FA4625-11-R-0001-Whiteman-COCESS-Solicitation-22 Nov 10.doc

Section SF 1449 - CONTINUATION SHEET

Lot

Operate COCESS Store. Base Year.

FFP

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS). Refer to Statement of Work and Exhibit A. Base Year. For the period of 1 Feb 2011 - 30 Sep 2011. This CLIN is Not Separately Priced.

FOB: Destination

SIGNAL CODE: A

NSP

Self Help Store Tools

The contractor shall issue, track, maintain and train personnel on the use of hand tools and small power tools for self-help projects in accordance with Section 4.3.5 of the SOW.

EST AMT

Mileage

Mileage for item pickups oustide of local area. (SOW Section 1.10.4, 1.12.4).

Standby/Emergency Support

Standby/Emergency Support (SOW Section 4.3.1).

EST AMT

Reports

Reports. The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to provide reports in accordance with Section 1.11 of the SOW.

EST AMT

Lot

FFP

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS). Refer to Statement of Work and Exhibit A. Option Year 1. For the period of 1 Oct 2011 - 30 Sep 2012. This CLIN is Not Separately Priced.

NSP

FFP

The contractor shall issue, track, maintain and train personnel on the use of hand tools and small power tools for self-help projects in accordance with Section 4.3.5 of the SOW.

EST AMT

FFP

Mileage for item pickups oustide of local area. (SOW Section 1.10.4, 1.12.4).

FFP

Standby/Emergency Support (SOW Section 4.3.1).

EST AMT

FFP

Reports. The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to provide reports in accordance with Section 1.11 of the SOW.

EST AMT

Lot

FFP

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS). Refer to Statement of Work and Exhibit A. Option Year 2. For the period of 1 Oct 2012 - 30 Sep 2013. This CLIN is Not Separately Priced.

NSP

FFP

The contractor shall issue, track, maintain and train personnel on the use of hand tools and small power tools for self-help projects in accordance with Section 4.3.5 of the SOW.

EST AMT

FFP

Mileage for item pickups oustide of local area. (SOW Section 1.10.4, 1.12.4).

FFP

Standby/Emergency Support (SOW Section 4.3.1).

EST AMT

FFP

Reports. The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to provide reports in accordance with Section 1.11 of the SOW.

EST AMT

Lot

FFP

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS). Refer to Statement of Work and Exhibit A. Option Year 3. For the period of 1 Oct 2013 - 30 Sep 2014. This CLIN is Not Separately Priced.

NSP

FFP

The contractor shall issue, track, maintain and train personnel on the use of hand tools and small power tools for self-help projects in accordance with Section 4.3.5 of the SOW.

EST AMT

FFP

Mileage for item pickups oustide of local area. (SOW Section 1.10.4, 1.12.4).

FFP

Standby/Emergency Support (SOW Section 4.3.1).

EST AMT

FFP

Reports. The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to provide reports in accordance with Section 1.11 of the SOW.

EST AMT

Lot

FFP

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS). Refer to Statement of Work and Exhibit A. Option Year 4. For the period of 1 Oct 2014 - 30 Sep 2015. This CLIN is Not Separately Priced.

NSP

FFP

The contractor shall issue, track, maintain and train personnel on the use of hand tools and small power tools for self-help projects in accordance with Section 4.3.5 of the SOW.

EST AMT

FFP

Mileage for item pickups oustide of local area. (SOW Section 1.10.4, 1.12.4).

FFP

Standby/Emergency Support (SOW Section 4.3.1).

EST AMT

FFP

Reports. The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to provide reports in accordance with Section 1.11 of the SOW.

EST AMT

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$100,000.00

$20,000,000.00

GENERAL INFORMATION

1. Please be sure to read this entire package. See FAR Clause 52.212-1, FAR Clause 52.212-2, and FAR Clause 52.212-3 for required contents of your proposal. See also FAR Clause 52.212-1 Addenda and 52.212-2 Addenda.

2. Any questions concerning this acquisition may be addressed to the individual named in block 7A on the SF 1449 Solicitation/Contract/Order for Commercial Items.

