Utility_Locating_SOW_Dated_25_July_2016.pdf

Statement of Work Utility Marking

Whiteman AFB, Missouri 25 July 2016

1. Contractor shall furnish all personnel, transportation, materials, tools, and detection equipment to facilitate the locating and marking of Government-owned underground utilities on Whiteman AFB, MO. Utility marking requests will be done on a “call” basis, one call per location. This service will be required on a 365-day per year basis dependent on project requirements and emergency requirements for clearing and marking of utility lines.

2. MO 1 Call will notify the Contractor by e-mail that an AF Form 103 is at CE Customer Service and awaiting pick by the Contractor for utility locating services. The Contractor shall engage in marking utilities per occurrence upon receipt of the AF Form 103. Upon notification, the Contractor will obtain a copy of the AF Form 103 from CE Customer Service located in Bldg 709 Room 134 prior to proceeding to the site. The AF Form 103 will have a Locate Ticket Number for verification that the marking request is authorized and contain maps and/or drawings of the site provided by CE Geobase. The Excavating Agent requesting the markings shall have already identified on site the area in which utility markings are required. The Contractor shall mark all applicable utilies, sign the AF Form 103 stating that the area has been properly marked, and return the AF Form 103 to CE Customer Service.

3. Routine and Emergency Markings

Routine - Contractor shall mark utilities within three business days of being notified. The notification day does not count in the three business days. Normal business hours for Whiteman AFB, MO are 7:00 a.m. – 5:00 p.m. Monday through Friday.

Emergency - Emergency calls shall be met within a two hour timeframe. This includes after hours, weekends, and holidays. Calls for utility markings outside of the normal duty times will be designated as non-business hours and fall under emergency notification.

4. The Contractor is not required to provide service on Federal holidays, except in emergency situations. The following Federal Legal Holidays are observed by this base:

New Year’s Day – 1 January Martin Luther King’s Birthday – Third Monday in January Presidents Day – Third Monday in February Memorial Day – Last Monday in May Independence Day – 4 July Labor Day – First Monday in September Columbus Day – Second Monday in October Veterans Day – 11 November Thanksgiving Day – Fourth Thursday in November Christmas Day – 25 December

5. Work scheduled but not accomplished because of base closure due to weather, exercises, or emergencies, will be accomplished as soon as possible after reopening the base.

6. Contractor shall mark utility lines with marking paints, whiskers, or flags, in the accepted colors for uniform markings in the state of Missouri. Whiteman AFB’s preference is paint markings when possible, especially in seeded areas. Uniform accepted marking colors include: Electric – Red, Gas,/oil/ steam – Yellow, Communication / CATV – Orange, water – Blue, sewer – Green, drainage – Blue, temporary survey markings – Pink, proposed excavation – White, and reclaimed water – Purple.

7. Contractor shall mark and digitally photograph all locates for liability purposes for both the Contractor and the Government. Photographs will be digitally tagged in a numbered sequence to match the CE provided AF Form 103 job order number. This will provide positive identification should questions concerning services arise. Written permission from the Government must be obtained prior to taking photos in secure areas.

8. In the event that a utility line is located that is not on the provided maps, the Contractor shall provide the location to the 509 CES Geo Base Office in Bldg 709 room 126. Additionally, identify what utility was found on the dig permit.

9. Contractor shall submit a pricing proposal based upon the following unit line item descriptions.

0001 Per ticket locate cost (up to one hour) 0002 Per quarter hour for ticket locates exceeding one hour.

0003 Technician on site during excavation (must be requested and approved by CE) 0004 Emergency calls (After hours, weekend, or holiday locates)

10. The Contractor shall comply with Missouri Law Chapter 319. The Contractor shall bear full liability in the cases where a line is miss-marked, cut during excavation, or other damages caused by errors in marking.

11. Government shall turn over to the Contractor their most current sets of utility location drawings either electronically or in paper copies prior to commencement of the contract. The Contractor shall verify the areas selected for marking using the proper locating devices and equipment to avoid line disruption or cutting of utilities.

12. Contractor shall mark utilities using ground penetrating radar for utility detection and base utility maps in all requested areas plus a ten (10) foot buffer area around the requested area. Electronic means of locating shall be primary with base maps being secondary. All utility locates shall be electronically cleared.

13. Reference FAR CLAUSE 52.228-5 entitled “Insurance…” the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance respect to performance under the contract.

a. Workmen's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Property and bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract.

At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

14. Contractor shall not remark any utility locates that will be charged to the Government unless the Contractor receives written permission from CE. Written permission will be provided to the Contractor from CE by e-mail.

15. Contractor shall submit information on all employees performing utility markings on Whiteman AFB, MO. This information is to include full legal name, SSAN, driver’s license and state of issuance, date of birth, and vehicle identifying information (year, make, model, license plate #, color). This information will only be used to compile an Entry Authorization Letter (EAL) and issue a contractors pass.

16. Billing for utility locating shall be paid by Government Purchase Card (GPC). Contractor shall have ability to accept credit card payments. Payment cannot be made through third party sites, i.e.

PayPal.