FA462518R0002_Refuse_Atch_1_PWS_7Feb18.pdf

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

(Refuse Collection Services)

WHITEMAN AIR FORCE BASE, MO

7 Jan 2018

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management at Whiteman AFB MO. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors are in Appendix A and collection areas are in Appendix A.

1.1. COLLECTION REQUIREMENTS.

1.1.1 Main Base

1.1.1.1. Integrated solid waste management. Empty dumpster based on historical data for the first 30 days of performance or at least weekly, before their capacity is exceeded. The

Contractor shall establish initial vehicle routes and collection schedules upon contract award.

They are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but at a minimum the Contracting Officer’s Representative (COR) and Contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at

Appendix A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within a 10-foot radius of the container.

1.1.1.2. Food Waste Containers. Empty containers used to dispose of food waste daily (on days when the serviced facility is in operation). Food waste containers will have self-closing/animal resistant lids on them. Food Waste containers and pickup days are identified in

Appendix A. (CLIN X002)

1.1.2. RESERVED

1.1.2.1. RESERVED

1.1.2.2. RESERVED

1.1.2.3. RESERVED

1.1.2.4. RESERVED

1.1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the SF 1449, (CLIN) X002-

X015. The Contractor shall be compensated In Accordance With (IAW) the price specified on the SF 1449 for that service. Services designated "IDIQ" shall be awarded as Indefinite

Delivery / Indefinite Quantity items; the Contractor shall be compensated IAW the unit price when these services are requested.

1.1.1.4. Special Events. For special events, the Contractor shall provide (or re-position as directed) solid waste containers, 30 yard dumpsters, (or smaller if needed) and debris disposal containers shall be placed in locations for a length of time designated by the CO or COR. The

CO or COR shall notify the Contractor 24 hours in advance of the special event date. Funding can be paid under CLIN X010. See Appendix A for workload data.

1.1.3.1. RESERVED

1.1.3.2. RESERVED

1.1.3.3. Public/Common Use Municipal Solid Waste (MSW) Receptacles. Contractor shall empty, collect and dispose of all waste and replace liners in Government furnished containers located at locations designated in Appendix A before their capacity is exceeded. Estimated frequencies are included in Appendix A. (CLIN X012)

1.1.4. Inclement Weather Schedule. The Contractor shall collect municipal solid waste

(MSW) material during periods of inclement weather. In cases of severe weather, the CO or

COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Route Parameters. The Contractor shall propose routes to the base through the LeMay

(South) Gate, or prior to 0600 the Spirit (West) Gate. Collection shall be made between the hours of 0600 and 1700 hours. Collection outside these hours shall require prior coordination

(at least 24 hours’ notice) of the CO or COR.

1.1.6. Points of Collection. The Contractor shall position bulk containers for customer ease in depositing MSW. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table A2. The Contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the

CO or COR.

1.1.8. Government-Approved Containers. Collection of refuse in all areas shall be from

Contractor-provided containers. All submittals of containers must be approved fourteen (14) days prior to the beginning of the contract. All containers shall be between the sizes of two to eight yards having attached covers and be leak-proof (no holes). Color shall be dark brown, Fed Spec 20059, to match base color scheme and present no advertisement. Large open top containers (i.e. 20-30 yards) shall be covered for transporting prior to vehicle movement.

Contractor shall be responsible for any refuse blowing out or leaving the container.

1.1.9. Maintaining Containers and Collection Area. The Contractor shall return main base refuse containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within a 10-foot radius of the container when servicing a location. The

Contractor shall collect debris placed at collection stations. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The Contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.10. Weighing of Vehicles. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station. The Contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle and cost of landfill tipping fees. The Contractor shall be reimbursed for tipping fees according to submitted invoices. The Contractor shall submit tare and net weight tickets with monthly billing in WAWF.

1.2 RESERVED

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The Contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The Contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The Contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN X015 for reimbursement.

1.3.2. RESERVED

1.4. EQUIPMENT MAINTENANCE.

1.4.1. Bulk Container Maintenance Methods. Maintenance shall be performed as required at an off-base location. The Contractor shall furnish to the CO or COR the schedule of maintenance for the bulk containers. The Contractor shall furnish replacement containers for all containers removed (for more than 1 hour) for cleaning, painting, or repair to ensure that collection stations have adequate municipal solid waste containers. Cleaning or painting includes minor repair and maintenance to ensure a properly operating container. Major repairs or maintenance, as determined by the CO or COR, shall require replacement of the container.

1.4.2. Bulk Container Cleaning. The Contractor shall maintain bulk containers to ensure they are free of unpleasant odors, dirt, debris, and pests. Cleaning should include thoroughly washing containers with steam, soap or detergents and water. Bulk containers used for food waste shall be cleaned at least monthly.

1.5. REPORTS AND RECORDS. The Contractor shall provide a monthly report detailing total tonnage of solid waste collected, landfill tipping fees and weight tickets. Format for these monthly reports shall be coordinated with the CO or COR. Reports and billing are due the 10th of each month. (CLIN X015).