3. Please be sure you indicate the RFP number, closing date and time on the proposal envelope.

4. Proposals will not be considered “received” until physically delivered to 509th Contracting Squadron and deposited in the bid depository. If proposals are to be hand-delivered, deliver with proposal number to:

509th CONS/LGCA

Attn: Micheal Fisk

727 SECOND STREET, Bldg 139, Suite 124 A

WHITEMAN AFB, MO 65305-5344

5. Facsimile and telephone proposals will not be accepted.

6. Facsimile modifications to proposal will be accepted; however, the originals must be received in this office prior to award. Our fax number is 660-687-5462.

8. Block 16, located on page 1 of the SF 1449, hereby reads:

509th CONTRACTING SQUADRON/LGCA

727 SECOND STREET, Suite 124 A

WHITEMAN AFB, MO 65305-5344

9. Clauses and provisions from the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Reguation Supplement (DFARS) and supplements thereto are hereby incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text (See FAR Clause 52.252-1 and FAR Clause 52.252-2).

10. Insurance Requirements. Reference FAR Clause 52.228-5 entitled "Insurance . . ." the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a. Workmen's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

11. Environmental Impact.

a. All waste materials generated by the contractor or any work under the contract performed on a government installation shall be handled, transported, stored, and disposed of by the contractor and by his/her subcontractors at any time in accordance with all applicable Federal, state, or local laws, ordinances, regulations, court orders, or other types of rules or rulings having the effect of law, including but not limited to Executive Order 12088, 13 October 1978; the Clean Water Act; the Clean Air Act, as amended (33 USC SEC 1251 ET SEQ); the Endangered Species Act, as amended (16 USC Sec 1531, ET SEQ); the Toxic Substance control Act, as amended (15 USC Sec 2601 ET SEQ); the National Historic Preservation Act, as amended (16 USC Sec 470, ET SEQ); and the Archaeological and Historic Preservation Act, as amended (16 USC Sec 460, ET SEQ); the Estimate of and Percentage of Recovered Material Content for EPA Designated (Products) [Aug 2000]; and the Waste Reduction Program [Aug 2000] as required by the Resources Conservation and Recovery Act of 1976, as amended (42 USC 6926 (I)(2)(C)).

b. Environmental References. The contractor is responsible for strict adherence to any local, state, or Federal environmental regulations relating to this contract. 509 CES/CEAN is the base point of contact for environmental compliance / non-compliance issues and if applicable, will provide the contractor a briefing of environmental requirements at the pre-performance conference for this contract. Additionally, the contractor shall contact the Contracting Officer whenever interpretations of environmental regulations are required.

c. Hazardous Material Submittal Requirements. Submittals shall be required for all hazardous materials (most materials contain hazardous constituents). For the purposes of this contract, hazardous material shall be defined as any material or mixture of materials, which may present a danger to the public health, occupational safety, or the environment and includes:

(i) Materials containing chemicals defined under Section 1910.122 (c) of Title 29 of the code of Federal Regulations (CFR), any extremely hazardous substance listed in 40 CFR part 355, and any pesticide for which a registration has been canceled or suspended under the provisions of the Missouri Pesticide Registration Act, Section 281.210 through Section 281.310 of the Revised Statutes of Missouri (RSMO) and 2 Code of State Regulations (C.S.R.) 70-25.010 et seg. Or under the Federal Environmental Pesticide Control provisions of the 7 United States Code (U.S.C.) Section 136, et sect., and;

(ii) Materials containing any element, compound, mixture, solution, or substance as designated pursuant to sections 101(14) and 102 of the Comprehensive Environmental Response, Compensation, and Liabilities Act of 1980 (CERCLA), codified at 42 U.S.C. Sections 9601 (14) and 9602, or requiring notice pursuant to Section 304 of the Emergency Planning and Community Right-to-Know- Act of 1986, codified at 42 U.S.C. Section 11004, and;

(iii) Any hazardous material, or group or class or material, designated as hazardous by the United States Secretary of Transportation under 49 U.S.C.

