A.Attch1_PWS_4May17.pdf

ATTACHMENT 01 FA4626-17-R-0004-0001

Cover Page

PERFORMANCE WORK STATEMENT

BASE CIVIL ENGINEER

MATERIEL ACQUISITIONS

(MATERIEL CONTROL / U-FIX-IT Store)

MALMSTROM AIR FORCE BASE

Revised 4 May 2017 i

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION TITLE PAGE

1 Description of Service Scope of Work Quality Control Plan CE Materiel Control Base CE U-FIX-IT store General Information

2 Service Summary

3 Inventory Items and Services

Appendix A Acronyms and Definitions Appendix B Workload Estimates Appendix C Inventory Items Appendix D Training Appendix E Applicable Publications

SECTION 1

DESCRIPTION OF SERVICE

1. SCOPE OF WORK. The contractor shall provide all resources and services (except specified in Section 3 as Inventory Items and Services) necessary to operate a Civil Engineer Materiel Acquisition as defined in this Performance Work Statement (PWS) using the Enterprise Solution- Supply (ES-S), Logistics Support-Supply (ILS-S), Civil Engineer NexGen IT Transformation software (TRIRIGA), Enterprise Environmental Safety & Occupational Health-Management Information System (EESOH-MIS). The estimated quantities of work are listed in Appendix B.

The contractor shall accomplish all work in accordance with (IAW) the objectives and responsibilities outlined in applicable Air Force, command, wing, and base directives, manuals, regulations, plans, technical orders, and publications. Contractor shall review and implement all changes, when issued, to meet the requirements.

1.1 QUALITY CONTROL PLAN. The contractor shall:

1.1.1 Establish and maintain a Quality Control (QC) Plan. Plan shall include an inspections system that covers, as a minimum, all services identified in Section 1, Description of Service. Plan shall specify: areas to be inspected on a scheduled or unscheduled basis, frequency of inspection, method of inspection, title of individuals who will perform the inspection, documentation and verification means available to the Contracting Officer’s Representative (COR), and state proactive method for identifying and preventing defects in the quality of service performed before the level of performance becomes unsatisfactory.

Plan shall be submitted prior to commencement of work.

1.1.2 Develop performance metrics that will be used to audit and track trends in levels of performance. These metrics, along with the QC plan, shall be effective in identifying, preventing and correcting problems and improving processes. As a minimum, the service summary items in Section 2 shall have performance metrics that are briefed monthly to the COR and/or COR Supervisor (CORS) at a time and place coordinated with the COR.

1.1.3 Not later than the last workday of the month, submit projected scheduled inspections for the following month to the COR.

1.2. Operate and maintain automated data systems to include:

1.2.1 Enterprise Solution-Supply (ES-S),

1.2.2 Integrated Logistics Support - Supply (ILS-S),

1.2.3 Civil Engineer NexGen IT Transformation Software (TRIRIGA).

1.2.4 Enterprise Environmental Safety & Occupational Health – Management Information System (EESOH-MIS).

1.2.5 Implement upgrades, modifications and replacement of existing information systems.

1.2.6 Ensure documentation, records, and schedules, which are the responsibility of the contractor, are kept current.

1.2.7 Ensure supply records are turned over to the Government upon completion of the contract.

1.3 CE MATERIEL CONTROL. The contractor shall:

1.3.1 Provide logistical support to the Civil Engineer Squadron. Operate IAW Civil Engineer Playbook Materiel Control, AFH23-123 (volume 2, part 2, para. 5.41), and DOD 4140.1-R.

1.3.2 Coordinate with the TRIRIGA system administrator to resolve any TRIRIGA problems/errors. Coordinate with the EESOH-MIS system administrator to resolve any EESOH-MIS problems.

1.3.3 Originate, receive, file, QC, reply-to and distribute reports, listings, documents and correspondence using applicable formats.

1.3.4 Update and maintain all applicable reports, databases and programs necessary to perform specified work. The contractor shall research new specifications in TRIRIGA system to ensure no duplicates are loaded.

1.3.5 Process purchase requests (PR) for Facility Projects (FP) and Work Tasks (WT) through CE computer system(s) within two hours of receipt and establish a file for each FP and WT.

Prior to issuing Purchase Orders (PO) identified as a Contract Operated Civil Engineer Supply Store (COCESS) fixed priced schedule item the contractor shall confirm current pricing from supplied (by COR) fixed priced schedule. The contractor shall process COCESS Post-Post over-the-counter issues in the TRIRIGA system, this shall include establishing a PR, PO, and issue against each line item. (Note: Post-Post is defined as, “Manual procedures used during periods of computer downtime or during normal off-line periods (end-of-day, end-of-year) to ensure continuous service and maintenance of inventory and sales records”).

1.3.6 Assist customers in preparation, research and processing material requests to meet customer requirements.

1.3.7 Provide customers with up-to-date status for items ordered. Monitor, review, validate and initiate follow-up on outstanding orders.

1.3.8 Process material requests for shop stock, preventive maintenance (PM) requisitions and hazardous material requirements through Supply, COCESS and local purchase, within 8 duty hours of request (unless otherwise directed by COR). Will be reviewed for completeness monthly.

