Atch_1_-_Performance_Work_Statement_(revised_10_Oct_2012).pdf

Transient Aircraft & Aircraft Wash Services Performance Work Statement McConnell AFB, Kansas FA4621-12-R-0004 Attachment 1

PERFORMANCE WORK STATEMENT (PWS)

for

TRANSIENT AIRCRAFT AND

AIRCRAFT WASH SERVICES

McConnell AFB, KS Revised 10 October 2012

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. MANAGEMENT AND CONTROL OF CONTRACT SERVICES

1.1.1. TRANSIENT AIRCRAFT SERVICES

1.1.1.1. Transient Aircraft Services Management

1.1.1.2. Arrival Services

1.1.1.3. Processing Services

1.1.1.4. Departure Services

1.1.1.5. Aircraft Lavatory Equipment Service

1.1.1.6. Trash Removal Service

1.1.1.7. Passenger Comfort Items Preparation/Maintenance

1.1.1.8. Space-Required/Space Available Flight Preparation for Passenger Comfort Items. 8

1.1.1.9. Emergency or Special Event Services

1.1.2. AIRCRAFT WASH SERVICES

1.1.2.1. Aircraft Wash Services Management

1.1.2.2. Exterior Wash Services

1.1.2.3. Aircraft Lubrication Services

1.1.2.4. Aircraft Interior Cleaning Services

1.1.2.5. Airpark Aircraft Wash Services

1.2. VEHICLES

1.2.1. VEHICLE CONFIGURATION

1.3. CONSUMABLES

1.3.1. REIMBURSABLES

1.4. FACILITY/GROUNDS MAINTENANCE

2. SERVICE DELIVERY SUMMARY

3. GOVERNMENT FURNISHED FACILITES, PROPERTY AND SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES

3.1.1. TRANSIENT AIRCRAFT FACILITIES

3.1.2. AIRCRAFT WASH FACILITIES

3.1.2.1. Wash Rack Buildings/Hangars

3.1.3. EQUIPMENT STORAGE

3.2. GOVERNMENT-FURNISHED PROPERTY

3.2.1. GFP INVENTORY

3.2.2. REPLACEMENT OF GFP ITEMS

3.2.3. GFP SECURITY

3.2.4. POWERED/NON-POWERED AGE

3.2.5. TECHNICAL ORDERS, PUBLICATIONS AND FORMS

3.2.6. EQUIPMENT CUSTODIAN ACCOUNT (CA/CRL)

3.2.7. INFORMATION TECHNOLOGY EQUIPMENT CUSTODIAN (ITEC)

ACCOUNT

3.2.8. PERSONAL WIRELESS COMMUNICATION SYSTEMS (PWCS) ACCOUNT.

3.2.9. TECHNICAL ORDER DISTRIBUTION ACCOUNT (TODA)

3.2.10. CONTRACTOR LIABILITY

3.2.11. UTILITIES

3.2.12. TELEPHONE AND LAN PORTS

3.2.13. SECURITY AND FIRE PROTECTION

4. GENERAL INFORMATION

4.1. HOURS OF OPERATION

4.1.1. TRANSIENT AIRCRAFT SERVICES HOURS OF OPERATION

4.1.1.1. Holidays

4.1.1.2. Unscheduled Hours and Open House/Air Show Hours

4.1.1.3. Unscheduled Hours and Open House/Air Show Hours Approval Procedures.19

4.1.1.4. Unscheduled Hours for Passenger Comfort Services

4.1.1.5. Unscheduled Hours for Lavatory and Trash Services

4.1.2. AIRCRAFT WASH HOURS OF OPERATION

4.1.2.1. Holidays

4.1.2.2. Unproductive Time

4.1.3. MILITARY EXERCISES

4.2. PROJECT MANAGER

4.3. CONTRACTOR PERSONNEL

4.4. CONTRACT PERSONNEL QUALIFICATIONS

4.4.1. TRANSIENT AIRCRAFT SERVICES TRAINING AND QUALIFICATIONS. 22

4.4.2. AIRCRAFT WASH TRAINING AND QUALIFICATIONS

4.4.3. MAINTAINING SKILLS

4.4.4. AIRFIELD DRIVERS TRAINING AND CERTIFICATION

4.4.5. INFORMATION SECURITY TRAINING

4.4.6. ANTI-TERRORISM AWARENESS TRAINING

4.4.7. CONTRACTOR’S QUALITY CONTROL PLAN

4.5. GOVERNMENT QUALITY ASSURANCE (QA)

4.6. RECORDS MANAGEMENT

4.7. ACCESS AND SECURITY

4.7.1. BASE/FLIGHTLINE ACCESS

4.7.2. BASE DRIVING PRIVILEGES

4.7.3. LISTING OF EMPLOYEES

4.7.4. CONTROLLED/RESTRICTED AREA ACCESS

4.7.5. COMMON ACCESS CARD (CAC) AND NETWORK ACCESS

4.7.6. SECURITY CLEARANCE

4.7.7. OBTAINING NACI/SECRET CLEARANCE

4.7.8. VISITOR GROUP SECURITY AGREEMENT

4.7.9. OPERATIONS SECURITY (OPSEC)

4.7.10. FOR OFFICIAL USE ONLY (FOUO)

4.7.11. REPORTING REQUIREMENTS

4.8. SAFETY

4.9. ENVIRONMENTAL COMPLIANCE

4.9.1. NOTIFICATION OF ENVIRONMENTAL SPILLS

4.9.2. HAZARDOUS WASTE

4.9.3. HAZARDOUS MATERIAL/ WASTE MANAGEMENT

4.9.4. HAZARDOUS MATERIAL HANDLING