(d) Prior to contractor transporting any hazardous material onto Whiteman Air Force Base, the contractor must provide a current copy of the manufacturer’s Material Safety Data Sheet (MSDS) to the Contracting Officer for certification. The contractor must ensure the MSDS contains at minimum, the following information and additional documentation from the manufacturer defining the values of items not directly addressed by the MSDS:

(1) Manufacturer’s Name

2) List 100% hazardous components

(3) Chemical Abstract Number (CAS Number) for each chemical component

(4) Specific Gravity / Unit Volume and or Unit Weight

(5) pH (Acidity or Alkalinity) if applicable

(6) Flash Point / Ignitability

(7) Exact Weight in pounds / ounces of the material initially brought on base

(e) No hazardous materials for this contract shall be allowed on base until the contractor has received written approval of the submittal for the material in question from the Contracting Officer. If the contractor’s intent is to bring more of the product (same manufacturer) on base property after the product has received approval, only a weight submittal will be required. If it is a different manufacturer from that originally submitted, then a new MSDS submittal will be required.

(f) All material tracking shall be done on the Hazardous Material Tracking List which must be; (1) submitted initially, (2) whenever new hazardous materials are added to the contract (minimum of 60 days between update), and (3) a final update when leftover materials are removed upon completion of the contract. Prior to final acceptance of this contract, the contractor must submit a listing of all hazardous materials relating to this contract. The Hazardous Material Tracking List will include the product name, manufacturer, and exact weight of material remaining.

(g) When special haul routes are required to deliver or remove hazardous materials for this contract, it shall be addressed by the Contracting Officer during review and approval of each hazardous material submittal.

12. Hazardous Waste Disposal Requirements.

(a) All hazardous wastes generated by this contract shall be handled in the manner required by the State of Missouri and Federal regulations (RSMO 10 CSR, 40 CFR, and 49 CFR). For this contract, hazardous waste shall be defined as any solid wastes satisfying the criteria listed in 40 CFR 261:3.

(b) The contractor shall ensure wastes generated by this contract that have been chemically altered during this contract are sampled and analyzed to establish levels of all possible Resource Conservation Recovery Act contaminates.

(c) Contractor shall perform all required training and notifications concerning hazardous waste or materials related to contractor’s activities and maintain an on-site listing of employees so trained.

(d) The contractor shall be responsible for proper labeling, containerization, handling, and storage of hazardous wastes created from this contract.

(e) As required by 40 CFR, Whiteman Air Force Base is the “generator” of all hazardous wastes originating within the confines of the installation, and as such is required to certify all hazardous waste is properly prepared and shipped by signing the manifest for off-site transport. All hazardous waste shipments shall be initiated by completion of a “Hazardous Waste Manifest” EPA Form 8700-22 (Rev. 9-94) MDNR-HWG 10, obtainable from the Missouri Department of Natural Resources. The contractor shall be responsible for obtaining all necessary manifest forms and for proper completion of each required by this contract.

(i) The contractor shall obtain all manifest numbers from 509 CES/CEAN.

(ii) Each manifest line item must have the quantity listed on the manifest in pounds except Polychlorinated Biphenyls (PCBS) which shall have the quantity listed in kilograms.

(iii) Each manifest line item must have supporting documentation to allow proper chemical characterization of the hazards as defined in 40 CFR and MO 10 CSR. Sampling and analysis will be required on all wastes, which have been contaminated or altered during the course of this contract.

(iv) The contractor shall insure all hazardous wastes are moved off base only by properly licensed hazardous waste transporters and are sent to properly licensed disposal facilities.

(v) 509 CES/CEAN shall be the only authorized agency to sign each manifest for wastes being transported off Whiteman Air Force Base. Each shipment must be evaluated by 509 CES/CEAN for compliance with applicable environmental regulations prior to signing the manifest. The contractor shall retain the responsibility for correction of all discrepancies noted during the pre-transport evaluation. (Note: CEAN personnel are present only during 7:30 a.m. to 4:30 p.m. on normal working days, Monday through Friday.)