1.6. CONTRACTOR MANPOWER REPORTING.

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government Fiscal Year (FY), which runs 1 October through 30

September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the

CMRA help desk.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will the data be released to the public with the contractor name and contractor number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force

CMRA link (above). However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

2. SERVICE SUMMARY. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

3. PERFORMANCE ASSESSMENT

3.1.1 Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Performance Objective PWS para. Performance Threshold

Collect Municipal Solid Waste in accordance with the established schedule.

1.1. No more than 2 Customer

Complaints monthly.

Dispose of Municipal Solid Waste in accordance with the established governing directives.

1.3 0 Deficiencies permitted.

Maintain equipment in good workable condition.

Trucks and solid waste containers washed and free of odors.

1.4.1 No more than 2 validated

Customer Complaints monthly.

Perform unscheduled collections required by the contracting officer.

1.1.3.1 0 Deficiencies permitted.

(Delivery order shall not be accepted until all deficiencies are corrected.)

http://www.ecmra.mil/ http://www.ecmra.mil/

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial

Items, Inspection/Acceptance

3.1.2 Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the CO or COR. Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold for performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate

Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the

FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

3.2. Periodic Progress Meetings. The CO, COR, other Government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the

Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the Contractor and a copy placed in the official contract file. Should the Contractor not concur with the minutes, the Contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

4.1. RESERVED

5. GENERAL INFORMATION.

5.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality program to ensure integrated solid waste management are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the

Contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

5.2. QUALITY ASSURANCE. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air

Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

5.2.1. GOVERNMENT REMEDIES. The CO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

5.3. HOURS OF OPERATION. Refuse collection in industrial areas shall be from 0600 –

1700 hours.

5.4. SECURITY REQUIREMENTS. After award, the Contractor shall provide all names, date of birth, social security numbers, driver’s license and state of issuance and if employee is a US citizen. In addition, the Contractor shall provide vehicle information, i.e. the year, make, model, color, and license plate information. This information is used to generate the appropriate Entry Authorization Letter (EAL). In most cases, the EAL form will be provided and Contractor can fill in the data. This information is used to ensure Contractor compliance with local security requirements and access to the installation and secure areas.

5.4.1 Contractor/Employee Base Pass and Identification, Special Clearances and

Vehicle Passes. The Contractor shall comply with all requirements and procedures IAW

FAR 5253.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

5.4.2 Flight-line driving Course. Contractor and all vehicle operators entering the PL-2 area and flight line area are required to obtain a fight line drivers pass. This shall be accomplished by attending a flight line driving course provided by the Government. The

Government recommends that at least two personnel are qualified to operate in these areas to preclude interruption of service. The course is approximately three hours in length and held on Whiteman AFB. Personnel operating vehicles in the PL-2 area can anticipate delays gaining access to containers in this area. This area requires escort from Government personnel.

5.5. RESERVED

5.6. SPECIAL QUALIFICATIONS. Vehicle operators and employees entering the PL-2 area for purpose of collection shall be US citizens. Non-US citizens are not provided clearance for this area.

5.7. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a Multi-functional

Team be established between the Government and the Contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

5.8. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL) The CO will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contact award.

5.9. SAFETY REQUIREMENTS AND REPORTS. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days.

5.9.1 Spill Response. The Contractor will be briefed on Whiteman AFB spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize Government materials, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government of all associated costs.

6. VEHICLES.

6.1. Vehicles must be operated in accordance with base rules and regulations while on the base. The Contractor shall maintain all vehicular equipment used under this agreement in good repair, safe to operate, and in a clean condition. The Contractor’s name shall be displayed prominently on each contractor-owned vehicle.

