Attch_2_-_General_Conditions.pdf

Repair Ramp Lighting SECTION 01 00 00 PRQE 16-0123 General Requirements - 1

GOVERNMENT UTILITIES SECTION 01 00 00

GENERAL REQUIREMENTS

6 FEBRUARY 2015

PART 1 - GENERAL

1.01 SCOPE: The Contractor shall provide all labor, materials, tools, expertise, testing, surveying, equipment, reports, samples, warranties, and transportation necessary to complete the project according to the contract documents. The Contractor shall meet all applicable local, state, federal, and other jurisdictional codes in the performance of this contract.

1.02 DEFINITIONS

A. Contract documents for this project consist of plans, specifications, addenda, approved change orders, and the contract together with its attachments.

B. Code or codes referred to in these specifications shall mean all laws, ordinances, and codes by local, county, state, and federal government. The City of Wichita construction codes will be used unless superseded by more stringent, applicable criteria.

C. Contractor shall mean the company contracted with, who is responsible for the total work and completion of the project.

D. Contracting Officer's Technical Representative, Engineer, Architect, Architect-Engineer, or government does NOT signify the Contracting Officer.

E. Gender: In most cases, parties are referred to in the masculine sense, i.e., he, him or his. In all cases this may be feminine, i.e., she, her or hers.

F. Submittal: A required document submitted for government approval. This includes shop drawings, catalog cuts, samples, test results, or any other items required to be submitted by the contract documents.

1.03 MEANING AND INTENT. The drawings and specifications show the extent and locations of work to be performed under the contract. However, the Contractor shall be responsible for all critical dimensions, elevations, grades, details, and other miscellaneous items that can be verified.

The Contractor shall field verify all such items before ordering materials or performing any work.

1.04 CONTRACTOR/VENDOR ENTRY REQUIREMENTS

A. Contractors and vendors requiring access to MAFB will be issued identification badges from the 22 SFS, Contracting Badge Issuance Office (S5/PV). While they are on MAFB Contractors must keep current personal identification such as a driver's license or company ID card as well as their base issued ID badges on their person at all times. At a minimum, personal identification should include a picture, the physical description of the individual, date of birth, and a signature.

B. All personnel issued contractor/vendor badges must display their badge(s) on the front of their outermost garment, on the upper torso, while working on MAFB. The badge allows

Attachment 2 Repair Ramp Lighting

FA4621-15-R-0005

PRQE 16-0123 General Requirements - 2 movement to and from work sites only. The badge does not authorize entry/access to restricted areas. Contractors/vendors who need access into a restricted area must be escorted IAW AFI 31-101, Integrated Defense.

C. Installation units or agencies requesting access for contractors or vendors (i.e. 22d

Contracting Squadron, AAFES, DeCA, U.S. Army Corps of Engineers, etc.) must first submit a MAFB Contractor/Vendor Access Request/Authorization request to 22 SFS/S-5PV via e-mail. The Contractor/Vendor Access Request/Authorization request may be completed by the sponsoring agency. Personnel authorized to sign as sponsors on the MAFB Contractor/Vendor Access Request/Authorization request must be designated in writing by the sponsoring unit commander. Contractors who are non-US citizens must also submit an INS Form I-9 with all of the original supporting documents. Blank /Digital Contractor/Vendor Access Request/Authorization request forms will be supplied by the sponsoring agency. If the contractor or vendor completes the Contractor/Vendor Access Request/Authorization request, two copies should be given to the sponsoring agency.

D. Processing the Contractor/Vendor Access Request/Authorization request and a criminal history check will take up to five duty days. Once the Contractor/Vendor Access Request/Authorization request is completed, AF Forms 75s, Visitor/Vehicle Passes and/or Contractor Badges will be issued at the West Gate Contracting Badge Issuance Office. 22 SFS S5/SR will attend preconstruction briefings and conduct a security briefing to the primary contractors and issue copies this handbook, Contractor and Vendor Security Requirements Handbook for use in training all other employees.

E. Badges and passes will not be issued to personnel who are waiting for the processing of

MAFB Contractor/Vendor Access Request/Authorization request.

F. MAFB Contractor badges are issued in three colors; red, green, and yellow. Each contractor badge allows the holder different privileges that are defined below. Direct all questions in regards to contractor badges to 22 SFS/S5P at Ext. 759-5430. NOTE: Contractors may not escort or conduct interviews about base contracts or events without first discussing the issue with the 22 ARW Public Affairs office. All media or press requests must be approved by Public Affairs before Media are granted escorted entry onto MAFB.

G. Red Badges (Basic Contractor/Vendor Badge): Authorizes the holder unescorted entry onto the installation. Personnel issued this badge are restricted from entry into the Flight line Maintenance Complex (FMC) unless escorted by a military or DoD civilian employee who is authorized entry into the area. NOTE: The bearer has NO authority to escort or vouch/sign anyone onto the installation.