13. Environmental Inspection Liability.

(a) The contractor must understand that any operations on Whiteman Air Force Base property are fully inspectable (on a no-notice basis) by the Department of Defense, the Department of the Air Force, Missouri Department of Natural Resources (MDNR), Environmental Protection Agency (EPA), Occupational Health and Safety Agency (OSHA), and other federal regulatory agencies. Compliance with all environmental requirements pertaining to this contract is mandatory.

(b) The contractor is subject to no-notice inspections of all activities related to the project by 509 CES/CEAN (Base Environmental Element). Issues of non-compliance will be addressed directly to the Contracting Officer or his/her representative to ensure rapid correction of unsatisfactory features.

(c) The contractor is liable to the Air Force for any fines, penalties, or environmental assessments levied against the Air Force by any environmental regulatory agency that arise from, or relate to, the contractor’s performance of this contract, or the contractor’s failure to perform as specified by the contract. Any such liability may result in an equitable adjustment to the contract price, establishment of a contract debt, or recovery by the government under any other judicial, administrative, or contractual remedy as may be available to the Government.

(End of Statement)

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

ADDENDA 52.212-1

ADDENDA TO FAR PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (INCORPORATED BY REFERENCE ON STANDARD FORM 1449)

NOTE: All proposal preparation cost will be the sole responsibility of the offeror. The Government will not reimburse any firm for their proposal preparation cost.

A.

FAR 52.212-1(b)(8), is changed to read:

(8) A completed copy of the representations and certifications at FAR 52.212-3 and DFARS 252.212-7000.

B.

FAR 52.212-1(b)(10), is changed to read:

(10) Past performance information, to include relevant and recent contracts and subcontracts over the past three years from the date of the solicitation, consisting of at least 3 contracts but limited to the most recent 10 contracts, for the same or similar items, and other references (including contract numbers, points of contact with telephone numbers, and other relevant information); and

C.

FAR 52.212-1(c), is changed to read:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

D. To assure timely and equitable evaluation of proposals, offeror’s must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of two (2) separately bound parts; Part I - Price Proposal and Part II - Past Performance Information.

E.

SPECIFIC INSTRUCTIONS:

1.

PART I - PRICE PROPOSAL:

a.

Complete the SF 1449, blocks 12, 17a, 30 (a), (b), and (c). An authorized official of the firm must sign the Standard Form 1449. Submit original and one (1) copy of this part. In addition to the original and paper copy of this part, submit a copy of Exhibit A in Microsoft Excel (version 2003 or 2007) format on a compact disk. One copy of the SF1449 must bear an original authorized signature. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP. All sections of the RFP, excluding Instructions to Offerors and Evaluation Procedures Sections, constitute the model contract.

b.

Complete all the CLINS/SLINS in the SF 1449 Continuation Sheet Schedule, to include all option periods. Provide complete pricing for all items listed in Exhibit A of this solicitation; substitutions are not acceptable for any items. Unit prices shall prevail in the event the extended price is calculated incorrectly.

c.

Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212-3 shall be returned along with the proposal.

d.

Acknowledge any and all amendments to the solicitation.

e.

The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

2.

PART II - PAST PERFORMANCE – Limited to no more than 2 pages per contract listed. Only references for the same or similar type contract desired. Submit original plus one copy.

a. Quality and Satisfaction Rating for Contracts Completed in the Past Three Years from the date of issuance of the solicitation: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

With the Performance Questionnaire at Attachment 3, in addition to para a above, the government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance. Provide a list of at least three (3) but no more than ten (10) of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years of issuance of the solicitation. Relevant past performance is defined as contracts that required the offeror to operate a supply store for resale using a similar complexity of effort as provided in the Statement of Work contained in this solicitation. At a minimum, previous efforts must have supported a multi-craft facility maintenance operation that provided building supplies, repair parts and system components to carpenters, electricians, heating, ventilation and air conditioning mechanics, plumbers, and entomologists. Total square footage of warehouse facilities supported must equal or exceed approximately 2,000 square feet with annual expenditures greater than $500,000.00 expended on a minimum of 500 separate and distinct commodities. A web-based system shall have been utilized for ordering, tracking orders and viewing order status. Recent past performance is defined as contracts performed within the last three years from date of issuance of solicitation, but limited to the most recent 10 contracts. Offerors with no past experience in operating a supply store for resale shall state so. Past performance information shall include information on corporate experience and past performance which clearly demonstrates that the offeror is capable of conforming to contractual requirements. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Past performance regarding minor members of joint ventures or teaming arrangements will be considered as highly as the majority member of those arrangements. Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

c.