1.3.9 Serve as primary Civil Engineer Squadron focal point for all hazardous material issues, procurement activities, and data uploading into the standardized Air Force HAZMAT tracking system. Assist users in identifying HAZMAT stock numbers and/or part numbers, and finding appropriate Safety Data Sheet (SDS).

1.3.10 Perform monthly e-mail audits (with operations shop account holders) to confirm proper inventory levels of authorized hazardous materials. Assist users to maintain authorized hazardous material levels.

1.3.11 Actively pursue authorizations (by telephone or email) for hazardous materials which have a demand against a work order that has been funded. Coordinate the approval process with the account holder and approving authority.

1.3.12 Government Purchase Card (GPC) purchased materials. The government will provide purchasing capability with the GPC system through the Civil Engineer Funds Office, when material request cannot be sourced through SBSS, COCESS, or the Contracting Office. Data for GPC transactions shall be placed in TRIRIGA by the contractor.

1.3.13 Process hazardous material request only to personnel (shops) authorized in the EESOH-MIS. Ensure all materials requiring bar codes are bar-coded prior to issue.

1.3.14 Operate a warehouse storing material for facility project/work task material and residue. Receive, inspect, process, store, issue, turn-in and exercise control over all incoming material. Conduct inventories, dispose of excess material, research discrepancies and process adjustments, as necessary, for managed items.

1.3.15 Off-load all COCESS delivery trucks requiring the use of a forklift and place offloaded items in the COCESS storage area. Off-load delivery trucks requiring the use of a forklift for items purchased by Civil Engineer personnel and deliver to area designated by COR.

1.3.16 Deliver large bulky items to shops within the Civil Engineer Compound, Heat Plant, Fire Department, and RED HORSE Compound.

1.3.17 Maintain, store, and dispose of residue through the Defense Logistics Agency Disposition Services (DLADS), formerly known as Defense

Reutilization and Marketing Office (DRMO).

1.3.18 Serve as primary Civil Engineer Squadron focal point for all disposal of Civil Engineer property through DLADS. The contractor shall coordinate and perform all aspects of the disposal through DLADS after the government has determined which items will be disposed of.

1.4 BASE CE U-FIX-IT STORE. The contractor shall:

1.4.1 Operate a U-FIX-IT Store IAW Civil Engineer Playbook Materiel Control.

1.4.1.1 Order, receive, and store material for seasonal items, store stocks and exercise Materiel Control.

1.4.2 Ensure SDS are on-hand and available for all hazardous materials in storage at the store and customer hold area, as required. Track all hazardous materials from time of receipt and ensure materials are used or turned in to the proper disposal agency.

1.4.3 Maintain and manage inventory items (annually) and tools. Contractor will replace lost or stolen items if the CO determines, from records submitted, that the contractor was at fault.

1.4.4 Electrical/Structural Support. Direct customers who require electrical and structural support with U-FIX-IT work/projects to the Civil Engineer Planning section, or as directed by the CORS.

1.4.5 Conduct inventories, research discrepancies and process adjustments on stored items.

1.4.6 Monitor slow moving items for possible excess conditions. Turn in excess materials to CE Materiel Control Warehouse for redistribution.

1.4.7 Maintain store stock to ensure materials are on hand to perform required maintenance.

The store stock shall not be maintained greater than 100% of the locally defined authorization levels in TRIRIGA for each item without prior COR approval.

1.4.8 Field questions from facility occupants in reference to facilities maintenance, construction and lawn care.

GENERAL INFORMATION

1.5 PHASE-IN

1.5.1 PHASE-IN. Applies to the responsibilities for phase-in from an incumbent contractor to a successful offeror selected as the follow-on contractor. It identifies minimum required tasks applicable to the contractor as either the successful offeror or the incumbent. Joint requirements refer to actions to be accomplished with participation of the incumbent and successful offeror and a government representative.

1.5.2 PHASE-IN PERIOD. The Government has defined the contract phase-in period as the 2 months prior to the beginning of the base year. The phase-in period will be a separately priced, optional CLIN.

1.5.3 PHASE-IN ACTIONS. Covers those phase-in actions that require participation of the incumbent, the successful offeror and a government representative. There are phase-in actions that the successful offeror shall set forth in its Phase-In Plan. The commencement of those action items is at the discretion of the contractor to ensure a smooth and orderly transition with no degradation of mission accomplishment. The contractor shall:

1.5.3.1 Coordinate the schedule of phase-in with the incumbent and a government representative at the beginning of the phase-in effort in accordance with contractor’s Phase-In Plan. The Contracting Officer should resolve any conflicts on dates and actions with the incumbent and COR.

1.5.3.2 Establish procedures with the incumbent to ensure reports and records are transferred without degradation in service.

1.5.3.3 Accomplish PWS inventory validation with the incumbent contractor and government representative present, of Inventory Items identified in the PWS.

Document and resolve discrepancies prior to completion of the phase-in effort.

1.5.3.4 Ensure all manning actions are completed prior to performance start. The COR will be the focal point for the following requirements: includes but is not limited to base passes, clearances, badges and passwords.

1.5.3.5 Comply with local procedures in obtaining personnel clearances for new hires and for transferring clearances of presently cleared personnel. All personnel shall possess appropriate clearance prior to contract start date. Contractor personnel may apply for required security clearances as soon after contract award as necessary.