4.9.5. AFFIRMATIVE PROCUREMENT OF BIO-BASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS

4.9.6. AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN

SERVICE AND CONSTRUCTION CONTRACTS

4.9.7. ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS

4.9.8. WASTE REDUCTION PROGRAM

4.9.9. REFRIGERATION EQUIPMENT AND AIR CONDITIONERS

4.9.10. ENVIRONMENTAL MANAGEMENT SYSTEMS (EMS)

APPENDICES

APPENDIX A: Historical and Projected Workload Data APPENDIX B: Acronyms APPENDIX C: Transient Aircraft GFP CACRL Account 756CM Items APPENDIX D: Transient Aircraft GFP ITEC Account MX19 Items APPENDIX E: Transient Aircraft GFP PWCS Account 5MXS Items APPENDIX F: Transient Aircraft GFP Outside Accountable Items APPENDIX G: Transient Aircraft GFP Office Accountable Items APPENDIX H: Transient Aircraft Toolbox OSB01 APPENDIX I: Aircraft Wash GFP Building 1166 APPENDIX J: Aircraft Wash GFP Building 1106 APPENDIX K: Aircraft Wash GFP Building 1176 APPENDIX L: Regulations, Operating Instructions, Forms and Technical Orders APPENDIX M: Government-Provided Consumable Supplies APPENDIX N: Contractor-Provided TA and Assigned KC-135 Consumable Supplies APPENDIX O: Contractor-Provided Aircraft Wash Consumable Supplies APPENDIX P: Sample Monthly Wash / Corrosion Schedule APPENDIX Q: MCCONN Form 114A

1. DESCRIPTION OF SERVICES.

The contractor shall provide all qualified personnel, equipment, tools, supplies, supervision, and other items necessary to perform transient aircraft (TA) and aircraft wash (AW) services at McConnell AFB (MAFB), Kansas, unless specified as being provided by the Government.

The contractor is encouraged and expected to use innovative approaches to effectively and efficiently accomplish the requirements of this Performance Work Statement (PWS) in a timely manner and in a way that fosters pride and ownership in the work performed.

1.1. MANAGEMENT AND CONTROL OF CONTRACT SERVICES.

The contractor shall establish a management and control system in coordination with Airfield Management, Maintenance Operations Control Center (MOC), Plans and Scheduling (P&S), and 22 MXG/22 AMXS Production Supervisors to perform transient aircraft and aircraft wash services in accordance with (IAW) the applicable technical orders (T.O.s), publications and this PWS.

1.1.1. TRANSIENT AIRCRAFT SERVICES.

The contractor shall provide transient aircraft services to include management, arrival, processing, departure, emergency/special event services, service aircraft lavatory facilities and trash removal IAW the applicable T.O.s and this PWS. The contractor shall perform service for multiple aircraft in the order established by Airfield Management.

The contractor shall provide sufficient manning to ensure quality and timely services are provided IAW applicable T.O.s and other directives. The contractor shall be prepared to perform TA services (arrival, processing and departure) for up to four (4) small aircraft (T-38, F-15, F-16, etc.) simultaneously completed within a two (2) hour window.

1.1.1.1. Transient Aircraft Services Management.

The contractor shall establish a transient aircraft management system to include the following:

a. Prepare and document AF Form 861, Transient Aircraft Servicing Report, daily, on all TA serviced and submit monthly to the Contracting Officer’s Representative (COR).

b. Prepare and document AF Form 65, Aircraft Fleet Servicing Report, daily, on all aircraft serviced and submit monthly to the COR.

c. Coordinate parking locations with Airfield Management to determine the final location.

Coordinate fuel delivery, maintenance requirements and de-icing fluid clean up.

