Attachment_2_PWS.DOCX

PERFORMANCE WORK STATEMENT

FOR

28 OG Access Entry Control System

Ellsworth AFB, South Dakota (29 April 2019)

TABLE OF CONTENTS

Section Number and Title

1. Description of Services

2. Specific Tasks and Intent

3. Requirements

4. Base Security Requirements

5. Minimum Technical Requirements

6. Management

7. Training, Testing, Support, Warranty and Deliverables

1. DESCRIPTION OF SERVICES.

1.0. This Installation Specifications outlines the Government's objectives for a requirement received from the 37th Bomb Squadron (37 BS) to Engineer, Furnish, Install, Test (EFI&T) 24 Key Card Access Scanners on 21 doors in Bldgs 7270 (2037 Bergstrom Drive, Ellsworth AFB, SD), Bldg 7274 (1899 Bergstrom Drive, Ellsworth AFB, SD), and Bldg 7918 and 7925 (1956 Scott Drive, Ellsworth AFB, SD). This includes one server and/or computer at Bldg 7270, Bldg 7274, and Bldg 7918/7925 (combined), to manage entry access lists along with 2,000 proximity RFID badges to use with the system.

1.1. Provide preventive maintenance inspections (PMI) once a year (annually) for five years with troubleshooting support if necessary for the three Access Entry Control Systems. This includes all system components and software located at the four buildings listed above. Preventive maintenance will include, but not limited to complete function test (turns system off/on and run tests on the function of the system per the user guide) of the systems, systems cleaning (including the casings, vents, air holes, sensors, computer with the case, LCD screen, and keyboard). The contractor will provide the government a complete PMI report that includes the current status of the system, to include part conditions (for example, key card sensors and computer etc.).

1.2. The contractor shall provide personnel, materials, and resources to accomplish the terms and conditions surrounding this installation. The contractor shall provide the primary subject matter experts/analysts and ancillary staff to perform the duties as described below. Contractor may identify deficiencies, provide suggestions, equivalent or alternative solutions to the work described in this document. All suggestions must be forwarded and approved in writing by a 28 CONS Contracting Officer before implementation.

2. SPECIFIC TASKS AND INTENT

2.0. Intent: The intent is for the contractor to provide turn-key operations including design, equipment, installation and programming for the identified doors and buildings; to include the servers, computers, RFID cards and software to manage the access lists.

2.1. The equipment, firmware and software shall comply with HSPD12 and FIPS 201 and 202, https://www.dhs.gov/homeland-security-presidential-directive-12.

3. REQUIREMENTS

3.0. General Requirements. The contractor shall provide all, materials, transportation, labor, management, and other incidentals necessary to meet the requirements as stated in this Installation Specifications. All materials provided shall be new and not refurbished.

3.1. Base Support Requirements. The contractor shall identify in their quote any base support requirements (for example, laydown and storage areas) necessary to complete this project. The contractor shall submit any request for Government support within the quote. Changes shall be requested in writing to the 28 CONS Contracting Officer.

3.2. Storage of Contractor Furnished (CF) Materials. The contractor shall provide a secured storage facility for all project materials except what is identified and agreed upon regarding Government support in para 3.1.

Installation Specifications For Access Entry Control System Equipment Install 23 April 2019

3.3. Restoration. After the installation the Contractor must restore to an effective re- establishment of all disturbed areas.

3.4. Project Residue. The contractor shall dispose all residue materials off base and IAW Federal, State, local, and base environmental laws and regulations.

4. BASE SECURITY REQUIREMENTS:

4.1. Security Requirements. The Contracting office will provide the contractor with a current copy of the Local Security Requirements letter for contractors. This letter outlines contractor’s security responsibilities as well as installation entry control procedures (Reference. Ellsworth AFB Comprehensive Protection Plan, Part I Integrated Defense Plan, Tab C, to Appendix 2, in Annex C). The contractor will ensure pass, identification, and state vehicle registration items required for contract performance are obtained from employees and non-government owned vehicles. Driver’s licenses or identification cards must be issued by REAL ID compliant states or a state that has received an extension. Federal agencies are prohibited from accepting driver’s licenses or identification cards from noncompliant states for official purposes. An installation access entry authority list (EAL) will be provided to the contracting office. The EAL will include at minimum the employee’s name, birth date, and driver’s license number, to include state of issue. This list will be updated when an employee’s status or information changes. The Contracting office will provide this EAL to the Visitor Control Center for processing of installation passes.

