AFTF_Revised_PWS_27_Oct_2015.pdf

PERFORMANCE WORK STATEMENT (PWS)

for the

Aircraft Fire Training Facility (AFTF) Inspection, Maintenance, and Repair

633D Civil Engineer Squadron Fire Services

Langley Air Force Base (LAFB)

Hampton, Virginia 23665

27 October 2015

Table of Contents

Section Number and Title Page Number

1.0. Scope of Work 3

1.2. General Information 6

2.0. Services Summary 7

3.0. Government Furnished Property and Services 11

Appendix 1- Contractor Manpower Reporting 12

PERFORMANCE WORK STATEMENT FOR THE AIRCRAFT

FIRE TRAINING FACILITY (AFTF) INSPECTION,

MAINTENANCE, AND REPAIR

1. SCOPE OF WORK: The contractor shall provide all supplies, materials, tools and equipment, and qualified management and labor necessary to inspect, test, maintain and repair both Large Frame (LFTF) and Small Frame (SFTF) Aircraft Fire Training Facilities (AFTF) at

Langley AFB, Virginia in a manner that will ensure serviceability and prevent deterioration of their operational effectiveness. The contractor shall comply with the most current version at time of contract award of Air Force Technical Order (T.O) 35E 1-2-13-1 Operation and Maintenance

Instructions for Aircraft Fire Training Facilities, manufacturers' recommendations and procedures, as well as local, state, and federal guidelines as applicable to the work involved.

Installation, testing, and replacement of gas piping, gas utilization equipment or accessories, and repair and servicing of equipment, shall be performed only by a qualified contractor. The T.O.

can be viewed at www.robins.af.mil/library/technicalorders.asp

1.1. INSPECTIONS, TESTING, AND MAINTENANCE SERVICES:

1.1.1. Aircraft Fire Training Facility Inspections. The contractor shall maintain the AFTF by scheduling and conducting two (2) semi-annual inspections (not to exceed a two hundred forty

(240) calendar day inspection interval) in conjunction with winterization/de-winterization activities. The contractor shall also perform an additional inspection at the mid-point of the

AFTF operating season. This inspection, which will be referred to as the mid-point inspection, shall have the same inspection/repair requirements as the semi-annual inspections. The contractor shall perform all inspections, testing and maintenance IAW T.O. 35E1-2-13-1, Table

1, Semi-Annual System Safety Inspections and Operational Checks and Table 3, Maintenance

Inspections and Test Schedule. Additionally, the contractor shall perform the periodic checks

IAW T.O 35E1-2-13-1 WP 007 00, LP Gas Storage Checklist for Storage Containers. The contractor shall complete all storage container periodic checks, (that are not otherwise completed by the LP Gas delivery contractor), during each semi-annual and mid-point inspection.

Scheduled maintenance shall be performed per manufacturer’s recommendations on the compressed air system. Both the large and small frame AFTF’s structural integrity shall have visual inspection evaluated and documented annually in accordance with (IAW) National Fire

Protection Association (NFPA) 1403, Section 6. Winterization shall be completed no later than

(NLT) November 15 and de-winterization shall be completed no earlier than April 15.

1.1.1.1. The Small Frame AFTF inspections, testing and maintenance shall follow the procedures for similar items that are contained in T.O. 35E-1-2-13-1. The procedures for other items not identified in the T.O. will be performed in accordance with the manufacturer’s recommendations and/or the NFPA 1403.

1.1.1.2. After major maintenance or a major problem is discovered, the contractor shall contact the Contracting Officer Representative (COR). Examples of major problems include but are not limited to: Any safety related condition that could lead to an imminent hazard.

1.1.1.3. Cutout Panel Replacement. Ensure training scenario forced entry extrication cutout panels are installed and replaced during semiannual and mid-point inspections. The contractor shall provide, remove and replace damaged cutout panels in accordance with manufacturer’s instructions and standard industry practices. Cutout panels are located on the aft left and right sides of the mock-up. The panels are 36 inches wide by 84 inches high and constructed of .036 inch thick sheet metal.