H. Green Badges (Limited Contractor Escort Privileges): Authorizes the holder unescorted entry onto the installation. Personnel issued this badge are restricted from entry to the FMC unless they are escorted by a military or DoD civilian employee authorized into the area. The green badge also gives the holder the privilege to escort delivery vehicles, inspectors, etc., onto the installation for the purpose of going to a specific job site. If the job site is within the FMC, a military or DoD civilian must escort them into the area. When acting as an escort, green badge holders must remain with the individual(s) at all times unless the escort is turned over to, and acknowledged by a military or DoD civilian employee. Do not assume because a military member is present that he/she will conduct the escort. NOTE: The bearer is allowed

Attachment 2

PRQE 16-0123 General Requirements - 3 to escort delivery vehicles or inspectors to job sites outside of the FMC but does not have authority to escort family, friends, or other non-contract related persons onto the installation.

I. Yellow Badges (FMC Contractor/Vendor Entry): Authorizes the holder access to areas within the FMC. This badge also authorizes the holder unescorted entry onto the installation. Some yellow badge holders may be also issued a green badge. In those circumstances, the green badge holder can only escort the person to the FMC fence. The individual(s) must then be escorted to the job site by a military or DoD civilian employee authorized entry to the FMC.

Note: The yellow badge does not grant unescorted entry into a restricted area, even if the work site is inside the restricted area. An example is a Boeing employee conducting contract work on a KC-135 aircraft. The work site is the aircraft, however, the person must be escorted by a military member or civilian employee who is authorized inside the restricted area and who has a restricted area badge.

1.05 COORDINATION

A. The Contractor shall inspect all surfaces prior to bid. It shall be the Contractor’s responsibility to verify all current record drawings prior to the start of any and all design and/or construction. The Contractor/design engineer shall have access to all record drawings that are available through the site development office located at building 948.

B. WORKING HOURS for the Contractor will normally be between 7:30 AM and 4:30 PM excluding Saturdays, Sundays, and Federal Holidays. In addition, NO CONSTRUCTION

WORK, OPERATING EQUIPMENT, OR MATERIAL DELIVERIES SHALL BE

CONDUCTED WITHIN THE MFH-MILITARY FAMILY HOUSING AREA, OR WITHIN

100 FEET OF ANY OCCUPIED HOUSES EARLIER THAN 0800 LOCAL TIME. The Contracting Officer shall be notified 3 workdays in advance if the Contractor desires to work during periods other than those mentioned above. This advanced notice will allow the Contracting Officer time to assign additional inspection forces. If such force is reasonably available, the Contracting Officer may authorize the Contractor to perform work during periods other than normal duty hours/days. However, if inspectors are required to perform in excess of their normal duty hours/days, pursuant to a request from the Contractor, the actual cost of inspection at overtime rates will be charged to the Contractor. These adjustments to the contract price may be made periodically as directed by the Contracting Officer.

C. EXCAVATION PERMIT: The Contractor is responsible for obtaining and processing an

Excavation Permit, McCONN Form 199, in accordance with McConnell Instruction 32-1001, Procedures for Excavation Permits, from 22 Civil Engineering, Site Development, Building 948 for any excavation work on government property. The permit will contain drawings showing the existing buried utility lines. The drawings shall be accurate with the best information available to the government; however, variances from the locations shown are to be expected. Every attempt should be made by the Contractor to assure all employees are aware of utilities in the work area. If visible field locations are obviously in conflict with the digging permit, this condition shall be brought to the immediate attention of the Contracting Officer. When there is a question of exact underground utility location, digging will proceed with extreme caution to the extent of hand digging where utilities could be encountered.

When digging will occur within two feet of any utility, hand digging only will be used to expose the utility. The average time to process a permit is fourteen (14) days. SBC Telephone flags are good for ten (10) days and 22 CS contactor flags are good for thirty (30)

Attachment 2

PRQE 16-0123 General Requirements - 4 days. The permit shall be renewed every forty-five (45) days. Excavation work shall cease if a permit is allowed to expire and shall not resume until the permit is renewed. At no time shall the Contractor be allowed to perform any excavation without a valid excavation permit on-site. If the size of the digging portion of the project is greater than 45 days for completion, the contractor must submit a digging plan to the project manager 10 days after notice to proceed is issued. This plan will involve specific sections that are going to be dug at certain times. This plan is done in order to limit the number of flags base wide. Also, the contractor is responsible for removing all flags as soon as the flags are no longer needed.

D. Any trees, less than two inches in diameter, located within fifteen (15) feet of the planned location of a structure shall be transplanted to a location that allows the structure to be placed as close as possible to its designed location. This shall be determined by the government.

E. Contractor Access Routes: Contractor access to each work site shall be as shown on the access plan located herein or on the contract drawings. In case no access drawings are provided to the Contractor, the access route shall be as directed by the Contracting Officer.

F. Periodic Air Force exercises may make daily entry procedures to work areas time consuming or unless work is “mission essential”, the Contractor could be denied entry by MAFB Compulsory delays until such time as each crew/project/contractor is approved on case by case basis through the CAT when formed, or by request through MSG channels. In addition to being required to leave an area, the Contractor may be directed to depart the base altogether until authorized to return. The Contractor shall not be entitled to claim compensation for such delays (See Section 1.24 Delays).

