FA4690-12-B-0003 Solicitation.pdf

A. This is a 100% competitive small business set a-side for repairing, replacing, and minor construction of pavements for base roads, housing area streets, parking lots, and airf ield pavements at Ellsw orth AFB.

B. Work includes providing all materials, labor, tools, equipment, transportation, necessary to provide base w ide paving repair, replacement, and minor construction of pavements including base roads, housing area streets, parking lots, and airf ield pavements.

C. Project magnitude betw een $1,000,000.00 and $5,000,000.00.

D. The minimum guarantee over the life of this requirement is $2,000 (to include base year and all option years).

E. A pre-bid/pre-proposal site visit w ill be held on 3 July 2012 at 9:00 am, in the Rushmore Center Large Conference Room, located in the

Rushmore Center, 1000 Ellsw orth Street, Ellsw orth AFB, 57706. See Section L for details.

F. The North American Industry Classif ication System (NAICS) code for this acquisition is 238910 and the small business size standard is $14,000,000.

X

KEVIN S. RALSTON 605-385-1725

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

21-Jun-2012

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________365 calendar days after receiving aw ard, notice to proceed. This performance period is mandatory, X negotiable. (See _________________________52.211-10 Alt1

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________20 Jul 2012 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

28TH CONTRACTING SQUADRON

KEVIN.RALSTON@ELLSWORTH.AF.MIL

1000 ELLSWORTH STREET, SUITE 1200

ELLSWORTH AFB SD 57706-4904

FA4690

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

04:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

605-385-1759FAX:TEL: 605-385- TEL: FAX:

FA4690-12-B-0003 57

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued)

(Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

FA4690-12-B-0003

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Lot Base Year (1 Aug 2012 - 31 July 2013)

FFP

This CLIN represents a base-wide Paving IDIQ construction acquisition IAW

General Specifications for Repair Base Pavements, contract terms and conditions, amendments and drawings. Work to be performed under this CLIN includes providing all materials, labor, tools, equipment, transportation, necessary to provide base wide paving repair, replacement, and minor construction of pavements including base roads, housing area streets, parking lots, and airfield pavements. Minimum Guaranteed Contract Amount: The guaranteed minimum amount over the life of the resultant contract is $2,000.00 per contract awarded.

The total aggregate maximum amount of this program, with all options exercised, shall not exceed $4,500,000.00.

FOB: Destination

SIGNAL CODE: A

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

1001 1 Lot OPTION Option Yr 1 (1 Aug 2013 - 31 July 2014)

FFP

This CLIN represents a base-wide Paving IDIQ construction acquisition IAW

General Specifications for Repair Base Pavements, contract terms and conditions, amendments and drawings. Work to be performed under this CLIN includes providing all materials, labor, tools, equipment, transportation, necessary to provide base wide paving repair, replacement, and minor construction of pavements including base roads, housing area streets, parking lots, and airfield pavements. Minimum Guaranteed Contract Amount: The guaranteed minimum amount over the life of the resultant contract is $2,000.00 per contract awarded.

The total aggregate maximum amount of this program, with all options exercised, shall not exceed $4,500,000.00.

UNIT UNIT PRICE MAX AMOUNT

2001 1 Lot OPTION Option Yr 2 (1 Aug 2014 - 31 July 2015)

FFP

This CLIN represents a base-wide Paving IDIQ construction acquisition IAW

General Specifications for Repair Base Pavements, contract terms and conditions, amendments and drawings. Work to be performed under this CLIN includes providing all materials, labor, tools, equipment, transportation, necessary to provide base wide paving repair, replacement, and minor construction of pavements including base roads, housing area streets, parking lots, and airfield pavements. Minimum Guaranteed Contract Amount: The guaranteed minimum amount over the life of the resultant contract is $2,000.00 per contract awarded.

The total aggregate maximum amount of this program, with all options exercised, shall not exceed $4,500,000.00.

UNIT UNIT PRICE MAX AMOUNT

3001 1 Lot OPTION Option Yr 3 (1 Aug 2015 - 31 July 2016)

FFP

This CLIN represents a base-wide Paving IDIQ construction acquisition IAW

General Specifications for Repair Base Pavements, contract terms and conditions, amendments and drawings. Work to be performed under this CLIN includes providing all materials, labor, tools, equipment, transportation, necessary to provide base wide paving repair, replacement, and minor construction of pavements including base roads, housing area streets, parking lots, and airfield pavements. Minimum Guaranteed Contract Amount: The guaranteed minimum amount over the life of the resultant contract is $2,000.00 per contract awarded.