1.1.1.4. High Density Poly Ethylene (HDPE) Liner Inspection and Repair. The 80-mil thick HDPE liner is located in the Burn area and trench. The liner in the trench and burn pit is buried. As part of the semi-annual and mid-point inspection, the contractor shall inspect, locate any liner leak(s) and repair in accordance with extrusion welder manufacturer’s instructions

(National Seal Company, 1245 Corporate Blvd., Suite 300, Aurora, IL 60504. Telephone (708)

898-1161 or (800) 323-3820).

1.1.1.4.1. Yellow plastic warning tape, buried 12 inches below the surface, indicates underground wiring, anodes, grounding cells, or reference electrodes. The contractor shall properly replace the warning tape prior to backfilling. The contractor shall complete and submit an AF Form 103 Digging Permit prior to starting any excavations.

1.1.1.4.2. Examine all seams and non-seam areas of the geomembrane to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter.

Record repair/corrective action.

1.1.1.4.3. Do not weld or replace geomembrane during precipitation or if excessive moisture, blowing dust, high winds, or standing water is present.

1.1.1.4.4. Any required repairs, the contractor shall submit for Civil Engineer COR approval of the repair procedures, materials, and techniques prior to the specific repair of the

HDPE liners.

1.1.1.5. Regulator Adjustment: The contractor shall adjust regulator pressure as follows:

Burner Location Optimal Flame Height

Engine Fully engulfed

Internal 6-8 feet or per T.O.

External. 6-8 feet or per T.O.

1.1.1.6. Inspection Outbrief. The contractor shall provide an initial outbrief on the condition of the AFTF to the 633 CES/CEF, COR and the Contracting Office.

1.1.1.7. Inspection Report. The contractor shall provide to the COR and the CO an inspection summary. This report shall be in sufficient detail to demonstrate the adequacy of the inspection and shall be submitted to the COR and the CO within five (5) working days of the inspection. This report shall include a list of completed tasks and a list of items needing additional maintenance/repairs or replacement items as described in T.O. 35E1-2-13-1 WP 006

00 Section 4 Contractor’s Instructions.

1.1.2. REPAIRS:

1.1.2.1. The contractor shall build into the contract inspections, the replacement of high use items that normally fail and need replacement based on his experience with this and other

AFTF’s. The contractor’s proposal shall include a list and proposed quantity of high use items.

A list of past failures is provided in the appendix.

1.1.2.2. The contractor’s inspection shall include the maintenance and repair to the

AFTF(s) by replacing expendable, high-failure, or short shelf-life items, (i.e. igniters, pigtails, splices, cable, transformers, ceramic sleeves, cutout panels, water pumps, gauges, valves, sensors, switches, regulators, and HDPE liner based on the inspection results).

1.1.2.3. Replacement of high use/fail items: The contractor shall remove and replace items

IAW T.O. 35E1-2-13-1, manufacturer's instructions, industry practices, and local, state, and federal procedures. An example of a high use/fail item, on a standard AFTF configuration, there are the 18 igniters, 6 are located on the ground in the burn area and 12 are located on the mock-up on the Large Frame AFTF. The Small Frame AFTF shall have all igniters, wires and control boxes replaced to ensure proper operation if these parts fail during regular use between inspections. Verify the operational capability of the igniter(s) by energizing the igniter without applying propane.

1.1.2.4. Work shall be approved, prior to conducting maintenance/repair/replacement of welds, burners (3/4" scheduled 80 steel pipes), 3/8" steel plate, bar grating, and expanded metal based on inspection results.

1.1.2.5. Any welds indicating failure shall be removed and new welds shall be made as required in accordance with (American Welding Society) (AWS) D1.1.

1.1.2.6. On any required repairs, the contractor shall submit to the COR for approval of the repair procedures, materials, and techniques prior to commencing repairs.

