Updated_SOW_9_Apr.docx

Statement of Work (SOW) for Aircraft Structural Maintenance Corrosion Section Equipment Preventative Maintenance Contract for Dyess AFB, 7 EMS:

1.0. Description of Services. The primary objective of this statement of work is to provide an outline for the delivery, installation of and preventive maintenance required for new abrasive blast equipment in accordance with the manufactures recommended preventive maintenance schedule and standard commercial practices for the following pieces of equipment:

1.0.1 Dyess AFB, 7 EMS, Structural Maintenance Coatings Section, Building 5112

1.0.2. Building 5112, Abrasive Blast Equipment

A. Two (2) GEN-3 Blast Cabinet: Part # 510-003-10XP or equal

1.1. Vendor shall provide supervision, personnel, maintenance equipment, transportation, tools, and labor necessary to deliver, install, inspect and maintain the equipment noted above as prescribed throughout this SOW. The vendor will provide all required safety equipment. All equipment discussed within this contract shall meet all OSHA, EPA and or any other applicable guidelines. All safety equipment must be used for its intended and designed purpose. Any unsafe acts by the vendor will be reported to vendor supervision and 7 CONS and may be grounds for contract cancelation.

1.1.1. The vendor will not use any government equipment or personnel in the performance of their duties unless section 7 EMS supervision determines government provided equipment is required for the completion of requirements depicted in this SOW.

1.2. The vendor will supply two (2) Class 1 Division 1, Gen-3 or equal ACIGH compliant dry stripping cabinets with media reclaimer designed for plastic media and other abrasives. The Cabinets should also comply with the American conference of Government Industrial Hygienists (ACGIH Section 10.80.1, figure VS-80-01). The blasters and all components need to be intrinsically safe to use in at Class 1 division 1 environment, such as an aircraft paint facility. If options are exercised, no additional units will be provided.

1.2.1. The vender will supply two (2) Part #510-003-10XP or equal GEN-3 Blast Cabinet, including Class 1, division 1 blower motors, motor starter, fluorescent lights, and light switch. If options are exercised, no additional units will be provided.

1.2.3. Both of the blasters will meet the following requirements.

1.2.3.1. The blasters should have a 60” wide by 48” deep by 36” high working compartment.

1.2.3.2. Two 43” wide by 30” high doors.

1.2.3.3. Interlocks to prevent blasting with doors open

1.2.3.4. One piece heavy duty operator protective gloves

1.2.3.5. Explosion proof four tube fluorescent light fixtures providing 200 foot candles of lighting at the floor of the blast enclosure.

1.2.3.6. Equipped with a 3/8” bore equivalent flat patter AFB fan nozzle.

1.2.3.7. 15” high by 30” wide operator viewing safety glass window, secured by hand tightened knobs. This window seal should be guaranteed to be leak proof.

1.2.3.8. Ventilating air enters the blast enclosure through 5” thick rubberized fiber filter material.

1.2.3.9. 1,200 CFM media reclaimer with two stage cyclone separator/air wash, vibrating screen, 1.6 cubic foot media storage hopper.

1.2.3.10. Reclaimer should contain a magnetic separator to remove ferrous particles.

1.2.3.11. Blast on/off should be controlled by the operator foot pedal.

1.2.2. All electrical connections are to be Class 1, Division 1

1.2.1.2. Installation: shall include all electrical connections, Air Connections, and operator/maintenance training,

1.2.1.3. The electrical connection will run from the machine to an intrinsically safe wall outlet approximately 25ft away from the machine.

1.2.3. The Vender will provide two (2) Part # 510-003-25 or equal, Turntable, 28” diameter, 500Ib. Cap. If options are exercised, no additional units will be provided.

1.2.4. The Vender will provide two (2) Part # 510-003-15 or equal, HEPA Filter Assembly. If options are exercised, no additional units will be provided.

1.2.5. The Vender will also provide the following replacement parts.

If options are exercised, no additional replacement parts will be provided.

1.3. The vendor is responsible for the deliver both cabinet blasters and accessories to Hangar 5112 on Dyess AFB, Texas. This is an one time delivery for the base contract. No additional units or spare parts will be provided upon the exercise of future options.