The total aggregate maximum amount of this program, with all options exercised, shall not exceed $4,500,000.00.

UNIT UNIT PRICE MAX AMOUNT

4001 1 Lot OPTION Option Yr 4 (1 Aug 2016 - 31 July 2017)

FFP

This CLIN represents a base-wide Paving IDIQ construction acquisition IAW

General Specifications for Repair Base Pavements, contract terms and conditions, amendments and drawings. Work to be performed under this CLIN includes providing all materials, labor, tools, equipment, transportation, necessary to provide base wide paving repair, replacement, and minor construction of pavements including base roads, housing area streets, parking lots, and airfield pavements. Minimum Guaranteed Contract Amount: The guaranteed minimum amount over the life of the resultant contract is $2,000.00 per contract awarded.

The total aggregate maximum amount of this program, with all options exercised, shall not exceed $4,500,000.00.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,000.00 $4,500,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each

Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

$2,000.00 $900,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

$2,000.00

$900,000.00

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK

REPAIR PAVEMENTS – ELLSWORTH AFB, SD

18 May 2012

1. Provide minor construction, repair, and replacement of asphalt cement concrete (ACC) and portland cement concrete (PCC) pavements to include base streets, parking lots, and airfields.

Specific work includes demolition, excavation, embankment, grading, sawcutting, milling, patching, paving, sealing, marking and utility adjustments. The contractor shall provide all management, tools, supplies, equipment, labor, licenses and permits necessary to ensure all work is performed in a professional manner.

2. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS/SOW, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, Air Force Manual (AFMAN) 33-364, paragraph 2.13, and the Air Force Records Disposition Schedule which may be accessed from the

AF-RIMS Link located on the Air Force Portal. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Ellsworth AFB Records Management Office (28

CS/SCOK), (605) 385-1564, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

3001 Destination Government Destination Government

4001 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-12 Inspection of Construction AUG 1996

Section F - Deliveries or Performance

FEDERAL HOLIDAYS

F-1. FEDERAL HOLIDAYS

The following Federal holidays are observed:

New Year‘s Day 1 January

Martin Luther King‘s Birthday 3 rd

Monday in January

Presidents Day 3 rd

Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day 1 st Monday in September

Columbus Day 2 nd

Monday in October

Veterans Day 11 November

Thanksgiving Day 4 th

Thursday in November

Christmas Day 25 December

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-AUG-2012 TO

31-JUL-2013

N/A 28 CES CEPM - F1V3M9

ROBIN HILL

2125 SCOTT DR

ELLSWORTH AFB SD 57706-4711

385-2550

F1V3M9

1001 POP 01-AUG-2013 TO

31-JUL-2014

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-AUG-2014 TO

31-JUL-2015

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-AUG-2015 TO

31-JUL-2016

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-AUG-2016 TO

31-JUL-2017

N/A (SAME AS PREVIOUS LOCATION)

52.242-15 Stop-Work Order AUG 1989

52.242-17 Government Delay Of Work APR 1984

52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

5352.232-9000 REMITTANCE ADDRESS (MAY 1996)

If the remittance address is different from the mailing address, enter the remittance address below. Failure to provide this information may impact payment.

ELLS – 0003, WIDE AREA WORK FLOW (WAWF) -- 1 Jan 2011

Electronic submission of invoices and receiving reports is mandatory via Wide Area Work Flow (WAWF) in accordance with DFARS 252.232-7003. Use of WAWF speeds up the processing time and allow you to monitor your payment status online at no change.

1. Electronic submission via WAWF: Contractors must register and begin submitting electronic invoices immediately through the Wide Area Workflow Receipt and Acceptance. For information on the requirements for vendor registration please view the information at https://wawf.eb.mil/vreg.htm. If you are not currently registered with WAWF contact the WAWF Help Desk at 1-866-618-5988 or 1-801-605-7095, and after the recording enter option 2. You will need the Electronic Business POC in CCR for your company, and have your CAGE Code ready to register with WAWF. A Web Based Training database is located at http://www.wawftraining.com. This training site is an excellent tool for learning how to operate WAWF.