4.2. Contract employees that will require access to Ellsworth AFB, SD will be vetted/credentialed IAW with AFI 31-101, Ellsworth AFB Installation Defense Plan guidance, and AFMAN 31-113. Contract employees that require either CAC issuance and/or NIPRnet access will require background Investigations at a minimum, Tier I Investigation with Open Investigation with fingerprints prior to NIPRnet access. The Tier I (SF85) Investigation will be processed by the USA of the sponsoring organization through e-QIP. The USA will inprocess the contractors into their JPAS PSMnet with no classified access granted and notify 28 BW/IP via email. Upon the contract employee terminating employment the USA must outprocess the contract employee form JPAS PSMnet and notify 28 BW/IP.

4.3. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

4.4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

4.5. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on military installations.

4.7. For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedure for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contract Site Leads will brief/train all contract employees on general security items provided by Sponsoring Unit Security Manager. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.9. Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.10. Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have an open Tier I or higher investigation before receiving a Restricted Area Badge. Interim access can be granted IAW AFI 31-501, Personnel Security Program Management.

4.11. Key Control/Access Badge Control. The contractor shall establish and implement methods of making sure all keys/badges issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

4.11.1. Lost Keys. The contractor shall immediately report to the customer Point of Contact any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.11.2. Prohibited Use. The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.12. Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

4.13. Automatic Data Processing Equipment (ADPE). The Contractor shall establish and implement procedures to ensure all ADPE, to include laptops and other data processing devices, issued to the Contractor by the Government are not lost or misplaced, are not used by unauthorized persons or are not subject to unauthorized external devices. The Contractor shall immediately report to the CO or PM any occurrences of lost ADPE within two (2) hours of discovery of occurrence. In the event that ADPE is lost, the Contractor may be required, upon written direction of the CO, to replace the equipment at no additional cost to the Government. The Government may replace the equipment and deduct the cost of such from the monthly payment due the Contractor.

4.14. HAZMART. The government (HAZMART personnel) will inventory all chemicals that the Contractor brings on to EAFB or any property under the control of EAFB. Any products that meet the criteria of "Hazardous Waste" must be bar coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

4.14.1. Hazardous Material Identification. Material Safety Data Sheets (MSDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. MSDSs must be submitted by the Contractor if required. Failure to provide MSDSs or certificate when requested could result in the Contractor being considered non-responsive and result in termination of the contract.

4.15. Operations Security (OPSEC) Plan. The contractor shall develop and implement a plan for protection and control of critical program information, sensitive data, and For Official Use Only (FOUO) information. The plan, as updated, shall conform to OPSEC program requirements per AFI 10-701, Chapter 8.

4.16.1. Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

5. MINIMUM TECHNICAL REQUIREMENTS:

5.1. Design Criteria. Contractor shall meet technical and operational requirements as stated in this section below. Contractor shall comply with all applicable local, state and federal requirements regarding the protection of the environment.

5.2. The Key Card Access system must be equipped with the following specifications. All items listed below must be brand name or equal.

5.2.1. Contactless Key Card Reader, such as the HID multiCLASS SE & Prox Card Reader, must be able to read a 13.56 MHz smart card signal and 125 kHz prox card signal used by proximity RFID badges to unlock the secured door. Communications between the reader and controller must be secure, and system data must be encrypted to protect identity information.

a. 21 door contacts and 21 card readers

b. 3 ct. Badge Manager Systems

c. HSPD12 and FIPS 201 and 202 Compliant System

d. Non-networked stand-alone system

e. 2,000 proximity RFID badges with eyelet cutout at top, such as the HID ProxCard II

5.2.2 Capability for placement both indoors and outdoors and mounted on a wall or door frame.

5.2.3. Wiring and connections that link all access readers to a central computer and/or server in each building.

5.2.4. If a server is used, a computer that allows access to the server in order to manage the authorized RFID badge lists.

5.2.5. After installation is complete on-site operator training must be conducted so user’s understand the system’s functionality.

5.2.6. All equipment must include a 1-year manufacturer warranty on parts from the date of acceptance. The Contractor shall also provide the paperwork/manufacturer-required documentation in case a manufacturer warranty claim has to be filed.

5.2.7. Upon completion of install, installation drawing, wiring diagrams, and programming code will be delivered to the designated Government representative (ref. 6.4.).

5.2.8. Uninterrupted Power Supplies shall support equipment for minimum of 30 minutes in the event of a power outage.

5.2.9. The contractor shall be responsible for ensuring all above equipment/solutions must meet relevant JITC APL requirements. Furthermore, a list of all equipment/material and plans to meet requirements must be submitted with the proposal for review with compliance with Ellsworth AFB standards.

5.3. The contractor shall provide all necessary hardware, software, equipment, mounting hardware, cable assembly, and all cables to install all proposed equipment required to meet outlined objectives.

