SOW CAO 3-10-25-.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 633D AIR BASE WING

JOINT BASE LANGLEY-EUSTIS VA

SOW Office Workplace Furniture – for

Building 662 HVAC Renovation and Building 861 Storage Location

Bldg. 662 HVAC

RENOVATION-FURNITURE

LEVEL OF EFFORT

Modification SOW Office Workplace Furniture & Bldg 861 Furniture Removal

HERT 17-3042

DECEMBER 16TH, 2024

JOINT BASE LANGLEY-EUSTIS VA

SOW Office Workplace Furniture – for

Building 662 HVAC Renovation and Building 861 Storage Location

Table of Contents

Section

Section................................................................................................................................. ii Revision History ................................................................................................................. ii

1.0 Background cover sheet or appendix

2.0 Scope

3.0 Description of Work

3.1 General Services

3.2 Design Work

3.3 Product Markings/Documentation/Tools

3.4 Delivery Work

3.5 Installation and Removal Work

3.6 Inspection/Acceptance Checklist

4.0 Product (N/A)

5.0 Government Furnished Support

6.0 Site Conditions

7.0 Voluntary Protection Program (VPP)/Safety

8.0 Base/Installation Specifics

9.0 Deliverables (CDRLs)

10.0 Performance Objective Summary (If Applicable)

11.0 Attachment 4: Special Instructions for Fort Eustis, Virginia

12.0 Attachment A: Building Locations

13.0 Reserved

Revision History

Author Name Date Reason For Changes Version

Khalid K.

Stevenson, PMP

12/16/2024 633d CONS PKA requested 1.1

Khalid K.

Stevenson, PMP

02/05/2025 633d CONS requested 1.2

Khalid K.

Stevenson, PMP

02/24/2025 633d CONS requested 1.3

Khalid K.

Stevenson, PMP

02/24/2025 Customer input incorporated from 3.4.25 Pre- Bid Site Visit (PBSV)

1.4

JOINT BASE LANGLEY-EUSTIS VA

SOW Office Workplace Furniture – for

Building 662 HVAC Renovation and Building 861 Storage Location

1.0 Background cover sheet or appendix

This project is being solicited in compliance with the Department of Air Force Office Workplace Furniture Program.

2.0 Scope

This project is being solicited to remove, protect and store remaining furniture located in Bldg. 662 to storage location Bldg. 861 bays, and remove existing Bldg. 861 bays furniture/equipment to open space.

A site visit has been established for 733d CEN and 93rd Signal Brigade in concurrence with SOW outline in “HERT 17-3042 Bldg. 662 HVAC Renovation”. A site visit has been established for 733d CEN and 93rd Signal Brigade in concurrence with SOW outline in “HERT 17-3042 Bldg. 662 HVAC Renovation”.

For this project we require the following product types: (Standing Workstations, cubicle partitions, LED desk stripes, executive/visitor/office chairs, power poles, storage shelves, bookshelves, pedestals, whiteboards, wardrobe lockers, etc.) to be moved, protected and stored either on-site not to obstruct construction underway or sent over to storage at Bldg. 861. Furthermore, there will be additional equipment such as old tents, metal pallets, metal cages, cabinets, and boxes requiring removal from this site to store furniture and/or equipment from Bldg. 662.

See separate Attachments (1-3) for reference of furniture and equipment moves.

1. Remove all existing furniture and equipment (majority of metal 6.5’ tall lockers) from Bays #.1-5

(Note: Not actually Bay numbers, Government POC will present 5 bays for equipment and material removal/storage use) to either demo or store within Bays #1-5, necessary to allow remaining furniture from Bldg. 662 into identified locations.