Offerors shall submit a consecutive list of all past and present performance for the last three years from the date of the solicitation. The list shall include a minimum of 3 contracts but limited to the most recent 10 contracts. Offerors shall submit the list no later than the date and time indicated on the Standard Form 1449, Block 8, to 509 CONS/LGCA, Attn: Micheal Fisk, 727 Second Street, Suite 124A, Whiteman AFB, MO 65305-5344. This list may be provided by fax to (660) 687-5462 or email to 509cons.sollgca@whiteman.af.mil. For all listed contracts, provide the following information:

1. Company/Division name

2. Contracting agency

3. Contract number

4. Brief description of contract effort, including the number of separate and distinct commodities supplied under contract and whether the effort supported a multi craft facility maintenance operation providing building supplies, repair parts and system components to carpenters, electricians, heating, ventilation and air conditioning mechanics, plumbers, and entomologists.

5. Website available for use to order, track and order status

6. Total occupied square footage of facilities supported

7. Annual contract expenditures

8. Period of performance

9. Total contract value, including all modifications and options

10. Contracting Officer’s name, address, and telephone number

11. Comments regarding compliance with contract terms and conditions

12. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contract.

d.

Each offeror is responsible for sending the attached past performance questionnaire to its references. Upon completion of the questionnaires, they shall be returned directly from the references to the attention of 509 CONS/LGCA, Attn: Micheal Fisk, 727 Second Street, Suite 124A, Whiteman AFB, MO 65305-5344. This list may be provided by fax to (660) 687-5462 or email to 509cons.sollgca@whiteman.af.mil. Completed questionnaires must be submitted no later than the offer due date and time indicated on Standard Form 1449, Block 8. This requirement for the submission of questionnaires is in addition to the requirement for a list of consecutive contracts specified in paragraph 2(a)(1) above.

e.

Offerors are cautioned that the Government will use information provided by the offerors and information obtained by other sources in the development of the performance confidence assessment.

f.

Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime offeror.

F.

Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

Requirements of the RFP (i.e., Attachment 1, Exhibit A - Fixed Price List & Attachment 2, Statement of Work (SOW)), and government standards and regulations pertaining to the SOW.

Evaluation Factors for Award.

3.

Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in 52.212-1 will not be read or evaluated, and will be removed from the proposal.

4.

Format for proposal Part III shall be as follows:

(a) A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

(b) Typing shall not be less than 12 pitch.

G.

GENERAL INFORMATION

INFORMATION REGARDING SUBMISSION OF PROPOSALS: WE WILL NOT ACCEPT EMAILED OR FAXED PROPOSALS. Hand carried proposals must be delivered to the 509 CONS/LGCA, Attn: Micheal Fisk, 727 Second Street, Suite 124A, Bldg 139 Ste 124A, Whiteman AFB, MO 65305-5344. The sealed envelope or package used to submit your proposal must show the time and date for receipt, solicitation number, and name and address of the offeror. Mailed proposals (USPS, FedEx, UPS, DHL, etc..) shall be sent to 509 CONS/LGCA, Attn: Micheal Fisk, 727 Second Street, Suite 124A, Whiteman AFB, MO 65305-5344.

Offerors are cautioned that Whiteman AFB, MO has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt.

Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day – 1 January

Martin Luther King’s Birthday – Third Monday in January

Presidents Day – Third Monday in February

Memorial Day – Last Monday in May

Independence Day – 4 July

Labor Day – First Monday in September

Columbus Day – Second Monday in October

Veterans Day – 11 November

Thanksgiving Day – Fourth Thursday in November

Christmas Day – 25 December (End of Addendum)

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

A.