Ensure provisions for special aircraft parking (VIP and HOT CARGO) are accomplished. If parking is required outside of the designated transient ramp, coordinate with Airfield Management.

d. Establish and maintain an effective tool and equipment control program to preclude tools and equipment being left in and around aircraft IAW AFI 21-101 Aircraft and Equipment Maintenance Management, and MXGOI 21-101, Maintenance Procedures, to include lost tool reporting procedures. Tools and equipment provided as Government Furnished Property (GFP) are listed in Appendices C through K of this

PWS.

e. When transient aircraft cannot fly as is, due to maintenance support and/or parts availability, notify Airfield Management.

f. Assist any Maintenance Recovery Team (MRT) involved in any maintenance on all transient aircraft, if required.

g. Dispatch personnel to prepare for aircraft arrival/departure.

h. Notify Airfield Management if there is a change in status of transient aircraft not previously identified as Remaining Overnight (RON).

i. Monitor all transient aircraft ramp activities during normal scheduled hours.

j. Maintain records of employee training, qualification and certification.

k. Maintain an effective Foreign Object Damage (FOD) control and prevention program

IAW AFI 21-101 and MAFBI 21-102, Aerospace Equipment Maintenance Management. The contractor shall conduct a FOD inspection at the beginning of the duty day, prior to and after aircraft are processed. The contractor is responsible for removing FOD from the parking spots in front of Base Operations and Delta 1 through Delta 5 except when occupied by non-transient aircraft. The contractor shall coordinate a street sweeper service provided through the MOC, if required.

l. Update as needed, a written contingency plan to provide reasonable assurance of continuation of services during conditions described in PWS section 1.1.1.9.

m. In the event of a mishap, promptly report pertinent facts regarding a mishap involving reportable damage or injury IAW AFI 91-204, paragraph 1.3.1.1, and to cooperate IAW AFI 91-204 in any Air Force safety investigation. This cooperation shall include toxicology testing as stated in paragraph 2.7.5 of AFI 91-204.

n. Provide all required consumable supplies, to include lavatory disinfectant additives and trash bags to perform transient aircraft and lavatory and trash removal services.

1.1.1.2. Arrival Services.

The contractor shall provide the following services required to prepare for, and properly park transient aircraft IAW the applicable T.O. to include the following:

a. Receive arrival information from and coordinate parking location with Airfield Management for the inbound transient aircraft. If arrival information comes from another source, refer those calls to Airfield Management.

b. Prepare the parking spot prior to aircraft arrival. This includes setting up the support equipment and removing all foreign objects.

c. Provide “Follow Me” service when requested from the arrival taxiway to the parking spot.

d. Check for hot brakes, hydrazine leaks, and install chocks IAW specific aircraft T.O.s.

Install safety pins/lock devices to include verbal confirmation with the aircraft commander that all egress safety devices are installed.

e. Ground aircraft as required IAW applicable T.O.s.

f. Debrief aircrew using AF Form 861 and notify MOC about required service and support requirements for their aircraft. Deliver the forms as required to 22 AMXS Debrief Office.

g. Obtain, inspect, position, connect and operate powered and non-powered Aerospace Ground Equipment (AGE).

h. Install covers if applicable, check for FOD prior to inlet duct installation.

i. If required, retrieve all drag chutes deployed by aircraft from the runway or taxiways and return to transient aircraft Commander. If packed drag chutes are provided by the transient aircraft aircrew, the contractor shall install them on the aircraft.

1.1.1.3. Processing Services.

The contractor shall perform processing, turn-around inspections, and services on all transient aircraft IAW the applicable aircraft T.O to include the following:

a. Check, service and collect sample engine oil (JOAP/SOPA) and provide samples to the transient aircraft commander IAW specific aircraft T.O.s.

b. Refuel aircraft as required IAW specific aircraft T.O.s. The contractor shall clean up any fuel spills that occur on transient aircraft.

c. Check and service oxygen (aviator breathing Type II), hydraulics, fuels, oil, and other systems. Complete “-6” inspection IAW aircrew instructions and applicable T.O.s.

Perform an overall visual inspection of airframe and components including canopy and windscreens. Check for fluid leaks, damage or other problems that may affect safety of flight. Ensure aircraft panels and secondary structures are secure.

d. Ground handling activities such as operations checks, minor maintenance, towing and de-icing may be required IAW applicable T.O.s.

e. Obtain, inspect, position, connect and operate powered and non-powered AGE requested by the aircrew.

f. Document services on aircraft AFTO Form 781 series forms, and verify all RED X conditions are cleared.

g. Secure/tie down aircraft that RON. Position light carts as required for increased security. When weather conditions may damage aircraft, park the aircraft inside hangar, if available. Check RON aircraft at the start and end of shift.