2. For this project we require removal of existing equipment/furniture, transportation and storage of identified equipment/furniture, and the following identified equipment removed from all 4 levels (3 floors and a basement) comprised of workstations and additional furniture identified within Bldg. 662 93rd Signal Brigade. (Note: That some equipment will be identified as one of the following- to “transport and store”, “disposal”, or “move/leave in place”).

a. From the identified existing furniture that needs to be removed, protected and transported to Bldg. 861 floor for storage as identified by Government POC/PM, with the remaining either identified for disposal or left on-site in specified locations by Government POC/PM during the construction process within the Engineering Flight space.

b. Control disassembled (take apart without breaking any hardware, save hardware in a consolidated method for each portion of disassembled furniture for future reassembly), and store Government identified workstations (system furniture & cubicle) inside storage locations. Protect throughout disassembly, transport, and storage within designated location. Any systems furniture that has electric whips ran through require a certified electrician to properly disassemble and prepared for removal to designated storage location.

c. Equipment transported to Bldg. 861 shall be place in an orientation that allows furniture to be stackable up to 13’ high and leave 2-3’ of spacing to traverse/inspect condition of stored equipment. Contractor shall ensure to protect placement of equipment to not damaged it nor the space they are place to avoid damage to walls or structural degradation.

3. Provide Drawings (Current Layout, Demo- Electrical and Data drops) for project close out submittal. (Note: This is necessary for customer to plan out future (separate) installation work.)

4. Contractor is expected to provide their own dumpster(s) and submit a laydown submittal. (Refer to Section 3.1.13)

5. Elevator is only for “limited use” such as transporting equipment/materials, and not currently in use for transport of people during this project.

It is the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. Design requirements can be found in Section 3.2.

For any Demountable Walls, a lineal foot expectation will be included along with the anticipated wall materials such as paint, fabric, wood or glass, as well as number of doors or windows to be included.

3.0 Description of Work

3.1 General Services

Coordination and management of all products, equipment and people required to create, deliver and install new office workplace furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall perform tasks in accordance with the requirements stated in this contract.

3.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide, protect, and remove office workplace furniture.

3.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

3.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall follow Federal and Installation policies and procedures.

3.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.6 The contractor shall provide a Project Manager with a minimum of 3 years of experience installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.7 Any electrician provided by the contractor shall be a licensed electrical contractor. The electrician will be paid in accordance with Davis-Bacon wage determination VA20240159.

3.1.8 The contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that everyone will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.9 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.10 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

a) Allowance for extended hours and weekend are negotiable and contingent on availability of customer escort.

b) There will be no night work allowance.

3.1.11 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.12 When the contractor desires to work other than standard times, a written request shall be submitted to the CONS for approval with Government POC input. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) workdays prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

https://sam.gov/wage-determination/VA20240159/1

3.1.13 The contractor shall coordinate access to work site locations with Government POC as well utilize some space released from construction contractor team upon final submittals (i.e. laydown areas, parking, dumpsite locations, etc.).

3.1.14 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.15 Meetings may periodically be held between base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

3.1.16 Reserved

3.1.17 The contractor shall be responsible for coordination of an escort through any controlled areas through the local GPM.

3.1.18 Lost vehicle and entry passes shall be reported immediately to the Security

Police as well as the GPM in accordance with the local security forces policy.

3.1.19 The contractor shall be responsible for any storage of all office workplace furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.20 Reserved.

3.1.21 The contractor shall maintain the capability to adjust workforce in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related changes. These expenses are reimbursable with prior approval of the GPM and the CO.

3.1.22 The contractor shall maintain continuity between the support operations at BLDG. 662 and BLDG 861, Ft. Eustis location in Newport News, VA and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the 733d CES-CEN (Civil Engineering Squadron) and customer (93rd Signal Brigade), during the same business day.

3.1.23 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on (BLDG. 662, Ft. Eustis location in Newport News, VA) and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.24 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.2 Design Work

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

3.2.1 The contractor shall provide site verification, material protection as necessary for the project.

3.2.2 Furniture for Removal and/or Repositioning within Storage Site

(Bldg. 861)

a) Lockers (qty 260+) will be identified for removal.

b) Cabinets (qty 220+) will be identified for removal.

c) (Metal) Tents and pallets (approximately qty 10+) will be identified for removal.

