FA4625-16-Q-0019 _SOW _Atch_1.pdf

FA4625-16-Q-0019

Attachment 1 Page 1 of 31

STATEMENT OF WORK (SOW)

ACTIVE VEHICLE BARRIER (AVB)

MAINTENANCE

Dated: 28 January 2016

WHITEMAN AFB, MISSOURI

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TABLE OF CONTENTS

SECTION I - DESCRIPTION OF SERVICES

1. MAINTENANCE SERVICES

1.1. REPAIRS, FULL PREVENTIVE MAINTENANCE AND INSPECTION (FPMI)

PROGRAM AND SPECIAL MAINTENANCE PROJECTS (SMPs)

1.2. MAINTENANCE MANUAL/LOGS

1.3. FPMI

1.4. REPAIRS

1.5. COORDINATION

1.6. SERVICE CALLS

1.7. BARRIER PIT

1.8. PAINT/APPEARANCE

1.9. CALLBACKS

1.10. COMMUNICATION AND RESPONSE TIMES

1.11. SPECIAL MAINTENANCE PROJECTS (SMPs)

1.12. PARTS AND MATERIALS

1.13. ORIGINAL EQUIPMENT MANUFACTURER (OEM) REPLACEMENT PARTS

1.14. SERVICE REPORTS

1.15. INITIAL BARRIER ASSESSMENT REPORTS

1.16. INVOICING

1.17. AUTHORIZED PERSONNEL

SECTION II - SERVICES SUMMARY

2.1. OVERVIEW

2.2. PERFORMANCE EVALUATION

SECTION III - GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. UTILITIES

3.2. POLICE AND FIRE PROTECTION

3.3. MEDICAL

3.4. TECHNICAL DATA

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SECTION IV - GENERAL INFORMATION

4.1. PERSONNEL

4.2. CONTRACT MANAGER

4.3. EMPLOYEES

4.4. IDENTIFICATION

4.5. ATTIRE

4.6. QUALIFICATIONS

4.7. WELDING

4.8. ELECTRICAL

4.9. QUALITY CONTROL PLAN

4.10. QUALITY ASSURANCE

4.11. HOURS OF OPERATION/HOLIDAYS

4.12. SAFETY AND HEALTH STANDARDS

4.13. MATERIAL SAFETY DATA SHEET

4.14. ENVIRONMENTAL COMPLIANCE/HAZARDOUS MATERIALS

4.15. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.16. VEHICLES

4.17. MISSION ESSENTIAL SERVICES

4.18. WARRANTY

4.19. CONTRACTOR MANPOWER REPORTING (CMR)

SECTION V - SECURITY REQUIREMENTS

5.1. SECURITY

5.2. PASS AND IDENTIFICATION MEDIA

5.3. TRAFFIC REGULATIONS

5.4. RANDOM PERSONNEL AND VEHICLE SEARCHES

5.5. WEAPONS, FIREARMS, AND AMMUNITION

5.6. REPORTING REQUIREMENTS

5.7. PHYSICAL SECURITY

5.8. KEY CONTROL

5.9. WORK AREA

Attachment 1 Page 4 of 31

APPENDICES

A. DEFINITIONS

B. ACRONYMS

C. BARRIER SYSTEM CHART

D. WORKLOAD ESTIMATES

E. CHECKLISTS

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SCOPE OF WORK

The contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, and other items and services necessary to provide regular Full Preventive Maintenance Inspections (FPMI) monthly for two (2) Delta 501 pop-up barriers and one (1) Smith and Wesson Grab 300 Barrier as specific in paragraph 1.3.1. Semi-annual inspection shall be performed on eight (8) Ross/Crisp XT-1910-DA electric drop arm barriers, one (1) hydraulic drop arm barrier, and one (1) Delta Mod TT212 manual hydraulic assist drop arm barrier. Repairs shall be performed for all barriers at Whiteman Air Force Base as listed in Appendix C herein. Work shall comply with commercial standards for maintenance and repair of these units as well as all commercial, federal, state, and local requirements that may apply. Inspection sheets will be provided by the Government.

Barriers consist of but not limited to actuators, control wiring, circuitry, structural framework, lighting, spring assembly, hydraulic related equipment, corresponding traffic lights, associated computerized systems and control cabinets.

SECTION I

DESCRIPTION OF SERVICES

1. MAINTENANCE SERVICE: The contractor shall provide full preventive maintenance inspection (FPMI) and repair in accordance with equipment manufacturer’s specifications/recommendations, industry standards and Air Force mandatory practices to include checking and maintaining any computerized systems that support the active vehicle barrier, including the Air Force specific non-waiverable items identified in Appendix E. Contractor shall respond to service calls as determined by the Government, perform periodic inspections as specified in appendix D, and be responsible for repair and replacement of all worn or failed components, installed additional systems (i.e. cameras, video processing cards, PLC’s, relays) and parts— including those parts which have reached their life expectancy and are prone to fail. Replacement parts shall be fully compatible with existing systems. Contractor shall provide trained mechanics and inspectors for all barrier maintenance. All inspection reports and checklists shall be provided to the Contracting Officer’s Representative (COR) within five (5) working days of the inspections and shall have the actual signature (non-photocopies) of the on-site project manager performing the inspections.

