work with other music leaders and coordinate liturgical planning.

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5.8 Must have the ability to operate the sound system, ensuring proper audio quality during Masses.

5.9 The contractor must demonstrate familiarity with military protocol and effectively communicate with a diverse congregation, ensuring respect for the military environment.

5.10 The contractor is required to dress professionally as directed by the Catholic Priest/Chaplain, maintaining a respectful and reverent atmosphere for all liturgical functions.

6.0 SECURITY REQUIREMENTS

6.1 The contractor shall be responsible for safeguarding all government property provided for use during the contract.

6.2 The contractor shall obtain and display all required identification and passes as specified by JBLE security protocols. They must return all government-issued identification upon termination of the contract.

6.3 The contractor shall comply with all JBLE traffic regulations and is prohibited from possessing weapons, firearms, or ammunition while on Langley AFB.

6.4 The contractor must complete the VIRTUS training before beginning work.

6.5 The contractor must undergo and successfully complete a National Agency Check Investigation (NACI), State Criminal History Repositories Check, and Installation Records Check, with all background checks completed before the contractor commences work.

7.0 GOVERNMENT FURNISHED EQUIPMENT AND SERVICES

7.1 Contingent upon approval by the Wing Chaplain, any necessary conference, training fees, or travel expenses may be funded by the Chapel’s Tithes and Offerings Fund.

8.0 EVALUATIONS

8.1 The contractor’s performance will be evaluated at least annually by the Catholic Priest and/or the Liturgy Committee, based on quality, adherence to liturgical guidelines, and participation in the worship experience.

8.2 The contractor may be required to meet with the Catholic Priest as needed to discuss performance or address any issues.

9.0 TRAINING

9.1 Specialized training to enhance job skills may be authorized contingent upon availability of funds and the approval of the Contract Officer.

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10.0 APPROPRIATE FUNDS CONTRACT OFFICER

10.1 The primary Contract Officer for this contract is the Superintendent, Chapel Operations, and the alternate Contract Officer is the NCOIC, Chapel Resource Management.

10.2 The Contract Officer or their designee will monitor and inspect the contractor's performance. If noncompliance is identified, the contractor will be notified in writing and given an opportunity to correct the issues.

11.0 PERIOD OF SERVICE AND EXERCISE OF OPTION

11.1 The contract will be in effect for one year, with an option to renew for up to four (4) additional years by mutual agreement between the contractor and the Contract Officer.

12.0 CONTRACT TERMINATION

12.1 This contract may be terminated by the Contract Officer or by the contractor with thirty (30) calendar days’ written notice, without cause.