1.4. The vendor shall provide a descriptive and comprehensive inspection checklist and maintenance schedule for the above pieces of equipment to 7 EMS supervision to ensure schedule maintenance is being performed as scheduled and on a daily, weekly, and monthly basis. The inspection criteria will be based on the manufactures recommendations for prescribed inspections based on the aforementioned frequency schedules. Any deficiencies found during inspections by this agency will be handled on a case-by-case basis and dependent on the severity of said deficiencies in accordance with vendor recommendations and the procedures defined via this SOW.

1.4.1. The vendor will supply all the necessary consumable parts required to perform maintenance. These consumable items are listed in paragraph 4.1 of this SOW. Additionally, labor is incorporated into the preventative maintenance schedule for the above equipment. Labor is incorporated in this SOW as “service calls” IAW paragraph 2.7. After all service calls are utilized IAW this SOW, a written quote with parts and labor is required from the vendor.

1.4. Vendor preventive maintenance will be performed on a quarterly basis as described in this SOW, unless otherwise written. However; some maintenance items will be performed on a semiannual or annual basis, and/or certain parts may be required on a semiannual or annual basis as highlighted for the equipment items discussed in paragraph 3.0.

1.5. The vendor will supply 7 EMS with all the necessary non-consumable parts required for maintenance of equipment and at additional cost. The vendor will pass on GSA pricing of items to the government of approved manufacture’s specific parts and items. Approval of parts and labor will be required by 7 EMS COR before any additional maintenance is performed. Also, suitable substitute parts that do not meet original manufacture specifications will be approved prior to purchase and installation by 7 EMS COR and supervision. A written cost estimate for parts and labor will be delivered to 7 EMS COR and supervision no later than 24 hours after discovery of the required item or part.

1.6. For the purpose of this SOW, “preventative maintenance” is defined as those tasks stated and / or recommended by the specific equipment manufacturer to keep the machine/equipment in safe and working order. In the absence of a manufacturer preventive maintenance directive, the vendor will use standard commercial preventive maintenance best practices.

1.7. The contactor will provide, at no expense to the government, the repair or replacement of components and equipment due to abuse, misuse, mishandling, deferred or neglected maintenance by anyone employed by the vendor.

1.8. If equipment is down for maintenance for an extended period of item due to parts back order, awaiting maintenance status for technician repairs, or building maintenance during the scheduled preventive maintenance, the preventive maintenance will be completed on that item at another scheduled time. This agency will schedule the preventive maintenance with the vendor when equipment is serviceable. There will be no costs to the government if no preventive maintenance is accomplished during that period. If an item is unserviceable during a preventive maintenance cycle and only become serviceable during the next scheduled cycle, the government will only have to pay the costs of one preventive maintenance cycle for work accomplished.

1.9. Disposal of all filters, equipment and/or parts deemed to contain hazardous waste will be the responsibility of the government. All other parts will be removed immediately from the job site by the vendor and will be disposed of at no cost to the government. The use of dumpsters on Dyess AFB by the vendor is prohibited unless otherwise stated in this SOW.

2.0. Basic Services. The vendor will provide the basic services as described below and as a part of this SOW:

2.1. Daily, Weekly, Monthly Inspection Checklist. The vendor will provide the checklist to 7 EMS supervision no later than 30 days after contract effective date. Checklist will be broken down by the section responsible for the equipment, the building where the is located and the specific piece of equipment. This checklist will provided in in an editable digital format (such as MS Word or MS Excel format). These checklist will be depicted as a concise listing of preventative maintenance done by USAF technicians during the specific timeframes and for all equipment listed in paragraph 1.0.

2.2. Quarterly Preventive Maintenance Scheduling. The vendor will contact 7 EMS section supervision no later than one week prior to scheduled quarterly preventive maintenance. Additionally, the vendor will contact Aircraft Structural Maintenance Coating Section Supervisor in Bld 5112 at 325-696-2169 or 325-696-4873 to schedule an appointment. If vendor cannot contact element supervisors, contact the Flight Chief at 325-696-6410. If vendor cannot keep appointment, the appointment must be rescheduled no later than 24 hours prior to appointment time.

2.3. Vendor Check-in. Prior to the start of any preventive maintenance, part installation, parts deliveries, or site inspections, the vendor must check in with element or section supervision where maintenance is to be performed. Of note; due to USAF mission requirements and needs of the government, there may be a delay for supervision availability. No work will be accomplished until verification with element or section supervision has been secured, and as a result no additional costs will be incurred by the government for any delays as a of this fashion.