1.1.1.4. Departure Services.

The contractor shall perform departure services IAW the applicable aircraft T.O.s to include the following:

a. Meet the aircrew at the aircraft prior to the start of departure activities and obtain Exceptional Release (ER) from Aircraft Commander if required. An informal briefing shall take place to ensure all requested processing services have taken place.

Additionally, any pre-launch instructions shall be briefed at this time.

b. Assist the aircrew with the preflight and engine start activities prior to marshalling the aircraft from the parking spot. Perform End-of-Runway (EOR) inspections as required.

c. Remove all ground wires, safety pins/lock devices to include verbal confirmation with the Aircraft Commander that all egress safety devices are removed. Ensure all panels and doors are secured. Remove chocks and marshal aircraft.

d. Ensure all support equipment is returned to its proper location off the ramp after aircraft departure. Notify AGE personnel if there are any discrepancies with the operation of Government-provided powered and non-powered AGE in accordance with paragraph 3.2.4.

e. Ensure the removal of all foreign objects from the parking spot before and after transient aircraft departs the parking location.

1.1.1.5. Aircraft Lavatory Equipment Service.

The contractor shall provide lavatory service on transient aircraft during TA scheduled and unscheduled hours. Lavatory service shall also be accomplished on assigned KC- 135 aircraft only during TA scheduled hours. The lavatory equipment shall be dumped, cleaned and refilled with disinfectant water within two (2) hours of notification from MOC IAW applicable aircraft T.O.s.

a. For assigned KC-135 lavatory servicing, 22 AMXS recovery crew shall place removable lavatory equipment on the ground at the nose of the aircraft to be serviced.

After servicing by the contractor, the removable lavatory equipment shall be re-installed by 22 AMXS crew. Lavatory service for any assigned KC-135 aircraft that land outside of TA scheduled hours stated in paragraph 4.1.1 of this PWS may be serviced by 22 AMXS or held over to the next duty day to be serviced by the contractor.

b. Transient aircraft may contain either removable or permanently installed lavatory equipment. For transient aircraft lavatory servicing, the contractor may be required to enter the aircraft to empty, clean, and refill the equipment.

c. The Government shall provide, maintain, and service a dump station to be used for all lavatory servicing activities accomplished by the contractor.

1.1.1.6. Trash Removal Service.

The contractor shall provide trash removal on transient aircraft during TA scheduled and unscheduled hours. Trash removal shall also be accomplished on assigned KC-135 aircraft only during TA scheduled hours.

a. 22 AMXS recovery crew shall place bagged trash on the ground at the nose of the aircraft for disposal by the contractor. The contractor shall pick up and properly dispose of the bagged trash in a Government-provided dumpster and provide a new trash bag (see Appendix N for contractor-provided consumable supplies). The contractor shall be responsible for notifying the COR if the dumpster becomes full. The COR shall then request that the dumpster be serviced by the integrated solid waste management (ISWM) service provider by contacting the ISWM COR.

b. Trash removal on a transient flight from a foreign country (regulated waste) shall be coordinated with Security Forces to ensure all customs and security requirements are met. Regulated waste shall not be disposed of in a base dumpster until inspected and cleared by Security Forces. Trash removal service for any assigned KC-135 aircraft that land outside of TA scheduled hours stated in paragraph 4.1.1 of this PWS may be serviced by 22 AMXS or held over to the next duty day to be serviced by the contractor.

1.1.1.7. Passenger Comfort Items Preparation/Maintenance.

a. Passenger Expendables Kits. The contractor shall assemble sufficient passenger expendables kits (PEK) to be stored in a Government-provided storage area for delivery to an aircraft. Appendix N contains a complete list of passenger expendables items and quantities to be provided by the contractor. The contractor shall deliver and recover unused kits to/from aircraft per instructions in paragraph 1.1.1.8.

b. Pillow and Blanket Kits. The contractor shall assemble Government-provided pillows and blankets into kits (PBK) by packaging 10 pillows with pillowcases and 10 blankets into contractor-provided trash bags using Government-provided vacuum sealers, marking them with a kit number, packager’s name, and date of packaging, and storing them in a secured area provided by the Government. The Government shall provide a supply of pillows, pillowcases and blankets and all replacements for worn and unserviceable or missing items. Appendices M and N contain lists of both Government-provided and contractor-provided PBK items and quantities. The McConnell AFB laundry service provider shall pick up from the TA contractor any used or soiled pillows, pillowcases, and blankets to be laundered, and then deliver the cleaned items to the TA contractor. The contractor shall be responsible for counting and tracking the number of items picked up and returned by the laundry service provider. The contractor shall re-bundle and store the cleaned pillows, pillowcases and blankets as described above. The contractor shall deliver and recover unused kits to/from aircraft per instructions in paragraph 1.1.1.8.