1.1.2.7. Any repairs not covered under para 1.1.2. REPAIRS inclusive that are under

$2,500.00 may be approved by the COR. Repairs that exceed $2,500.00 must be approved by the

Contracting Officer (CO).

1.1.2.8. Should repairs identified during an inspection or other maintenance, be determined to be out of the scope of the contract, the contractor shall also submit the COR and

CO a detailed price quote to correct these items within five (5) days of the inspection. This quote shall, at a minimum, include a description of the work to be performed as well as the cost/price relating to the labor hours and parts/equipment needed to facilitate the repair.

1.1.3. Emergency Repairs/Concerns. Any safety related condition that could lead to an imminent hazard such as LPG piping or tank corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure; any crack or other material defect that impairs the structural integrity or reliability of a LPG tank or piping, any abnormal movement by environmental causes, such as earthquakes, landslides, or floods that may impair the serviceability of a pipeline, tank, or controls; any malfunction or operating error that causes the pressure of a LPG pipeline or tank to rise above its maximum allowable working pressure; a leak in the LPG pipeline or tank that constitutes an emergency.

1.1.3.1. Emergency Response Times: The contractor shall respond to propane leak service calls by providing immediate verbal assistance to stop the leak. After the leak has been stopped, the contractor shall perform a site visit in order to provide a cost estimate to the COR and CO for the repairs by the next workday in accordance with paragraph.

1.1.4. Safety: Liquid Propane Gas (LPG) used in the facilities is potentially explosive.

Personnel shall practice proper grounding procedures in accordance with the National Electrical

Code (NEC). Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

1.1.5. Routine Service Request.

1.1.6. The Government expects that the preventive maintenance performed during the scheduled inspections will minimize any out of cycle service needs. However in the event of an unforeseen failure, the contractor shall provide a site visit within 3 calendar days after contacted by the Government, in order to diagnose and correct the problem. The contractor is required to provide high usage parts and labor as part of the inspection.

1.2. GENERAL INFORMATION.

1.2.1. CONTRACTOR PERSONNEL:

1.2.1.1. Contractor personnel shall display legible identification of the contractor's company name on their uniform and obtain a visitor pass for the visitor center upon arrival to

LAFB. If uniforms are not typically worn by the contractor, then contractor personnel shall wear a company furnished picture ID that legibly identifies the company name and the individual’s first, MI, and last name. This ID shall be worn where it is readily visible to anyone approaching the contractor from the front.

1.2.1.2. LAFB Fire Emergency Services or CES personnel will sponsor the contractor on to the base for evaluation/maintenance of the AFTF.

1.2.2. The contractor shall arrive on base and proceed to the Fire Station (87 Sweeney Blvd, Langley AFB, VA 23665) and sign in with the Emergency Communications Center before proceeding with any work.

1.2.3. Employee Qualifications: Contractor personnel shall have the technical skills necessary to provide the required service to troubleshoot, modify, inspect, and repair AFTF in accordance with T.O. 35E1-2-13-1. These services include but are limited to electrical systems, fuel distribution systems and cathodic protection systems as it pertains to AFTFs.

1.2.4. Hours of Operations: The contractor shall perform the services required under this contract during the following hours; Monday through Friday 0730-1630 hours. If the contractor finds it necessary to deviate from the normal base hours of operation listed, to ensure timely completion of work under this PWS at no additional cost to the government, the contractor POC shall advise the COR and obtain written authorization from the CO prior to any work being performed. The only exception is contractor phone support for emergencies. The contractor is not required to perform services on Federal Holidays. The contractor shall not perform work on

Federal Holidays without written authorization from the CO prior to any work being performed.

The only exception is contractor phone support for emergencies.

1.2.5. FEDERAL HOLIDAYS:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

1.2.6. If a holiday falls on Saturday, the preceding Friday will be observed. If a holiday falls on

Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

1.2.7. Base Closures: Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, shall be accomplished as soon as possible after reopening the base.