3.2.3 Furniture to Remain in Place and Protected (Customer accepts liability)

a) 1st Floor: Rooms 101, 108 (server room), 109, 114, 100 (qty: 4 partitioned offices, kitchen table); Command section (5 executive offices systems furniture and large cabinets only).

3.2.3.a.1 Rooms: 102, 103, 104, 105, 106, and 107 are being used by Construction team are off-limits for this contract.

3.2.3.a.2 Command Area, Main Conference Room specifically and Multiple screen monitors), and COT rooms will have to remove/store and protect (listed on separate attachments).

b) 2nd Floor: Rooms 200 and all comms and AV equipment, large tables protect; office rooms protect systems furniture and remove/store protect cabinets and chairs (identified on separate attachments):

3.2.3.b.1 Any overhead storage cabinets and metal cabinets not identified are for removal/disposal.

c) 3rd Floor: Rooms 300 and 316 all comms and AV equipment, large tables protect; office rooms protect systems furniture and remove/store protect cabinets and chairs (identified on separate attachments)

3.2.3.c.1 Any overhead storage cabinets and metal cabinets not identified are for removal/disposal.

d) Basement: All systems and private office desk along with task chairs to remain in place. (Note: refer to separate attachment for approximate count of overhead storage parts for disposal).

3.2.4 Set Minimal Design Dimensions & Requirements:

a) Certified Electricians required for disassembly of any equipment and furniture with electrical components ran through them.

b) Protect and cover all furniture remaining in place identified by separate attachment.

3.2.5 The contractor shall meet with the GPM to review the installation drawings prior to submission of any revised price quote.

3.2.6 The contractor shall provide additional drawings of furniture layouts, if requested by the GPM on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

3.2.7 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Microstation. The software shall be fully compatible with Microsoft Windows, the most current version.

3.2.8 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all inventory, and

(3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts will be provided to the GPM for the project.

3.2.9 removed

3.2.10 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

3.2.11 Contractor shall provide the GPM a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

3.2.12 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

3.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the GPM upon completion of the installation (if applicable).

3.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the GPM prior to final Government acceptance of products and services (if applicable).

3.4 Delivery Work

Transportation of all products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

3.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.4.4 A maximum of 30 days offsite storage shall be included in the contractor's agreement.

3.4.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.4.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.4.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the GPM upon completion of work.

Duplication of keys or other means of access is not authorized.

3.4.8 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.4.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.4.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.5 Installation and Removal Work

Manufacturer certified professionals to install office workplace furniture per the approved design drawings.

3.5.1 Contractor shall provide or have capability of obtaining support services to include removal and warehousing of the proposed furniture and demountable walls.

3.5.2 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the GPM.

3.5.3 The contractor representative shall meet with GPM to review the installation drawings prior to installation.

3.5.4 The contractor shall install office workplace furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

3.5.5 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.5.6 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type of material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes unless directed by CO but will be responsible to pay for damages.

The government will make repairs and back charge the installation contractor.

3.5.7 Services shall include product transportation of existing inventory as required.

3.5.8 The contractor shall uncrate/unpack all items and perform required assembly in accordance with the manufacturer instructions.

3.5.9 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the GPM and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the GPM.

3.5.10 Services shall include assembly of product to conform to final CO approved design drawings.

3.5.11 Any furnishings attached to the building shall be attached securely.

3.5.12 Installation of office workplace furniture must be under the oversight of an onsite manufacturer certified installer.

3.5.13 The contractor shall ensure that all communication outlet faceplates are provided with the furniture, based on the unique specifications of the IT requirements at that location.

3.5.14 Services shall include removal of packing materials from the installation and cleaning of product including steam cleaning reused panels and thorough cleaning of all products.

3.5.15 Services shall include removal of all excess product and transport to the GPM approved warehouse or other location as specified.

3.5.16 Services shall include removal of packing materials from the installation and cleaning of product including steam cleaning reused panels and thorough cleaning of all products.