c. Human Waste Clean-up Kits. The contractor shall coordinate with 22 MDG and request to obtain human waste clean-up kits (HWCK). The contractor shall pick up HWCK from 22 MDG and store them in a Government-provided storage area for delivery to an aircraft. The contractor shall deliver and recover unused kits to/from aircraft per instructions in paragraph 1.1.1.8.

d. The contractor shall ensure that a 30 to 45-day supply of all assembled kits (PEKs, PBKs and HWCKs) is available. The contractor shall report the quantity of passenger comfort items on an AF Form 249 to 22 LRS/LGRDA by 1500 every Monday.

1.1.1.8. Space-Required/Space Available Flight Preparation for Passenger Comfort Items.

The MOC or Command Post (CP) shall notify the contractor two (2) hours prior to the launch of selected missions originating from McConnell AFB that have air passengers (PAX) on the manifest. The MOC or CP shall specify the type and quantity of passenger comfort items required. The contractor shall ensure that all available passenger comfort items are delivered to the aircraft boom operator prior to PAX boarding the aircraft. The boom operator shall document receipt of the comfort items using AF Form 4168. The MOC or CP shall notify the contractor of aircraft returning with PAX that may have passenger comfort items. Aircrew/crew chiefs shall place both used and unused items at the nose of the aircraft. Within two (2) hours of landing, the contractor shall recover unused passenger comfort kits for storage. The contractor shall store the used pillows and blankets until the base laundry and dry cleaning service provider picks them up. Procedures for providing passenger comfort services during unscheduled hours are provided in paragraph 4.1.1.4 of this PWS.

1.1.1.9. Emergency or Special Event Services.

a. Emergency Services. The contractor shall be required to provide services in response to emergency situations, or other contingencies, either real or exercise, to include accidents, rescue operations, civil disturbances, natural disasters, fires, bomb threats, high winds, earthquakes, fuel spills, hydrazine leaks, nuclear incidents, aircraft mishaps, hijackings, military peacetime and war contingency operations. The contractor may be required to perform such services as towing transient aircraft from the affected area of disaster, blocking taxiways with vehicles, providing “Follow Me” services to lead emergency teams to disabled aircraft, and if necessary, vacating work areas until the “all clear” is given. The contractor shall respond as directed by command authorities, Airfield Management, the Control Tower, or the MOC. When an actual contingency or exercise is in force, the contractor shall not be responsible for contract performance failure caused by the contingency or exercise.

b. Special Event Services. The contractor shall provide all transient aircraft services for special events such as, but not limited to, the Open House/Air Show, aircraft evacuation/reception and OPEN SKIES treaty enforcement missions. Additionally, the contractor shall support aircraft and ground crews not assigned to the 22d Air Refueling Wing (ARW), but that are staging sorties from McConnell AFB. These services shall only be required during normal scheduled hours unless the Government approves otherwise. If services are required and approved during unscheduled hours (as per PWS paragraphs 4.1.1.2 and 4.1.1.3), the contractor shall be paid for those hours worked as priced in the applicable unscheduled hours Contract Line Item Number (CLIN). The contractor shall be represented at all planning meetings for these special events.

c. Continuation of Essential Contractor Services. IAW DFARS 237.76, Continuation of Essential Contractor Services, the Government has determined that transient aircraft services are an essential contractor service in support of a mission-essential function that must continue during crisis situations. Accordingly, the contractor shall perform these essential contractor services during crisis situations (i.e. crises declared by the President or Secretary of Defense, contingencies, emergencies, and/or periods of increased force protection) IAW DFARS Clause 252.237-7023, Continuation of Essential Contractor Services and DFARS Clause 252.237-7024, Notice of Continuation of Essential Contractor Services.

1.1.2. AIRCRAFT WASH SERVICES.

The contractor shall perform assigned KC-135 aircraft washes at the Government-provided wash facilities as scheduled by the 22 MOS P&S Office. Various static display aircraft shall be washed at the on-site airpark locations.

1.1.2.1. Aircraft Wash Services Management.

The contractor shall establish an aircraft wash services management system to include the following:

a. Prepare/document applicable aircraft AFTO Form 781 series forms for all services performed. The contractor shall notify MOC immediately upon completion of service.