1.2.8. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle

Passes. The contractor shall comply with all requirements and procedures IAW FAR 5353.242-

9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference

1.2.9. Performance of Services during Crisis. Unless otherwise directed by the 633 CES

Commander, it is determined that the washer/dryer services requirements under this PWS are non-essential and therefore will not be performed during a crisis.

1.2.10. English Language Requirement. Personnel shall read, understand, speak, and write

English fluently.

1.2.11. Communication. Contractor personnel shall maintain open and professional communication with government personnel. Complaints validated by the COR shall be reported in writing to the CO and the contractor for action. Failure of the contractor to correct validated complaints raised by the COR and the CO will be considered a failure to perform.

1.2.12. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS

1.2.12.1. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

1.2.12.2. Contractor Passes. The contractor shall coordinate with the CO, COR or the Fire

Department on the processing of contractor base passes. The contractor shall provide to the CO the following documentation:

Name, address, and telephone number of contractor

The contract number and contracting agency

The reason for the contract (i.e., the work to be performed)

The location(s) of contract performance

The date contract performance begins

Any change to information previously provided under this paragraph

1.2.12.3. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

1.2.12.3.1. The contractor shall return all identification media to the COR who will forward media to 633d Security Forces Squadron Pass & ID Office upon completion / termination of the contract, as appropriate. Final payment may be withheld if identification media is not returned.

1.2.12.4. Traffic Laws. The contractor and/or contractor personnel shall comply with the installation traffic code as specified in Virginia State Law and Air Force Instruction (AFI) 31-

218, Motor Vehicle Traffic Supervision (current edition). The contractor and/or contractor personnel shall comply with current instruction on cell phone use while on a military installation.

1.2.12.5. Weapons, Firearms, and Ammunition. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any Air Force base.

1.2.12.6. Physical Security. The contractor shall safeguard all Government property, including controlled forms provided for contractor use. At the close of each work period, government equipment, facilities, and other valuable materials shall be secured.

1.2.12.7. Operations Security. The contractor shall safeguard all Critical Information (CI) which is information about friendly activities, intentions, capabilities or limitations that an adversary needs in order to gain a military, political, diplomatic, or technological advantage.

Identifying and safeguarding critical information is an integral part of the Operations Security

(OPSEC) process. The purpose of OPSEC is to reduce the vulnerability of Air Force missions by eliminating or reducing successful adversary collection and exploitation of critical information

1.2.12.8. Contractor Furnished Items and Services. Except for those items or services specifically stated above to be Government-furnished, the contractor shall furnish everything required to perform this contract in accordance with all of its terms. It is the contractor’s responsibility to ensure their contractor personnel are familiar with and understand the contents of this Performance Work Statement as well as the company’s handbooks/handouts, and equipment manuals.

1.2.12.9. Smoking in Air Combat Command (ACC) Facilities. Contractors are advised that the ACC Commander has placed restrictions on the smoking of tobacco products in ACC facilities. AFI 40-102, Tobacco Use in the Air Force (current edition), outlines the procedures used by the commander to control smoking in our facilities. Contract personnel and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

1.2.12.10. Termination: Contract may be terminated in accordance the termination clauses contained within the contract.

1.2.12.11. Hazardous Materials. The contractor shall comply with all provisions of the

JBLE Hazardous Materials Program.