G. Contractor vehicles are subject to search prior to entering and exiting the base and while on the base. Contractor vehicles not in operation or under close supervision shall be rendered immobile by removing and securing the ignition keys or other readily reversible means.

H. Should plans or location diagrams show the work is to be performed inside restricted areas, the Contractor shall provide the Contracting Officer an entry authority letter containing the following information at least 14 days in advance of the date when restricted area access will be needed:

1. Contractor's letterhead, Contract Number, Project Number, Task Number if appropriate, and a brief description of the scope of work and purpose for work to be performed within a restricted area, and inclusive dates of the contract or Task Order. This letter shall also include the full name, valid driver license with current address of record, and social security number of all personnel requiring entry into the restricted area.

2. Listed personnel shall have two forms of identification in their possession at all times; at least one form must contain a photograph of the individual.

3. All vehicles required in the restricted area for the project must be listed on the letter with the vehicle color, make, year, and license plate number and state of issue (i.e. 1987 Dodge pick-up, red, CHV-870, Kansas)

I. Each vehicle must have the company logo painted each side of the vehicle. Sign lettering shall be visible and readable from 50-feet. Magnetically attached signs are not permitted.

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PRQE 16-0123 General Requirements - 5

J. ALL CONTRACTOR COMPANIES, THEIR PERSONNEL, AGENTS, AND SUB-

CONTRACTOR PERSONNEL, AND MATERIAL DELIVERY PERSONS ARE HEREBY

ADVISED ACCESS TO RESTRICTED AREAS HAS BEEN UPGRADED TO A HIGHER

LEVEL OF SECURITY. All Contractor, Sub-contractor and/or material delivery personnel will be escorted into the restricted work area by the USAF user organization, or unit, directly associated with the project. Contractors authorized yellow contractor badges can be issued Proximity Cards as they are authorized unescorted entry into the flight line controlled area.

All other contractors and/or delivery personnel must contact the user organization, or unit, to gain access (must be escorted) to the flight line controlled area.

K. While in the restricted area, the Contractor personnel shall remain with the escort at all times.

L. Level I AT awareness training is offered to all DoD contractor employees through the use of a CBT, powerpoint slides, or personal briefing by coordinating with the contracted owners/users unit ATO. At a minimum, contractors shall be provided the 22 ARW Antiterrorism Awareness training brochure, containing Force Protection Conditions information, the USAF Eagle Eyes program, and suspicious activity reporting requirements.

M. All vehicles entering the restricted area are subject to search by security forces personnel.

The user escort official is responsible for processing the Contractor through the entry control points, escorting personnel to and from the work area and assisting in personnel and vehicle searches as required.

N. In the event of an emergency that requires evacuation from the area, the Contractor shall immediately comply with the instructions of the security forces and the escort official.

O. Any open cut crossing of any street, road, alley, or parking lot, shall be completed in a minimum of two, or more, phases, and shall be scheduled and approved at least two calendar weeks in advance:

1. The working trench shall be fully protected from vehicular and pedestrian traffic, including barricades, signage, protective fencing, flagmen, sheeting, shoring, or steel trench box.

2. Trenches shall be backfilled in layers not exceeding 8" loose measure, and each layer shall be thoroughly compacted to at least 90% Proctor density prior to placement of following layers.

3. Temporary patching as required by the detailed plans and specifications shall be placed before reopening the pavement to regular use. Temporary trench patch shall be maintained safe for traffic at all times, filling any settlement or potholes as they occur, for a period of not less than 60 days before removal of temporary patch, and saw cutting and excavation of an additional 2' width at each side of the trench, and placement of permanent trench patch to match the grade and pavement crown that existed prior to the utility installation.

4. All trenches shall be filled and open to traffic at the end of each workday. In the event weather conditions or the level of completion does not permit full backfilling and

Attachment 2

PRQE 16-0123 General Requirements - 6 patching at the trench, suitable for safe traffic and pedestrian traffic, the incomplete, open trench shall be covered with anchored steel plates suitable for the maximum legal truckload weight and the actual span length across the unfinished trench.

1.06 PROTECTION AND MAINTENANCE OF PROPERTY

A. WORK SITE REVIEW: Prior to starting any work, the Contractor and Contracting Officer shall make a joint inspection of the work area and storage area(s) to determine the physical condition of the work area and its surroundings. Civil Engineering personnel will take pictures of the area by digital camera. The Contractor, as a result of this joint inspection, shall make a layout plan noting the conditions of all surroundings. The digital pictures shall be attached as a part of this record. The Contractor shall submit the record with attachments to the Contracting Officer for signature.

B. CLEANUP: Cleanup of work area shall be at the end of each workday, with a complete cleanup of all job sites at the completion of work. All paper, wrappings, cardboard, etc., shall be placed in tightly closed, Contractor provided, metal containers for timely disposal. All refuse shall be disposed of off base in accordance with city, county, state and federal laws and regulations. The Contractor shall remove from the government's property, at Contractor's expense, all temporary structures, rubbish, excess excavation and waste material resulting from operations. The Contractor shall remove dirt and debris from paved surfaces not allowing it to become a traffic nuisance. It shall be the responsibility of the Contractor to ensure proper loading of all vehicles used for transport of materials and construction debris.