2.4. Vendor Actions at Worksite. Vendor technicians will maintain 100% accountability and control of all vendor tools and equipment while on the jobsite. At no time should the government be responsible for lost, damaged, missing tools, equipment, or parts that are property of the vendor on the jobsite. Lost tools and equipment will immediately brought to the attention of section supervision. Additionally, any debris, trash or replacement parts created by the vendor at the jobsite will be disposed of in accordance with paragraph 2.5.1 of this SOW. Contractor personnel are only to be in their assigned areas and are not allowed in other aircraft maintenance areas without section supervision approval and / or an escort.

2.5. Vendor Checkout (Job Completion). After finishing any preventive maintenance, part installations, part deliveries, or site inspections, the vendor must inform section supervision of job completion. Upon job completion, section supervision will inspect all work performed and ensure work has been accomplished IAW this SOW and meets requirements necessary for the government quality controls.

2.5.1. Any dust, dirt or debris on floor caused by the vendor work will be swept up and removed before the vendor leaves and said trash will be properly disposed of. Unless otherwise stated in this SOW, the contractor will remove all debris from the area and will not dispose of items in the section’s trash or trash dumpsters unless inspection by section supervision. All work areas will be thoroughly checked upon vendor completion of the job and the vendor will not be released until area is clean.

2.5.2. Also, cardboard boxes may be disposed of in section cardboard dumpster once inspected by section supervision.

2.5.3. At vendor checkout, a detailed receipt of work accomplished will be provided to section supervision and substantiate proper completion of work performed. This receipt (invoice) will also be sent to the 7 EMS Resource Advisor and invoiced through the proper channels. The vendor is still required to invoice through Wide Area Workflow and this receipt will assist the squadron Resource Advisor to quickly validate, accept and make payment within Wide Area Work Flow.

2.5.4. Any work not accomplished according to this SOW or items requiring rework due to workmanship or neglect will vetted with 7 EMS supervision before any rework is accomplished whether on-the-spot or at later schedule appointment time. Any rework will be documented and sent to the 7 EMS Resource Advisor as well as elevated to the vendor management team. In terms of any rework, there will be no additional costs to the government and any related costs will be the vendor’s responsibility.

2.6. Unscheduled Maintenance. Equipment items requiring repairs or maintenance and are not considered preventive maintenance will be considered “unscheduled maintenance”. In addition to the stated “preventative maintenance” as denoted within this SOW, a specified amount of “unscheduled maintenance” service calls and repairs are also provisioned for as a part this SOW. These unscheduled service calls include labor to troubleshoot and parts installation. As mentioned above, 2 service calls are authorized within the SOW; see below in paragraph 2.7 for qualifying types of service calls. All repairs will be billed as a part of this contract but only after approval from this agency and all repairs will be processed through Wide Area Work Flow. If no parts are required, there will be no additional costs to the government besides invoicing the service call.

2.7. Service Calls: In addition to preventative maintenance at set times, the vendor shall provide support for “unscheduled maintenance” items. A service call is required for troubleshooting, adjustments, and failed part(s) replacements. The vendor will provide support (labor) for a total not to exceed 6 total visits for the following types of service calls: normal unscheduled service, urgent service, and emergency service. Service calls for warranty work from previous vendor service calls will not be counted toward the section’s 6 total service calls. Each type of service call will be broken down as depicted in paragraph 2.7.2 – 2.7.4. If a specific type of service call has been exhausted, and work is required, then the next higher priority call may be used if approved by 7 CONs or the contract modified to meet the scope of work. Regardless of the type of service call, the vendor needs to arrive ready to work as determined by the type of call.

2.7.1. Items covered. The vendor must be able to provide support for unscheduled maintenance service calls the abrasive blasting equipment. One service call is defined as a completed job. If the vendor is required to come on site to troubleshoot, has to order parts and returns to install these ordered parts, then this event in total is deemed one service call. Parts costs are separate and will be handled IAW paragraph 2.8. All final repairs will have an implied one-year warranty and any rework will be the responsibility of the vendor.