THE CHECKED INVOICE TYPE MUST BE SELECTED TO ROUTE YOUR INVOICE(S) AND ADDITIONAL

E-MAIL(S) CORRECTLY THROUGH WAWF:

Invoice + Receiving Report (Combo)

Invoice as 2-In-1 (Services or Architect and Engineering Only)

Construction Payment Invoice

Use the following data elements to invoice for Services or Supplies procured via this contract. The award document number is located in the lower right-hand corner.

Invoice Types: Invoice and Receiving Report: Combo (Supplies) / 2-In-1 (Services or A&E) / Construction Invoice

Description

SF1449 DD1155 SF1442

Located in Block

Contract Number 2 1 4

Delivery Order 4 2 N/A

Cage Code 17a 9 14

Paying Office 18a 15 16

Inspection See Schedule: INSPECTION AND ACCEPTANCE

See Schedule: INSPECTION AND ACCEPTANCE Acceptance

Issue Date 3 3 3

IssueBy DoDAAC 9 6 7

Admin DoDAAC 16 7 8 https://wawf.eb.mil/vreg.htm http://www.wawftraining.com/

Ship to Code 16 7 8

Ship to Code Extension 15 14 8

Services or Supplies Based on majority of requirement as determined by monetary value

Shipment Number Contractor Shipment Number, Invoice Number (supplies) or period of performance (service).

Limitation: 13 characters

Final Invoice?

Changing "N" (no) to "Y" (yes) will terminate your ability to invoice against this contract again in the future. Change "N" to "Y" for the final invoice ONLY.

SEND ADDITIONAL EMAIL NOTIFICATIONS TO:

CONTRACT ADMINISTRATOR:

CONTRACTING OFFICER:

RESOURCE ADVISOR:

WAWF ACCEPTOR:

2. PAYMENT WILL BE MADE BY:

Defense Finance and Accounting Service

DFAS-FVB/LI

27 Arkansas Road

Limestone, ME 04751-1500

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone through the DFAS Centralized Customer Service number (800) 756-4571 (select option 2) or faxed to (866) 392-

7091. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS Vendor Pay Inquiry System (VPIS) web site at http://www.dfas.mil/money/vendor. You may also easily track your payment information on the DFAS website at http://myinvoice.csd.disa.mil/index.html . Your purchase order/contract number or invoice number will be required to inquire status of your payment.

http://myinvoice.csd.disa.mil/index.html

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

H-1. INSURANCE-WORK ON A GOVERNMENT INSTALLATION (IAW FAR 28.306)

Reference FAR clause entitled "Insurance . . ." the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a. Workmen‘s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Bodily injury liability insurance in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

H-2. CONTRACTORS GUIDE FOR FLIGHTLINE OPERATIONS

a. The Prime Contractor shall keep the Airfield Manager, extension 385-1052 or 385-2861, informed of intended work schedule (daily arrival and departure times), performance strategies, milestones, and status. The contractor will be required to attend the Airfield Construction meeting, normally held each Thursday, at 1:00 p.m., in the Civil Engineer Conference Room located at 2116 Scott Drive

b. The Airfield Manager will be the contractor‘s point-of-contact on airfield related issues. Airfield

Management Operations will assist with relaying radio instructions or directions.

c. When performing work on the runway or within 100 feet of the runway edge it is mandatory to obtain permission from the control tower. The contractor will stop at the runway hold markings and request permission onto the runway. A flightline driving trained government representative shall escort and maintain contact with the control tower when contractors are working within 100 feet of the runway. The contractor will coordinate 24 hours in advance before working within 100 feet of the runway.

d. The control tower will require the contractor to evacuate all men and equipment from the runway, or within

100 feet of the runway edge, for arriving and departing aircraft traffic, and on all in-flight emergencies.

e. Contractor shall remain outside the 100-foot distance requirement until authorized to return to their work areas (on or next to the runway) by the control tower. This ensures that workers are in a safe environment free from any potential aircraft mishap.

f. It is the contractor‘s responsibility to ensure that the radio is operational and that the battery is properly charged.

g. Failure to comply with radio instructions and direction from the control tower can result in the contractor being escorted off the airfield and work suspended until a meeting is established with the contracting office, airfield management, safety, and the contractor.

h. When performing work on or near the runway edge it is imperative that the runway surface remains free from any foreign object damage (FOD), e.g., small pebbles, rocks, and debris, which includes; mud, dirt, metal (pop cans), plastic or paper products. FOD ingested into an aircraft engine can result in an aircraft crash or engine malfunction.