Any spillage on-route, while on the base, shall be removed and disposed of off base. When constant, routine hauling is a requirement of the project, such as a demolition project, daily surveillance of the haul route for spillage shall be accomplished and the spillage cleaned up before the end of the day in which it is discovered. Spillage that could damage vehicle tires, pavement, etc shall be cleaned up as soon as discovered.

C. GROUND MAINTENANCE: The Contractor shall cut grass (or annual weeds) within the construction and storage sites to maintain a maximum 4-inch height. Trim the grass around the fences at time of grass cutting. Grass or weeds on stockpiled earth shall be maintained as described above.

D. SITE CLEANUP: The Contractor shall, unless otherwise instructed in writing by the

Contracting Officer, remove all objects of temporary construction facilities such as haul roads, work areas, safety fencing, signage, structures, foundations of temporary structures, stockpiles of excess waste materials, and other vestiges of construction prior to final acceptance of the work. The disturbed areas shall be filled with suitable soil, graded to drain and the entire areas seeded.

E. EQUIPMENT IDENTIFICATION: Due to the nature of the military installation environment, there is constant awareness and vigilance by base populace to the appearance of unusual containers that are left lying next to buildings, edge of roadway, etc. For example, concrete cylinder containers placed at the edge of a roadway or adjacent to a building can cause alarm. The Contractor shall ensure all such containers are placed well within the confines of the job site.

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PRQE 16-0123 General Requirements - 7

1.07 INFORMATION PROTECTION

A. RECORD MANAGEMENT: In the event the Contractor, creates, handles and maintains records for the Air Force, either electronic or paper, the Contractor shall, must, and will meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirement established in accordance with (IAW) the above mentioned regulations please contact the Base Records Management Office at (316)759-2097 for guidance and training. The Contractor, at or before the final project acceptance, shall return any/all borrowed records, and deliver complete records, any needed or created software, and technical documentation and “Record Drawings” sufficient to allow Government access to all project information throughout the life-cycle of the project and related records.

B. OPERATION SECURITY – NON DISCLOSURE

Operations Security (OPSEC): In the event it is necessary to create, handle and/or maintain critical information (refer to attachment, 22 ARW Critical Information List) for McConnell AFB, contracted personnel must meet the requirements and responsibilities established in the Operations Security Instruction, AFI 10-701and the 22 ARW OPSEC Plan. AFI 10-701 specifically states that “OPSEC is everyone’s responsibility. Ideally, the AF uses OPSEC measures to protect its critical information. Failure to properly implement OPSEC measures can result in serious injury or death to personnel; damage to weapons systems, equipment and facilities; loss of sensitive technologies; and mission degradation or failure. OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities, therefore all contractors will:

1. Protect McConnell AFB critical and/or sensitive information from disclosure by following the “need to know” principle.

2. Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the Wing OPSEC Program Manager with any questions they may have regarding the use of McConnell AFB’s sensitive/critical information.

3. Not share McConnell AFB sensitive/critical information in articles, electronic mail (e-mail), web site postings, web log (blog) postings, internet message board discussions, or other forms of dissemination or documentation.

4. Encrypt all e-mail messages containing critical information, OPSEC indicators, and other sensitive information when possible. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks.

5. Not publicly disseminate, or publish photographs of McConnell AFB or USAF property without prior approval from the Wing OPSEC Program Manager.

Attachment 2

PRQE 16-0123 General Requirements - 8

6. Not publicly reference, disseminate, or publish McConnell AFB’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation.

7. Actively encourage fellow contractors to protect McConnell AFB’s critical and/or sensitive information.

8. Return to either the Project Manager or Q&A Representative (22 CONS) for destruction

(burn, shred, etc.) any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material.

Electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work.

9. Implement protective measures as ordered by McConnell AFB’s commander, director, OPSEC PM or an individual in an equivalent position.

10. Know who the installation’s OPSEC PM is and contact them with questions, concerns, or recommendations for OPSEC related topics.

11. Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC PM or installation Security Forces immediately. Contract personnel who have been involved in or have knowledge of a possible incident will report all facts immediately.

12. Contact the appropriate squadron’s Unit OPSEC Coordinator or the Wing OPSEC

Program Manager (22 ARW/XPD, Bldg. 1) at (316) 759-3662 for additional OPSEC guidance and training as needed.

1.08 ENVIRONMENTAL

A. The Contractor shall obtain all permits required by federal, state, and local laws for the construction activities involved. The Contractor shall perform all work in such a manner as to minimize the polluting of air, water, or land, and shall within reasonable limits, control noise and the disposal of solid waste materials, as well as other pollutants. The Contractor shall ensure that all construction, repair, maintenance operations and practices, and waste disposal performed under this contract shall be in strict compliance with all applicable city, county, state and federal environmental laws and regulations.