2.7.2. Normal Services. The vendor will make provisions to provide at least four (4) service calls for unscheduled maintenance. The vendor will be able to have technicians on site within five (5) business days. The vendor will utilize the set aside amount and adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are required. Any travel and lodging costs are the sole responsibility of the vendor.

2.7.3. Urgent Services. The vendor will make provisions to provide at least one (1) urgent service calls for unscheduled maintenance. The vendor will be able to provide urgent telephone support and provide urgent unscheduled repairs for all booths and roll-up doors within 72 hours of service call. The vendor will troubleshoot with ASM section over the phone and provide on-site technicians with in-hand within 72 hours. The vendor will utilize the set-side amount and adhere to the procedures and restrictions outlined in paragraph 4.2.2. for any additional parts required. If the vendor does not meet the 72-hour response time, the vendor will not be able to invoice this type of service call, and this service event will not count towards this type of service call. The vendor will then invoice as a “normal service call” and all work will be reported to 7 CONS. Any associated travel and lodging expenses will be the responsibility of the vendor.

2.7.4. Emergency Services. The vendor will make provisions to provide at least one (1) emergency service calls for unscheduled maintenance. The vendor will be able to provide emergency telephone support and provide emergency unscheduled repairs for the abrasive blasting equipment within 24 hours of the service call. The vendor will troubleshoot with ASM section over the phone and provide on-site technicians with in-hand parts within 24 hours. The vendor will utilize the set aside amount and adhere to the procedures and restrictions outlined in paragraph 4.2.2. for any additional parts requirements. If the vendor does not meet the 24-hour response time, the vendor will not be able to invoice this type of service call, and the service event will not count towards this type of service call. The vendor will then invoice as a “normal service call” and all work will be reported to 7 CONS. Any associated travel and lodging expenses are the sole responsibility of the vendor.

2.8. Parts Not Listed as Consumable. The vendor must be able to supply this agency with all the necessary consumable and non-consumable parts as required for maintenance of the aforementioned equipment. The vendor will provide, as stated in paragraph 1.4., a full cost estimate in writing of all parts and / or services not covered by this SOW to 7 EMS supervision prior to work approval. After work is approved, the vendor will submit all charges through Wide Area Work Flow for payment against this contract.

2.8.1. Non-consumable Parts. The ASM section will contact the vendor for trouble shooting via a service call if the item is to be replaced either at the next scheduled preventative maintenance (if less than 30 days until the next service call) and if supported equipment is still operational. If the equipment is not operational, the ASM section may request the appropriate service call as defined in paragraph 2.7. If required parts are backordered, the vendor will contact ASM supervision every 7 days to provide current status updates. If part does not arrive within 30 days, ASM supervision has the option to have another vendor order and install said parts and the original contracted vendor will not be able to invoice the service call.

2.8.2. Unscheduled Repairs Set-Aside Amount. This contract will provision to set aside $7,500 for unscheduled maintenance parts. These parts will only be replaced when parts fail. For all parts less than $500, the ASM section will determine if parts will be invoiced against this contract or purchased by a separate medium. For parts costing $500 and more, not to exceed $7,500 or the balance remaining from this SOW from previous parts costs, will be invoiced against this contract. Parts costs above $7,500, or the remaining balance prescribed within this contract, may require a contract modification or an additional prescribed by 7 CONS and contract rules IAW the Federal Acquisition Regulation (FAR). Any vendor associated travel and lodging expenses are the sole responsibility of the vendor.

3.0. Specific Preventative Maintenance Actions for Equipment. Preventive maintenance will be done on a quarterly basis (unless otherwise stated in this SOW) by the vendor for the equipment items listed in paragraph 1.0.

3.0.1. The contract is based on a quarterly schedule. For items in the “Annual Preventative Maintenance Chart,” these tasks will be accomplished as soon as the contract is awarded and all work for this call will be defined as the first quarter. For semi-annual items on the “Semi-Annual Chart,” these events will be accomplished in the 3rd quarter of the contract. Finally, all items in the “Quarterly Chart” will be completed each quarter. So, during the first quarter, all items on the Annual Chart will completed as compared with all items on the “Quarterly Chart,” and for the “3rd Quarter,” only items on the Semi-Annual chart will be completed as compared with items on the “Quarterly Chart”. The “Quarterly Chart” will only be utilized for the second and fourth quarter maintenance for this contract.