i. The Airfield Manager will establish the contractor‘s traffic route to the work site and any required vehicular or excavation staging areas. These routes will be the most direct method possible in order to reduce potential FOD created on taxiways or aprons and to de-conflict aircraft operations with heavy equipment operators. Random travel is not authorized.

j. The contractor is responsible for ensuring drivers and all subcontractor drivers fully understand and comply with the rules outlined in the flightline driver‘s regulation. An airfield management representative will ensure all drivers are licensed to drive on the flightline and that all drivers are thoroughly aware of the flightline rules: (Note:

Depending on the location of the construction site, drivers may be required to successfully complete a flightline driving examination prior to commencement of work.)

(1) Maximum speed limit on the entire flightline is 15 mph.

(2) Private owned vehicles must have company logo (magnetic signs/logos are not authorized on the flightline) and a POV pass (issued by an Airfield Management representative).

(3) Contractors must have assigned escorts when working in a Restricted Area. Airfield Management will not provide escorts.

(4) Drivers will physically inspect and remove FOD from tires, bumpers, and undercarriage of any vehicle that enters the flightline at an Entry Control Point (ECP) or moves from an unimproved surface to a hardened surface anywhere on the airfield. Criteria will be provided in the POV/Contractor Vehicle Inspection Guide (which will be provided to the prime contractor during initial FOD training). The number to the FOD office is 385-2726.

(5) Contractors are responsible for cleaning any FOD created on the airfield from either the products hauled or from debris falling off of the vehicle. Airfield Management may require a dedicated cleaning crew at critical aircraft crossing points.

(6) Aircraft have right-of-way at all times. Vehicles will be moved to the taxiway edge or onto an aircraft-parking apron (whichever provides the most clearance) to ensure at least a 25-foot clearance distance from an aircraft‘s wingtip.

(7) Vehicles will not pass in front of or pass a taxiing aircraft. Drivers will remain at a complete stop until the aircraft has passed. Turn off headlights until the aircraft is passed.

(8) Before traveling behind a taxiing aircraft, drivers will ensure that there is at least 500-foot clearance.

(9) Drivers will not drive closer than 25 feet of a parked aircraft.

(10) Drivers will yield to all emergency vehicles. Depending on the type of emergency, personnel may be required to evacuate the work site. Contractors will adhere to the directions given by the Fire Chief or Security

Forces.

(11) Contractors shall not interfere with aircraft operations or the flying mission.

k. Airfield Management Representative can suspend the contractor‘s operation and evacuate all personnel from the airfield for failure to comply with the flightline driving regulation, or for performing work in an unsafe manner.

l. 28 CONS/LGCB will submit a letter to Airfield Management and the FOD Office identifying contractor business name, contract number, project title, performance period, work location, number of vehicles, and license number of each vehicle the contractor will utilize in the performance of work (to include all subcontractors and their vehicles). Prior to the issuance of a flightline pass by Airfield Operations, vehicles shall be inspected by the FOD office.

H-3. PRECONSTRUCTION CONFERENCE SCHEDULE

Any contractor awarded a contract resulting from this solicitation shall be required to attend a pre-construction conference to be held in the Contracting Squadron, Ellsworth AFB SD, at a date and time designated by the

Contracting Officer.

H-4. PREPARATION OF MATERIAL APPROVAL SUBMITTALS

The submittals contemplated by the clause entitled "Material and Workmanship" shall be accomplished on and in accordance with instructions pertaining to Form 3000 (or a similar contractor generated form containing the same information as the Form 3000), Material Approval Submittal.

H-5. PREPARATION OF PROGRESS SCHEDULES AND REPORTS

The reports contemplated by the clause entitled "Schedules for Construction Contracts" should be accomplished on and in accordance with instructions pertaining to Form 3064, Contract Progress Schedule (or a similar contractor generated form containing the same information as the Form 3064), and Form 3065, Contract Progress Report (or a similar contractor generated form containing the same information as the Form 3065) . The Form 3064 (or contractor generated form) should be submitted to the Contracting Officer within five (5) calendar days after commencing work or as specified by the Contracting Officer; these will be submitted in original and two copies.

After approval/disapproval by the Contracting Officer, two copies shall be retained by the Government and one copy returned to the Contractor. The Form 3065 (or contractor generated form) shall be submitted monthly as work proceeds. These reports will be required for all constructoin contracts/delivery orders orders over $100,000 and 60 days performance.

