Draft_PWS.docx

D R A F T

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

BID SCHEDULE

BASIC YEAR

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Grounds Maintenance services at Malmstrom AFB MT for the period of 1 October 2013 – 30 September 2014 in accordance with the Performance-based Work Statement (PWS) dated:

2 January 2013

This CLIN is not separately priced:

The requirement of this CLIN applies to all subsequent CLINs (0002-0011)

(PWS 1.1., 1.1.1.-1.1.3)

(PWS 1.1., 1.1.1. – 1.1.3)

MO

MO

EA

MO

MO

JOB

MO

MO

MO

MO

(PWS 1.2, 1.2.1-1.2.3)

MO

MO

(PWS 1.3)

EA

MO

MO

(RESERVED)

MO

EA

(PWS 1.7.1.3)

EA

(PWS 1.7.1.4)

EA

EA

EA

EA

Large (PWS 1.7.1.5)

EA

Medium (PWS 1.7.1.5)

EA

Small (PWS 1.7.1.5)

EA

EA

EA

FIRST OPTION YEAR

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Grounds Maintenance services at Malmstrom AFB MT for the period of 1 October 2014 – 30 September 2015 in accordance with the Performance-based Work Statement (PWS) dated:

2 January 2013

The requirement of this CLIN applies to all subsequent CLINs (1002-1011)

(PWS 1.1., 1.1.1.-1.1.3)

MO

MO

EA

MO

MO

JOB

MO

MO

MO

MO

MO

MO

EA

MO

MO

MO

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

SECOND OPTION YEAR

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Grounds Maintenance services at Malmstrom AFB MT for the period of 1 October 2015 – 30 September 2016 in accordance with the Performance-based Work Statement (PWS) dated:

2 January 2013

The requirement of this CLIN applies to all subsequent CLINs (2002-2011)

(PWS 1.1., 1.1.1.-1.1.3)

MO

MO

EA

MO

MO

JOB

MO

MO

MO

MO

MO

MO

EA

MO

MO

MO

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

THIRD OPTION YEAR

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Grounds Maintenance services at Malmstrom AFB MT for the period of 1 October 2016 – 30 September 2017 in accordance with the Performance-based Work Statement (PWS) dated:

2 January 2013

The requirement of this CLIN applies to all subsequent CLINs (3002-3011)

(PWS 1.1., 1.1.1.-1.1.3)

MO

MO

EA

MO

MO

JOB

MO

MO

MO

MO

MO

MO

EA

MO

MO

MO

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

FOURTH OPTION YEAR

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Grounds Maintenance services at Malmstrom AFB MT for the period of 1 October 2017 – 30 September 2018 in accordance with the Performance-based Work Statement (PWS) dated:

2 January 2013

The requirement of this CLIN applies to all subsequent CLINs (4002-4011)

(PWS 1.1., 1.1.1.-1.1.3)