5.4. All wiring shall be concealed in a manner that matches existing color of walls/conduit. Carpet will not be used to conceal any wiring. The contractor shall furnish all required wiring, cables, connectors, and components necessary to connect the carious components of the integrated system as required for a completely operable system. The contractor shall dispose of excess or replaced wiring.

5.5. All PMI work shall be done in accordance with manufacturer’s specifications and in coordination with the building facility managers.

6. MANAGEMENT

6.1. Schedule. The contractor shall provide a schedule that denotes major activities to include time-phased start and completion dates for this project and sub-projects associated with the installation of the components and systems. The Contractor shall establish the project schedule/plan and submit with the technical quote.

6.2. Project Manager (PM). The Contractor shall provide a PM and alternate(s) responsible for contract performance and continuity. The Contractor shall identify the PM’s/alternate’s range of authority to act for the Contractor relating to daily contract operations.

6.3. Project Site Point of Contact (POC). The Contractor shall designate a POC and alternate(s) who shall be on site during duty hours until project completion. The Site POC shall be the interface with the Government for all work site communications pertaining to contract performance. The PM and Site POC may be the same person.

6.4. Work Area(s). At day’s end, the installer shall remove all debris and surplus materials from the work place. Equipment and materials required to complete the work effort may remain on site as long as they are organized/stored in a manner that does not cause a safety hazard.

6.5. Hazardous Materials, Environmental and Other Local Requirements. The Contractor shall meet with appropriate local environmental and civil engineering offices prior to the commencement of work.

6.6. Disposal/Reporting. The Contractor shall comply with local procedures concerning the use, disposal, or reporting of hazardous materials. All excess materials and residues from this project (any excess or contaminated soil, asphalt, or concrete, etc.) shall be disposed of off base and IAW Federal, State, Local environmental laws and regulations.

6.7. Hazardous Material Identification. The Contractor shall submit Material Safety Data Sheets (MSDS) IAW FAR 52.223-3 (Hazardous Material Identification and Material Safety Data) for any hazardous materials (paints, solvents, cleaners, encapsulating compound, etc.) to be used in performance of the contract. The Contractor shall file the MSDS(s) with the Base Environmental Management Office (BEMO) prior to using hazardous material.

6.8. Final Project Walk-Through. The contractor shall schedule a final project walk-through with the Government Project Manager. This should be scheduled at least 72 hours prior to the walk-through.

6.9. Period of Performance: Installation of the Access Entry Control System shall take no longer than 4 months after contract award which includes lead time, delivery, installation and training.

6.10. Hours of Work. The Contractor shall routinely work during normal operating hours of the site, Monday through Friday, excluding federal holidays. Work hours are normally 0730 to 1700, Monday through Friday. However, differing schedules may be coordinated/approved with the Air Force Project Manager with at least three work days advance notice, provided it results in no change in contract price or contract period of performance.

6.11. Regulatory Guidance, Policy, Etc. The Contractor shall comply with all federal laws, codes, regulations, and statutes applicable to performance of this contract. It is the Contractor's responsibility to obtain and adhere to all applicable federal standards.

7. TRAINING, TESTING, SUPPORT, WARRANTY AND DELIVERABLES

7.1. Training. Upon completion of the installation process, the contractor will provide user training to the designated site staff in accordance with the customer requirements. User training will include step-by-step instructions on the utilization of all features of the Key Card Access system as well as Basic System Troubleshooting. The contractor shall provide operational training to the users and system training to the operators/maintainers as needed. Any applicable training material will be provided to the Government in both paper and soft copy. The Government shall retain the right to duplicate and distribute the training material for future training purposes.

7.2. Testing Requirements: The contractor shall Engineer, Furnish, Install, Test (EFI&T) and perform all necessary efforts to ensure successful completion of this project and make operational the equipment in all locations. The contractor shall provide all hardware and software necessary to support this requirement. The contractor shall submit industry standard and site specific test and acceptance procedures for Government review and approval. The contractor shall perform approved test to obtain system acceptance. The contractor will provide detailed test results.

7.3. Warranty. A one-year warranty shall be provided from the date of acceptance by the Government to cover all parts and labor related to installation of the access entry control system.

7.4. Deliverables. The vendor must provide configuration diagrams. Continuity book (manual) to include: configuration diagrams, room equipment diagrams, equipment lists, testing results, and training (How to) must be provided in both hard and soft copies. The contractor shall provide documentation and plan to test the system and demonstrate, to the government, complete functionality of all component and capabilities of the integrated system. Documents required include:

1. Installation Drawings / Schematics / Wiring Diagrams

2. All Warranty Information

3. Manufacturer References / Maintenance Documentation / User Documentation

4. Software Programming Codes and Particulars to the Systems