H-6. MATERIAL PAYMENTS

a. Payment for materials stored off site will not be subject to reimbursement.

b. Payment for major, high value materials stored off-site may be considered if sound procedures (such as a bonded warehouse) are established for their accountability and control, subject to the same procedures outlined in

"(5)" below.

c. Payment for major high value materials stored on Ellsworth AFB, SD, may be made subject to the following:

(1) Materials to be requested for payment in advance of installation must be shown as a percentage of the work and included on Form 3064, Contract Progress Schedule (or a similar contractor generated form containing the same information as the Form 3064), submitted for approval. In order to properly evaluate this item, a complete breakdown by quantity, item description, and cost for each major, high value item must be furnished with the proposed progress schedule. Once the progress schedule is approved, no changes will be allowed to include additional material for payment.

(2) A joint inventory and inspection of such items approved for payment on the progress schedule must be made by the contractor and the technical representative of the Contracting Officer to ensure that the quantities are valid, the items are as described, and sufficient security measures have been taken to prevent damage or theft.

(3) Although material paid becomes the property of the Government, the contractor remains responsible for all materials delivered and work performed until completion and acceptance of the construction work. The contractor is responsible for safeguarding materials until final inspection and inspection rests.

(4) The contractor must prove he has title to the materials (i.e., paid invoices) and will use them to perform the contract.

(5) When requesting payment for approved materials, the contractor must provide a certificate, substantially as shown below, in addition to submitting paid invoices:

(Contractor's Name) transfers and assigns to Ellsworth AFB all its rights, titles, and interest of every kind and character in and to all of the goods described in the attached List of Materials. Those who have furnished materials or supplied such goods to us have executed a waiver of claim and lien, a copy of which is attached.

(Contractor's Name) acknowledges that, despite transfer of title, until such goods have been delivered to the job site, incorporated into the work, inspected, and accepted, (Contractor's Name) shall remain responsible for:

(a) Cost and expenses of storage, as applicable

(b) Insurance premiums

(c) Deterioration of such goods

(d) Such portion of goods not in accordance with the contract requirements

(Contractor's Name) hereby acknowledges that it has no interest in such goods by virtue of retained possession, and states that it keeps such goods for Ellsworth AFB, SD, and disclaims any claims against such goods for storage cost, for unpaid contract retainage, or for any other reason.

H-7. POLLUTION PREVENTION (P2)

a. In accordance with Air Force Pollution Prevention Strategy, Ellsworth AFB intends to effectively promote pollution prevention by minimizing or eliminating the use of hazardous materials and the release of pollution into the environment. As part of this initiative, contractors shall comply with all federal, state, and local environmental laws, regulations, and guidelines. In addition, the following special requirements shall apply:

(1) The provision at H-8, 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances

(2) The provision at H-9, Environmental Compliance

b. Contractors are encouraged to participate in the following voluntary programs:

(1) Affirmative Procurement - Purchasing of supplies and services using recycled products (buying green products).

(2) Recycling of waste products to the maximum extent possible.

(3) Energy Conservation.

H-8. ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (As prescribed by

AFFARS 5323.890-7 and IAW AFFARS 5352.223-9000)

a. It is Air Force policy to preserve mission readiness while minimizing dependency on Class I Ozone

Depleting Substances (ODS), and their release into the environment, to help protect the Earth's stratospheric ozone layer.

(1) Unless a specific waiver has been approved, Air Force procurements:

May not include any specification, standard, drawing, or other document that requires the use of a Class I ODS in the design, manufacture, test, operation, or maintenance of any system, subsystem, item, component, or process; and

(2) May not include any specification, standard, drawing, or other document that establishes a requirement that can only be met by use of a Class I ODS.

b. For the purposes of Air Force policy, the following are Class I ODS:

(1) Halons: 1011, 1202, 1211, 1301, and 2402.

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-

501, R-502, and R-503.

(3) Other Controlled Substances: Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

c. The Air Force has reviewed the requirements specified in this contract to reflect this policy. Where considered essential, specific approval has been obtained to require use of the following substances:

Substance Application/Use Quantity (lbs)

[List each Class I ODS, its applications or use and the approved quantities. If "None," so state.]

d. To assist the Air Force in implementing this policy, the offeror/contractor is required to notify the contracting officer if any Class I ODS not specifically listed above is required in the performance of this contract.