3.1. Abrasive Blast Cabinets (Two Each) in Building 5112.

Maintenance program will include the following:

3.1.1. Clean and inspect all light fixtures and glass lens

3.1.15. Additional tasks as specified in manufacture’s documentation for preventive maintenance

3.2. Abrasive Blaster Filters will not be replaced by the vendor unless otherwise stated. The vender will provide the necessary filters as listed in paragraph 3.4.2. of this SOW. All filters will be included as part of preventative maintenance of the blaster; however, but filters will be invoiced separately. Filters are considered an addition to the “set-aside” amount for unscheduled maintenance parts.

3.2.1. The sections may have filters in storage. Any storeed filters will be utilized first. During the scheduling of preventative maintenance with the vendor, the section will inform the vendor know of what filters will be required.

4.0. Consumable and Non-Consumable Parts. The abrasive blasters will require both consumable and non-consumable parts changed as a part for preventative maintenance. Consumable parts are defined as parts that are used up during the operation of the blaster. Consumable parts include items such as motor belts, door seals, and light bulbs. Non-consumable parts are defined as parts that need changed due to the failure of the part on an unscheduled basis.

4.1. Consumable Parts. Consumable parts are defined in this SOW as parts that have a limited service life that deteriorate under normal use. All consumable parts needed to fulfill preventive maintenance and tasks outlined in the attached SOW will be provided by the vendor. For this contract, and quote purposes, all consumable parts are included in the quarterly preventative maintenance. All non-consumable parts will be billed at the GSA current pricing.

4.1.1. Consumable Parts Listing for Abrasive Blasting Equipment.

4.1.1.1. Valves, as required/needed.

4.1.1.4. Light Bulbs (Changed out when needed. Estimate change no more than 2 each per booth quarterly)

4.1.1.5. Filters (Changed out when needed. Estimate change no more than 1 set per booth semi-annually)

4.1.1.6. Cabinet window as required/needed

4.2. Filters, consumable / non-consumable parts and service calls, not invoiced by the end of contract may be returned to the government, or may be added to the next contact if the contract is renewed by the same vendor.

5.0. Invoicing. Only after all work has competed for filters, consumable / non-consumable parts and service calls can these events be invoiced.

5.1. Each equipment item and service must be broken down and invoiced separately. See Attachment 1 for a specific invoicing example.

5.2. See attached spreadsheet for breakdown of items for quote purposes and to assist in visual requirements for this SOW.

6.0. General Information

6.1. Recognized Holidays: The contractor may be required to perform service on holidays including but not limited to:

6.2. Hours of Operation: The contractor is responsible for conducting business with the individual purchased maintenance plans, except when government facility is closed due to local or national emergencies, administrative closing, or similar government directed facility closing. The contractor shall not be reimbursed when the government facility is closed for the above reasons

6.3. Worker's Health and Safety: The contractor shall comply with all applicable Federal, State and local legal requirements regarding workers' health and safety. The contractor is solely responsible for determining the legal and safety requirements that apply to his/her activities. These include but are not limited to all Occupational Safety and Health Administration (OSHA) safety rules and regulations, arc flash training, personal protection training and equipment to protect themselves and others from unsafe work conditions. The contractor shall report any accidents or OSHA violations immediately to the appropriate authorities and within 24 hours to the PCO.

6.4. Security Requirements: The contractor shall comply with all security controls directed by the Government Site POC (i.e. Facility Manager).and or Program Manager.

6.5. Government Property Damage: The contractor shall record and report, within 24 hours, to the PCCIE Program Manager, PCO and designated government site POC, all available facts relating to each instance of accidental damage to government property or injury to either contractor or government personnel. The contractor shall not perform any work on the damaged equipment/property until released by an authorized government representative. If the government elects to conduct an investigation of the accident, the contractor shall cooperate fully and assist the government personnel until the investigation is completed.

6.5.1. Damage to Property or Equipment: The Contractor, at their own expense, shall repair any damage to Government property or equipment that can be attributed to the Contractor. Said repairs shall be made by a skilled workman, and to the satisfaction or the Contracting Officer or a designated representative.

Attachment 1 – Page 1

Large Booth

Normal Service Call $XXX.XX

(Service Call Part) $XXX.XX image1.png