SSJ Mortuary Services 1.pdf

Single Source Justification (Simplified Acquisition)

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Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: Malmstrom AFB, Montana

Project/Program Name: Mortuary Service

Purchase Request / Local ID Number: FA4626-20-Q-0012

Estimated Contract Cost (including Options):

Section B: Description of the Supplies/Services Required

This procurement is to provide mortuary services (including all labor, tools, parts, materials, transportation and other items as necessary) for remains of individuals upon notification on Malmstrom AFB, MT mortuary affairs officer or designee. This service is required within each geographical area in accordance with (IAW) Defense Federal Acquisition Regulation Supplement (DFARS) 237.7001(a).

Section C: Justification for Soliciting from a Single Source or Brand Name

10 U.S.C. 2304(c)(1), the property or services needed by the agency are available from only one responsible source or from a limited number of responsible sources and no other type of property or services will satisfy the needs of the agency, as implemented by FAR 6.302-1(a)(2), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, required by FAR 13.501(a)(1)(iii).

(2) When the supplies or services required by the agency are available from only one responsible source, or, for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for.

The Government has awarded a blanket purchase agreement to O'Connor Funeral home (O'Connor). O'Connor is the only contractor currently in Great Fall, MT capable and authorized to provide mortuary services in accordance with (IAW) the Air Force Mortuary Affairs Program (AFI 34-501). IAW AFI 34-501, mortuary Service contracts shall only be awarded to contractors with fully qualified personnel, licensed facilities, authorized transportation, and professional funeral directors to perform mortuary services. Furthermore, the facility must be approved by the Contracting Officer, Mortuary Officer and a designee of the Mission Support Group Commander prior to award. O'Connor has meet the conditions set forth within AFI 34-501.

O'Connor is the only mortuary service contractor able to provide necessary equipment, licensed funeral service practitioners, motor vehicles, professional services, supplies, death certificate, caskets, urns, outer shipping containers, transportation, death certificates, and hygienic practices as specified in the as prescribed in the Performance Work Statement for DoD Contractor Mortuary Services.

Section D: Efforts to Obtain Competition

A search was conducted 14 January 2020 and indicated two mortuary service companies other than the suggested source capable of meeting the requirements; one of which is owned by O'Connor. The second company does not currently meet the requirements within AFI 34-501. In addition, the vendor is not actively registered System Award Management.

Single Source Justification (Simplified Acquisition)

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Other supporting facts: FAR 13.303-2(b)(2) Consider suppliers whose past performance has shown them to be dependable, who offer quality supplies or services at consistently lower prices, and who have provided numerous purchases at or below the simplified acquisition threshold. O'Connor has been the previous BPA holder and has proven themselves to be dependable and have provided exceptional services at fair and reasonable prices. Furthermore, a Notice of Intent to Sole Source was published through the Government Point of Entry instructing capable vendors to provide capability statements. The Notice further stated the Government will use that data to potentially award additional blanket purchase agreements. No response has been received to-date.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

The Contracting Squadron requested the identified vendor to register in System Award Management, provide clearances/certifications, and make contact with the Mortuary Affairs Office to cure the deficiencies of their facility within AFI 34-501 in order to be considered for a blanket purchase agreement. These instructions hold true for all potential vendors. Until such time, all mortuary requirements will be obtained through O'Connor Funeral home.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

29-Jan-2020

Typed Name and Rank/Grade of Contracting Officer

Jayce M. Blood, GS-12

Signature of Contracting Officer

BLOOD.JAYCE.M.152172005

Digitally signed by

BLOOD.JAYCE.M.1521720057