1. Hazardous and Non-hazardous Waste Disposal: Known existing sources of hazardous waste within the project area are identified in the plans and specifications. If the Contractor encounters suspected hazardous waste, which is not already identified, it shall be brought to the immediate attention of the Contracting Officer for confirmation, review and direction on how to proceed with handling and disposal. As part of the proposed implementation above and prior to on-site construction, the Contractor shall submit for approval, a plan for storing, characterizing and disposing of hazardous and non-hazardous waste materials resulting from the work under this contract. Waste includes, but is not limited to, paint waste, paint equipment cleaners, and used paint containers. If any waste material is dumped in unauthorized areas, the Contractor shall remove the material and restore the area to the condition of the adjacent undisturbed areas. Where

Attachment 2

PRQE 16-0123 General Requirements - 9 directed and approved by the Contracting Officer, contaminated ground shall be excavated, characterized, stored, disposed of, and replaced with suitable fill material at the expense of the Contractor. All waste disposals shall be in strict accordance with local, state and federal requirements and regulations. Waste paint, paint equipment cleaners, and used paint containers shall be disposed of off base by the Contractor, at the Contractors' expense. Any soil contaminated through spillage shall be removed and disposed of in accordance with the requirements specified herein. Soil that is required to be removed shall be replaced by similar soil approved by the Contracting Officer.

2. Asbestos containing materials and lead-based paint: Known existing sources of these materials within the project area are identified in the Contract/Task Order documents. If the Contractor encounters materials suspected of containing asbestos or lead-based paint, which has not been identified, it shall be brought to the immediate attention of the Contracting Officer for review, confirmation, and direction on how to proceed with handling and disposal.

3. PROTECTION OF WATER RESOURCES: The Contractor shall control the disposal of fuels, oils, bitumen, calcium chloride, acids, or other harmful materials, both on and off the government premises. In addition, the Contractor shall comply with all applicable federal, state, county and municipal laws concerning pollution of ditches, storm sewers, streams, and rivers while performing work under this contract. Special measures shall be taken to prevent chemicals, fuels, oils, greases, bituminous materials, herbicides, and insecticides from entering public waters. Water used in on-site material processing;

concrete curing, foundation and concrete cleanup, painting, and other wastewater shall not be allowed to enter a stream if an increase in the turbidity of the stream could result.

At all times when Contractor is using base water supply an approved back-flow-preventing device shall be used. If the project will disturb soil or remove vegetation from 1 or more acres during the life of the construction project, the Contractor will have to apply for a National Pollutant Discharge Elimination System Stormwater Discharge permit with the KDHE at least 90 days prior to the start of work. A copy of all required permits shall be submitted to the Contracting Officer prior to start of work. Coordinate all Notice of Intent (NOI) and supporting documents with 22 CES Environmental prior to submission to the KDHE.

B. DUST CONTROL: The Contractor shall maintain all excavations, embankments, stockpiles, access roads, land sites, waste areas, borrow areas, and all other work areas free from excess dust to such reasonable degree as to avoid causing a hazard or nuisance to the using service or to others. Approved temporary methods consisting of sprinkling, chemical treatment, light bituminous treatment, or similar methods will be permitted to control dust. Use of chemical treatments shall be subject to approval of the Contracting Officer. Dust control shall be performed by the Contractor as the work proceeds and whenever a dust nuisance or hazard occurs in the opinion of the Contracting Officer's technical representative. The Contractor shall submit truck and material haul routes along with a plan for controlling dirt, debris, and dust on base roadways. As a minimum, the plan shall identify the subcontractor and equipment for cleaning along the haul route and measures to reduce dirt, dust, and debris from roadways.

C. AUTHORIZATION TO OPERATE RADIOACTIVE SOURCES ON BASE: If the Contractor or subcontractor is proposing to use any radioactive equipment on base, approval by the base

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PRQE 16-0123 General Requirements - 10

Radiation Safety Officer (RSO) shall be obtained. To get this approval, the Contractor shall send a written request to the Base RSO at least 30 calendar days before bringing the materials onto the installation in accordance with AFI 40-201, specifically but not limited to paragraphs 3.4.2 through 3.4.2.4. In addition to the requirements of AFI 40-201, the Contractor must submit the following to the Contracting Officer for forwarding to the RSO with the written request:

1. The Contractor shall carry proof of Nuclear Regulatory Commission (NRC) license, on persons, at all times for the duration of the project.

2. An NRC Form 241 shall be completed and forwarded to:

United States Nuclear Regulatory Commission, Region 4 611 Ryan Plaza Drive, Suite 1000 Arlington, TX 76011 Tel. No. (817) 860-8177

3. The request for authorization and all supporting documentation shall be forwarded to the following address for recommended approval by the base Radiation Safety Officer:

Attention: Radiation Safety Officer, 22 ADOS/SGGB 57950 Leavenworth Street, Suite 6E4 McConnell AFB, KS 67221-3506 Phone: (316) 759-5105

4. A complete listing of all authorized source users and proof of adequate training for each of the source users.

5. Identification of each instrument to be used by manufacturer name, model number, serial number, and specific source or sources which will be used with each of the instruments.