H-9. ENVIRONMENTAL COMPLIANCE (IAW FAR 23.302)

a. HAZARDOUS MATERIAL IDENTIFICATION. The latest version of the Federal Standard No. 313

(Material Safety Data Sheet, Preparation and Submission of) includes criteria for identification of hazardous materials. Hazardous material data (Material Safety Data Sheets (MSDS)) are required:

(1) As specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract);

(2) For any other material designated by a Government technical representative as potentially hazardous and requiring safety controls.

(3) MSDSs must be submitted by the apparent successful offeror prior to contract award, unless the offeror certifies that the supplies are not hazardous. Failure to provide MSDSs or certificate when requested could result in the offeror being considered non-responsive.

b. HAZMART. The Government (HAZMART personnel) will inventory all chemicals that the contractor brings on to Ellsworth AFB or any property under the control of Ellsworth AFB. Any products that meet the criteria for "Hazardous Waste" must be bar coded and tracked until permanently removed from Government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

c. SPILL RESPONSE. The contractor will be briefed on Ellsworth AFB spill response procedures at the pre-construction conference. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the

Government for all associated costs.

d. HAZARDOUS MATERIAL / WASTE MANAGEMENT.

The contractor will be briefed on Ellsworth AFB‘s Hazardous Material / Waste Management Plan at the pre-construction conference.

H-10. HAZARDOUS MATERIAL HANDLING

a. The contractor shall have approval from the Base Bio-Environmental (28 MDG/SGOBE) and HAZMART sections prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require Material Safety Data Sheets (MSDS). The contractor shall identify these materials and products on Air

Force Form (AF Fm) 3952 - Chemical/Hazardous Material Authorization Request, Process Identification Form, and

Shop Disposal Form. The contractor shall provide one copy of the Material Safety Data Sheet (MSDS) for each item to BEE and HAZMART sections for review prior to any chemicals being brought onto Ellsworth AFB (EAFB).

The contractor shall maintain one copy of the Material Safety Data Sheets (MSDS) for each hazardous material line item used within the work center.

b. The contractor shall use environmentally safe products when available. The contractor shall submit justification for the use of any Class I Ozone Depleting Substances (ODS). The justification shall include at a minimum: (1) the name of the ODS; (2) the ODS quantity to be used; (3) the frequency of ODS usage; (4) the purpose for using the ODS; and (5) reasons why the ODS cannot be substituted. The contractor shall request waivers for usage of any ODS, and receive approval from the contracting officer in writing prior to using any ODS.

c. The contractor shall ensure all employees complete the local Air Force Hazardous Communication, HAZMART, and Hazardous Waste training. The government will provide training for the local Air Force programs that were mentioned above at no cost to the contractor. Unless otherwise stated in the specifications, the contractor shall provide all other employee training as required in the performance of this contract at no cost to the government.

The contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Monitors shall track hazardous material usage and report consumption data weekly to HAZMART. Monitors are responsible for training all personnel within work center regarding HAZMART procedures. The contractor shall ensure

HAZMART Tracking Labels are placed on each hazardous material container maintained within work center and complete Hazardous Material Inventory Sheet immediately upon receipt of new chemicals, products, or materials.

The contractor shall submit inventory sheets to HAZMART as required.

d. The contractor shall immediately remove and properly dispose of (in coordination with the contracting officer) any item considered excess by any of the following designated government officials: (in order of precedence) the 28th CES/CC (BCE), the Chief of the 28 CES/CEV Flight, the 28 CES Hazardous Waste Manager, the 28th Supply HAZMART Manager, and the Base Bio-Environmental Engineer.

e. Limit radioactive material (RM) use consistent with AF needs. No items shall remain for AF disposal.

Plated or encapsulated sources must meet ANSI or ASTM standards. All of the following should be provided to the base Radiation Safety Officer (RSO) at the Bioenvironmental Engineering Flight, 28 MDOS/SGOBE, 30 calendar days prior to use of RM on base:

(1) A copy of the NRC license or the agreement state license and NRC Form 241. [Reiterated in the EAFB

Supplement to AFI 48-101, para A11.3.6.4]

(2) Brief description of proposed activities.

(3) Name, local address, and telephone number for responsible local representative and for the contractors

RSO.

(4) Inclusive dates of RM use on base.

(5) Acknowledgment that the installation RSO can make periodic or unannounced checks to ensure contract personnel follow safety requirements to prevent exposures to AF personnel and avoid contamination. In addition, the installation RSO can suspend contractor operations believed to be unsafe.