1.6 CONTRACTOR PERSONNEL. Furnish, in writing to the Contract Officer (CO), the names and phone numbers of the Program Manager not later than the pre-performance conference.

Notify the CO immediately of any changes. The Program Manager shall not be replaced without prior notification be given to the CO. If requested by the CO, the Contractor shall provide a resume for such replacement personnel prior to employment. The Contractor shall maintain a current listing of all employees. Provide the list to the COR prior to contract start date. Provide an updated listing when any employee’s status or information changes.

1.6.1 Within 10 calendar days after contract start, contractor shall provide a Building manager(s) and alternate(s) to be responsible for the care, custody, and protection of assigned real property.

1.6.2 Coordinate Local Area Network (LAN) access through the Civil Engineer Network Administrator and the Communications Squadron.

1.6.3 Any employee who endangers life, property, or national security, and/or commits proven willful or negligent acts connected with fraud, waste or abuse incidents shall be removed immediately from this contract.

1.6.4 Prior to performing duties, sufficient personnel shall have appropriate security clearances to meet and maintain contract requirements. Computer operators shall have required clearances at least 30 calendar days prior to on-base performance of the contract (personnel will require proper clearances to obtain password protected access for the Base Supply System).

1.6.5 Employees shall present a neat appearance and be easily recognized as contractor employees.

1.6.6 Employees who operate motor vehicles shall have a current and valid driver’s license.

Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Air Force installations per AFMAN31-116_341MWSUP, Air Force Motor Vehicle Traffic Supervision.

1.6.7 The contractor shall not employ any person who is an employee of the U.S. Government when doing so would create a conflict of interest as established in DoD 5500.7-R, Joint Ethics Regulation. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, if such employment would be contrary to the policies, Air Force Industrial Labor Relations Activities, unless such person seeks and receives approval in accordance with DoD 5500.7-R.

1.6.8 Contractor personnel will be subject to adverse weather conditions, varying temperatures, sun, rain, ice, snow, etc. Employees may be exposed to high noise levels and exhaust fumes in the performance of their duties. Employees shall follow industry safety regulations to prevent accidents and injuries and adhere to all safety standards when performing any operation.

1.6.9 Contractor personnel performing under this contract shall meet the following qualifications:

1.6.9.1 MATERIEL ACQUISITIONS MANAGER. The Materiel Acquisitions Manger shall have knowledge of the computer systems necessary as listed in section 1 of this PWS to perform the function and how the Contractor Operated Civil Engineer Supply Store (COCESS) operates. Task Knowledge shall include the capabilities, limitations, and technical characteristics of these data systems as well as associated manual procedures and interface of computer programs. Knowledge of material accounting procedures, principles of inventory control, operating budget preparation, concepts of logistics planning, and management techniques are required. The Manager shall have at least one year experience working in a Materiel Acquisitions/Control function within the last five years.

1.6.9.2 MATERIEL ACQUISITIONS PERSONNEL. Personnel shall have knowledge of facility projects/work task, researching specifications, researching supply sources, GPC procedures, processing and interpreting computer status inquiries, distributing, filing and quality control of accountable listings/documents, and receiving and storing material using Department of Defense warehousing procedures. At least one person shall have knowledge of commercial/industrial applications of U-FIX-IT operations. The person’s knowledge is such that he/she can assist base personnel obtain technical advice from the Civil Engineer Operations Flight personnel on plumbing, sheet metal, air conditioning, heating, carpentry, and other specialties needed to accomplish a U-Fix-It task.

1.7 PASS AND IDENTIFICATION. The contractor shall:

1.7.1 The Contractor shall comply with all Real ID requirements and with the Installation Perimeter Access Control letter, as attached to the solicitation and any resulting contract.

1.7.2 Retrieve all identification media, including line badges, etc. from employees who depart for any reason before the contract expires; i.e. termination for cause, retirement, etc. Turn in all retrieved identification media to the COR.

1.8 SECURITY REQUIREMENTS. The contractor shall:

1.8.1 Comply with all security regulations, directives and requirements as identified in the contract. Ensure all personnel at a minimum have a favorable National Agency Check (NAC).

1.8.2 Ensure there is no failure in contract performance due to lack of appropriate clearances for personnel. The contractor shall bear all costs associated with obtaining appropriate clearances.

1.8.3 Contractor employees will be required to attend an initial and annual security briefing.

Briefing will be performed by the 341st Civil Engineering Security Manager.

1.9 PHYSICAL SECURITY

1.9.1 Contractor shall prohibit use of Government-issued keys by any person other than contractor employees. Quality Control Plan shall include procedures for key control, access control, use of combination locks, etc.

1.9.2 The contractor shall not duplicate any keys issued by the Government. Immediately report occurrences of lost or duplicated keys to the COR or Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, opt to replace affected locks or perform re-keying. In the event a master key is lost or duplicated, the Government will replace all associated system locks and keys. The Government may process a claim against the contractor to recoup costs for lost keys and/or locks.

1.9.3 Comply with local established security policy and security procedures for contractors during security exercises/threat conditions.