1.1. REPAIRS, FULL PREVENTIVE MAINTENANCE INSPECTIONS (FPMI),

AND SPECIAL MAINTENANCE PROJECTS (SMP): The contractor shall perform preventive maintenance during each monthly inspection to ensure reliable and continuous safe operation. A full preventive maintenance and inspection program shall be submitted to the Contracting Officer (CO) prior to implementation. Contractor shall ensure barriers meet manufacturer maintenance performance specifications. The contractor shall determine crew size needed for FPMI, repairs, or SMPs and payment will be based on one (1) crew not on number of individuals assigned to the crew. For hourly repairs the hourly rate will start when the crew/on site supervisor has notified the COR they have arrived on base and will end/stop when the crew/ on site supervisor has notified the COR they are finished and before leaving the base. Payment for travel time is not authorized. Should the contractor require additional support from factory or other representatives these individuals shall be considered as part of the crew and not billed separately.

Attachment 1 Page 6 of 31

1.2. MAINTENANCE MANUALS, LOGS, and INSPECTION CHECKLISTS: The contractor shall obtain from the system manufactures all maintenance manuals and schematics prior to starting work with this contract. The contactor shall maintain a continuous data base with all part nomenclature, part numbers and serial numbers of all parts. This data shall be provided to and verified by the COR within 30 days of award of the contract and at each semi-annual inspection.

The contractor shall update and maintain all manuals, schematics as changes occur and provide as-built schematics/diagrams in the event system changes have occurred. The contactor shall develop a maintenance log shall to include a complete history of all maintenance and repairs, indicating dates and name of technician who performed the work. Copies of all maintenance logs shall be provided to the COR semi-annually. The Inspection Checklist (located in Appendix E) shall be filled out and signed with each inspection of the AVB by the contractor and turned in with each FPMI to the

COR.

1.3. FPMI: The contractor shall perform FPMI and repair on all barrier and barrier systems in accordance with the contract schedule. Specific schedules and levels of service (i.e. monthly, semi-annual, duty hours or after duty hours) will be identified in Appendix D. ALL FPMIs shall be performed in accordance with the inspection checklist in appendix E.

1.3.1. SCHEDULE: The contractor shall perform monthly inspections on two (2) Delta 501 pop-up barriers located at Arnold and Lemay gates and one (1) Smith and Wesson Grab 300 Barrier Systems. All drop arm barrier inspections shall be performed semi-annually. See Appendix D and para 4.11 for performance time information. The contractor is responsible to schedule monthly and semi-annual inspections. The inspections shall be scheduled with, and approved by, the COR and requested at least two (2) weeks prior to the requested inspection date. The Government will provide inspection checklist as identified in Appendix E. The Government reserves the right to modify inspection checklist as necessary. The contractor may offer changes to the checklists, which shall be approved by the Government. The contractor may develop their own company generated inspection checklists, as long as the inspection items are the same as on the Government provided form. The Government reserves the right to reschedule any and/or all barrier inspections due to mission requirements.

1.4. REPAIRS: During any scheduled FPMI, the contractor shall immediately service any system that is not operating properly under the stipulation that no additional parts are required.

Additional parts shall be considered parts that are not to be maintained on-hand as identified in paragraph 1.12. If the inoperable system(s) cannot be repaired during the inspection, the contractor shall notify the COR within one (1) hour of determining the irreparable status of the barrier or barrier system.

1.5. COORDINATION: The contractor shall coordinate all inspections with the COR and base Security Forces Squadron (SFS) so inspections are conducted during the hours of operation specified in paragraph 4.11 and can adequately redirect traffic if necessary. The contractor shall wear road safety reflective vest and provide all traffic safety warning devices, i.e. cones, barriers, etc..

1.6. SERVICE CALLS: Service call repairs may be in the form of either routine or emergency calls when a barrier system is not operational. The COR will identify calls as routine or emergency when notifying the contractor. In the event that a mechanical or electrical system failure occurs during normal duty hours, a service call shall be placed to the contractor by the COR. Service calls are unscheduled maintenance requests pertaining to situations that hinder normal operational

Attachment 1 Page 7 of 31 efficiency or serviceability of the barrier systems.

1.6.1. ROUTINE SERVICE CALLS: The contractor shall respond to routine service calls within a 24-hour period, during normal duty days/hours, as identified in para 4.11. The contractor shall submit a description of the problem with a cost estimate to COR within two (2) duty days before any work is initiated. If the malfunctioning barrier will be inoperable for more than two (2) days, (i.e. parts have to be ordered or a corrective action falling outside the scope of this SOW is identified), the COR shall be notified immediately.

1.6.2. EMERGENCY SERVICE CALLS: Emergency service calls for the purpose of this contract will be determined by the Government and will require repair during or outside normal duty days/hours as identified in paragraph 4.11. This includes weekends and federal holidays. The Government shall determine if the service call is an emergency. The contractor shall begin the emergency service within 1 hour after notification, regardless of the time of notification, and complete required work to a point of safe utilization. When a complete repair cannot be completed within one duty day, the contractor shall immediately notify the COR.

