Questions and Answers.pdf

Questions and Answers

Q1: RFP Reference: Financial Institution Reference Sheet (Attachment). The solicitation document, Section 3, Specific Instructions, (d) Financial Institution Information instructs bidders to complete the Financial Institution Reference Sheet (Attachment 4) and return with the proposal. However, Attachment 4 states that the completed surveys should be returned directly from the financial institutions to Mrs.

Carly Larson via email at carly.larson@us.af.mil. Request: Please clarify whether the Financial Institution Reference Sheet is to be submitted directly to Mrs. Larson or with the proposal submission.

A1: Offeror should submit the Financial Institution Reference Sheet with their proposal. Fill in the section titled “TO BE FILLED OUT BY THE CONTRACTOR” only.

Q2: RFP Reference: Performance Work Statement. Section 4.4 Emergency Management and Response Operations states the contractor shall coordinate with current contractor and government during transition phase-in period to ensure installation has an effective EM program and identify EM unit reps for all CAFS functions as required in AFI 10-2501. Question: What is the transition period for this contract?

A2: There is no transition period; however, our aim is to make contract award at least 30 days prior to the period of performance start date.

Q3: RFP Reference: PART II: PAST PERFORMANCE. Section (a) states, provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) Question: Are the letters, metrics, customer surveys, independent surveys, etc.) included in the 3-page limit for each past performance contract?

A3: Yes

Q4: RFP Reference: PART II: PAST PERFORMANCE, (c) Subcontractor consent. Question: If bidding as a Joint Venture, is a consent letter required?

A4: Yes. RFP page 75 -- (c) Subcontractor consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor's consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

Q5: RFP Reference: 3. Specific Instructions PART I: PRICE PROPOSAL& PART II: PAST PERFORMANCE. This section requires bidders to submit one paper copy and three discs with digital copies for each PART. Request: Given the current COVID-19 environment, many businesses are operating with telecommute staff and reduced workforce to decrease the spread of the COVID-19 virus, save lives, and comply with their local government COVID guidelines and restrictions in place. In light of this, would the government please consider electronic proposal submission vs. printed copies and discs?

A5: Electronic proposal submissions will be accepted.

The following has been removed:

(iii) Faxed or emailed proposals will NOT be accepted.

The following has been altered/added:

mailto:carly.larson@us.af.mil

(e) Information regarding submission of proposal: In addition to the page limitations set forth above, proposal volumes shall comply with the following format.

(i) Electronic proposal submissions are preferred. Send your electronic proposals to carly.larson@us.af.mil and graham.pritchett@us.af.mil. If your files are too large to transmit via email, please contact Mrs. Carly Larson, carly.larson@us.af.mil, and an alternative method will be provided to upload electronic proposals (DoD SAFE).

If you are unable to submit electronically, proposals must be either hand carried or mailed directly to the 319th Contracting Squadron at:

319th Contracting Squadron 295 Steen Blvd, Bldg 242 Grand Forks AFB, ND 58205-6222

(ii) The sealed envelope or package used to submit the proposal must show the time and date specified for receipt. Each volume shall be marked with the RFP number and the offeror's name and address, and the number of the volume (I, II). Proposals shall be in the English language and all monies shall be proposed in United States dollars.

Q6: RFP Reference: 52.229-11 Tax on Certain Foreign Procurements-Notice and Representation. 2020- 06 (2) states the following: The Offeror shall submit with its offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment. Request: Please clarify whether this form is due at proposal submission, and if so, which volume, PART I OR PART II.

A6: This provision has been removed.

Q7: RFP Reference: Instructions, Conditions, and Notices to Offerors, Part II Past Performance (b) Performance Surveys. Question: If a CPAR is available, will the Government accept the CPAR evaluation in lieu of a completed Past Performance Questionnaire?

A7: The Past Performance Questionnaire and other information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, will be used to assess performance. See RFP page 76 -- (b):

Performance Surveys: Past Performance should be submitted using the attached Past Performance Questionnaire (PPQ). Offeror will send Past Performance Surveys to references for completion.

References will send completed Past Performance Surveys directly to the Contracting Office.

Relevant performance includes performance of efforts involving Fire Protection and Emergency Services that are similar or greater in scope, magnitude, and complexity to the effort described in this solicitation.

The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance.

The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

Q8: RFP Reference: General Question

Question: Can the Government clarify who is responsible for providing COVID 19 PPE such as masks, gloves, disinfectant, etc.?

A8: The contractor is responsible for providing COVID 19 PPE

Q9: RFP Reference: Government Furnished Property and Equipment and Performance Work Statement.

Question: Can the Government clarify who is responsible for annual testing for the government provided pumpers (Serial Managed Items Trk Fire Pumper P-22 and P-24 Structural fire fighting trucks)?

A9: The contractor is responsible for procuring annual pump testing. The government will pay for the testing.

Q10: RFP Reference: Government Furnished Property and Equipment. Question: Can the government clarify who is responsible for repair/replacement of items listed in Non Serial Managed Items tab?

A10: Repair/replacement of non-serially managed equipment is the responsibility of the contractor. The government will provide an initial issue only.

Q11: RFP Reference: Government Furnished Property and Equipment. Question: Can the Government clarify if computers will be provided for the performance of the SOW?

A11: There are eight government computers currently supplied to the fire station. One is in dispatch and the rest are office work stations or used for training.

Q12: RFP Reference: Performance Work Statement. Question: Can the Government clarify if turnout gear/duty gear/structural gear will be Government-provided?

A12: Initial issue of structural firefighting gear shall be the responsibility of the contractor. This only includes startup of the contract. Replacement of future gear shall be considered GFE and supplied by

10SWS

Q13: RFP Reference: Performance Work Statement. Question: Can the Government provide the minimum qualifications for Dispatcher and EMT positions?

A13: National Registry EMT (NR-EMT). For Dispatchers it is the IFSAC Telecommunicator I and II

Q14: RFP Reference: Performance Work Statement. Question: Can the Government clarify who is responsible for providing fire equipment and consumables such as, but not limited to: SCBA parts and equipment, halon, fog machine, flare kits, water mists system, regulator, cooling vest, anchor plates, Lock Lockout Tagout Kit Composite Double Socket Swivel & Ratchet Arm, etc.?

A14: Tools listed in the current Performance Work Statement will be provided to the contractor by the Government at the start of the contract. Additional tool requirements to satisfy this PWS are the responsibility of the contractor. An inventory will be conducted prior to the start of the contract. Initial issue of structural firefighting gear shall be the responsibility of the contractor.

Q15: RFP Reference: CAS FES CBA. Section 2 states "Any interruption of sleep time (22:00 to 06:00) due to Alarm Room actions will be compensated at normal hourly rate for the duration of the incident from alarm to recovery & rehab of equipment, for all employees responding to the alarm (per 29 CFR

785.22). Question: For properly estimating interruption hours, can the Government provide annual Alarm Room actions/hours?

A15: There are approximately seven (7) Alarm Room actions per year, equating to 60-70 man hours per year, during the “sleep time” hours.

Q16: Instructions, Conditions, and Notices to Offerors, Part II Past Performance (b) Performance Surveys. Can the Government confirm that for a past performance reference where performance quality information is close at hand, as is the case for the existing Cavalier F&ES contract, a bidder would not be penalized if a customer (prime contractor) failed to timely submit a completed PPQ?

A16: The PPQ provides the option for the offeror to identify as the prime or subcontractor. The subcontractor can submit the PPQ to the government agency for completion. The submission date for a completed PPQ has been extended to 4 May.