H-11. TAXES

It is the responsibility of contractors, particularly out of state contractors, to investigate the South Dakota state sales, use, and excise taxes. It is highly recommended that you contact the South Dakota Department of Revenue, Rapid

City Regional Office, 4447 S. Canyon Rd., Suite 6, Rapid City SD 57702-1889. Telephone: 605-394-2332 for information. As a reminder, the contract price includes all applicable federal, state, and local taxes and duties as stated in Contract Clause titled Federal, State, and local Taxes.

H-12. UTILITIES

The following utilities will be furnished at the job site at no cost to the contractor (Check all that apply):

X Electricity

X Water

Natural Gas

H-13. BASE CIVIL ENGINEER WORK CLEARANCE REQUEST (AF FORM 103), “DIGGING

PERMIT.” (If Applicable)

1. Digging Permits: The contractor will be responsible for coordinating a government supplied, Base Civil Engineer

Work Clearance Request (AF Form 103) prior to performing digging of any type. The contractor shall process the digging permit by coordinating with and obtaining signatures from responsible representatives of the organizations listed on the AF Form 103 prior to obtaining final approval from the Air Force Base Civil Engineer or his approved representative. The area requested for clearance for each individual permit shall be limited to a maximum of two (2) weeks production for an individual permit. The contractor will be given assistance, by the government, in the execution of the initial two (2) Work Clearance Requests. Thereafter, government assistance will be limited to an as-needed basis in the event of unusual circumstances. It will be the contractor‘s responsibility to coordinate the completion of the necessary AF Form 103 and arrange to have existing utilities located as indicated on the completed form, prior to the beginning of digging operations in the individual areas. This coordination is anticipated to take approximately three (3) working days to complete per request, and may require coordination with as many as twenty

(20) individuals located on or near the base. A blank copy of the AF Form 103 is available fromhttp://www.e-publishing.af.mil/forms/formlist.asp?puborg=AF&series=0100-0199 . Any unusual delay in obtaining approval from any particular organization will be reported immediately to the Chief of Construction Management.

a. Utility Staking Requirements: The contractor shall layout and mark his intended utility routing before calling for field coordination by utility personnel. This shall be done a minimum of five (5) working days in advance of when digging is expected to begin. Once all responsible utility representatives have field located crossover and/or interference points between the new utility route and existing utilities, they will sign off on the digging permit to signify completion of the field coordination of the digging permit. The permit must then be presented to Civil

Engineering Construction Management for final coordination before digging in the area represented by the digging permit may begin. Any utility service markers or markings established by the utility representatives must be maintained by the contractor through the completion of the digging operations.

b. Digging Operations: Digging near established interference or crossover points shall be done by hand, five

(5) feet either side of the point along the intended route, in order to prevent disturbing the existing utility. If the existing utility is uncovered in the new excavation, it shall be protected from damage and movement while in the open excavation and during backfill. The contractor shall be responsible for the repairs and associated costs for repairs of any utility damaged by construction, whose location was made known to the contractor.

2. UTILITY OUTAGES: The contractor shall be responsible for coordination of all utility outages at individual facilities. This will include execution of a government-furnished utility outage form which must be reviewed and signed by representatives of all appropriate base organizations prior to approval by the Contracting Officer for the outage. The contractor will be provided a list of building managers and other appropriate points of contact and will be given assistance by the Government, in the execution of the initial two (2) outage forms. Thereafter, government assistance in the execution of the outage clearances will be limited to an ―as needed‖ basis, in the event of unusual circumstances. It shall be the contractor‘s responsibility to initiate and coordinate utility outage forms. Coordination of the outage form must be completed a minimum of fourteen (14) calendar days, prior the requested outage date, and require coordination with as many as twenty (20) individuals located on or near the base. A blank copy of the utility outage form is available from Civil Engineering. Any unusual delay in obtaining clearance from any particular organization will be reported immediately to the Contracting Officer‘s representative for assistance.

Water service interruptions to the users shall be limited to one day between the hours of 8:30 a.m. and 4:30 p.m.

unless otherwise approved by the Contracting Officer.

3. WELDING PERMIT. Contractor must obtain a welding permit from base Fire Department Technical Services prior to any work utilizing an open flame.