The contractor shall ensure all wash discrepancies are corrected, referred and cleared out of G081 (maintenance data collection computer database).

b. Establish and maintain an effective tool and equipment control program to preclude tools and equipment being left in and around aircraft IAW AFI 21-101, Aircraft and Equipment Maintenance Management, and MXGOI 21-101, Maintenance Procedures, to include lost tool reporting procedures. Tools and equipment shall be provided to the contractor and identified as GFP as listed in PWS Appendices C through K.

c. Maintain records of employee training, qualifications, and certifications. Ensure records are available for Government review upon request.

d. Maintain an effective FOD control and prevention program IAW AFI 21-101, Aircraft and Equipment Maintenance Management, and MAFBI 21-102, Aerospace Equipment Maintenance Management, to include performing FOD inspections on all aircraft, wash hangars, equipment cages, and assigned work areas. Wash pads and masking supplies and any other debris shall be cleaned up after wash completion.

e. Notify the 22 MXS Production Supervisor and the COR immediately of any mishap that results in any damage to Government assets or personnel, or any mishap that results in injury to contractor personnel. Ensure McConnell AFB IMT Form 33, Report of Mishap, is completed and provided to the COR by the next working day.

f. Provide all required consumable supplies, to include masking supplies, wash soap, lubricants, cleaning supplies, pads, rags, tape, trash bags, and any additional expendable supplies required to perform aircraft wash and wash preparation services.

1.1.2.2. Exterior Wash Services.

The quantity and type of aircraft (KC-135) to be serviced shall be reflected in the appropriate weekly maintenance plan (see Appendix P for sample) issued to the contractor by the P&S Office. An estimated quantity of one to four (1-4) aircraft washes may be scheduled each week. Normal scheduling is accomplished two (2) weeks in advance. The Government shall provide a schedule for full aircraft washes for the following week no later than 1600 hours each Friday.

a. The number of aircraft washes is reflected as estimated quantities in the bid schedule, which are based on the projected number of washes identified in Appendix A, Historical and Projected Workload Data.

b. The contractor shall be paid at the applicable CLIN unit price listed in the bid schedule for the number of services actually completed. However, for planning/scheduling and payment purposes, a minimum of eight (8) aircraft washes per month (full wash and/or pre-periodic wash combined) shall be paid to the contractor. If less than eight (8) aircraft washes (full wash and/or pre-periodic wash combined) are completed for the month, the contractor shall be paid the minimum of eight (8) aircraft washes for that month. If eight (8) or more aircraft washes (full wash and/or pre-periodic wash combined) are completed for the month, the contractor shall be paid the CLIN unit price listed in the bid schedule for each aircraft wash completed for that month.

c. Changes/Cancellations. The Government reserves the right to partially or totally change or cancel scheduled services at no cost, provided notice is given by 1600 hours (4:00 PM) the previous day. The contractor may invoice for a full wash for washes cancelled after 1600 hours the previous day.

d. Pre-wash Inspection. The Government shall be responsible for transportation of the aircraft to be washed and the wash stands to the designated wash facility. Upon delivery of the aircraft to the assigned aircraft wash facility, the contractor shall perform an inspection of the aircraft to identify defects or safety discrepancies prior to washing/rinsing operations. Any defects or discrepancies found shall be reported to the 22 MXS Production Supervisor and the COR within two (2) hours of wash start.

e. Definition of Clean (Exterior). A close visual inspection shall be made to determine that all residues, oily film and streaking have been removed. If a paper towel wiped firmly across the surface becomes soiled, the surface is not clean. The above-described condition shall be achieved on all exterior washing and cleaning services.

f. Description of Full Wash. This consists of a complete cleaning of the exterior of the aircraft and landing gear components. The contractor shall perform all aircraft wash services IAW T.O. 1-1-691, Aircraft Weapons Systems Cleaning and Corrosion Control and 1C-135A-6WC-3 Aircraft Scheduled Wash Inspection Work Cards. The following sub-paragraphs “g” through “k” describe a sample of the items included in each task and are not meant to include all performance requirements. All services shall be completed within 24 hours of the scheduled start time under normal circumstances.

Additional time for exceptionally dirty aircraft, or other unforeseen circumstances, shall be coordinated through the COR.

g. Pre-Wash Preparation. Aircraft pre-wash configuration shall include, but not be limited to, ensuring wheels are chocked, boom and flaps are lowered as required, hydraulic and electrical power systems are off, and masking of external cavities of the aircraft. The contractor shall also ensure all safety locks, warning tags and protective covers are installed. Pre-wash preparation shall be accomplished IAW applicable T.O.s and this PWS.

h. Exterior Wash. The exterior of the aircraft, from the nose to the tail including landing gear, shall receive a complete wash IAW applicable T.O.s and this PWS.

i. De-Mask. De-masking consists of removing all protective covers/equipment installed as part of the pre-wash preparation. De-masking shall be accomplished and masking materials shall be properly disposed of IAW applicable T.O.s and this PWS.