1.9.4 Safeguard all Government property provided for contractor use.

1.10 EMERGENCY, CONTINGENCY, AND SPECIAL EVENT SERVICES. Services may be required to support an activation or exercise of contingency plans, or special events beyond normal duty hours, to include holidays. Contractor shall also respond to actual emergencies or natural disasters (e.g. structural fire, rescue operations, and accidents) by extending service hours as directed by the COR’s or Contracting Officer at the hourly rate proposed under the Emergency, Contingency and Special Event Services CLIN. The Contractor shall respond within two hours after notification from CO or designated representative of required services. Services may be required for up to twenty-four hours a day, seven days a week, as required for the duration of the emergency or contingency. The CO will advise the contractor as to the level of effort required, then follow-up with a written change to the contract.

1.10.1 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

PRESIDENT, SECRETARY OF DEFENSE, OR COMBATANT COMMANDER.

In accordance with DoDI 3020.37 (Continuation of Essential DoD Contractor Services During A Crisis), and aforementioned Air Force implementation, unless otherwise directed by an authorized Government representative, it is determined that material acquisition requirements under this Performance Work Statement are essential to be performed during a crisis. The Contracting Officer will notify the Contractor of any changes to the hours of operation or procedures.

1.10.2 Ensure all employees are briefed on current threats imposed by attacks, natural disasters, and accidents, and maintain documentation of briefings.

1.10.3 Use priorities established by the COR’s to determine work priorities.

1.10.4 Prepare evacuation plan for each contractor occupied building.

1.10.5 Contractor may be required to demonstrate proficiency in all areas specified by Operations Checklist, HQ AFCESA/CEOM during local evaluations.

1.11 END OF FISCAL YEAR CLOSEOUT. Workload will fluctuate during the fourth quarter of each fiscal year (Jul-Sep), due to end-of-year closeout. Preliminary planning for the closeout begins early in the fourth quarter and takes into consideration the special instructions issued by the Field Assistance Branch (FAB) HQ SSG/BIE Gunter AFB, AL. During the month of September, the number of issue requests may increase as organizations use their remaining O&M funds. The final week of September can be especially abnormal as final preparations are completed. The end-of year closeout impacts the October workload. End-of-year reports processing and conversion actions require that Material Acquisitions operate in an off-line mode for approximately one week and to perform an off-line recovery when on-line processing is resumed.

1.11.1 To ensure smooth transition in the change of contracts, the awarded contractor shall obtain from the COR the necessary close-out reports, fall-out requisitions and information necessary to become knowledgeable in the year's close-out.

1.12 GENERAL SAFETY REQUIREMENTS.

1.12.1 The contractor shall submit its Safety Program Plan to the Contracting Officer no later than the pre-performance conference. The contractor's Safety Program Plan, as agreed to or as modified in writing during negotiations with the Government, shall apply to this contract.

The contractor shall comply during the life of this contract with the Plan so submitted and any change therein which may be directed by the Contracting Officer to bring it into contract compliance. The contractor shall not deviate or make changes to the Plan without prior Contracting Officer approval. The Safety Program Plan shall include, but not be limited to:

a. Safety policy, objectives and standards,

b. Job and task hazard analysis,

c. Safety training,

d. Inspection requirements,

e. Hazard reporting, and

f. Accident investigation and reporting procedures.

1.12.2. The contractor shall comply with the specific safety requirements and directives referenced in the PWS as well as OHSA/industry standards.

1.12.3 The contractor shall designate a safety monitor to act as a point of contact for safety matters and to implement the contractor's safety plan.

1.12.4. Accident/Incident Reporting and Investigations. Immediately record and report to the Contracting Officer or COR all available facts relating to each instance of accidental damage to Government property, private property or injury to contractor, civilian or Government personnel.

1.12.4.1 Immediately secure the accident scene and wreckage until released by the accident investigative authority through the Contracting Officer.

1.12.4.2 If the Government elects to conduct an investigation of the accident, contractor shall cooperate fully and assist Government personnel until the investigation is complete.

1.12.4.3 Report spills of hazardous materials IAW Malmstrom's Spill Prevention, Control, and Countermeasure (SPCC) Plan. Any spill shall be reported to CE Environmental at 731-6155.

1.12.5. The contractor shall conduct a complete review to identify any hazardous conditions that may exist or develop. Prior to beginning work, all concerned personnel shall be trained on the dangers involved, proper safeguards required, and type of personal protective equipment required.

1.12.6. During the course of work, should hazardous conditions arise which have not been previously identified, direct contractor personnel in applicable work areas to cease work immediately and notify the Contracting Officer.

1.12.7. All contractor personnel shall wear seat belts while operating privately owned, and contractor owned vehicles on any military installation and at all times while operating Government owned vehicles. Seat belt use is mandatory while conducting official Government business off the installation in privately owned vehicles.

1.12.8. Contractor personnel shall not walk, run or drive a vehicle while wearing radio, stereo, or tape player headphones.

1.13 INDUSTRIAL SAFETY REQUIREMENTS.

1.13.1 Fire prevention and protection systems are provided for protection of Government property.

1.13.2 Storage and use of paint and flammable materials in the vicinity of Government property shall be in accordance with AFOSHSTD 91-501.

1.13.3 Storage and handling of compressed gas cylinders in the vicinity of Government property shall be in accordance with TO 42B5-1-2.