1.7. BARRIER PIT: The contractor shall maintain the cleanliness of barrier pits and shafts, which shall be free of trash, debris, oil, absorbents, dirt, silt, pine-needles, snow and water. Winter weather may cause the barrier systems to become jammed with ice or snow. From 1 October to 30 April, the contractor shall ensure that all scheduled FPMIs include procedures to ensure barrier heaters, as applicable, drainage systems, and in-ground vehicle detection are operating properly, as well as procedures to remove snow/water and dirt buildup from the barrier pit. Ice shall be removed from the barrier and barrier pit and to prevent damage to barrier components and the operation of barrier systems.

1.8. PAINT/APPEARANCE: Barrier systems shall be maintained with High Adhesion Paint such as Grip-Tite® paint or an equivalent adhesive paint. At a minimum, they shall be touched up every summer and re-painted every two years. All barriers and components shall be sandblasted and re-painted within 24 months after the contractor assumes responsibility for barrier maintenance under this SOW. The scheduling of sandblasting and/or painting shall be approved by the COR.

1.9. CALLBACKS: Defective repairs shall be redone within two (2) duty days, unless it is deemed as an emergency repair and shall be repaired within six (6) hours as identified in paragraph

1.6.2. at no additional cost to the Government.

1.10. COMMUNICATION AND RESPONSE TIME: The contractor will provide the Government with at least one primary and one alternate emergency contact phone number to initiate response. The contractor shall have a recording type system or answering service for use when personnel are not available to receive a service call requirement. The Government shall coordinate all FPMI, repairs, and SMP actions directly with the local on-site project manager.

1.11. SPECIAL MAINTENANCE PROJECTS (SMPs): SMPs are defined as repairs required outside of reoccurring maintenance. These will be modifications or enhancements to the system not required for normal operation. SMP estimates will be submitted to the COR and will include an itemized parts list, estimate of required man hours, date to be accomplished, total amount. All estimates will be submitted within five (5) working days of request. No SMP will commence until

Attachment 1 Page 8 of 31 approved by the CO. The Government reserves the right to have SMPs performed by others, i.e.

not within this contract.

1.11.1. All work accomplished under SMPs shall be in accordance with the standards contained herein as well as trade standards, manufacturer’s specifications/recommendations and Air Force specific non-waiverable items, and shall be completed within the negotiated performance period.

Upon completion of SMPs, the contractor shall notify the COR for inspection and acceptance of the SMP.

1.11.2. In the event of Government-caused delays, a revised performance period and cost will be negotiated, if necessary.

1.12. PARTS AND MATERIALS: No replacement parts costing over $50.00 shall be ordered by the contractor for repair of barriers or barrier systems without prior approval by the Government and prior to the submission of invoices in accordance with para 1.16. The contractor is responsible for all supplies, parts and materials required for FPMIs (e.g. fuses, lubricants, hydraulic fluid, nuts and bolts, chalking). All FPMI parts and materials shall be on-hand at time on FPMI. Replacement cost of hydraulic fluid for a barrier tank will be reimbursed by the Government, if/when due to a system leak, i.e. ruptured line, connection. Replacement cost of hydraulic fluid for a minor leak, i.e.

top-off or level-off the tank, shall be the responsibility of the contractor.

1.12.1. The contractor shall be required to have all tools and equipment reasonably required to perform the inspection, or repair, at the time of initial arrival. The contractor shall be responsible for all damages to the system, or any parts thereof, to include damage due to not using the proper equipment/tools.

1.12.2. Common tools required include, but not limited to: electric power (i.e. small portable generator), adequate lighting, full set of hand tools, electrical tools, wrenches designed to remove hydraulic lines, funnels for hydraulic fluid, tools necessary to clean all barriers, clear all drains, and associated equipment.

1.13. ORIGINAL EQUIPMENT MANFACTURER (OEM) REPLACEMENT PARTS:

All parts and materials shall be of OEM replacement parts or equal, recommended by the manufacturer. All parts determined to be equal will be approved by the COR prior to purchase. All parts shall be U.L. (Underwriters Laboratories) approved/listed. Only new standard parts shall be used in completed repairs. All replacement parts obtained by the contractor shall be invoiced at contractor’s cost. Additional cost/mark-up on materials of work performed by sub-contractor(s) will not be accepted. If applicable, contractors will abide by any existing active mechanical warranties.

1.14. SERVICE REPORTS: All parts and materials used service calls shall be itemized in the report and provided to the Government. Service calls will not be officially closed until approved in Wide Area Workflow (WAWF). A signed report, by the on-site supervisor, shall be provided to the COR and include the date and time, location of barrier system, repairs performed, date and times repairs were completed, description of parts/materials replaced, actual cost, contract number, and name of the technician performing the repairs. This report may be attached to the WAWF invoice.

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1.15. INITIAL BARRIER ASSESSMENT REPORT: The contractor shall prepare and submit a written report to the COR within five (5) days of the first FPMI performed. The report shall include identification of each barrier system, location, maintenance and repair performed if applicable, additional repairs or maintenance needed, date of inspection, inspector, and overall condition of the barrier system. The contractor shall submit one report, sectioned with tabs according to barrier system location, to the designated COR. The contractor shall also submit at this time the continuous maintenance log to include all work and parts replaced on all barriers since the contract award. This log shall include at a minimum: work performed, part nomenclature, part and serial numbers, and action taken.