6. The estimated date of initiation of use of radioactive equipment at McConnell AFB and the location of equipment storage areas if stored on base.

7. Written notification as to the date when the instrument(s) and its’ respective radioactive source(s) are permanently removed from the base, after completion of said activities.

D. The Contractor shall submit a Material Safety Data Sheet (MSDS) to the Contracting Officer for each hazardous chemical utilized in the project. The Contractor shall maintain an MSDS for each hazardous material and ensure that they are on-site and readily accessible to employees during each work shift. MSDS sheets shall be submitted within 21 days of NTP.

If additional chemicals are required on site, that have not been submitted, submittals will need to be submitted and approved by the government prior to bringing them onto the Base and used in the project.

E. The contractor shall read the McConnell AFB Hazardous Material Management Plan and submit a Contractor’s HAZMAT SUBMISSION FORM as noted in Paragraph 11 of that Plan. The Submission Form shall be submitted within 21 days of the Notice to Proceed (NTP). If, during the course of the project, additional hazardous materials are required on-

Attachment 2

PRQE 16-0123 General Requirements - 11 site that were not listed in the original submittal, the Contractor must notify the Contracting Officer and the Quality Assurance Evaluator as noted in the referenced Paragraph 11.

F. RECYCLED/RECLAIMED/DISCARDED MATERIALS: The contractor shall reclaim or recycle a minimum of 60% of the construction debris. Written documentation shall be submitted detailing the quantity (volume or weight) of material that was removed from the project site and delivered to a recycle center, reclaimed for use off site, re-used onsite, delivered to a landfill, transfer station or hazardous dump site. (See section 1.07 A for hazardous material handling.) In the event less than 60% of the debris is able to be recycled, reclaimed or reused the contractor shall submit acceptable written documentation to the government detailing why the 60% minimum goal was not achieved.

1.09 SUBMITTALS

A. CONTROL OF SUBMITTALS: The Contractor shall ensure submittals are submitted in accordance with the timeframes identified on the SCHEDULE OF MATERIAL SUBMITTALS form and on an AF Form 3000, MATERIAL APPROVAL SUBMITTAL.

B. NUMBER OF SUBMITTALS: The number and type of submittal required are listed on the

SCHEDULE OF MATERIAL SUBMITTALS (SMS) form.

C. CATALOG CUTS: All catalog cuts that are submittals, shall be marked or highlighted showing model numbers, capacities, finishes, sizes, etc., of actual proposed equipment. Each item submitted for approval shall have its own sheet provided for approval. Reference each item to applicable specification paragraph or drawing number. Where items are submitted as a result of changes, reference the change order number or other contract authorization information.

D. APPROVED SUBMITTALS: The approval by the Contracting Officer will not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information appear to be satisfactory. Approval will not relieve the Contractor of the responsibility for compliance with the contract. After the Contracting Officer has approved submittals, no re-submittal for the purpose of substituting materials or equipment will be given consideration unless accompanied by an explanation as to why a substitution is necessary.

E. SHOP DRAWINGS: Prepare all shop drawings using actual job dimensions (Metric and

English) and conditions. Do not use dimensions shown on plans. Do not submit catalog cuts for shop drawings. Shop drawings must be drawn accurately and at a scale large enough to show all details of construction and attachment. All dimensions must be shown and all materials labeled.

F. DISAPPROVED SUBMITTALS: The Contractor shall make all corrections required by the

Contracting Officer and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal. When the Contractor considers any correction indicated on the submittals to constitute a change to the contract, notice shall promptly be given, in writing to the Contracting Officer for determination. Should the Contractor be required to re-submit a submittal more than twice, the estimated cost to process the submittal may be deducted from the contract amount for each additional re-submittal.

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PRQE 16-0123 General Requirements - 12

G. UNINSTALLED MATERIALS AND EQUIPMENT: All material and equipment must be stored on site, in an area to be designated by the Contracting Officer. Any inventory susceptible to weather damage shall be protected. Inventory, until acceptably installed in the project, is fully the responsibility of the Contractor. No allowance will be made for material or equipment that becomes unacceptable due to damage.

H. QUALITY CONTROL: Refer to Quality Control Paragraph 1.11.

I. RECORD DRAWINGS: The Contractor shall submit to the Contracting Officer record drawings (Electronic and Hard Copies) as noted on the SCHEDULE OF MATERIAL SUBMITTALS form. Refer to Paragraph 1.11.

1.10 FIELD EXAMPLES: Field Examples of completed work shall be required as called for on the

SCHEDULE OF MATERIAL SUBMITTALS to determine acceptable standards of quality, material selection, and colors. These are specified in each trade section of the specifications or on drawings. The Contractor shall provide all field examples for review at least 21 days in advance of ordering material or any work, required for each example.

1.11 QUALITY CONTROL: The Contractor shall submit to the Contracting Officer, for review and acceptance, a Quality Control Plan and Procedures for Quality Control, within 21 days after notice to proceed with the contract.