j. Full Wash Post-Wash Configuration. All safety locks and warning tags (AFTO 1492) shall be removed and signed off IAW applicable T.O.s and this PWS. The flight controls and refueling boom shall be returned to a condition that does not require any locks or warning tags to remain on the aircraft after the wash process is completed. If warning tags or locks must remain in place, the contractor must remove the “wash package” discrepancies and re-write the entries up to the owning agencies. The wash package must be completely signed off at the completion of each wash. Ensure all AFTO Form 781 series forms are accurately documented. After full washes, the contractor shall ensure flaps are left in the fully extended position. Additionally, the contractor shall remove the boom sighting door window and disconnect the actuator quick-release pin IAW applicable T.O.s and this PWS.

k. Pre-Periodic Wash Post-Wash Configuration. All safety locks and warning tags (AFTO 1492) shall be removed and signed off IAW applicable T.O.s and this PWS.

The contractor shall coordinate all entries for the warning tags and locks that must remain in place with the inspection dock controller. If there is no dock controller present, the flight controls and refueling boom shall be returned to a condition that does not require any locks or warning tags to remain on the aircraft after the wash process is completed. The wash package must be completely signed off at the completion of each wash. All panels and floorboards removed for wash and lubrication shall remain off with all hardware bagged, accurately tagged and attached to the panel. All panels and floorboards that remain off shall be documented in the aircraft AFTO Form 781 series forms. Ensure all AFTO Form 781 series forms are accurately documented.

Additionally, the contractor shall ensure flaps are left in the fully retracted position.

1.1.2.3. Aircraft Lubrication Services.

Specific aircraft lubrication items, identified in the 1C-135A-6WC-3 Aircraft Scheduled Wash Inspection Work Cards, must be completed within four hours of wash completion. All remaining non-specified lubrication items shall be accomplished within six hours of wash completion. Lubrication shall be accomplished IAW applicable T.O.s. For periodic inspection washes only, 1C-135-6WC-3 Card 5-025 (exposed flight control cable lubrication) shall not be accomplished. Items on this card shall be documented as “not completed with” in the aircraft AFTO Form 781 series forms.

1.1.2.4. Aircraft Interior Cleaning Services.

Interior cleaning consists of cleaning in preparation for Critical Corrosion Inspection (CCI) on high corrosion areas. The contractor shall remove floorboards and access panels required for CCI. All hardware removed shall be bagged up and accurately tagged to minimize loss. The contractor shall clean all interior compartments of the aircraft fuselage to include vacuuming the flight deck and cleaning cargo compartment, latrine surfaces, galley, under floorboards specifically listed in section 6 of the 1C-135- 6WC-3, and boom operator areas IAW T.O. 1-1-691, Aircraft Weapons Systems Cleaning and Corrosion Control and 1C-135A-6WC-3, Aircraft Scheduled Wash Inspection Work Cards.

1.1.2.5. Airpark Aircraft Wash Services.

Washes shall be accomplished at the airpark location. Each airpark aircraft exterior and landing gear shall be washed twice yearly. The airpark washes shall be completed once during the months of April or May, and then again in September or October IAW all applicable standards and this PWS. The Government shall supply and transport all necessary “fall protection” equipment and B-1, B-4, and B-5 stands to the site. The Contractor shall ensure that all trash generated by the wash operation is removed and properly disposed. The contractor shall minimize damage to airpark surrounding grounds and landscaping.

1.2. VEHICLES.

The contractor shall provide an adequate number of vehicles necessary to fulfill the requirements of this contract, except as noted elsewhere in this PWS. The vehicles must consistently present a neat appearance and not leak any fluids, nor have excessive damage, rust, loose parts, or dirt that could lead to potential FOD. The contractor shall provide a tow vehicle capable of towing any light aircraft up to 90,000 pounds. The Government shall make available de-icing vehicles, staircase trucks, and a tow vehicle capable of towing over 90,000 pounds to fulfill the requirements of this contract. When the contractor requires one of these Government-provided vehicles to perform a requested service, the contractor shall check the vehicle out from 22 AMXS Atlas Support. The contractor shall ensure that contractor employees who drive vehicles during performance of the contract are properly licensed for the type of vehicle being operated. The vehicle operator shall perform vehicle pre-use checks, inspect the vehicle for serviceability, and document an AF Form 1800. The contractor shall follow 22 AMXS Atlas Support vehicle turn-in procedures as soon as the vehicle is no longer required for performance of the contract.

1.2.1. VEHICLE CONFIGURATION.

The vehicles provided by the contractor shall be configured with “Follow Me” signs installed. It is recommended that any lavatory servicing truck/cart be equipped with a tank heater for freezing temperature conditions. Vehicles that are used on the flight line must be marked and lighted as specified in T.O. 36-1-191, Technical and Managerial Reference for Motor Vehicle Maintenance. Each vehicle is to have a secured container for FOD. All contract vehicles shall have signs with the contractor’s name and words “Transient Aircraft” or “Aircraft Wash” neatly displayed at all times on both sides of the vehicle.