3.5.17 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

3.5.18 The contractor shall maintain environmental controls when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.5.19 Light fixtures shall have appropriate lamps and be in working order.

3.5.20 Prior to acceptance, the contractor shall clean all furniture only with the manufacturer's recommended cleaning agents/products.

3.5.21 The contractor shall provide all components, completely assembled, installed, and operational, including keys in each lock set.

3.5.22 Furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.5.23 The contractor shall inspect to ensure the furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready for use.

3.6 Inspection/Acceptance Checklist

Validation between the contractor and the GPM that all product has been installed according to manufacturer guidelines and customer specifications.

3.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and GPM.

3.6.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the GPM upon completion of a joint walk through by the contractor and the GPM. No payment will be authorized while punch list items remain open.

3.6.3 A final walk through will be performed with the contractor and the GPM and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

4.0 Product (N/A)

5.0 Government Furnished Support

5.1 Base support includes Government-controlled working space and utilities.

6.0 Site Conditions

6.1 Standard site conditions shall be considered those that include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours.

6.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area.

6.1.3 Threat condition level of the base is Alpha. This requires dealer personnel to get base access to complete the product installation.

6.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials.

6.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor.

6.1.6 Current and correct CAD drawings of the building shell.

6.1.7 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance).

6.2 Contractor shall notify the CO of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available at site visit.

7.0 Voluntary Protection Program (VPP)/Safety

7.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at https://www.osha.gov/vpp

7.2 An Applicable Quality Control Plan must identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations. The Contractor must provide Total Case Incidence Rate (TCIR) and Day Away, restricted and or Transfer Case Rate (DART) to (733d CES) by (Date TBD) each year. Upon award of the contract, the contractors working at (BLDG 662) will have a safety briefing (CDRL A00X TBD if VPP applies).

8.0 Base/Installation Specifics

https://www.osha.gov/vpp

8.1 Refer to Attachment 4: For Ft. Eustis Special Instructions, for action and reference when working on JBLE-Ft. Eustis.

8.2 All commercial trucks must enter through main gate which is Washington ave, for inspection. In accordance with the Joint Base Langley Eustis Installation Facilities Standards Vol. 2: JBLE EUSTIS; base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing AFI 32-1023. Once at main gate, the driver must have a current pass (refer to attachments in Section

11) from main gate badge office, and be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

8.3 Gate Procedures:

• Once at main gate, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the destination requires the driver to leave main gate and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security

Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.,

8.4 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

8.5 Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, [Bldg. #662 and 861].

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

8.6 To sponsor 10 or more people, a typed list of those people must be submitted by the COR in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

8.7 Mission Essential Services: Contractors are not considered mission essential.

8.8 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

9.0 Deliverables (CDRLs)

9.1 (CDRL A00X) TBD

9.2 The Government has full ownership of all formal deliverables and required supporting documentation regarding use, distribution and reproduction.

10.0 Performance Objective Summary (If Applicable)

Performance Objective SOW

Paragraph Performance Threshold

1) General –Oversight and accountability for all people and equipment used and product ordered for a project

3.1 No more than 1 customer

complaint per time period and resolution of all issues identified by the COR within 24 hours

2) Design – design was provided within the allotted time frame, fulfills the customer’s requirements and fits appropriately within the site conditions of the space.

3.2 Zero late delivery of designs. Issues relating to customer requirements and site conditions will be successfully resolved within 24 hours.

3) Product Markings – products are labeled with appropriate markings so future users can identify them at a later date.

3.3 Minimal mistakes in

product markings (less than 1%). Mistakes shall be corrected within 48 hours of identification by the GPM

4) Delivery – delivery time met expectations and was unloaded by appropriate contractor personnel using appropriate equipment without damage.

3.4 Zero late deliveries.

Damage resolved in accordance with the SOW.

5) Installation/Removal

– product was uncrated, and assembled per manufacturer’s instructions and per customer’s approved layout within the allotted time frame

3.5 No more than one

customer complaint per week. Complaints must be successfully resolved within 48 hours.