A. Quality Control Organization:

1. General - The requirements for a CQC organization are a CQC System Manager and, if needed, a sufficient number of additional qualified personnel to ensure contract compliance. The Contractor shall provide a CQC organization that shall be at the site at all times during progress of the work and with complete authority to take any action necessary to ensure compliance with the contract. All CQC staff members shall be subject to acceptance by the Contracting Officer.

2. CQC System Manager - The Contractor shall identify as CQC System Manager an individual within the onsite work organization who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor.

This CQC System Manager shall be on the site at all times during construction and shall be employed by the prime Contractor. An alternate for the CQC System Manager shall be identified in the plan to serve in the event of the System Manager's absence. The requirements for the alternate shall be the same as for the designated CQC System Manager.

3. CQC Personnel – In addition to CQC personnel specified elsewhere in the contract, the

Contractor may provide as part of the CQC organization specialized personnel to assist the CQC System Manager. This individual may be an employee of the prime or subcontractor. These individuals may perform other duties but must be allowed sufficient time to perform their assigned quality control duties as described in the Quality Control Plan.

EXPERIENCE MATRIX

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Area Minimum Qualifications Civil Graduate Engineer with 2 yrs. work experience in the type of work to be performed on this project or technician with 5 yrs. related experience.

Mechanical Graduate Mechanical Engineer with 2 yrs. work experience or person with 5 yrs. related experience.

Electrical Graduate Electrical Engineer with 2 yrs. QC Registered Architect or

Professional Engineer or person with 5 yrs. related experience.

Structural Graduate Structural Engineer with 2 yrs. work experience or person with 5 yrs. related experience.

Fire Protection Licensed Fire Protection Engineer with 5 yrs. work experience on similar projects.

Architectural Graduate Architect with 2 yrs. work experience or person with 5 yrs related experience.

Environmental Graduate Environmental Engineer with 3 yrs. work experience.

Concrete, Pavement and Soils

Materials Technician with 2 yrs. work experience in the appropriate Area.

B. Organizational Changes: Contractors shall obtain Contracting Officer's acceptance before replacing any member of the CQC staff. Requests shall include the names, qualifications, duties, and responsibilities of each proposed replacement. Upon acceptance of any changes, Contractors shall revise the CQC plan to accurately reflect the changes. The CQC plan shall be kept current at all times during the life of the contract.

1.12 RECORD DRAWINGS

A. Throughout the course of the work, the Contractor shall keep two record sets of drawings and specifications at the project site. They shall be marked in red showing changes and deviations from the original contract set. Each change shall be dated and initialed by the Contractor and the 22 CES/CEPT Project Inspector. Changes shall be drawn as accurately as possible given field conditions and shall show all changes. Where changes were due to an approved change order, enter at the location of change, the change order number. The Contractor shall verify that all drawings and electronic deliverables meet all listed requirements prior to submittal to the Contracting Officer. Prior to final inspection, the Contractor shall submit a record set to the Contracting Officer for review. The Project Inspector and Project Engineer will compare the record set with actual constructed conditions for accuracy.

B. All drawings are to be accomplished by competent professional drafting personnel with the

American Institute of Architects (AIA) using Tri-Service Architectural/Engineering/ Construction (A/E/C) Computer-Aided Design and Drafting (CADD) Standard. These standards shall be used as reference, and guidance shall be down loaded from the Tri-Service Centers web site at https://cadbim.usace.army.mil (under “Capabilities” “Computer Aided Design (CAD)”). Architectural Graphic Standards may be used as second references.

Sections, details, and elevations shall be drawn in accordance with McConnell AFB standards.

https://cadbim.usace.army.mil/

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C. Where reasonably possible, drawings should be limited to site and work specific information.

Unnecessary information (e.g. Building numbers, parking spots on the North Ramp, street names that are not close to the referenced areas of work).

D. After receipt of the Government approved record set (red lines) along with a CAD file containing the original electronic design drawings, the Contractor shall prepare and submit an original record drawing of work completed under his contract- redrawn in AutoCAD (.dwg) -one full size 24” x 36”, including margins, and one half size 11” x 18” black-line paper print sets. All site and building drawings will have English (and Metric, if specified) measurements and shall be drawn to scale in model space. Also submit three (3) digital record sets of drawings on CD prepared using AutoCAD, version 2010 or latest version, for Windows XP or the latest version used by 22 CES. All software and electronic files shall be virus free. Each CD shall be in a hard plastic 13/32” thick standard protective rectangular container. All CD’s and electronic drawings shall be labeled with the subject building number, drawing number assigned by 22 CES/CECC, project number, project name, company name, and the date the CAD file/drawing was generated. Drawing sheets shall be numbered as “Sheet # of #.” All electronic drawings shall be marked “RECORD DRAWINGS” on each sheet with revision date. Show all changes that have been made and noted on the Government approved record set of drawings. Submit the final “record” drawings on Full Size and Half Size drawings and on CD with PDF and CAD files at the final inspection of the project. The Project Manager and Construction Inspector shall QC “record” drawings for correct data before submission to Site Development. Electronic “record” drawings shall be developed and delivered in the format specified.