6.2. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

7. APPENDICES.

A. Estimated Workload Data

Table A1. Estimated Workload Data

Table A2. Tasks & Estimated Frequencies

Table A3. Permanent Bulk Container Requirements

B. Map

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

ITEM

NAME

ANNUAL

ESTIMATED

QUANTITY

1 Municipal Solid Waste 1,560 Tons

2 Food Waste Container 1 Daily

3 Common Use Trash Receptacles 156 Each

4 Special Event Container Placements 70 Each

5 Distance To Disposal Site 10 Miles

TABLE A2 - TASKS AND ESTIMATED FREQUENCIES

Building

Description of Location Animal Resistant Container

Container Size CY

Estimated Frequency

1 Aircraft Support Eq./Dumpster at South Ramp

4 M-W-F

4a Aircraft Hangar West/Dumpster at South Ramp

4 M-W-F

4b Aircraft Hangar West/Dumpster at South Ramp

4 M-W-F

6 S-6 4 W

7 MXS Trailer Maintenance 4 M-W-F

9a T-9 NE Side/Dumpster a South Ramp 8 M-W-F

9b T-9 NE Side/Dumpster a South Ramp 4 M-W-F

14a Munitions Maintenance/Dumpster at South Ramp

6 M-W-F

14b Munitions Maintenance/Dumpster at South Ramp

4 M-W-F

27 Corrosion Control/Dumpster at South Ramp

4 M-W-F

30 Airfield Operations 6 T

33a Maintenance Management 8 M-W-F

33b Maintenance Management 8 M-W-F

34 Fire-Dept. East Dumpster on south Ramp X 6 5 X

44 442nd FW HQ 4 M-W-F

52 Army National Guard 6 M-W-F

53 20 Recon Sq 6 T-TH

80 Cobra Site 4 F

90 Petroleum Operations 4 M-TH

91 303rd Fighter Squadron 4 M-W-F

110 Outdoor Recreation 2 TH

115 Mobility 4 M & TH

132 509 BW OSI 2 TH

139a Front Side 4 M-W-F

139b Base Supply – Back Side 6 M-W-F

140 Heat Plant 4 T

149 Network Control Center 4 T

152 B-2 Maintenance 4 TH

153 394th Combat Training Squadron 4 M & TH

157 Communications Squadron 4 T & F

159a Vehicle Maintenance/Transportation 4 M & TH

159b Vehicle Maintenance/Transportation 4 TH

159c Vehicle Maintenance/Transportation 4 TH

165a Airman’s Attic 6 T & F

165b RRRP 2 T & F

200a Mission Operations 4 M-W-F

200b Mission Operations 2 M-W-F

410 Post Office 2 T & TH

411a Commissary X 6 5 X

411b Commissary X 6 5 X

411c Commissary X 6 5 X

411d Commissary X 6 5 X

509 Wing Headquarters 4 M-W-F

515 Education Center/Library 4 T & F

527 Base Theater/ Family Readiness 4 T & F

528 Honor Guard/Spirit Café 4 T & F

529a Base Exchange - West X 8 5 X

529b Base Exchange - South X 6 5 X

541 Bowling Center X 4 5 X

604 Civ Pers/ADC 4 T & F

650a Thrift Shop 2 T & F

650b Auto Hobby Shop 2 T & F

653 POV Car Wash 4 M

705a Deployment Center 6 TH

705b 442nd FW/Logistics Squadron 4 T & F

705c Information Management 2 W & F

705d Prime Beef Warehouse 4 T & F

706 72nd Testing & Evaluation 4 F

709a BCE/PMEL 4 M-W-F

709b BCE/Paint Shop 6 M-W-F

711a Security Forces 4 M-W-F

711b Security Forces 4 M-W-F

740 EOD, 509 CES 6 M-W-F

751 Manpower/Emerg Ops 2 M-W -F

1118 A-10 Fuel Cell/Corrosion/Munitions 4 M-W-F

1119 A-10 Composite Maintenance 6 TH

1120 442nd FW Munitions Storage 4 T & F

1125 Fuels Maintenance 2 TH

1130 Oscar One 2 As Needed

1236 Small Arms Range/CATM 4 TH

1246 IKE Skelton Park 4 W

1551 Dorm-Enterprise Hall 6 M-W-F

1552a Dorm-Atlantis Hall 6 M-W-F

1552b Dorm- Atlantis Hall 4 M-W-F

1553a Ozark Inn X 6 5X

1553b Ozark Inn X 6 5X

1556 Dorm-Columbia Hall 6 M-W-F

1559a Dorm-Endeavor Hall 4 M-W-F

1559b Dorm-Endeavor Hall 4 M-W-F

1560a Dorm-Challenger Hall 4 M-W-F

1560b Dorm-Challenger Hall 4 M-W-F

1561 Dorm-Discovery Hall 6 M-W-F

1720 Army Aviation Support Facility 4 T

1732 Veterinary Clinic 6 T-TH

1750 Missouri National Guard 4 M-W-F

2005 Water Treatment Plant 4 T-TH

2012 Plumbing Shop 2 T

2014 Fitness Center 4 M-W-F

2032 Hospital 8 M-W-F

3006 131ST Guard Unit 4 TH

3008 Missions End X 6 5X

3015 Whiteman Elementary X 4 5X

3016 Child Development X 4 5X

3019 Youth Center X 4 5 X

3020 Base Chapel 2 M & TH

3032 Express Fuel Center (AAFES) 6 M-W-F

3074 Golf Course Club House X 4 5 X

3084 Golf Course Maintenance 4 TH

3200 Whiteman Inn 4 M-W-F

3201a TLF X 4 5 X

3201b TLF X 4 5 X

3300 Missile Transfer Building 2 F

4050 Launcher Repair Facility 4 F

4076 Munitions Support Office 4 & 6 T & F

4077 Munitions Assembly Building 4 F

5002 AFGE 2 F

5039 Waste Water Treatment Plant 2 M

5043 Waste Water Treatment Plant 2 M

5205a LO Maintenance 8 M-W-F

5205b LO Maintenance 4 M-W-F

Draft

TABLE A3. PERMANENT BULK CONTAINER REQUIREMENTS

COLLECTION

STATION

Building #

LOCATION/ Organization

Container

Size CY

FREQUENCY

126 DRMO 30 CY As Required 169a Pavements And Grounds 30 CY As Required 169b Pavement and Grounds (yard debris) 30 CY As Required 705 Materials Control 30 CY As Required 3309 Compost Pad 30 CY As Required 4077 MUNS 30 CY As Required

APPENDIX B

Map

See Appendix B Attachment