1.13.4 Government property shall be stored, handled, loaded and transported in such a manner as to prevent damage.

1.13.5. The contractor, in coordination with the Base Bioenvironmental Engineer and Base Safety Office, shall designate those tasks and work areas requiring personal protective equipment. The contractor shall provide and enforce the use of personal protective equipment in those tasks and areas so designated. (AFOSH STD 91-501)

1.13.6. Liquefied Petroleum Gas (LP-Gas) shall be transported, stored, and handled in accordance with OSHA STD 1910.110.

1.14 MISCELLANEOUS.

1.14.1 The contractor shall provide appropriate representation for participation in the meetings, visits, TDY(s) listed below, and any other meetings as directed by the Contracting Officer.

1.14.1.1 Weekly CEO Staff meeting held in the CE Conference Room.

1.14.1.2 Monthly HMMP meeting held in the CE Conference Room.

1.14.2 The contractor shall comply with AFI32-2001_341MWSUP_I for fire prevention and protection. Base Fire Prevention personnel may make periodic routine inspections for regulation compliance.

1.14.3 Contractor operations shall be conducted so as to prevent waste of utilities.

1.14.4 Hours of operation shall be as follows:

1.14.4.1 NORMAL HOURS. The contractor shall maintain customer service hours of 0700 to 1600 Monday through Friday, except for Federal holidays or when the Wing Commander, in accordance with Base Contingency Plans, officially closes the base.

1.14.4.2 U-FIX-IT STORE HOURS. The contractor shall open the store for customers 0800-1600, Monday through Friday, except for Federal holidays or when the Wing Commander in accordance with Base Contingency Plans, officially closes the base.

1.14.4.3 RECOGNIZED HOLIDAYS. The contractor is not required to maintain normal customer service hours on the following days: New Year’s Day, Martin Luther King Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.

1.15 COMBATING TRAFFICKING IN PERSONS (CTIP).

In accordance with FAR 52.222-50, Combating Trafficking in Persons, the Contractor shall notify its employees of The United States Government’s policy prohibiting trafficking in persons, described in paragraph (b) of this clause and the actions that will be taken against employees or agents for violations of this policy. Contractors, subcontractors and their employees shall not:

Engage in any form of trafficking in persons during performance of the contract.

Procure commercial sex acts during performance of the contract.

Use forced labor in the performance of the contract.

1.15.1. Combating Trafficking in Persons Training. The DoD CTIP website is http://ctip.defense.gov/. The website includes DoD policy on CTIP, CTIP training information, and links to the National TIP hotline, the DoD IG website, the Department of State Office to Monitor and Combat Trafficking in Persons, and other Government and non-Government organization websites.

1.16 ANTI-TERRORISM (AT) AWARENESS TRAINING. In accordance with AFI 10-245, Antiterrorism (AT), the Government will ensure that AT level-1 awareness training is offered to all contractors. The objective of the training is to provide personnel with requisite knowledge necessary to remain vigilant for possible terrorist actions and enable employment of AT tactics, techniques, and procedures.

1.17 LABOR REPORTS. The contractor shall report ALL contractor labor hours (including subcontractor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www/ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

SECTION 2

SERVICE SUMMARY

SS

Number

Performance Objective PWS Paragraph

Performance Threshold

Coordinate TRIRIGA and EEOSH-MIS system with the system administrator to resolve any discrepancies.

1.3.2

No more than 3-4 unresolved discrepancies per month more than 30 days old

Process purchase request for facility projects and work task

1.3.5

PRs processed through CE computer system within two hours

3 Process purchase requests, shop stock requisitions, and hazardous material requirements through SBSS, Contractor Operated Civil Engineer Supply System (COCESS) and local purchase

1.3.8

Within 8 hours of request

4 Ensure all hazardous material is bar-coded prior to issue

1.3.13 All material identified as hazardous

has a bar-code prior to issue 100% of the time

Operate CE material warehouse

1.3.14

Personnel available to issue materials 100% of the time

6 Ensure SDS are on hand for all materials issued

1.4.2 SDS are available to customers 100%

of the time

7 Inventory items and loaner tools

1.4.3 Maintain a 98% accuracy of inventory

items and loaned tools

8 Emergency, Contingency, and Special Event Services

1.10

Have no more than 1 unresolved Discrepancies Per Event

9 Contractor shall inform employees of the Government’s Combating in Persons (CTIP) Zero Tolerance Policy

1.15 0 Deficiencies Permitted

SECTION 3

FURNISHED PROPERTY AND SERVICES

3.0 GENERAL INFORMATION. The Government shall provide, without cost, the facilities, materials, inventory items, and services listed below:

3.1 FACILITIES. The Government shall furnish or make available facilities described in Appendix C. These facilities shall be used for the performance of this contract only. Facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA).

The Government will correct any hazards in accordance with base-wide Government developed and approved plans of abatement, taking into account safety and health priorities.

A higher priority for correction of hazards will not be assigned to the facilities provided thereunder merely because of this contract initiative. The identification of any hazardous conditions does not warrant or guarantee that no other possible hazard exists, or that the workaround procedures currently employed will be adequate to meet the responsibilities of the contractor. Compliance with the Occupational Safety and Health Act and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor. The Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such requirements, with the exception of the aforementioned responsibility to make corrections in accordance with approved plans of abatement subject to base-wide priorities. Prior to performing any modification to facilities, Contractor shall notify the Base Civil Engineer and provide documentation describing the modification in detail. The contractor will prepare and submit through the COR’s an AF Form 332 to obtain modifications. No alterations to the facilities shall be made without specific written permission from the Civil Engineer Squadron; however, in the case of alterations necessary for OSHA compliance, such permission shall not be unreasonably withheld. Before returning facilities to the Government, Contractor shall return them to the same condition as received, fair wear and tear and approved modifications excepted.