MO

MO

EA

MO

MO

JOB

MO

MO

MO

MO

MO

MO

EA

MO

MO

MO

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE

Malmstrom AFB MT

3 January 2013

GROUNDS MAINTENANCE PWS

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. MAINTAIN IMPROVED GROUNDS

1.1.1. MOW

1.1.2. EDGE

1.1.3. TRIM

1.1.4. IRRIGATION

1.1.5. REMOVE DEBRIS/POLICE GROUNDS

1.1.6. LEAF REMOVAL

1.1.7. FERTILIZATION

1.1.8. PEST CONTROL

1.1.9. LAWN RENOVATION

1.1.10. PRUNE SHRUBS, HEDGES, AND OTHER PLANTS

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

1.2.1. MOW

1.2.2. TRIM

1.2.3. AIRFIELD COORDINATION

1.3. MAINTAIN UNIMPROVED GROUNDS

1.4. MAINTAIN VEGETATIVE, INERT BEDS AND RELATED AREAS

1.5. MAINTAIN SURFACE DRAINAGE DITCHES

1.6. PERFORM SNOW/ICE REMOVAL (RESERVED)

1.7. SPECIAL REQUIREMENTS

1.7.1. TREES

1.7.2. EMERGENCY AND SPECIAL EVENT SERVICES

1.7.3. XERISCAPING AND URBAN FOREST SERVICES

1.7.4. SPECIAL CUTS

1.7.5. PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS

2. SERVICES SUMMARY

2.1. QUALITY CONTROL

2.2. QUALITY ASSURANCE

2.3. PERFORMANCE ASSESSMENT

2.4. PERIODIC PROGRESS MEETINGS

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

3.2. UTILITIES

3.3. MATERIALS

3.4. SECURITY, FIRE, AND MEDICAL SERVICES

3.5. TELEPHONE

3.6. SOLID WASTE COLLECTION & DISPOSAL

4. GENERAL INFROMATION

4.1. MISSION

4.2. BACKGROUND

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT,

OR VEGETATION

4.4. ENVIRONMENTAL REQUIREMENTS

4.4.1. HAZARDOUS MATERIALS

4.4.2. PESTICIDES

4.4.3. HAZARDOUS MATERIAL INVENTORY

4.4.4. HAZARDOUS MATERIAL MANAGEMENT

4.4.5. FINAL REPORT

4.5. PERMITS, LICENSES AND CERTIFICATIONS

4.6. HOURS OF OPERATION

4.7. RECOGNIZED HOLIDAYS

4.8. SECURITY REQUIREMENTS

4.9. PERFORMANCE OR SERVICE DURING CRISIS OR

HEIGHTENED SECURITY

4.10. SPECIAL QUALIFICATIONS

4.11. INTERFACES

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE

4.13. WORK CLEARANCE REQUESTS

4.14. SAFETY REQUIREMENTS AND REPORTS

4.15. CHANGES IN SCOPE OF WORK

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B – AREA MAPS OR SITE PLANS

APPENDIX C – DATA REQUIREMENTS

APPENDIX D – DEFINITIONS

APPENDIX E – XERISCAPING AND URBAN FOREST MASTER PLAN

APPENDIXF – IRRIGATION SYSTEM DESCRIPTION AND SYSTEM MAINTENANCE PROJECTED WORKLOAD DATA

APPENDIX G

1. DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Malmstrom Air Force Base (AFB), Montana in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The contractor’s performance will be based on the Contracting Officer’s (CO) evaluation and Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and of the results required by the Services Summary (SS) and not the frequency or method of performance. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with applicable federal, regional, state and local laws and commercial standards.

1.1. MAINTAIN BASE IMPROVED GROUNDS

Improved grounds are identified in Appendix A and B.

1.1.1. Mow. The contractor shall mow all improved grounds to look well manicured, with a neat and professional appearance at all times. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

1.1.2. Edge: The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds, so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3. Trim: The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.3.1. Trim Damage. Damage to trees and shrubs from trimming shall be repaired by the contractor.

1.1.4. Irrigation: The contractor shall maintain, adjust, and repair existing lawn irrigation systems during the growing season.

1.1.4.1. Operation of Irrigation Systems: The contractor shall irrigate improved grounds to maintain the health of turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix A and B). Contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc., between watering to ensure neat, clean appearance of areas. The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation without prior permission. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways etc. Watering shall be performed during nighttime hours. If daytime watering is necessary, contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc. Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system.

1.1.4.2. Maintenance of Irrigation Systems. The contractor shall maintain irrigation systems. Maintenance includes, but is not limited to, draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, clocks/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems, replacement will be on a case-by-case, reimbursable basis. The irrigation system to be maintained and related workload data is identified in Appendix A and B

1.1.4.2.1. The contractor will be responsible for all irrigation systems from April through September. The contractor’s responsibility for the irrigation plumbing system begins at the main supply valve to include the backflow preventer and ends with the drain valve or last sprinkler head. The contractor is responsible for turning the main supply valve on and off, but not for the repair of the main supply valve. The government shall repair or replace defective water main supply valves. The government will provide a list as to the dates and finding of the last certifications completed on all backflow preventers no later than 15 days after contract award. The contractor will provide a certified backflow tester to perform backflow certification annually and repair any defects needed for the backflow to pass certification. The results of these tested will be turned into the COR after the certification of all systems is complete. The winterization of all irrigation systems located in Appendix B (and future systems) shall be accomplished during the months of September and October. The COR will be given weekly status reports of all systems that have been winterized until total winterization is accomplished on all systems. All irrigation systems will be started up for the growing season and all systems fully operational by the end of May. The government may direct at any time that irrigation systems be turned off to conserve water. The contractor shall not apply any type of spray paint to curbs, sidewalks, or irrigation valve pit cover for any reason. Estimated workload for maintenance and materials of the irrigation systems is located in Appendix A. The contractor shall invoice for materials based on actual quantities required.

1.1.5. Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas of improved grounds and additional areas identified in Appendix A and B. Remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Police areas to maintain a neat and professional appearance.

The contractor shall coordinate with the appropriate authorities to accomplish policing of grounds in restricted areas requiring clearance or escort.

1.1.5.1. Dead Animals. All dead animals are to be collected for disposal. Prior to disposing, report number and type (bird, dog, cat, unrecognizable, etc.) to the COR, who will forward report to Pest Management and Natural Resources. Contractor shall contact pest management and public health within 10 business days after contract award to get instructions on the protocols for handling dead animals (e.g., personal protective equipment (PPE) and local disease protections).

