PWS_Final_4_May_18.pdf

Performance Work Statement (PWS) Sports Officials Malmstrom Air Force Base (AFB) Montana

4 May 2018

TABLE OF CONTENTS

1. DESCRIPTION OF SERVCIES

2. CONTRACTOR FURNISHED ITEMS AND SERVICES

3. GENERAL INFORMATION

4. SCHEDULE OF WORK

5. WORK LOAD ESTIMATES

6. SERVICES SUMMARY

7. ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING

APPLICATION (eCMRA)

PERFORMANCE WORK STATEMENT

FOR

SPORTS OFFICIALS

1. DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK. Contractor shall furnish all labor, tools, equipment material, supervision and transportation necessary to provide Sports Officiating services at Malmstrom Air Force Base for all intramural and recreational sport activities as defined in this performance work statement. Officials must have current certifications from the Montana Officials Organization (MOA) or certifications from a National Sports Governing Body in their respective sport to perform officiating duties.

Names of officials and proof of qualifications must be provided to the Fitness Center at least 5 business days prior to the beginning of each individual sport season or 5 days prior to performance if the season has already started. Officials will not be able to perform until their credentials are received. The contractor is required to have officials on an entry authorization letter prior to performance at least 14 days prior to the start of the sports season.

1.2. CERTIFICATION CRITERIA.

1.2.1. The Contractor shall be able to provide resumes and certifications for all contractor personnel. The following certifications are required for each official.

1.2.2. Flag Football: Montana Officials Organization (MOA) certifications or certifications from a National Sports Governing Body.

1.2.3. Basketball: Montana Officials Organization (MOA) certifications or certifications from a National Sports Governing Body.

1.2.4. Volleyball: Montana Officials Organization (MOA) certifications or certifications from a National Sports Governing Body.

1.2.5. Softball: Montana Officials Organization (MOA) certifications or certifications from a National Sports Governing Body.

1.3. AREAS OF RESPONSIBILITIES

1.3.1. The contractor shall provide required number of officials.

1.3.1.1. Flag Football: 3 Referees

1.3.1.2. Basketball: 3 Referees

1.3.1.3. Volleyball: 2 Referees

1.3.1.4. Softball: 2 Umpires

1.3.2. The head official shall review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials and scorekeepers names. The head officials duties are not complete until the official score book/sheet is approved by and signed by all officials and scorekeepers at the end of each contest.

1.3.3. Officials shall acquire a team roster from both teams prior to the start of each game.

1.3.4. Officials shall pick up the required equipment/keys and return them back to the Fitness Center after the last contest of the night.

The head official will perform this duty. Fitness center staff members and scorers or head officials will conduct an inventory upon return of keys and equipment.

1.3.5. The head official shall ensure the flag football field lights are turned on at dusk and turned off following last scheduled contest of the evening.

1.3.6. The head official shall notify the fitness center if a contest is protested or if a player receives an ejection. A detailed description of the situation will be entered into the official score book/sheet, and in the case of an ejection, a written statement must be submitted to the fitness center by 1200 the next duty day (Monday- Friday).

1.3.7. Officials will enforce local sports by-laws. Additionally, officials will support the following sports bodies and enforce their official rulebooks. These rulebooks will govern play when items are not covered in the Base Sports plan and/or local sports by-laws.

1.3.7.1. Flag Football: Montana Officials Organization (MOA) or a National Sports Governing Body.

1.3.7.2. Basketball: Montana Officials Organization (MOA) or a National Sports Governing Body.

1.3.7.3. Volleyball: Montana Officials Organization (MOA) or a National Sports Governing Body.

1.3.7.4. Softball: Montana Officials Organization (MOA) or a

National Sports Governing Body

2. CONTRACTOR FURNISHED ITEMS AND SERVICES

2.1. The contractor shall furnish everything needed to perform this contract according to all its terms and conditions.

3. GENERAL INFORMATION

3.1. CONTRACTOR PERSONNEL: The contractor shall provide a contract manager and alternate/s that shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate/s shall act for the contractor when the contractor is absent. All contact information shall be designated in writing to the Contracting Officer, Fitness Center Director and Sports Director, prior to start of services.

3.2. The contract manager or alternate shall be available within 48 hours during normal duty hours to meet on the installation with government personnel designated by the contracting officer, to discuss concerns with the performance of services.