2. SERVICES SUMMARY (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The

SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in the FAR clause 52.212-4 (a), Contract Terms and Conditions -

Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial thirty (30) calendar days of the contract, two additional errors on each task shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS

Para

Performance

Threshold

Remedy Method of

Assessment

SS-1

Inspections:

a. Large Frame Trainer

1.1.1., 1.1.1.1., 0 defects Re-performance

Within 8 hours of notification

100%

Surveillance

b. Small Frame Trainer

SS-2

Startup – Shut down

a. De-Winterization

b. Winterization

1.1.1. 0 Defects Re-performance

Within 8 hours of notification

100%

Surveillance

SS-3

Repair / Replacement

a. Igniters

b. Cutout Panels

c. Other repairs

1.1.1.3.

and 1.1.2.

inclusive

No more than

3 valid defects per visit

Re-performance

Within 8 hours of notification

100%

Surveillance

SS-4

Regulator Adjustment

1.1.1.5. 0 Defects Re-performance

Within 8 hours of notification

100%

Surveillance

SS-5

a. Inspection Out-brief

b. Reports

1.1.1.6.

and

1.1.1.7

0 defects Re-performance

Within 8 hours of notification

100%

Surveillance

2.1. Quality Control: The contractor shall develop and maintain a quality control program to ensure AFTF inspection and repair/replacement services are performed in accordance with the newest Air Force Technical Order (T.O) 35E 1-2-13-1 Operation and Maintenance Instructions for Aircraft Fire Training Facilities, manufacturers' recommendations and procedures, as well as local, state, and federal guidelines as applicable to the work involved. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the Contracting Officer for review, feedback and approval. The plan shall be submitted no later than ten (10) working days after award. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. Quality Assurance: The government will inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The

COR will use the contractor’s work schedule or modified version thereof, to record surveillance results. Results of the surveillance then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract

Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the

CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.3. SURVEILLANCE METHODS.

2.3.1. 100% Surveillance: This method requires the COR to inspect the service each time it occurs. Results shall be annotated on the inspection schedule. The inspection will be on items identified in the contractor’s inspection sheets. Any deficiency shall be documented and the contractor shall re-perform service immediately, if appropriate, or within 8 hours at no increase in contract amount. Any unsatisfactory inspection identified but re-performed acceptably shall still be counted as an unsatisfactory inspection for trending purposes.

2.3.1.1. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one site visit will result in a warning or letter of concern from the

Contracting Officer.

2.3.1.2. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive site visits during a contract period will constitute an immediate Progress Meeting with the Multi-functional Team. All remedies will be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.3.2. Periodic Progress Meetings: The Contracting Officer, Functional Commander, COR, other government personnel as appropriate, and the contractor will periodically meet to discuss the contractor’s performance. The following issues will be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.3.3. Performance Evaluation Meetings: The Contracting Officer will require the contractor to meet with the Contracting Officer, contract administrator, Functional Commander, and other government personnel as often as deemed necessary. The contractor may request a meeting with the Contracting Officer when deemed necessary. Meetings will be documented in the contract file with written minutes signed by the contractor and the Contracting Officer, or contract administrator. Should the contractor not concur with the minutes, such non-concurrence shall be provided in writing to the Contracting Officer within ten (10) calendar days of receipt of the minutes.

2.3.4. The minutes of these meetings will be reduced to writing, signed by the Contracting

Officer and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution within ten (10) calendar days of receipt of the minutes.

3.0. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SUPPLIES OR

SERVICES.

3.1. The government will provide needed utilities for the contractor to perform services IAW the terms and conditions of this PWS and contract.

3.2. All government property will remain under the control of the government.

Appendix 1

CONTRACT MANPOWER REPORT

1. CONTRACTOR MANPOWER REPORTING. The Contractor shall provide a Contractor

Manpower Report IAW the Secretary of the Air Force/Acquisition (SAF/AQ), 13 Nov 12 Letter, Implementation of Fiscal Year (FY) 11 National Defense Authorization Act (NDAA) Section

8108, Contractor Inventory. Contract Manpower Report should contain the following:

2. AUTHORITATIVE REFERENCE. SAF/AQ Letter 13 Nov 12 (Implementation of FY11

NDAA Section 8108, Contractor Inventory).

3. FORMAT. Format shall be narrative as determined by the Contractor.

4. CONTENT. The report shall include the following:

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Aircraft Fire Training

Facility Inspection, Maintenance and Repair via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and Contractors are available at the

Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/