6) Acceptance – All punch list items have been remedied and all furniture is in proper working condition.

3.6 Zero punch list items

remain unresolved prior to project completion.

11.0 Attachment 4: Special Instructions for Fort Eustis, Virginia

11.1.1 Fort Eustis Regulations:

The Contractor and his employees and subcontractors shall become familiar with and obey all Fort Eustis regulations, including fire, traffic, and security regulations. The Contractor’s employees and subcontractors shall keep within the limits of the work (and avenues of ingress and egress) and shall not enter restricted areas unless previously approved to do so. The Contractor and subcontractors shall take precautions to protect occupants and government personnel while construction is in progress and protect areas overnight. Contractor will take necessary precautions to protect adjacent areas from damage during construction. The Contractor shall restore all structures, grounds, and appurtenances damaged during the work to original condition prior to the start of work at the Contractor’s expense.

11.1.2 Code Compliance:

All work shall be done in accordance with latest approved edition of Department of Defense (DoD) Unified Facilities Criteria (UFC), International Building Code (IBC), International Mechanical Code (IMC), International Plumbing Code (IPC), National Fire Protection Association (NFPA) standards and codes, National Electrical Code (NEC) and The Code of Virginia, Title 54.1, Licensing requirements for architects, professional engineers, land surveyors and trades person. All equipment and installations will also be in accordance with the manufacturer’s literature. In the event a conflict should arise concerning specific requirements, the more stringent requirement shall be the mandatory requirement.

11.1.3 Base Regulations:

The site of the work is on a military reservation, and all rules and regulations issued by the Commanding Officer, Fort Eustis covering safety and sanitary requirements, shall be observed by the Contractor.

11.1.4 Personnel Restrictions:

Personnel will be limited to the immediate site area and shall under no circumstances enter buildings or facilities not involved in the work. All employees of the Contractor will be subject to all rules and regulations of Fort Eustis, which pertain to personnel. The Contractor shall erect any necessary fences or signs and be responsible for the restrictions of all personnel.

11.2.1 Transportation Facilities:

The facility is served by an all-weather surfaced road network. Road(s) within the military reservation proposed to be used by the Contractor, shall be subject to prior approval of the Post authorities and such roads, if used, shall be maintained throughout construction, and shall be restored to as good condition as existed prior to their use.

11.2.2 Base Entry Requirements

For visitor access of short duration, such as for site visits, meetings, and material delivery request a short-term pass for the duration of days needed (up to 30 days). The visitor should list the Govt. QA, PM, or CO, with phone number, as the Govt. Sponsor. 733 SFS/S5/VCC personnel will conduct a criminal history check and evaluate for determination of fitness, and if approved, will issue a short-term Base pass for the duration required. The criminal history check will be conducted each time the visitor requires a new pass to enter the Base and is expected to take approx. 3-5 minutes.

Example:

11.2.3 Long Term Access Requirements:

To facilitate easier Base entry or for passes exceeding 30 days, fill out DBIDS request form;

which is good for up to 1 year. Note: duration requested should not unreasonably exceed the duration required for project. Request for DBIDS passes or badges shall be submitted from the contractor to the QA, PM or CO via e-mail no less than 72 business hours/three full business days in advance. For lists with 10 or more individuals, the Contractor shall submit list no less than two weeks in advance. Failure to provide this information will result in exclusion from access to the installation. The attendees (or work personnel) may pick up their passes or DBIDS Badges at the VCC, Bldg.

Example:

Copy of Example

DBIDS Form.xlsx

Visitor Pass Request

Blank.docx

11.2.4 Large Vehicle Entry Restriction:

In general, contractors with large equipment that will not fit under the inspection tent or the roof over the guard shacks (or any vehicle towing a trailer) will not be allowed into the front gate prior to 08:30, per the Installation Defense Plan (IDP).