1.16. INVOICING: The contractor shall invoice for SMP, parts and materials once work is completed and accepted by the COR. Contractors shall use Wide Area Workflow (WAWF) (https://wawf.eb.mil ) to submit payment requests in electronic form. Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests, prescribes policies and procedures for submitting and processing payment requests in electronic form to comply with 10 U.S.C. 2227. Vendors are encouraged to access http://farsite.hill.af.mil/vfdfara.htm , and read DFARS 252.232.7003 in full text. Each SMP, parts and materials invoice shall be submitted on company letterhead, and shall include:

a. Project number (sequentially numbered)

b. Date of proposal

c. Barrier number/location, and original call number (if any)

d. Scope of repair work

e. Breakdown of materials and labor for repair

f. Indicate if barrier failed or was damaged

g. Estimate time to accomplish repair (include delivery of materials or parts)

h. Name, signature and telephone number of individual preparing the proposal

i. A copy of receipt reflecting price paid for part(s)

j. Government is not liable for taxes

This information shall be submitted to the COR for review/approval.

1.17. AUTHORIZED PERSONNEL: The CO will provide the contractor a list of CORs authorized to request/accept services for the Government. The contractor will only accept work requests from designated CORs or the Contracting Officer.

https://wawf.eb.mil/ http://farsite.hill.af.mil/vfdfara.htm%20, Attachment 1 Page 10 of 31

SECTION II

SERVICES SUMMARY

2.1. OVERVIEW: This Services Summary (SS) identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to inspect/survey all services called for in the contract to determine whether or not the performance objectives and goals were met. This Services Summary (SS) lists the performance objectives for the required service that the Government shall survey.

2.1.1. The absence of any contract requirement from the SS shall not detract from its enforceability, nor limit the rights or remedies of the Government under any clause of the contract.

2.1.2. The SS will be used as the baseline to develop a Quality Assurance Surveillance Plan (QASP). The QASP will be developed by the base’s Civil Engineer Squadron’s Operations Flight.

The QASP will identify the surveillance methods the Government will use to evaluate the contractor’s performance.

2.1.3. Surveillance methods may include: customer complaints and/or periodic inspections by the

COR.

2.1.4. Methods of surveillance can change after contract award based on, but not limited to:

a. Acceptance of a contractor QC plan IAW paragraph 4.9., or

b. Contractor performance.

Attachment 1 Page 11 of 31

2.2. PERFORMANCE EVALUATION: Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance.

Performance Objective SOW Para Performance Threshold

Perform Preventative Maintenance.

Maintenance performed according to submitted timeline. Barriers are clean, well-greased and oiled. Barriers are in good working order per manufacture’s specifications.

1.1 99% of preventative maintenance completed

Perform FPMI. Inspections performed and an accurate report is delivered within five (5) days of inspections.

1.3 99% of all inspections are performed and 99% of all reports received within five (5) days of inspections.

Perform Routine Service Call Repairs.

Respond to and repair system within specified time frame.

1.6.1 100% inspected

Perform Emergency Service Call Repairs. Respond to and repair system within specified time frame.

1.6.2 100% inspected

Special Maintenance Projects Repairs completed within negotiated time frame and as-builts provided as needed.

1.11 100% inspected

Attachment 1 Page 12 of 31

SECTION III

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. UTILITIES: The Government will furnish, where available, water, natural gas, sewage service, and electricity at no cost to the contractor for the sole purpose of accomplishing the requirements of this contract. Any temporary connection of electrical lines that may be required shall be installed, maintained, and removed by the contractor at its own expense.

3.2. POLICE AND FIRE PROTECTION: The Government will provide police and fire protection. Telephone numbers for Security Forces will be provided by the COR. Fire Protection and Spill Response Teams will be reached via 911.

3.3. MEDICAL: In the event of a medical emergency, dial 911.

3.4. TECHNICAL DATA: Available plans and specifications for all installed barriers and associated equipment are available from the COR. Specific barrier types are listed in Appendix C.

Attachment 1 Page 13 of 31

SECTION IV

GENERAL INFORMATION

4.1. PERSONNEL: The contractor shall be responsible for obtaining all necessary identification cards, passes, badges, buttons, and decals to perform the requirements of this PWS.

4.2. CONTRACT MANAGER: The contractor shall provide an on-site contract manager who shall be responsible for the performance of the work. The name of the Contract Manger and alternate(s) who shall act for the contractor shall be designated in writing to the CO including a phone number for contact 24 hours a day. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The contract manager and alternate(s) shall be able to read, write, speak, and understand the English language.

4.3. EMPLOYEES: The contractor shall not employ any person who has been identified by the contracting officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. All employees and potential employees shall be subject to a local background investigation. Investigation results shall be provided to the applicable base CO for all employees prior to start of work. The contractor shall submit an organizational structure and a list of personnel designated to perform this contract to the contracting officer within 30 calendar days following notification of contract award. The contractor shall notify the administrative contracting office, in writing, of any additions, deletions, or changes in personnel within one duty day of any change. No non-US citizen will be authorized to work in a restricted area on Whiteman AFB.