The Government will provide the following:

Building Number Category Square Footage

Warehouse/office

Fenced open storage

Warehouse /appliance and carpet / bulk

Warehouse/office

Fenced open storage

11691

3.2 INVENTORY ITEMS. Inventory is listed in Appendix C. Inventory Items shall be managed in accordance with industry standards. The inventory is subject to change as replacement or additional items are received. Appendix C should be considered as a representation of the inventory on site that the contractor will find at the specified locations for use under this contract. A current and complete list will be accomplished in accordance with paragraph 3.2.1.

3.2.1 INVENTORY. The incumbent, incoming contractor, and a Government representative shall conduct a validation inventory for all items within 10 calendar days prior to the contract start date, as well 10 days prior to the start of any exercised option year. In transitioning from one contractor to another, the inventory shall occur within 10 calendar days prior to contract completion. The contractor shall send notice to the COR of any changes in the inventory as changes occur. The contractor and the Government shall certify their agreement on the inventory accuracy and serviceability. If the contractor does not participate in the inventory, the contractor must accept as accurate the listing and stated condition of inventory provided by the Government. Failure of the contractor to agree on missing or defective inventory shall be treated as a dispute pursuant to the "Disputes" clause of this contract.

3.2.2 OBTAINING ADDITIONAL OR REPLACEMENT INVENTORY

ITEMS/TOOLS. The contractor shall submit such requests through the COR to the COR Supervisor for approval/disapproval.

3.2.3 INVENTORY MAINTENANCE. The contractor shall:

3.2.3.1 Be responsible for all minor maintenance on inventory listed in Appendix C.

Computer items (to include the LAN) will require maintenance in accordance with paragraph 3.2.3.2 through 3.2.3.5. Minor maintenance shall include, but is not limited to, cleaning, adjusting, tightening of nuts and bolts, preventive maintenance, and actions recommended by the manufacturer.

3.2.3.2 Perform operator maintenance (e.g. ribbon change, paper jams, align printer on Computer/printer hardware).

3.2.3.3 Accomplish periodic preventive maintenance tasks to prevent system/component failures in accordance with user's guides.

3.2.3.4 Maintain computer terminals (hardware and software) in accordance with directives and operating instructions.

3.2.3.5 Coordinate with POC’s on all operating systems for future hardware and software upgrades, updates and expansions.

3.3 VEHICLES. The contractor shall furnish all vehicles and vehicular equipment necessary to perform to the requirements of this contract.

3.3.1 FUEL. The government will furnish fuel (CNG, mogas, diesel, and E-85) for those vehicles that are being exclusively used for this contract. The contractor shall use USAF issued Vehicle Identification Link (VIL) key to obtain required fuel by expensing against operating funds provided by the government for that purpose.

3.4 POSTAL/INSTALLATION DISTRIBUTION. The contractor may use the Base Information Transfer System (BITS) to process and deliver administrative communications and containers between distribution offices, organizations at each wing and its supported activities during the performance of this contract.

3.5 TELEPHONE SERVICE. The government will furnish on-base and local area off-base telephone service for government official telephone calls necessary to perform the contract.

Defense Switched Network (DSN) capability will also be provided for Command and Control purposes. Government-furnished telephones and service will not be used to accept or receive collect phone calls or for personal business. The government will provide access to Network/LAN.

3.6 CUSTODIAL SERVICE. The Contractor is responsible for custodial duties in contractor occupied areas.

3.7 REFUSE COLLECTION. The Government will provide bulk refuse collection service.

Refuse shall be limited to those items authorized for collection. Containers are presently located at:

Location of Containers

Buildings 471, 220 ,410

3.9 INSECT AND RODENT CONTROL. The Government will provide insect and rodent control. Contact the Base Civil Engineer Service Call Section at 731-6859 to obtain Service.

3.10 GROUNDS MAINTENANCE. The Base Civil Engineer will prune all trees and shrubs.

The Contractor shall ensure proper housekeeping of all exterior storage areas, parking lots, and fence lines. Areas shall be clean, free of trash, debris, and other obstacles that present an aesthetic problem or create a safety hazard.

3.10.1 SNOW AND ICE REMOVAL. The Contractor shall keep all exterior entries, exits, walkways, paved parking, and storage areas free of snow and ice.

3.11 SECURITY POLICE AND FIRE PROTECTION. Phone number Security Police, Fire 911.

3.12 FACILITIES MAINTENANCE. The Government will provide real property maintenance for Government facilities in accordance with 341MWI32-9002.

3.13 EMERGENCY MEDICAL SERVICES. The Government will provide first response emergency medical treatment for contractor personnel through the Malmstrom AFB Fire Department. Emergency medical transportation and treatment beyond the capabilities of the first responders will be provided by off base, non-government, emergency medical providers. Costs associated with those services shall be the responsibility of the contractor or individual employee.

