FA480022Q0038 VTC Combo Synopsis 21 Dec22.pdf

Combined Synopsis/Solicitation

ACC Video Teleconference Manpower Support

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number _FA480022Q0038 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2022-08; Effective 10/28/2022.

This acquisition is a set-aside 100% for Service-Disabled Veteran Owned Small Business

Concerns.

The North American Industry Classification System (NAICS) code for this project is 541330 with a size standard of $22.5M.

The purpose of this combined synopsis and solicitations for the purchase and delivery of ACC

Video Teleconference Manpower Support Services in accordance with the attached Performance

Work Statement (PWS). The bid schedule and contract CLIN schedule are below

Clin Description Qty Unit Unit Price Total Amount

0001 Video Teleconference Support 10 Month

1001 Video Teleconference Support 12 Month

2001 Video Teleconference Support 12 Month

3001 Video Teleconference Support 12 Month

4001 Video Teleconference Support 12 Month

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 10 JANUARY 2023_

RFQ due time: 3:00 P.M. EST

Email: kwadwo.dankyi.1@us.af.mil and chester.terrill@us.af.mil

RFQs MUST BE SENT TO kwadwo.dankyi.1@us.af.mil and chester.terrill@us.af.mil. FAILURE TO SUBMITTED RFQs AS STATED HERE

CAN AND WILL BE CONSIDERED NONRESPONSIVE.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed to kwadwo.dankyi.1@us.af.mil and chester.terrill@us.af.mil.

by 1:00 P.M. EST 3 JANUARY 2023.

Please provide the following information with your quote:

Company Name: ____________

SAM Unique Identity ____________

Cage Code: _______________

*Number of Employees_____________

*Total Yearly Revenue_______________

*Information required determining size of business for the NAICS referenced above

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

“Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions shall comply with the instructions and be submitted in accordance with 52.212-1 Addendum “Instructions to Offerors” and will be evaluated in accordance with 52.212-2 “Evaluation – Commercial Items provided in Attachment

4 of this combined synopsis/solicitation.

A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability.

Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

Interchanges: The government intends to award without interchanges with respective vendors/quoters. The government however, reserves the right to conduct interchanges if deemed in its best interest. "The Government may conduct Interchanges with one, some, none or all Vendors at its discretion."

FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Products and

Commercial Services (Oct 2022), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 2021), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Products and Commercial Services (Oct 2022), additionally, the following FAR clauses cited in 52.212-5 are applicable:

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021)

52.219-8 Utilization of Small Business Concerns (Oct 2022)

52.222-21 Prohibition of Segregated Facilities (Apr 2015)

52.222-26 Equal Opportunity (Sept 2016)

52.222-37 Employment Reports on Veterans (Jun 2020

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

52.222-50 Combating Trafficking in Persons (Nov 2021)

52.222-55 Minimum Wages Under Executive Order 14026 (Jan 2022)

52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022)

The following FAR clauses are applicable:

52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (March 2022)

(a) The Government may extend the term of this contract by written notice to the

Contractor within 60 calendar days ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed Sixty-four (64) Months.

(End of clause)

The following DFARS Clauses are applicable:

252.204-7004 DoD Antiterrorism Awareness Training for Contractors (Feb 2019)

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber

Incident Information (Oct 2016)

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec

2019)

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016)

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services (Jan 2021)

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements (Mar 2022)

252.204-7020 NIST SP 800-171 DoD Assessment Requirements (Mar 2022)

252.204-7023 Reporting Requirements for Contracted Services – Basic (Jul 2021)

The following DFARS Clauses are applicable in full text

252.237-7023 Continuation of Essential Contractor Services (Oct 2020)

(a) Definitions. As used in this clause–

(1) “Essential contractor service” means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) “Mission-essential functions” means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD’s ability to provide vital services or exercise authority, direction, and control.

(b) The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission essential functions. These services are listed in attachment _3_, Mission-Essential Contractor Services, dated _11 Aug 2022.

(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.

(2) The Contractor shall maintain and update its plan as necessary. The Contractor shall provide all plan updates to the Contracting Officer for approval.

(3) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

(d)(1) Notwithstanding any other clause of this contract, the contractor shall be responsible to perform those services identified as essential contractor services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission- Essential Contractor Services Plan.

(2) In the event the Contractor anticipates not being able to perform any of the essential contractor services identified in accordance with paragraph (b) of this section during a crisis situation, the Contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government’s efforts to maintain the continuity of operations.

(e) The Government reserves the right in such crisis situations to use Federal employees, military personnel or contract support from other contractors, or to enter into new contracts for essential contractor services.

(f) Changes. The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor’s notice shall include the Contractor’s proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer. The parties shall negotiate an equitable price adjustment to the contract price, delivery schedule, or both as soon as is practicable after receipt of the Contractor’s proposal.

(g) The Contractor shall include the substance of this clause, including this paragraph (g), in subcontracts for the essential services.

(End of Clause)

252.237-7024 Notice of Continuation of Essential Contractor Services

(a) Definitions. “Essential contractor service” and “mission-essential functions” have the meanings given in the clause at 252.237-7023 , Continuation of Essential Contractor Services, in this solicitation.

(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in attachment _3_, Mission Essential Contractor Services, dated 11 Aug 2022_, during periods of crisis. The offeror shall–

(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) Address in the plan, at a minimum—

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

(End of provision)

The following AFFARS clauses are applicable:

5352.0201-9101 Ombudsman (Oct 2019)

5352.223-9001 Health and Safety on Government Installation (Oct 2019)

5352.242-9000 Contractor Access to Air Force Installations (Oct 2019) https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.237-7023

5.52.242.9001 Common Access Cards (CAC) for Contractor Personnel (Oct 2019)

The full text of these clauses and (*) provisions may be assessed electronically at the website:.

NOTE: ALL https://www.acquisition.gov/ PROVISIONS WILL BE REMOVED AT TIME

OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

NOTICE TO VENDORS: This RFQ is to replace an existing contract that is expiring.

Incumbent personnel may be available for retention. However, any contractor responding to this solicitation remains fully responsible to determine that all personnel meet all requirements for the PWS attached to this RFQ as some qualifications may have changed.

ACC Video Teleconference Manpower Support, FA480018F0002, Abacus Technology

Corporation, 5404 Wisconsin Avenue, Suite 1100, Chevy Chase Maryland 20815-3573

Attachments: (4 documents)

Attachment 1: Performance Work Statement for ACC Video Teleconference Manpower Support

Dated 21 December 2022.

Attachment 2: Contract Act Wage Determination #2015-4341 Revision #21 Dated 30 June 2022

Attachment 3: Mission Essential Functions Dated 11 August 2022

Attachment 4: 52.212-1 Addendum “Instructions to Offerors” and 52.212-2 “Evaluation –

Commercial Items

This RFQ is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the contractor for this requirement. The Government reserves the right not to award in response to this RFQ. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

Approved by the Contracting Officer ___________________________________________

CHESTER H. TERRILL

633 Contracting Squadron

21 December 2022