11.5.1 Road Restrictions:

The movement of all vehicles within the Post shall be confined to the roads designated and shall comply with traffic regulations within the post. Other roads may be used only with the approval of the 733 CES/PM/QAI. The Contractor shall keep all roads free of mud and other foreign material resulting from his operations. Parts of Fort Eustis are restricted access where private owned vehicles are not allowed and special identification for each person’s entry is required.

11.5.2 Personnel Transportation:

Contractor owned vehicles shall be used to transport workers from the approved staging areas to work sites.

11.6.1 Parking and Staging Areas:

The Contractor staging area(s) shall be at a designated location approved by the 733 CES PM/QAI. The Contractor shall store approved trash receptacles, construction materials and equipment in these area(s). The Contractor shall maintain these area(s) in a clean and safe manner as approved by the Contracting Officer. The Contractor's construction trailer, toilet facilities for workers use, and a parking area for personal vehicles will be designated in the vicinity of the Contractor staging area(s). The Government is making this area available to the contractor for the convenience of the contractor. The Government cannot guarantee the security of this staging area; therefore, the contractor has responsibility to insure any contractor materials and facilities are secure. The Government will not reimburse the contractor for any losses the contractor may suffer for equipment stored at this or any other site on the installation.

11.7.1 Site Plan:

The contractor shall submit for approval a site plan indicating the proposed location and dimension of any area(s) to be fenced and used by the Contractor. No trailers, materials, or equipment shall be place or stored outside the fenced area(s). All areas used by the Contractor, for the storage of equipment or materials, or other use, shall be restored to the original or better condition upon completion of the project. Utilities connections to contractor temporary office trailer shall be accomplished by the Contractor, and payment for utility use shall be paid by the Contractor.

11.8.1 Use of Roads:

Loading shall be limited to five tons axle unless approved otherwise. Post speed limits and traffic controls will be observed.

11.9.1 Inspections:

Government representatives will conduct inspections during the work process. Defective Contractor furnished materials and/or deficiencies in workmanship in progress shall be replaced or corrected to the satisfaction of the Contracting Officer at no additional cost to the Government.

11.9.2 Hold Point Inspections:

Project hold points will be identified at the kick-off meeting, and at a minimum, conform to inspections listed in the latest approved edition of the IBC, IMC, and IPC. Inspections will be annotated on the project schedule. Contractor shall notify the 733 CES/CCR one day in advance for each hold point inspection. All work related to subject inspection shall not continue until the inspection has been completed and approved.

11.10.1 Safety Standards:

The Contractor shall comply with the "Occupational Safety and Health Administration (OSHA)" Safety and Health Regulations for Construction, Part 1926, for the performance of all work under this contract.

11.11.1 Accident Reports:

The Contractor shall comply with accident reporting requirements as outlined in US Army Transportation Center Fort Eustis Regulation 385-10 Safety - Occupational Safety and Health Program. All accident reports will be reported immediately to the 733 CES/CCR/PM/QAI.

11.11.2 Fire Prevention and Protection:

The Contractor shall comply with all safety requirements outlined in US Army Transportation Center Fort Eustis Regulation 385-10 Safety - Occupational Safety And Health Program, Fort Eustis Regulation AFI 32-2001, Civil Engineering: Fire and Emergency Services, Fire Prevention Program, and all rules and regulations issued by the National Fire Protection Association covering storage and use of inflammable mixtures of materials which might constitute a fire hazard.

11.12.1Environmental Requirements:

The contractor must comply with JBLE Environmental Management Procedure (EMP) 4.4.6.16, Revised 20, June 2023, prescribes policies and procedures for conservation, protection, and enhancement of the environment at Fort Eustis and supported facilities. (Please note: June 2022 copy onsite, verify recent version) https://www.jble.af.mil/About-Us/Units/Ft-Eustis/Eustis- Environmental/EMPs/ Environmental Special Conditions, Environmental Management Procedures, and meet all Federal, State, local, and Air Force regulations, laws, and instructions.