1.1.6. Leaf Removal. The contractor shall remove leaves in improved grounds to maintain a neat and professional appearance. Leaf removal must be completed within 3 days upon issue of the delivery order for this special requirement. At other times remove leaves as a part of the litter patrol to maintain a neat and professional appearance.

1.1.7. Fertilization. The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass, and season. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.

1.1.7.1. Aerate Soil. Aerate soil on improved grounds to help increase water, nutrient, and oxygen movement into the soil.

1.1.8. Pest Control. The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the health and general well being of installation personnel. The following types of pests are common on this installation and their abatement should be specifically addressed in the IPM plan and used to determine the workload: Mountain Pine Beetle, Spruce Spider Mite, Ash Bark Beetle, Western Bark Beetle, Engraver Beetle, Red Turpentine Beetle, Aphids, Terminal Weevils, Pine Needle Scale, and Elm Bark Beetles. There are also rabbits, bats, and birds. The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl. 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal 7 Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Control weeds in improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). Civil Engineer Installation Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.9. Lawn Renovation. The contractor shall renovate lawns in improved grounds as identified by the CO or designated representative. This work will be issued via a separate work order. Renovate deteriorated lawn area to match surrounding areas.

1.1.9.1. At the direction of the CO or COR, damages done by any means shall be sodded/seeded to meet the standards of the surrounding area but not to exceed 10,000 square feet a year. Sod/seed repair shall be accomplished in accordance with industry standards, with sufficient removal and disposal of any contaminated soil that may prevent growth. The contractor shall ensure sufficient watering of newly sodded/seeded areas until the area is established. This work will be issued via a separate work order and repairs shall be completed within 30 days after notification from the CO or COR with a work request.

1.1.10. Prune Shrubs, Hedges and Other Plants. The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. This service will be issued as a work order by the CO or COR. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B.

1.2.1. Mow. The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas except in airfield areas designated as Bird Aircraft Strike Hazard (BASH) areas. Maintain grass height between 7 and 14 inches in BASH areas. Cutting of grass on airfield grounds shall be accomplished only after Airfield Management has approved scheduled times. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall mulch or remove grass clippings when visible after trimming, before leaving work area.

1.2.3. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management. Work will be accomplished only after Airfield Management has approved scheduled times.

1.2.3.1. Flight-line Drivers. RESERVED.

1.2.3.2. Airfield Tower Communications. The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the contractor. All equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The contractor shall be responsible for any changes to radio types that the base makes in the course of this contract, i.e. frequency changes. The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.2.3.3. Airfield Light Fixtures. The contractor shall cut a 10 foot wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects in accordance with improved grounds standards. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.3. MAINTAIN UN-IMPROVED GROUNDS Un-improved grounds are identified in Appendix A and B. The contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor shall mow un-improved grounds once per year to a height not to exceed 14” (except BASH areas).

1.4. MAINTAIN VEGETATIVE BEDS, INERT BEDS AND RELATED AREAS The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendix A and B to present a neat and professional appearance. This service will be issued as a work order by the CO or COR. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.5. MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, silt and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix B.

1.5.1. All wetland ares are identified in Appendix B and shall not be mowed by the contractor if cat tails are present.

1.7. SPECIAL REQUIREMENTS

1.7.1. Trees. The contractor shall prune or trim all trees as necessary. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute ANSI A300 Part 1 industry standards. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. Minimum safety clearances are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Trees that pose threats to structures or buildings shall be removed. Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet. Contractor shall be responsible for removing all debris generated from trimming or pruning operations. This service is issued as a work order and must be completed within five (5) workdays from notification.

1.7.1.1. Dead Trees that pose potential safety hazards are to be immediately removed, once verified by COR. Trees that do not pose a safety hazard should normally be cleared on a 3-5 year cycle.

1.7.1.1. Tree Care. The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.7.1.2. Tree Standards. The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

ANSI A300 (Part 1) – Tree Pruning ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

ANSI Z60.1 – American Standards for Nursery Stock

ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.7.1.3. Emergency Spot Pruning/Trimming. Emergency spot pruning/trimming shall only be accomplished through issuance of a work order by the CO or COR. The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.7.1.4. Tree and Stump Removal. Tree and stump removal shall only be accomplished through issuance of a work order by the CO or COR. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date.

Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

Small Trees: Diameter 3” to less than 24”, remove within 5 work days from the work order date.

Saplings: Diameter 3” and smaller, remove within 2 workdays from the work order date.

1.7.1.5. Emergency Tree and Stump Removal. The contractor shall perform emergency tree and stump removal only after the issuance of a work order by the CO or COR.