H-14. VENDOR INSTRUCTIONS FOR ONLINE REPRESENTATIONS AND CERTIFICATIONS

APPLICATION (ORCA) VENDOR INSTRUCTIONS.

1. Prepare for registration:

a. Before you can enter ORCA you must:

(1) Have an active registration in Central Contractor Registration (CCR)

(2) Have the MPIN from your active registration

(3) Know your DUNS number

b. Registration in CCR: Before entering ORCA you must have an active registration in CCR. To determine if you have an active registration visit CCR‘s homepage at www.ccr.gov and click on ―Search CCR‖ found on the left side of your screen. If you do not have an existing active registration in CCR then complete one at the same website before beginning your ORCA records. Reminder: There is no cost involved and it should take approximately 30- 45 minutes to finish and submit.

c. Marketing Partner Identification Number (MPIN): The Marketing Personal Identification Number (MPIN) is a 9-digit code containing at least one alpha character and one number (no special characters or spaces). The MPIN is created, by you, in your company‘s CCR record and acts as a password for other various government systems, including ORCA. The MPIN is the last data field in the ―Points of Contact‖ section of the CCR registration. Once you‘ve entered your new MPIN into CCR, it will take 24-48 hours to update. After that, you can begin your registration in ORCA. Go to www.ccr.gov if you need more information on setting up your MPIN.

http://www.ccr.gov/

d. *Data Universal Numbering System (DUNS) Number: The Data Universal Numbering System (DUNS) number is a unique nine-character identification number provided by the commercial company Dun & Bradstreet

(D&B). Call D&B at 1-866-705-5711 if you do not have a DUNS number. The process to request a DUNS number takes about 10 minutes and is free of charge. If you already have a DUNS number, the D&B representative will advise you over the phone.

2. How to Enter Your Application:

a. If you are familiar with the current Representations and Certifications this application should take no more that 20 – 30 minutes to complete.

(1) Start at www.bpn.gov/orca

(2) Enter your DUNS number and MPIN, click “Submit.” Please note that after 20 minutes of inactivity on one page your registration will time out and all data will be lost. Reminder: The MPIN takes 24-48, after registration in CCR, to be updated in ORCA.

(3) If you entered a valid DUNS number/MPIN combination your existing information from CCR is pulled and displayed for your review.

(4) Review the displayed CCR information. If correct, click “Continue.” If the CCR data is incorrect then visit www.ccr.gov and update your registration. Reminder: updates to CCR take 24-48 hours to complete and be displayed on ORCA.

(5) Enter your ORCA POC. Click “Continue.”

(6) Questionnaire begins. All questions must be answered in order to continue. Click “Continue” when finished.

(1) In any questions that requires text to be entered be sure to click ―Add‖ so the information will saved in the questionnaire.

(2) In a few places throughout the questionnaire, you may find questions are marked with

‗Reserved‘. As a result of certain company information provided in your CCR record the question normally asked is no longer applicable to you.

(3) Review your answers by reading your information in context of the full FAR provisions. If you would like to make any changes click on the check box or ‗return to questionnaire‘ to be brought back to the original question. When finished making the changes click “Continue” to get finish reviewing the full provisions.

Remember to review and click the check boxes on the read-only clauses of 52.203-11, 52.227-6, and 52.222-38.

These are the first three clauses on the review page.

(4) When satisfied with all your answers, scroll to the bottom of the screen and be sure to certify that your answers are true by clicking the time/date stamp check box. When finished, click “Submit Certification.”

(5) If desired, download a PDF copy of your completed Reps and Certs record for you files.

Please note that the information stored in an active ORCA record is considered unrestricted and is searchable by the public using the DUNS number. No record is deleted from ORCA so there is no requirement to download a copy of your record. You can search the ORCA database at anytime to view archived records.

b. An email notification will be sent to the POC once the ORCA record has been successfully submitted. ORCA records are to be updated when necessary but at least annually to ensure they are kept current, accurate and complete.

The record is active for 365 days from date of submission or update. The POC will also be reminded, via email, of the renewal requirement 60 days, 30 days and 15 days prior to the rec.

H-15. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS

1. Listing Of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air

Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager and sponsoring agencies Security Manager. An updated listing shall be provided when an employee's status or information changes.

2. Security Training. The contractor ensures all contractor employees receive initial and recurring security education training from the sponsoring agencies security manager. Training must be conducted IAW DOD 5200.1-

R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management".

Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air

Force Installation Security Program.

3. Pass And Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any…