4.4. IDENTIFICATION: The contractor shall obtain a Base Identification Card for all employees. While in restricted access areas (i.e. Weapon Storage Area) an appropriate Government official must escort contractor employees with access authorization. The contractor shall turn in pass and identification items of employees who are terminated or leave the employ of the Contractor within 48 hours. Long-term contractor passes and “Identacards” are issued at Pass and Registration via SFS. Identification shall be obtained upon employment and shall be worn or attached to the outer garment at all times while on the installation.

4.5. ATTIRE: Personnel are required to wear appropriate personal protective equipment as well as high visual reflective vests when working on the barriers. Contractor personnel must be identifiable by the use of attire (e.g. company name or logo visible on reflective vests, hard hats, lanyards).

4.6. QUALIFICATIONS: The barrier technician performing the work shall be trained on the specific barrier(s) located at the military base and have no less than one year experience inspecting and maintaining barriers and barrier systems prior to being scheduled to work. The contractor is required to submit a list of employees certifying proof of qualifications within five calendar days of contract award. If a lead technician possessing the required qualifications is overseeing the work of non-qualified technicians, the lead technician must be present for all FPMIs, SMPs and all other inspection, maintenance and repair activities without exception. The Government will provide an initial orientation on operation and location of barriers. Government personnel are not responsible

Attachment 1 Page 14 of 31 for training contractor employee on the operation, maintenance, or theory of operation of any barrier.

4.7. WELDING: Each employee performing welding shall be certified in the Shielded Metallic Arc Welding (SMAW) process utilizing the American Welding Society Code; AWS D.1.1 in the 3G and 4G positions for 1” thick A-36 structural steel. The contractor shall produce a current welding certification to the CO and installation COR for each employee performing welding prior to the commencement of any work involving welding. The contractor shall coordinate with and obtain a base specific welding and cutting permit issued by the Base Fire Department. Coordination shall be made with the installation Fire Department prior to any cutting or welding.

4.8. ELECTRICAL: Each employee performing electrical work on the barrier systems shall have a current Certificate of Fitness/license issued by the State of Missouri, be of a minimum of a journeymen level electrician. A person who possesses a current Cardio Pulmonary Resuscitation (CPR) certification must be present at all times when electrical work is being conducted. The contractor shall provide copies of current certifications to the CO and COR for each employee prior to the commencement of any electrical work.

4.9. QUALITY CONTROL PLAN: The contractor shall develop and maintain a quality control program to ensure inspection, maintenance and repair services are performed in accordance with applicable standards, manufacturer instructions and Air Force specific non-waiverable items.

The contractor shall develop and implement procedures to identify and prevent defective services from occurring and reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Section II, Services Summary. The Quality Control Plan (QCP) shall be provided to the CO as part of their initial proposal. Although a QCP may have been deemed technically acceptable during the evaluation for contract award, minor modifications may be required after contract award. The contractor shall make these modifications, if necessary, within 10 calendar days following notification from the CO.

4.10. QUALITY ASSURANCE: The Government will evaluate the contractor’s performance in accordance with the QASP. The contractor shall concur with the Government schedule of all inspections, prior to start of work. The Government representative shall evaluate the contractor’s performance through 100% inspection of emergency services, periodic inspections of routine FPMIs, and 100% inspection of SMPs.

4.11. HOURS OF OPERATION/HOLIDAYS: Work shall be performed during the hours identified below:

The COR shall approve the scheduling of all work prior to performing work. Normal duty hours are 7:30AM through 4:00PM excluding Saturday, Sunday and all recognized federal holidays as defined by the Service Contract Act (SCA) Wage Determination. Most work can be performed during normal duty hours. Work may be required to be done outside normal duty hours and must be scheduled through the COR. The Delta 501 pop-up barrier and Smith and Wesson Grab Barrier monthly inspection shall be performed after 6:00PM, until completed. Other inspections and work will normally be scheduled Monday through Friday, excluding Saturday, Sunday, and Federal holidays. See Appendix D. This schedule may change as directed by the Government.

Attachment 1 Page 15 of 31

4.12. SAFETY AND HEALTH STANDARDS: Contractor personnel shall comply with all applicable laws and safety regulations. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.

4.13. MATERIAL SAFETY DATA SHEET: The contractor shall have on-hand and provide a copy of an MSDS for each of the product(s) used and container size to perform services to the base CES Operations Flight 10 days prior to use.

4.14. ENVIRONMENTAL COMPLIANCE/HAZARDOUS MATERIALS: Oil cans, oil residue and any oil soaked material (e.g., rags and/or paper towels, granulated materials and sand) shall be disposed of by the contractor off base. The contractor shall transport and dispose of all waste in accordance with Federal, State and local laws and regulations. The contractor shall develop written procedures for hazardous material spill clean-up and prevention according to EPA regulations. A copy of this plan shall be submitted to the COR or CO before any on-site performance can begin.

4.15. CONTRACTOR FURNISHED ITEMS AND SERVICES: Except for those items referred to as Government furnished in Section III, the contractor shall furnish everything needed to perform the services identified in this contract.