EMPs are reviewed and/or updated at least annually.

https://www.jble.af.mil/About-Us/Units/Ft-Eustis/Eustis-Environmental/EMPs/ https://www.jble.af.mil/About-Us/Units/Ft-Eustis/Eustis-Environmental/EMPs/

11.12.2 Hazardous Materials and Waste Management:

All Hazardous Waste (HW), Non-hazardous Waste (NHW), and Universal Wastes (UWs) excluding UW Lamps disposal must be coordinated through the Hazardous Waste Accumulation Facility (HWAF). UW Lamps should be turned-in at the SWRPPCs.

All contractors must utilize HWAF services to the maximum extent offered, including HW containers, labels, and disposal services. Contractors are prohibited from utilizing non-HWAF services to dispose of HW.

11.13.1 Clean Up:

Remove rubbish, debris, and construction materials daily. All rags, cotton waste or materials which might constitute a fire hazard shall be placed in metal containers or destroyed at the end of each day. Upon completion of the work, all staging, scaffolding and containers shall be removed from the site. The Contractor shall not deposit or place any cloths, rags, waste, trash or debris in Government owned trash cans, containers, or receptacles. The Contractor shall furnish adequate trash cans for his use on this contract. All these materials shall be disposed of off post at the Contractor's expense.

11.3.2 Hauling and Disposal:

Debris and rubbish shall be removed from all work areas daily. Debris shall be removed and transported in a manner that prevents spillage on streets or adjacent areas. Local regulating hauling and disposal shall apply. All vehicles for hauling debris shall be covered.

11.4.1 Hot Work Permit:

Before using any spark producing devices or open flames either inside or outside of work areas, the Contractor shall obtain a Hot Work permit from the Post Fire Department at least three (3) days in advance.

11.5. Protection and Use of Existing Facilities:

11.5.1 Protection:

The Contractor shall protect and maintain service to existing telephone, CATV, data, wiring, piping fixtures, equipment, utilities, and structures; and any damages shall be repaired or restored at the expense of the Contractor. Repairs to existing underground privately owned utilities damaged by the Contractor such as water, sewer, and gas, shall be the responsibility of the Contractor to repair at no additional cost to the Government.

11.5.2 Use of Existing Facilities:

Use of tenant owned items by Contractor personnel will not be allowed in any building facilities, including but not limited to phones, toilets, kitchen facilities or parking spaces. The Contractor shall maintain unobstructed access and egress from occupied portions of the site and shall not interrupt heating/air conditioning or any utility service to the occupied unit without written approval for the duration of the contract.

11.6 Subcontracts and work coordination:

11.6.1 Cooperation with Using Agency and Other Contractors:

During the period of this contract, other contracts may be in force for the construction of other features of work on or adjacent to the site of work being accomplished under this contract. Also, prior to completion of work under this contract, members of the Using Agency may be performing work or occupying facilities on or adjacent to the area. The Contractor shall arrange his plant and shall schedule and perform this work to effectively cooperate with all other Contractors and Government agencies.

11.6.2 Coordinate between Contractors:

It shall be the responsibility of the prime Contractor to be fully informed of the extent of limits of work to be performed by other prime Contractors. Should there be any conflict between these limits, it shall be brought to the attention of the Contracting Officer and the Contracting Officer's decision shall be final.

11.7 Hours of Work:

11.7.1 Normal Workday:

The normal workday for construction shall be from 7:30 A.M. to 4:00 P.M., Monday through Friday of each week. Any request to change these hours must be coordinated in advance with the 733 CES PM/CCR and customer.

11.7.2 Work Schedule:

The Contractor shall schedule all work done by his employees and subcontractors as to cause the least amount of interference with Fort Eustis employees and residents as possible. The Contractor’s work schedule shall be subject to the approval of the Contracting Officer.

11.7.3 Outside of Normal Hours:

If the Contractor desires to perform work outside of normal duty hours on Saturdays, Sundays, or holidays, he shall coordinate in advance with the 733 CES PM/CCR.