APPENDIX A

ACRONYMS AND DEFINITIONS

ACRONYMS

A Advisory ABSS Automated Business Services System A&F Accounting and Finance ADD Agreed Delivery Date ADP Automated Data Processing ADPE Automated Data Processing Equipment ADS Automated Data System AF Air Force AFB Air Force Base AFCAT Air Force Catalog AFI Air Force Instruction AFJI Air Force Joint Instruction AFJMAN Air Force Joint Manual AFM Air Force Manual AFMAN Air Force Manual AFSF Air Force Stock Fund AIES Automated Individual Equipment System AS Allowance Source ASNUD Automated Stock Number User Directory AWP Awaiting Parts BCE Base Civil Engineering BDO Blanket Delivery Order BEE Base Bioenvironmental Engineer BF Board Foot BITC Base Information Transfer Center BITS Base Information Transfer System BNCC Base Network Computer Center BNR Basis of Issue BOM Bill of Material BPMR Base Precious Metals Recovery Program BSS Base Service Store CAMS Core Automated Maintenance System CA Contract Administrator CA/CRL Custody Authorization/Custodian Receipt Listing CDR Contract Discrepancy Report CE Civil Engineers CEMT Command Equipment Management Team CFR Code of Federal Regulations CLIN Contract Line Item Number CNG Compressed Natural Gas CO Contracting Officer COCESS Contractor Operated Civil Engineer Supply Store COMSEC Communications Security COR Contracting Officer’s Representative CORS Contracting Officer’s Representative’s Supervisor DDN Defense Data Network

DESC Defense Energy Support Center DGR Designated Government Representative DIFM Due in From Maintenance DIREP Difficulty Report DLADS Defense Logistics Agency Disposition Services DLR Depot Level Repair DMC Defense Mega Center DOD Department of Defense DODM Department of Defense Manual DOR Due-out Release DRMO Defense Reutilization and Marketing Office DSN Defense Switching Network DV Distinguished Visitor EAID Equipment Authorized In Use Details ECAMP Environmental Compliance and Assessment Management Program ECC Exception Control Code ECD Estimated Completion Date EMC Equipment Management Code EME Equipment Management Element EOY End of Year ERAA Equipment Review and Authorization Activity FAD Force Activity Designator FARM Functional Area Records Manager FEDLOG Federal Logistics Data FRC Funds Requirement Card GSA General Service Administration GPC Government Purchasing Card GR Government Representative HAZMART Hazardous Materials Pharmacy HAZMAT Hazardous Material HMIS Hazardous Material Identification System HMMP Hazardous Material Management Program HTSA Host-Tenant Support Agreement IAW In Accordance With IEX Issue Exception Code IG Inspector General ILS-S Integrated Logistics System-Supply IM Item Manager ISM Industrial Security Manual ISSA Inter-Service Support Agreement LCA Local Calling Area LCL Local Check List LMCA Logistics Materiel Control Activity M Mandatory MAJCOM Major Command MASS MICAP Automated Sourcing System MDR Material Deficiency Report MEL Minimum Essential Levels MHE Material Handling Equipment MICAP Mission Capable MIL-HDBK Military Handbook MILSTAMP Military Standard Trans. & Movement Procedure MIL-STD Military Standard

MILSTRIP Military Standard Requisitioning and Issue Procedure MORD Miscellaneous Obligation Reimbursement Document MOA Memorandum of Agreement MSD Materiel Support Division MS&D Material Storage and Distribution NAC National Agency Check NLT No Later Than ODS Ozone Depleting Substance OPLAN Operations Plan OSHA Occupational Safety & Health Act O&M Operations and Maintenance PC Personal Computer PFMR Project Funds Management Record PMIC Precious Metals Indicator Code PMRP Precious Metals Recovery Program POL Petroleum, Oils, Lubricants PWS Performance Work Statement QC Quality Control QC&I Quality Control and Inspection RC/CC Responsibility Center/Cost Center RCC Resource Control Center RDD Required Delivery Date REPSHIP Report of Shipment RIMS Record Information Management System RM Records Manager SDS Safety Data Sheet SA Support Agreement SAV Staff Assistance Visit SD System Designator SS Service Summary SIMS Service Information Management System SNUD Stock Number User Directory SPI Special Packaging Instructions SPP Standard Practice Procedure STD Standard TE Technical Exhibit TMO Traffic Management Office T.O. Technical Order TIN Turn in TOC Technical Order Change UJC Urgency Justification Code UND Urgency Need Designator USAF United States Air Force UDI You Drive It WIMS Work Information Management System WSMIS Weapon System Management Information System ZOP Zero Overpricing Program

DEFINITIONS

TECHNICAL DEFINITIONS PECULIAR TO THIS PWS. Definitions of special terms and phrases used in the PWS are included in AFH 23-123 and CE Materiel Control Playbook, with the addition of those outlined below.

Advisory Publication. An advisory publication provides information and advice to the contractor in performing a particular job or carrying out an operation in a manner compatible with government procedures. An advisory publication is not a directive upon the contractor. However, the contractor shall comply with the intent of an advisory publication.

Automated Data Processing Equipment (ADPE). Encompasses all computing devices in use by the U.S. Government.