The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. This acquistion will utilize the Performance Price Tradeoff (PPT) process to make a best value award decision. The following factors shall be used to evaluate offers:

(1) PAST PERFORMANCE

(2) PRICE

*Past Performance is significantly more important than Price, however cost/price will contribute substantially to the selection decision.

Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). In the event the Government extends services under the authority of FAR 52.217-8, “Option to Extend Services”, unit pricing for the last option period exercised preceding the extension shall remain in effect. These prices are already determined to have been evaluated at time of contract award.

C.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2:

BASIS FOR CONTRACT AWARD: This is a competitive best value source selection in which competing offerors' past performance history will be evaluated on a basis significantly more important than price considerations. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications. The Government intends to award one contract. The Government seeks to award to the offeror who in the Government’s estimation, provides the greatest overall benefit in response to the requirements. This may result in an award to a higher rated, higher priced offeror where the decision is consistent with the evaluation criteria. All such offers shall be treated equally except for their prices and performance records.

A. Evaluation Process:

1. Initially offers shall be ranked according to price, including option prices.

2. The three lowest priced offeror’s will then receive a performance confidence assessment in accordance with the evaluation approach described below in paragraph B.2..

3. If none of the three lowest priced offerors is judged to have a Substantial Confidence performance assessment, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a Substantial Confidence performance assessment or until all offerors are evaluated. The Source Selection Authority shall make an integrated assessment best value award decision if the lowest priced offeror is not judged to have a Substantial Confidence performance assessment.

4. Prior to award, a responsibility determination will be made as described in FAR Part 9.

Evaluation Criteria:

PRICE: For award purposes, the Government will evaluate the total prices in Exhibit A and the Base and Option Periods of this solicitation. The total price for Exhibit A is the sum of the extended unit prices for all items listed in the Exhibit. The total price of the Base or Option Period is the sum of the extended unit prices within the applicable period. The extended amounts for the base period, all option periods, and Exhibit A, will be added together for a total contract price and will be used for the ranking of offerors. Unit prices shall prevail in the event the extended price is calculated incorrectly. The Government may determine an offer unacceptable if the proposed prices are materially unbalanced, which is defined as significantly understated or overstated in relation to the actual cost of the item or when the price is determined not to be fair and reasonable. The offeror shall submit complete pricing data for all items listed in Exhibit A; substitutions are not acceptable for any items for this evaluation. Proposed prices will become fixed prices on the contract. In the event the Government extends services under the authority of FAR 52.217-8, “Option to Extend Services”, unit pricing for the last option period exercised preceding the extension shall remain in effect. These prices are already determined to have been evaluated at time of contract award.

a. Total evaluated amount for Base Period and Option Periods: Extended amounts for CLINS X001 thru X005 are all added together for a total for that specific period.

b. Total evaluated amount for Exhibit A: Extended amounts for all items listed in Exhibit A are added together.

c. Total Contract Amount: (Total Evaluated Amount for Base Period) + (Total Evaluated Amount for Option Period 1) + (Total Evaluated Amount for Option Period 2) + (Total Evaluated Amount for Option Period 3) + (Total Evaluated Amount for Option Period 4 + (Total Evaluated Amount for Exhibit A) = Total Evaluated Amount.

d. The Government will use various techniques and procedures described under FAR 15.404-1(b) as the primary means of assessing proposal reasonableness. The evaluation techniques described under FAR 15.404-1(c), as determined appropriate, may also be performed in further determining the reasonableness of the proposal.

e. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional cost/price information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offeror’s may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of price.

EVALUATING PAST PERFORMANCE: The evaluation team will assess past performance, specifically information on relevant and recent contracts obtained from the results of past performance surveys. Using questionnaires, the evaluation team shall seek performance information on the offeror’s based on (1) the references provided by the offeror and (2) data independently obtained from other Government and commercial sources.

a.