11.8 Interruption of Utilities:

11.8.1 Approval:

The Contractor Shall Not interrupt utility services to make connections, or for any purpose without approval of the 733 CES.

11.8.2 Request for service interruption:

Request for permission to shut down services shall be submitted in writing to the 733 CES PM/QAI and CES Utility Manager, not less than 14 calendar days prior to date of proposed interruption. The request shall give the following information:

(1) Nature of Utility (Gas, Elect, Water, Etc.)

(2) Size of line and location of shutoff.

(3) Building and services affected.

(4) Hours and date of shutoff.

(5) Estimated length of time service will be interrupted.

11.8.3 Services Shutoff:

Services shall not be shut off until receipt of approval of the proposed hours and date from the

CES.

11.8.4 Service Interruption:

Shutoffs which will cause interruption of Government work operations as determined by the 733 CES shall be accomplished during regular non work hours or non-workdays of the Using Agency without any additional cost to the Government.

11.8.5 Valve Operation:

Where shutoff of water lines interrupts service to fire hydrants or fire sprinkler systems, the Contractor shall arrange his operations and have sufficient material and personnel available to complete the work without undue delay or restore service without delay in event of emergency.

This will not be done without prior coordination and approval of the Fort Eustis Fire Dept.

11.8.6 Gas Mains:

Flow in gas mains which have been shut off shall not be restored until the Government inspector has coordinated that all items serviced by the gas line have been shut off.

11.8.7 Digging Permit:

Digging permits, "Clearance Permit for Digging", must be obtained prior to doing any digging work on Post. The Contractor shall be responsible to obtain all necessary digging permits, which may be necessary to accomplish his work, from MISS Utilities.

11.9 Contract Drawings and Specification:

11.9.1 As-Built record drawings:

The Contractor shall provide the 733 CES PM as-built record contract drawings in AutoCAD format or other electronic format on a compact data disk within 24hrs of contract completion.

Drawing names on the compact data disk shall begin with FE and the facility number.

11.9.2 Changes and Revisions:

During the progress of the job, the Contractor shall keep careful records at the job site of all construction changes and corrections from the layouts and details and conditions shown on the drawings. These as-built contract drawings shall be a record of the construction as indicated and completed by the Contractor.

11.9.3 GPS coordinates:

GPS coordinate points, of the corners of the new facility, and termination points of utilities, shall be provided for new facility construction.

11.10 Facility Inventory:

The Contractor shall provide the government with a complete inventory of Real Property Installed Equipment (RPIE) including pictures for all new construction and renovation projects.

The contract shall also be required to capture all demolished equipment and report same to the government representative.

11.10.1 Real Property Installed Equipment (RPIE):

RPIE is permanently attached or generally installed as part of a construction or capital improvement project. RPIE cannot be removed without physically damaging the structural integrity or the asset or degrading the functionality of the asset. Included are those items of government-owned or leased accessory equipment, apparatus and fixtures that are essential to the function of the facility. To be considered RPIE, the equipment must be necessary to make the facility complete and usable. If this equipment is removed, it would reduce the designed usefulness, prohibit operation of the facility or decertify from performing its designed function.

11.10.2 Demolished equipment:

The contractor shall be required to itemize all demolished equipment that is directly listed under its contract to be demolished and report this equipment on the spreadsheet provided. The information to be provided to the government is stated in the demolition tab of the excel spreadsheet. In the event where an equipment is proposed to be reused, the Contractor is required under this contract to capture the equipment on the excel spreadsheet. The attached barcodes that is associated with the equipment shall all be disposed with the equipment where it is required and if this piece of equipment is reinstalled at another building, the associated barcode with that equipment can be re-used where the equipment is called to be re-used.

11.10.3 Inventory:

Inventory will consist of completing the BUILDER Data Collection Spreadsheet and the DD Form 1354. Contractor shall provide Inventory and warranty information for all Real Property and Real Property Installed Equipment (RPIE). The data format uses Uniformat II nomenclature.

Systems to be inventoried include but are not limited to Exterior Enclosure; Roofing;…