4.16. VEHICLES: Contractor vehicles shall be maintained in a clean and serviceable condition.

The contractor shall operate vehicles to comply with base traffic regulations. Government provided parking space shall not be used for overnight parking of privately owned vehicles, trailers, snowmobiles, all-terrain vehicles or other conveyances. All vehicles shall be in operable condition and meet all local, state, and federal safety requirements. Each vehicle shall have contractor name neatly exhibited on each side of the cab. All vehicles requiring entry into restricted areas must be on an Entry Authorization List (EAL) prior to entry. These EALs may take up to two (2) weeks to process.

4.17. MISSION ESSENTIAL SERVICES: Contractors providing services designated as essential by a Department of Defense Component are expected to use all means at their disposal to continue to provide such services, in accordance with the terms and conditions of the contract, during periods of crisis, until appropriately released or evacuated by military authority. Performance of Service during Crisis Declared by the National Command Authority: This contract is deemed essential during crisis and emergencies and will continue normal operation. The Contractor shall provide names, date of birth, SSAN, drivers’ license and state of issuance of essential personnel to the Contract Administrator and the base security forces squadron for inclusion on Entry Access List within one week of contract award.

4.18. WARRANTY: Warranties offered under this contract shall be the standard warranties offered under commercial standards. Labor shall be warranted for one (1) year.

4.19. CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report all contract labor hours (including subcontractor hours) required for performance of services provided

Attachment 1 Page 16 of 31 under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://afcmra.hqda.pentagon.mil/Login.aspx. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all final data for the respective year shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

https://afcmra.hqda.pentagon.mil/Login.aspx

Attachment 1 Page 17 of 31

SECTION V

SECURITY REQUIREMENTS

5.1. SECURITY: Contractor personnel will be limited to their work area. The contractor shall safeguard all materials and parts removed, as well as replacement parts. At the end of each work period, barriers shall be secured. The contractor shall immediately notify the Government when damage to Government property, such as accidental abuse or misuse is discovered. The contractor shall annotate the damage on the inspection report.

5.2. PASS AND IDENTIFICATION ITEMS: The contractor shall ensure that pass and identification items required for contract performance are obtained for contactor employees and non-Government owned vehicles.

5.2.1. RETRIEVING IDENTIFICATION MEDIA: The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc., and turn them in to the issuing office.

5.3. TRAFFIC REGULATIONS: Contractor employees shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on military bases.

5.4. RANDOM PERSONNEL AND VEHICLE SEARCHES: Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

5.5. WEAPONS, FIREARMS, AND AMMUNITION: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within contractor-owned vehicles or privately owned vehicles while on military bases.

5.6. REPORTING REQUIREMENTS: Contractor personnel shall immediately report any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information to an appropriate Government authority

5.7. PHYSICAL SECURITY: Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

5.8. KEY CONTROL: The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized personnel. The contractor shall not duplicate any keys issued by the Government.

Attachment 1 Page 18 of 31

5.8.1. The contractor shall immediately report any occurrences of lost or duplicated keys to the CO or COR.

5.8.2. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform rekeying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

5.8.3. The contractor shall prohibit the use of keys and/or cipher lock combinations, issued by the Government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

5.9. WORK AREA. The contractor shall at all times, keep work areas free from any accumulation of debris, waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job, or when away from the work site, the contractor shall leave the work area and its premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

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APPENDIX A

DEFINITIONS

Authorized Personnel: Individuals authorized to place "calls" to the contractor for response to a service call or any other maintenance action or service covered in the Statement of Work.

Contract Discrepancy Report (CDR): A report issued to the contractor, citing unsatisfactory services or performance for which the contractor is responsible under the SOW.

Contracting Officer (CO): Responsible of all aspects of the contract

Contracting Officers Representative (COR): Responsible for all actions delegated by the Contracting Officer to include inspections and coordination/scheduling of work.

Damage to Government Property: Damage or abnormal deterioration caused by physical abuse or negligence.

Defective Service: A service output that does not meet the standard of performance associated with it in the Services Summary (SS).

Escort: One or more persons accompanying the contractor in high security areas on a military base.

Inspection: Detailed examination and operation of all barriers and components.

Proposal: To submit in writing an offer listing discrepancies identified during inspection of barriers.

Quality Assurance Surveillance Plan (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor.

Quality Control (QC): A contractors program of action to effectively and efficiently manage the quality of performance objectives relating to standards of performance and inspections necessary to assure that the service satisfy the requirements from concept through validation.

Service Call: Service calls are defined as additional visits and service requested at any time other than scheduled maintenance.

Services Summary (SS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance.

