FA462524Q1008 COMBO 16Nov23.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA462524Q108 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-01 effective 11/14/2023; DFARS Change 10/30/2023 effective 07/20/2023; DAFAC 2023-0707 effective 07/07/2023.

This is a set-aside for Small Business.

The North American Industry Classification System (NAICS) code for this project is 562111 with a size standard of $47.0 million.

The purpose of this combined synopsis and solicitation for Refuse Collection services is in accordance with the attached Performance Work Statement (PWS) (Attachment 1). The price schedule and contract CLIN structure are at Price Schedule and Amendment Acknowledgements (Attachment 2).

The Service Contract Act applies. Wage Determination # 2015-5089, revision 22 dated July 12, 2023 (Attachment 3).

*****Notice to Vendor(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. *****

RFQ due date: December 18, 2023 RFQ due time: 10:00 A.M. Central Time Email to 509 CONS/PKA Services (509cons.pka.services@us.af.mil)

THIS MUST BE SENT TO 509 CONS/PKA Services AS STATED ABOVE. ANYTHING

OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY

WISH TO INCLUDE A READ/DELIVERY RECEIPT NOTIFICATION.

Note: *.zip files are not an acceptable format for the Air Force Network and will not go through our email system. If email attachments are greater than 10 MB, contact us for alternate instructions before proposal deadline.

https://www.acquisition.gov/far/subpart-12.6?searchTerms=12.6 mailto:509cons.pka.services@us.af.mil?subject=FA462523R1002%20RFP mailto:509cons.pka.services@us.af.mil

All questions regarding this RFQ must be emailed to 509 CONS/PKA Services (509cons.pka.services@us.af.mil) by 10:00 A.M. Central Time on November 27, 2023.

Please provide the following information with your quote:

*Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of proposal submittal to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award. Invoicing shall be electronic through Wide Area Workflow (WAWF) in the Procurement Integrated Enterprise Environment (PIEE).

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm until award, currently anticipated approximately January 30, 2024.”

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

(a) The Government will award one contract resulting from this solicitation to the responsible vendor whose proposal conforming to the solicitation which will be most advantageous to the Government, price and other factors considered. A best-value award will be made to the Offeror meeting the requirements of the PWS and this solicitation with acceptable technical capabilities and at least satisfactory past performance. For the purposes of this solicitation, Technical Capability and Past Performance is more important than Price.

The following factors shall be used to evaluate quotes:

(i) PRICE

a. complete the Price Schedule and Amendment Acknowledgements

(Atch 2)

(ii) TECHNICAL CAPABILITY mailto:509cons.pka.services@us.af.mil https://www.sam.gov/portal/public/SAM/ https://www.acquisition.gov/far/52.212-1?searchTerms=52.212-1

a. to meet the Government requirement; Technical Approach and Capability not to exceed 14 single sided pages or seven duplexed pages encompassing the sections below: QCP, Mobilization and Equipment, and MECSP. Submit as one original copy and one sanitized copy identifying Offeror by CAGE code only. A sanitized copy removes all direct references that can identify an Offeror by name, logo, photograph, or other easily recognizable characteristics.

The sanitized copy will only contain a CAGE code as an identifier.

The sanitized copy will be used during evaluation procedures as detailed in 52.212-2 of the solicitation. This will also apply to Part III

– Past Performance.

b. Provide a Quality Control Plan (QCP) not to exceed six single sided pages or three duplexed pages.

The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Service Summary (SS).

c. Provide a Mobilization Plan complete with an Equipment List not to exceed six single sided pages or three duplexed pages.

The Contractor shall provide documentation of existing equipment or plan to have the equipment necessary to perform the work including supplier memorandum of understanding validating equipment purchase arrangement or agreement. The Equipment List shall show the make and model of the equipment as well as the year of manufacture. Within the Mobilization Plan, include a narrative section of how the equipment will be mobilized in order to start performance for this requirement, to include the number of days needed for mobilization.

d. Provide a Mission-Essential Contractor Services Plan (MECSP) not to exceed two single sided pages or one duplexed page.

Offeror shall provide a MECSP describing how it will continue to perform the essential contractor services listed in Section 2 of the PWS during periods of crisis. This plan will be incorporated into the contract. The minimum standard is met when the Offeror submits a MECSP complying with the requirements of DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services. The Offeror shall identify provisions made for the acquisition of essential personnel and resources, if necessary, for the continuity of operations for up to 30 days or until normal operations can be resumed. The plan shall address at a minimum: (i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves; (ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site; (iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home; (iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and (v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

and

(iii) PAST PERFORMANCE

Provide no more than five past performance questionnaires or references of a similar complexity and scope to this effort (reference historical data provided in PWS Tables and Technical Exhibit) performed within the last five years. Past performance can include ongoing efforts. If the Offeror claims there is no past performance, then that status must be identified to the Contracting Officer, in writing, not later than the date/time proposals are due from all Offerors. Lack of any past performance will not automatically disqualify an Offeror.

a. Past Performance Questionnaire (PPQ) (Atch 5) submitted by project owners directly to the Government via email to 509 CONS/PKA Services (509cons.pka.services@us.af.mil)

b. Reference List including:

i. Contracting agency/customer

ii. Contract number

iii. Contract type (FFP, Cost Reimbursement, etc.)

iv. Project title and brief description of contract effort listing comparative data demonstrating relevance to this effort

v. Period of performance

vi. Contract value at time of award

vii. Current value, including all changes and exercised option

viii. Contracting Officer’s name, address, and telephone number

c. explain corrective actions taken in the past, if any, for substandard performance and any current performance problems

(b) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses, and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

mailto:509cons.pka.services@us.af.mil

(c) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(d) Extension of Services. The Unit Prices for items 400X will be summed and multiplied by six to derive the Evaluated Amount for Extension of Services: 6 x [(Unit Price for Item #4001) + (Unit Price for Item # 4002) + etc.] = Evaluated Amount for Extension of Services

NOTE: Although the price evaluation uses Option 4 prices to calculate Extension of Services Amount, in the event the Government extends services under the authority of FAR 52.217-8, “Option to Extend Services”, the unit pricing of the last exercised option period, which preceded the extension, shall remain in effect.

(e) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(f) If any teaming arrangement is contemplated, provide complete information as to the arrangement, specifically to the percentage of effort the subcontractor(s) will perform.

Include any relevant and recent past/present performance information on previous subcontracting arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime Contractor.

(End of Provision)

Offerors are cautioned to submit sufficient information and, in the format specified. Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision or discussion.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services. (Dec 2022), with its Alternate I (Oct 2014), applies to this acquisition.

FAR clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services. (Dec 2022), applies to this acquisition with the following Addendum:

https://www.acquisition.gov/far/52.212-3?searchTerms=52.212-3 https://www.acquisition.gov/far/52.212-4

Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

FAR | Acquisition.GOV NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Atch 1 Performance Work Statement Atch 2 Price Schedule and Amendment Acknowledgement Atch 3 Wage Determination (WD) Atch 4 Provisions and Clauses Atch 5 Past Performance Questionnaire (PPQ)

Approved by the Contracting Officer ___________________________________________ https://www.acquisition.gov/browse/index/far