Air Force Stock Fund. A revolving fund or working capital fund which finances inventories of required material and generates income by selling such material to the requiring activity/customer.

Building Manager. A contractor employee designated by the contractor as a POC on all matters dealing with real property maintenance and repair, fire protection and provided services, conditions of occupancy, and use of the Government furnished facility.

Carrier Detention. Delay in, on, or off-loading carrier’s equipment beyond carrier allowed time frames.

Chlorofluorocarbons. A class of compounds that have been shown to be the primary contributor to depleting the upper atmosphere of protective ozone. Examples include Halon, chemicals used in making Styrofoam and certain propellants.

Contaminated Product. An off-specification product resulting from mixing with another product or product of different type and grade or by introduction of foreign matter such as rust, dirt or water.

Contracting Officer (CO). A government person responsible for administering the contract and is the sole authority for contractual changes.

Contractor. The individual or company responsible for performing the duties and responsibilities in the PWS.

Contracting Officer’s Representative (COR). Are qualified individuals appointed by the Contracting officer (CO) to assist in the technical monitoring or administration of a contract.

Defect. Any non-conformance with requirements specified in the contract. One or more defects constitute a defective service.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Defense Logistics Agency Disposition Services (DLADS). Regional site for the disposition of excess government material.

Environmental Protection Agency (EPA). At the federal level, it is the agency of the executive branch tasked to oversee protecting the environment on a national scale. Enforcement programs include air, water, solid waste and hazardous waste. The federal agency is broken down into ten EPA regions each covering a specific area of the United States. Many states have also created a state EPA for enforcing state environmental regulations. The federal EPA may delegate enforcement of federal EPA requirements to the states, if the state has a media compliance/enforcement program that is either as stringent as or more stringent than the federal requirement.

Equipment Custodian (ADPE). ADPE Custodians are appointed to support the ECO. Custodians act as a subordinate to the ECO, and perform inventory, utilization, and maintenance recording and reporting. Both the ECO and custodians are responsible for an accurate inventory of assigned automated data processing equipment (ADPE).

Government Bill of Lading. A document used by carriers and the government as basis for payment of transportation and accessorial charges assessed to ship government freight.

Hazardous Material. Under environmental requirements, any material, that once defined as a waste would meet the criteria for a hazardous waste (i.e. reactive, corrosive, ignitable, toxic characteristic waste, acute hazardous waste and toxic waste and cannot be recycled or reused for its original intended purpose). Similarly, the Transportation Safety Act of 1974 defines a hazardous material as "any substance or material in a quantity or form which may pose an unreasonable risk to health and safety or property when transported in commerce".

Inspection. Examination of supplies and services to determine conformance to contractual requirements.

Inventory Control. The entire cycle of ordering, researching, requisitioning, following-up, receiving, storing/controlling and issuing of material through the supply system while maintaining required document files.

In-Line. The Standard Base Supply System (SBSS) computer is available for processing transactions.

Local Area. Defined as Great Falls Montana and Malmstrom AFB.

Lot. The total number of service outputs in a surveillance period.

Maintenance. All actions required keeping a vehicle or inventory items serviceable. This includes inspection, testing, servicing, repairing, overhauling, rebuilding, re-manufacturing, cannibalizing, and reclaiming parts, accessories and end items.

Off Line. The SBSS computer is operational but not available for processing transactions.

Petroleum Hazardous Waste. Any petroleum product when mixed with a hazardous substance and designated as waste. Hazardous waste must be stored, transported, and disposed of in accordance with federal, state and local environmental laws.

Preventive Maintenance. The care and servicing for the purpose of maintaining inventory items and facilities in satisfactory condition by providing systematic inspection, detection, and correction of minor defects before they develop into major defects.

Property Administrator. An authorized representative of the Contracting Officer appointed/assigned to administer the contract requirements and obligations relating to Government property. (FAR 45.5)

Quality Assurance. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For purposes of this manual, quality assurance refers to actions by the government.

Quality Control. Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

APPENDIX B

WORKLOAD ESTIMATES

1. The quantities shown are a cumulative total of applicable workload for system designators unless otherwise specified. Projected workload depicted in this appendix portrays average monthly workload unless otherwise indicated. No foreseeable backlog is anticipated that would cause the first month's workload to exceed the normal estimates. Workload fluctuations may result due to the following reasons:

a. Inspector General (IG) and other higher headquarters visits. All host and tenant military organizations are subject to their respective MAJCOM inspection/visit schedules. IG visits may occur with or without prior notice and normally occur every 18 to 24 months since the last visit.

IG visits may occur more often at the option of the MAJCOM. The visits are normally one to two weeks in duration. Type of workload fluctuations that are likely to occur are: (1) increased issue requests for janitorial, housekeeping, and general clean-up supplies, (2) requests for status of due-outs, (3) requests for follow-up on due-ins with long lead times or unacceptable status,

(4) requests to firm-up memo due-outs, (5) requirements to produce listing for the IG teams, and (6) participation in exercise scenarios.

b. Periodically, the Air Force Audit Agency may conduct audits of various functions within the Supply complex. These audits may require additional listings or the assistance of personnel to ensure the auditor receives all required information. There may also be a requirement to provide a response to the auditor’s findings.

2. The quantities of output to be furnished by the contractor as stated herein are estimates and as such are subject to variations.