Special Maintenance Projects (SMP’s): Work requirements within the general scope of this contract work but not elsewhere defined or priced

Attachment 1 Page 20 of 31

APPENDIX B

ACRONYMS

AFB Air Force Base

EPA Environmental Protection Agency

CDR Contract Discrepancy Report

CDRL Contract Data Requirement List

CES Civil Engineer Squadron

CLIN Contract Line Item Number

CO Contracting Officer

COR Contracting Officer’s Representative

FAR Federal Acquisition Regulation

FPMI Full Preventative Maintenance Inspection

HEAP Hydraulic-Electrical Access Panel

IAW In Accordance With

MSDS Manufacturer’s Safety and Data Sheet

OSHA Occupational Safety and Health Administration

POC Point of Contact

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

SMP Special Maintenance Projects

SS Service Summary

Attachment 1 Page 21 of 31

APPENDIX C

BARRIER SYSTEM CHART

Barrier Type No. of Barriers

Manufacturer Location - Whiteman

GRAB 300 1 Smith &Wesson Spirit Gate (main base entrance) Delta 501 1 Delta Scientific Lemay Gate (commercial vehicle entrance) Delta 501 1 Delta Scientific Arnold Gate (alternate base entrance) Drop Arm Gate 1 Crisp Community Ct (flight line entry) Delta IP 500 1 Delta Scientific Weapon Storage Area (WSA) (restricted) Drop Arm Gate 1 Crisp Convoy Road (behind aircraft docks restricted area) Delta TT212 (M) 1 Delta Scientific Gate 14 (east side of base) Ross XT 1910- drop arm 2 Ross Security ECP-2 (flight line restricted area entry) Ross XT 1910- drop arm 1 Ross Security 12th St. (flight line entry) Ross XT 1910- drop arm 2 Ross Security ECP-1 (flight line restricted area entry) Ross XT 1910- drop arm 1 Ross Security 9th St. (flight line entry)

Attachment 1 Page 22 of 31

APPENDIX D

WORKLOAD ESTIMATES

Whiteman AFB Workload Estimates

Level of Service Duty Hours Number of Months

Monthly FPMI (Gates) After Duty Hours, Monday thru Friday, 6:00 pm until complete

Semi-Annual FPMI (Drop Arms)

During Duty Hours 2

Routine Service Calls Estimated: 15 Calls per year. Each call is estimated to last 8 hours (once on site). Total of 120 hours.

Emergency Service Calls Estimated: 4 Calls per year. Each call is estimated to last 4 hours (once on site). Total of 16 hours.

Attachment 1 Page 23 of 31

APPENDIX E

Inspection Checklists

Electric Drop Arm Barriers (Ross/Crisp) ECP 1 (2), ECP 2 (2) Convoy Rd, Community Ct, 9th St, and 12th St

Function check Yes/No Comments

Does arm raise and lower freely and smoothly by all means available?

Are all components (electrical, mechanical) operating per manufactures specifications?

Do all loops function as designed?

Does electric eye operate as designed?

If installed does remote operate as designed?

Is paint in good condition?

Is reflective tape (red and white stripes) and stop signs in good condition?

Is chalking in loop in good condition?

Ensure cabinets are clean and free of debris, insects, and rodents.

Are all bolts tightened?

Lubricate as needed

Additional Comments:

All no answers require comments

Inspection Completed By:

Name Team Lead:____________________

Sign:_____________________________

Names of other technicians:_______________________

Barrier Location:

Date inspection performed:

Attachment 1 Page 24 of 31

Hydraulic Drop Arm Barrier (Delta IP500) Weapon Security Area

Function check Yes/No Comments smoothly by all means available?

Are all components (electrical, mechanical) operating per manufactures specifications?

Is Hydraulic fluid clean and at proper level?

Does hydraulic pump start in 1600 psi range and stop before 2200psi? Record low and high pressures.

Are leaks present?

Are all hoses and fittings in good condition?

Change hydraulic fluid if 12 months old

Is paint in good condition?

Is reflective tape (red and white stripes) and stop signs in good condition?

debris, insects, rodents

Lubricate as needed

All no answers require comments

Inspection Completed By:

Name Team Lead:_____________________________

Sign:_____________________________

Names of other technicians:_______________________

Attachment 1 Page 25 of 31

Manual Assisted Hydraulic Drop Arm Barriers (Delta TT212 (M)) Gate 14

Function check Yes/No Comments smoothly?

Are all components operating per manufactures specifications?

Is Hydraulic fluid clean and at proper level?

Are all hoses and fittings in good

Change hydraulic fluid and filter if 12 months old

Is paint in good condition?

Is reflective tape (red and white stripes) and stop signs in good condition?

debris, insects, rodents

Lubricate as needed.

All no answers require comments

Inspection Completed By:

Name Team Lead:_____________________________

Sign:_____________________________

Names of other technicians:_________________________

Attachment 1 Page 26 of 31

Hydraulic Pop Up Barrier (Delta 501) Lemay and Arnold Gates

Function check Yes/No Comments

Do barriers raise and lower freely and smoothly?

Are all components (electrical, mechanical) operating per manufactures specifications?

Is Hydraulic fluid clean and at proper level?

Does hydraulic pump start in 1600psi range and stop before 2200psi? Record low and high pressures.

Are all hydraulic actuators, hoses and fittings in good condition?

Change hydraulic fluid and filter if 12 months old

Do all loops function as designed?

Do all buttons operate as designed?

Are all bolts tightened?

Are red and white stripes in good

Are flashing lights on barriers working?