E. All electronic drawings shall be in the following format:

1. All digital data shall be drawn in actual size (1:1) and in model space with borders in paper space and files shall be provided in Vector format (modifiable drawings) and saved as a DWG file utilizing AutoCAD 2011, or the latest version used by 22CES.

2. CADD data shall be provided on 5-1/4” CD-ROM labeled "RECORD DRAWING" with the building number, drawing number, project number, project name, company name, and the date the CD was made.

3. No zipped, compressed or spliced files will be accepted.

4. Drawing files may contain only one drawing per filename.

5. Electronic drawing shall include an index, specifying each alphanumeric electronic file name as it corresponds to the sheet numbers. Electronic alphanumeric drawing index shall be in the same order as the drawing sheet name sequence.

6. Each drawing shall have a Project Drawing Number (Vault Identifier Number) that is assigned by 22CES/CEPT/Site Development. The assigned drawing number will consist of two-digit sequence number and two-digit year number (i.e. XX-XX).

7. The Contractor shall ensure that the drawings which use external file references

(XREF’s) shall be attached without device or directory specifications.

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8. After construction completion and Government acceptance the Contractor shall retain a copy of a digital media (with all files included) for at least one year and during this period of time, will provide up to two additional copies of each to the Government at no additional cost.

9. Upon delivery of the final construction record drawings, the Contractor shall provide a

CD with the electronic CADD files for the government to review to ensure the files are complete and correctly formatted. The Contractor shall submit two copies of the approved final record construction drawings on CD.

10. All software and electronic files shall be virus free.

F. Only personnel proficient in the preparation of CADD drawings in the format previously specified shall be employed to modify the contract drawings or prepare additional new drawings. Additions and corrections to the contract drawings shall be equal in quality and detail to that of the originals. Line colors, line weights, lettering, layering conventions, and symbols shall be the same as the original line colors, line weights, lettering, layering conventions, and symbols. If additional drawings are required, they shall be prepared using the specified electronic file format applying the same graphic standards specified for original drawings. The title block and drawing border to be used for any new final record drawings shall be identical to that used on the contract drawings. Additions and corrections to the contract drawings shall be accomplished using CADD files. Drawings shall be original prints with a degree of clarity that will provide fully legible copies when reproduced at “half-size.”

Copies of original plot will not be acceptable to the Government.

G. Delivery Media: CD-ROM:

1. Digital Media must have an external label listing format and version of the operating system on which the media was created (e.g. Windows XP), utility (command) used for writing the files to the media, a short description of contents, and a sequence number if there are multiple volumes.

2. A transmittal sheet must accompany the media containing the information included on the external labels, total number of volumes being delivered, and a list of file names and file descriptions on each volume. The transmittal sheet must also include instructions for reading, restoring, or transferring the files from the media, and certification that all delivery media is free of known computer viruses - including the name(s) of the virus scanning software and the date the virus scan was performed.

H. Government Furnished Materials

The Government will provide the Contractor with data and information concerning all necessary and pertinent functions and principal features of the identified project. These items will include:

1. The installation's latest georeferenced digital planimetric data and/or base map in ESRI Arc/Info 9.x or later format, or best format available, with associated data files.

2. The installation’s latest orthorectified imagery and specified geospatial parameters

(coordinate system, datum, projection, distance units).

Attachment 2

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3. Any pertinent and necessary prototype or seed files.

4. A copy of CADD/GIS Technology Center’s Spatial Data Standards for Facilities, Infrastructure and Environment (SDSFIE) release 2.400 (or latest version) on CD-ROM.

5. A copy of “Geospatial Positioning Accuracy Standards, Part 3: National Standard for Spatial Data Accuracy,” published by the Federal Geographic Data Committee (FGDC) in Adobe Acrobat Reader (.pdf) format.

6. Frequency settings for the Real-Time Kinematic (RTK) GPS Base Station and the preferred GPS receiver specifications.

7. A copy of an initial DD Form 1354 (Transfer and Acceptance of Military Real Property) for the specified project will be provided at the pre-construction meeting, by the Project Inspector. The Contractor shall complete this initial form, to the best of his ability within 15 days of NTP and return to the Contracting Officer for review and approval.

The Contractor shall provide completed DD Form 1354 and submit it for final government review, approval and real property records 60 Prior to Final Inspection.

8. Any other data or schematics deemed necessary for project completion, pending approval from the Government.

I. Ownership:

1. The Government's rights to ownership of the digital data and other deliverables developed by the Contractor under this contract shall be unlimited. The Government has the legal right to demand unrestricted ownership to all data, designs, and materials for which the Government paid 100-percent of the cost.

2. The Government, for itself and such others as it deems appropriate, will have unlimited rights to all information and materials developed under this contract and provided to the Government and documentation thereof, reports and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright.

Unlimited rights under this contract are rights to use, duplicate, disclose data, revise,…