Large Trees: Remove within 2 workdays from the work order date

Medium Trees: Remove within 2 workdays from the work order date

Small Trees: Remove within 1 working day from the work order date

Saplings: Not required

1.7.2. Emergency and Special Event Services. The contractor shall upon notification by the CO through the issuance of an oral or written work order, perform emergency or special event grounds maintenance service. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders. The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

1.7.3. Xeriscaping and Urban Forest Services. The contractor shall upon notification by the contracting officer through the issuance of a work order, perform Xeriscaping. The base master plan for Xeriscaping is provided in Appendix C. Provide unit pricing for Xeriscaping. Xeriscaping will be 10% of improved grounds maintenance

1.7.4. Special Cuts. The contractor shall upon notification by the CO through the issuance of a work order, perform special cuts. Provide unit pricing for Special Cuts as shown in Appendix A and B.

1.7.5. Planting Trees, Shrubs, and Vegetative Beds. The contractor shall upon notification by the CO or COR through the issuance of a work order, perform planting of trees, shrubs, and vegetative beds to include but not limited to: removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. Provide unit pricing for planting trees, shrubs, and vegetative beds as shown in Appendix A and B.

2. SERVICES SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Para

SS-1

Maintain Improved Grounds

a. Mow

b. Edge

c. Trim

d. Irrigation Systems

e. Leaf Removal

f. Fertilization

g. Pest Control

h. Lawn Renovation

i. Prune Shrubs 1.1, inclusive No more than 5 Valid defects per month Re-performance

Within 8 hours of notification Periodic Validation

SS-2

Maintain Semi-Improved Grounds

a. Mow Non-Airfield semi-improved areas

b. Trim Non-Airfield improved areas

c. Mow Airfield semi-improved areas

d. Trim Airfield semi-improved areas

e. Mow Taxiway, Runway Edge Lights and Signs 1.2, inclusive

Within 8 hours of notification Periodic Validation

SS-3

Maintain Un-Improved Grounds 1.3, inclusive

Within 1 day of notification or a mutually acceptable timeframe to the CO or COR and contractor.

Periodic Validation

SS-4

Maintain Vegetative Beds, Inert Beds and Related Areas

Within 4 hours of notification Periodic Validation

SS-5

Debris, Trash and Litter Policing 1.1, inclusive

Within 4 hours of notification Periodic Validation

SS-6

Tree Pruning

Within 4 hours of notification Periodic Validation

SS-7

Quality Control

Contractor’s Quality Control Plan (incorporated into contract after award)

2.1. QUALITY CONTROL. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.1.2. A Quality Control Inspector (QCI) shall be provided by the contractor to ensure the quality control of all tasks outlined in the Performance Work Statement are accomplished. The QCI shall meet at a minimum, with the COR once a week unless otherwise notified by the COR to discuss week’s business/discrepancies, current week schedule and any other contract related requirements.

2.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS. The CO, Functional Commander, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3.1. FACILITIES. The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.1.1. Approximately 1,571 square feet of equipment storage space/work area plus 82 square feet for a break room are provided. In addition, common areas totallying 279 square feet, which will be shared with the custodial contractor, are provided. The floor space is provided in building 370.

3.1.2. Approximately 19,000 square feet of exterior space are provided at the rear/flightline side of building 370.

3.1.3. The contractor shall appoint a facility manager.

3.2. UTILITIES

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.3. MATERIALS None.

3.4. SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5. TELEPHONE

The Government will provide one telephone line(s) in the Government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on government phones.

3.6. SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall adhere to all base level recycling programs. There is no area for the contractor to leave yard/tree waste on base. The contractor will be responsible for removing any yard/tree waste from the base.

4.0. GENERAL INFORMATION

4.1. MISSION

The overall Civil Engineer mission at Malmstrom AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2. BACKGROUND. DELETED.

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.4. ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.4.1. Hazardous Materials. The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.1.1. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.1.2. The contractor shall not operate pesticide/herbicide spraying equipment or spray pesticides or herbicides around the Child Development Center (CDC).

4.4.2. Pesticides. All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (MSDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.4.2.1. Pesticide Storage and Mixing. Perform pesticide storage and mixing operations off base.

4.4.2.2. Monthly reports. The Contractor shall submit a report to the CO within 10 working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Fm 1532 will be provided on request to facilitate record keeping.

4.4.2.3. The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.4.3. Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.4.4. Hazardous Materials Management: The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.4.5. Final Report. The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.5. PERMITS, LICENSES AND CERTIFICATIONS. Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review.

4.5.1. The contractor shall have at least two licensed personnel to spray pesticides/ herbicides at all times.

4.6. HOURS OF OPERATION. Perform grounds maintenance services during normal duty hours which are 7:30 a.m. to 4:30 p.m., Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.7. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on federal holidays, except in emergency situations; the holidays are:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.7.1. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be…