Ensure cabinets and barriers are clean and free of debris, insects, rodents

Inspection Completed By:

Name Team Lead:_____________________________

Sign:_____________________________

Names of other technicians:________________________

Gate Location

Attachment 1 Page 27 of 31

Grab Barrier (Smith and Wesson) Spirit Gate

Function check Yes/No/OK Comments

Test safety detection and warning equipment, all loops, horn, lights, reflectors

Check that net movement is continuous and that both arms move in unison

Test all buttons at operator stations

Visually inspect for missing, torn, or illegible safety labels

Visually inspect concrete for cracks

Clean net pads and pits

Inspect net encasements and protective net bumpers and replace is necessary

Check net tension and net position in net pads adjust if necessary

Check stanchions, pistons, and net lifting area for operation, loose bolts, and hardware. Are all bolts tight?

Inspect net arm gearbox for leaks and condition

Lubricate as needed and grease four (4) turn buckles and four (4) arm bearings

Inspect and replace if necessary barrier control panel filters

Test operation of barrier control panel fans and thermostats

Touch up paint as required

Replace shear pins and cotter pins and re-tension the net as necessary

Is chalking in loop in good condition

Ensure cabinets, arm area, and grab area mesh are clean and free of debris, insects, and rodents.

Attachment 1 Page 28 of 31

Inspection Completed By:

Name Team Lead:____________________

Sign:_____________________________

Names of other technicians:_______________________

Attachment 1 Page 29 of 31

Gate Barrier Inspection Checklist

Smith and Wesson 300 (Spirit Gate) and Delta 501(Lemay and Arnold gates)

Additional Active Vehicle Barrier (AVB) Inspection Items

The following inspection items apply to all Active Vehicle Barriers (AVBs) to include hydraulic and electric barrier of all makes and models. The inspection items below were developed as a result of the AVB inspections conducted by the joint ESC, AFCESA & AFSFC investigation team.

The inspection items highlighted in red bold italic are significant items that will require repair to ensure full compliance with AVBs operations guidance and can be mitigated or accepted. The minimum safety requirements for operating the AVB are identified with an arrow next to the item. These items must be repaired before the barrier can be returned to operation.

Safety Preparation

□ Schedule gate closure and notify base population

□ Assemble safety equipment, cones, lighting, PPE

Training and Operation Procedures (Security Forces)

□ Is operational training completed IAW AFMAN 31-222 and AFGM 2, Standard Barrier Testing Procedures for AFMAN 31-222?

□ Is operational training record maintained by SFS?

□ Does operational training and training materials incorporate the manufacturer’s recommended ”warning and cautions” associated with correct operations or malfunctions?

Installation

□ Were barriers installed per manufacture’s installation instructions?

□ Checked as-built drawing against actual installation?

□ Are all modification/upgrades correctly recorded on the as-built drawings?

Operational Test from Each Individual Control Panel

□ Is the Hydraulic Power Unit (HPU) configured to utilize the Emergency Fast Operation (EFO) solenoid and reset function?

□ Do barriers activate in 2 seconds? Measure time for barrier activation using EFO command (See UFGS 34 41 26.00 10, Appendix A, par. 3.1, Signs and Signals Active Barrier Safety System, page 62). Measure barrier activation only not the reaction time nor the safety delay

Attachment 1 Page 30 of 31

□ Is the UPS for the System Controls operable? Disconnect power and test UPS

Safety Systems Tests

□ Do vehicle presence detection loop inhibit all operations (including EFO) of the corresponding AVB only and do not inhibit other barriers?

□ System does NOT activate barrier automatically without human direction. This means safety, warning, and alarms (wrong-way detection, vehicle over-speed) will NOT raise the barrier. Only a human pushing the control button will raise the barrier.

□ Are barrier paint markings in good condition (red and white stripes)? For correct AVB marking see SDDCTEA Pamphlet 55-15 para. 8.6.3

□ Are flashing yellow warning lights working? (wig wag lights on warning sign prior to the barrier)

□ Are additional safety features in working order (infrared vehicle detection, drop arms, etc.)?

☐ Do barrier warning lights and traffic stop light comply with sequence of operation in UFGS 34 41 26.00 10, Appendix A, par. 3.1, Signs and Signals Active Barrier Safety System, page 62-63? Note: normal green light may be substituted for flashing yellow. This UFGS reference states that upon activation of an EFO command, the barrier Emergency Close shall be delayed 4 seconds. During this 4 seconds, the Traffic Signal shall change to yellow for three seconds and then to red. After an additional one second at Red, the barrier’s emergency close circuit shall be energized to raise the barrier in its emergency fast mode, provided that the vehicle presence detection system in front of and behind the barrier is clear.

□ Does EFO button require two steps to activate (safety shield over button)? Ensure that this safety feature must not be removed or disabled.

If RF controls are present

□ Are RF control frequencies approved by base frequency spectrum management office?

□ Are RF control frequencies encrypted?

□ Are AVB RF or non-RF control systems approved or submitted for approval IAW AFI 33- 210, Air Force Certification and Accreditation (C&A) Program (AFCAP) and ETL 11-1, Civil Engineer Industrial Control System Information Assurance Compliance?

NOTE: If RF controls are non-compliant with the two critical items above, installations may disconnect RF controls as a mitigation measure for these items.

Active Vehicle Barrier inspection completed by:

Date: _________ Name: ____________________ Company: ______________________

Attachment 1 Page 31 of 31

From Memo about ACTIVE VEHILE BARRIER (AVB) INSPECTION…