3.2.1. The contract manager and all employees must be able to read, write, speak and understand English. The government reserves the right to restrict employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of Malmstrom AFB and its population.

3.2.2. Officials will be held to the Montana Officials Organization (MOA) or a National Sports Governing Body standards of officiating for each sport (i.e. appearance, effort, professionalism, and knowledge of the game). The contractor must also perform in accordance with a local rule book which will be provided at the beginning of each season.

3.2.3. The contracting officer may, in writing, require that the official be removed from the work site, area or base due to objectionable behavior. Objectionable behavior includes wearing inappropriate attire, using profane language, abusing or disobeying base rules or regulations. No official shall be allowed to work a game if it is apparent he/she has been consuming alcoholic beverages. At no time shall an official consume alcoholic beverages or use tobacco products in, on or around the playing area.

4. SCHEDULE OF WORK

4.1. NOTICE: The contractor will be notified 14 days in advance, by the Malmstrom Fitness Center, concerning the type of competition being scheduled and approximate start date. The Malmstrom Fitness Center will provide the contractor with a schedule of contests, current copy of applicable by-laws, location of contests, and dates and times a minimum of 48 hours prior to the first scheduled competition of the applicable sport.

4.1.1. Intramural Contest Time Limits:

4.1.1.1. Basketball will have (2) 20-minute halves, using a

running clock, with a 5-minute halftime. The clock will stop on every whistle during the last two minutes of each half.

4.1.1.2. Flag football will have 2 (two) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of each half.

4.1.1.3. Volleyball matches will consist of the best of 3

games. Estimated match play is 60 minutes.

4.1.1.4. Softball will play for 50 minutes or 7 innings (any

inning started must be completed regardless of the 50 minute time frame), whichever occurs first. There will be a 20 run rule after 3 innings, a 15 run rule after 4 innings, and 10 run rule after 5 innings.

4.2. HOURS OF OPERATION

4.2.1. Malmstrom fitness center hours of operation are as follows:

4.2.1.1. Normal Hours, Monday – Sunday; 5:00am-10:00pm

Holiday Hours. Contractor is not required to provide services on the Federal holidays, down days, and family days.

Contractor will be notified of down days and family days no later than two (2) business days prior.

4.2.2. Officials may be required to work on weekends as scheduled in advance or within two (2) days’ notice due to make-up contests.

Cancelled or postponed contests may also be added to the end of the schedule, extending the schedule. Contests will not be scheduled on Federal Holidays.

4.3. CANCELLATIONS

4.3.1. Cancellations of scheduled contests will be handled as follows:

4.3.2. If the fitness center cancels a contest for any reason, the fitness center will notify the contractor no later than 1200 the day of the competition.

4.3.3. If an official must cancel a contest due to suitability of playing fields, the exact cause of cancellation must be recorded in score book/sheet.

All cancellations must be consistent with cancellation requirements specified by each sport governing rules, Malmstrom AFB sport-bylaws, or inclement weather. The government will not pay for any unjustified cancellations.

4.3.4. The contractor shall send a monthly invoice to Wide Area Work Flow NLT the 5th of the month, for the prior month.

4.3.4.1.1. Contests shall be invoiced individually for contests conducted.

4.3.4.1.2. If cancellation of a contest is made after contractor arrival at the contest site, the contest may be invoiced.

4.3.4.1.3. When field/area weather conditions warrant, the officials shall cancel all scheduled competitions for that sport, on that night, and notify all other officials and scorers.

4.3.4.1.4. The government will only be responsible to pay for canceled competition; in the event the contractor is not given notification by 1200 the day of the sporting event.

4.3.4.1.5. Fitness Center Management has the authority to cancel any or all contest, for any reason, and shall notify contractor of cancellation by 1200 the day of. In this event, the contractor may not invoice cancelled contests.

4.3.4.1.6. The contractor has not fulfilled the obligation of duties and full pay for a contest will not be received if, for example, only one official arrives for a contest where two officials are scheduled. Payment in each sport are listed below and are minimal requirements that must be met in order for a contest to continue without cancellation:

4.3.4.1.7. Flag Football: 3 Referees

4.3.4.1.8. Basketball: 3 Referees

4.3.4.1.9. Volleyball: 2 Referees

4.3.4.1.10. Softball: 2 Umpires

4.3.4.1.11. The fitness center reserves the right to revise by-laws and/or schedules at any time. The fitness center will notify the contractor’s designated representative not less than 48 hours prior to the first revised competition.