The purpose of the past performance evaluation is to allow the Government to make an evaluation of the offeror’s ability to perform the effort described in the RFP, based on the offeror’s demonstrated present and past performance. Relevant past performance is defined as contracts that required the offeror to operate a supply store for resale using a similar complexity of effort as provided in the Statement of Work contained in this solicitation. At a minimum, previous efforts must have supported a multi-craft facility maintenance operation that provided building supplies, repair parts and system components to carpenters, electricians, heating, ventilation and air conditioning mechanics, plumbers, and entomologists. Total square footage of warehouse facilities supported must equal or exceed approximately 2,000 square feet with annual expenditures greater than $500,000.00 expended on a minimum of 500 separate and distinct commodities. A web-based system shall have been utilized for ordering, tracking orders and viewing order status. Recent past performance is defined as contracts performed within the last three years from date of issuance of solicitation, but limited to the most recent 10 contracts. Offerors with no past experience in operating a supply store for resale shall state so. Past performance information shall include information on corporate experience and past performance which clearly demonstrates that the offeror is capable of conforming to contractual requirements. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Past performance regarding minor members of joint ventures or teaming arrangements will be considered as highly as the majority member of those arrangements. Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

The assessment represents the Government evaluation team’s judgment of the probability of an offeror successfully accomplishing the proposed effort based on the offeror’s demonstrated present and past performance. Past performance evaluation is accomplished through the assignment of a confidence assessment rating based on assessing offeror’s relevant past performance history focusing in and targeting performance that is relevant to the solicitation. The government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receive a “Substantial Confidence” performance assessment rating. The assessment process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence as defined in Air Force FAR Supplement 5315.101-1 and MP 5315.305 (see the following table). Each proposal will be assigned one of the following performance confidence assessments. Note that these assessment ratings are subjective based on the past performance information collected.

PERFORMANCE CONFIDENCE ASSESSMENTS

SUBSTANTIAL

CONFIDENCE

Based on the offeror’s performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY

CONFIDENCE

Based on the offeror’s performance record, the Government has an expectation that the offeror will successfully perform the required effort.

LIMITED

CONFIDENCE

Based on the offeror’s performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

UNKNOWN

CONFIDENCE

No performance record is identifiable or the offeror’s performance record is so sparse that no confidence assessment rating can be reasonably assigned.

c. A past performance questionnaire, Attachment 3, is provided with the solicitation. Offerors shall send them to their references. Past performance references who have returned the questionnaires will be used in the past performance assessment. The evaluation team may follow-up on any non-responses to surveys. Upon receipt of the past performance surveys, the evaluation team will screen the information provided for each of the referenced contracts to make an initial determination of its relevance to the current requirement. A strong record of relevant past performance may be considered more advantageous to the Government than an “Unknown Confidence” rating. Likewise, a more relevant past performance record may receive a higher confidence rating and be considered more favorably than a less relevant record of favorable performance. Offerors are cautioned that the Government will use information provided by the offerors and information obtained by other sources in the development of the performance confidence assessment.

d. In analyzing survey information gathered, the evaluation team may find some problems are singular and site-specific. Provided all other reports are favorable, isolated problems may not carry as much weight in the confidence assessment as when there is an identifiable trend of questionable performance, whether overall or in a particular area. When finding negative trends, the evaluation team will strive to gather additional performance information to support a meaningful confidence assessment.

e. Disclosing Past Performance Information to Offerors: The Contracting Officer will provide offerors with the opportunity to comment on negative past performance information on which they have not had a previous opportunity to comment. The validation process is particularly important when the negative information is provided by only one reference, or when there is any doubt concerning the accuracy of the information. Note that while the Government must disclose past performance problems to offerors, it shall not disclose the names of the individuals who provided information about an offerors past performance.

C.

The government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of other than “Substantial”. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

D. Offerors are cautioned to submit sufficient information and in the format specified in Addenda To 52.212-1. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

E.

The government intends to award a contract without discussions with respective offeror’s. The government, however, reserves the right to conduct discussions if deemed in its best interest.

(End of Addendum)

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2010)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(a) Definitions. As used in this provision --

"Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Inverted domestic corporation means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.