4.4. SECURITY REQUIREMENTS

4.4.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation.

4.4.2. The contractor shall be responsible for safeguarding all government equipment provided for game use. At the end of each work period, all government equipment shall be returned to Fitness Center personnel for storage.

5. WORK LOAD ESTIMATES:

5.1. Fiscal Year Example:

5.1.1. Flag Football: Contests estimated to be held August – October.

Three referees will be provided for all intramural games. Estimate total number of games is 150.

5.1.2. Basketball: Contests estimated to be held October – February. Three referees will be provided for all intramural and varsity contests. Estimate total number of intramural games is 130.

5.1.3. Volleyball: Contests estimated to be held February - April. Two referees will be provided for all contests. Estimated games for the Spring Season is 130.

5.1.4. Softball: Contests estimated to be held May - July. Two Umpires will be provided for all contests for two fields of play. Estimated games for the Spring Season is 160.

5.1.5.

Base Year: Period of Performance: 28 August 2018 – 31 July 2019

Games Personnel Requirement Estimated Number of Games Approximate Season Flag Football Three Referees 120-150 Aug 18 – Oct 18

Basketball Three Referees 100-130 Oct 18 – Feb 19 Volleyball Two Referees 100-130 Feb 19 – Apr 19

Softball Two Umpires 130-160 May 19 – Jul 19

1st Contract Option: Period of Performance: 1 August 2019 – 31 July 2020

Games Personnel Requirement Estimated Number of Games Approximate Season Flag Football Three Referees 120-150 Aug 19 – Oct 19

Basketball Three Referees 100-130 Oct 19 – Feb 20 Volleyball Two Referees 100-130 Feb 20 – Apr 20

Softball Two Umpires 130-160 May 20 – Jul 20

2nd Contract Option: Period of Performance: 1 August 2020 – 31 July 2021

Games Personnel Requirement Estimated Number of Games Approximate Season Flag Football Three Referees 120-150 Aug 20 – Oct 20

Basketball Three Referees 100-130 Oct 20 – Feb 21 Volleyball Two Referees 100-130 Feb 21 – Apr 21

Softball Two Umpires 130-160 May 21 – Jul 21

3rd Contract Option: Period of Performance: 1 August 2021 – 31 July 2022

Games Personnel Requirement Estimated Number of Games Approximate Season Flag Football Three Referees 120-150 Aug 21 – Oct 21

Basketball Three Referees 100-130 Oct 21 – Feb 22 Volleyball Two Referees 100-130 Feb 22 – Apr 22

Softball Two Umpires 130-160 May 22 – Jul 22

4th Contract Option: Period of Performance: 1 August 2022 – 31 July 2023

Games Personnel Requirement Estimated Number of Games Approximate Season Flag Football Three Referees 120-150 Aug 22 – Oct 22

Basketball Three Referees 100-130 Oct 22 – Feb 23 Volleyball Two Referees 100-130 Feb 23 – Apr 23

Softball Two Umpires 130-160 May 23 – Jul 23

6. SERVICES SUMMARY

6.1 Services Summary and Performance Objectives

Performance Objective PWS Paragraph Performance Threshold Provide proper number of officials for each sport at scheduled times.

Paragraph 1.3 and Paragraph 4.1

Provides officials on time: no more than 5% contractor- caused cancellations per month or 10% games with late start per month

Provide Officials with certifications from the

Montana Officials Organization (MOA) or certifications from a National Sports Governing

Body in their respective sport to perform officiating duties.

Paragraph 1.2 A roster of certified/trained officials must be provided for each sport;

100% of the time

Provide roster of all certified officials to the sports director no later than 5 days prior to the start of each sports season.

Paragraph 1.1 All officials working sports events must be on current Base Entry/Entry Authorization List

(EAL).;100% of the time

7. Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

7.1 CONTRACTOR MANPOWER REPORTING LANGUAGE FOR

CONTRACT PERFORMANCE WORK STATEMENTS

and Related Background Information

7.1.1 "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Defense, U.S. Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at at: http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/