1.3. CONSUMABLES.

The contractor shall provide the supplies listed in Appendices N and O as needed in order to accomplish lavatory, trash removal, PEK, wash, lubrication, and cleaning services. The contractor-provided supplies in Appendices N and O are reimbursable at the applicable CLIN unit price in accordance with paragraph 1.3.1. The contractor and the COR shall inventory the supplies to ensure adequate quantities are available to perform the requirements of this PWS. The contractor shall notify the 22 MXS Corrosion Section to verify that replacement, contractor-provided supplies, are acceptable and are on the Qualified Product List.

1.3.1. REIMBURSABLES.

Reimbursements to the contractor shall be based on the actual cost of the supplies allowed in paragraph 1.3 and as listed in Appendices N and O. The contractor shall submit to the Contracting Officer (CO) a list of proposed prices for each consumable item. The contractor shall support the proposed prices with pricing from multiple vendors. The contractor must justify in writing any proposed price that exceeds the lowest price. The CO shall make a determination that the proposed prices are fair and reasonable. The contractor shall prepare a request for reimbursement with an itemized list reflecting prices from the CO-approved price list which is supported by a copy of the third party vendor’s paid invoice. Reimbursement shall be made only on completed job orders after the respective deductibles have been satisfied. Discounts and rebates provided to the contractor shall be credited to the Government. The COR shall review and approve the request for reimbursement. The approved cost of reimbursement may then be included in the invoice submitted through Wide Area Work Flow (WAWF). In the event third party vendors’ pricing changes and the changes cumulatively exceed $2,500.00 per year, the contractor shall submit a revised price to the CO for approval as set out above. The contractor shall maintain the original vendor’s invoices or other documents identifying items under the cost reimbursement portion of this contract. All such documents shall be available for CO and COR review.

1.4. FACILITY/GROUNDS MAINTENANCE.

The Government shall provide facilities to the contractor identified as Government Furnished Facilities in PWS paragraph 3.1. The contractor shall maintain a neat appearance in both external and internal areas at all times. This includes emptying trash receptacles and policing the outside work areas for litter. The contractor shall be responsible for snow removal of contractor vehicle parking areas and outside contractor equipment storage areas. Snow removal equipment shall be provided by the contractor.

2. SERVICE DELIVERY SUMMARY.

The following table lists the primary performance objectives for each service, the location in this PWS of the description for each performance objective, and the threshold for acceptable performance:

Performance Objective PWS

Paragraph Performance

Threshold Surveillance

Method Provide an effective aircraft services management system to ensure all tasks and programs are successfully completed within a timely manner

1.1.1.1 & 1.1.2.1

No more than five (5) deficiencies per month.

Customer complaint

Coordinate contract functions with Airfield Management

1.1.1.1.c & 1.1.1.1.h

No more than three

(3) deficiencies per month.

Customer complaint and periodic inspections

Maintain tool control program that ensures all tools are accounted for so that tools are not left in or around aircraft

1.1.1.1.d & 1.1.2.1.b

Zero (0) instances of unaccountable tools and equipment.

Periodic inspections

Ensure all work areas are free of foreign objects

1.1.1.1.k & 1.1.2.1.d

No more than three

(3) deficiencies per month.

Customer complaint and periodic inspections

Perform arrival, processing and departure services as required

1.1.1.2,

1.1.1.3 &

1.1.1.4

No more than one (1) deficiency per month.

Customer complaint and periodic inspections

Perform aircraft lavatory equipment, trash removal, and PAX comfort kit services on all transient aircraft and assigned KC-135s

1.1.1.5, 1.1.1.6,

1.1.1.7 & 1.1.1.8

No more than three

(3) deficiencies per month.

Customer complaint and periodic inspections

Perform emergency or special event services

1.1.1.9 No more than one (1)

deficiency per event.

Customer complaint and periodic inspections

Perform aircraft wash and lubrication services within cleanliness standards and time limits

1.1.2.2 & 1.1.2.3

No more than three

(3) deficiencies per aircraft.

Customer complaint and periodic inspections

Perform aircraft interior cleaning services within cleanliness standards

1.1.2.4 No more than one (1)

deficiency per aircraft.

Customer complaint and periodic inspections

Perform airpark aircraft wash services according to applicable standards

1.1.2.5 No more than one (1)

deficiency per cleaning event.

Customer complaint and periodic inspections

Maintain and protect Government-furnished property/equipment; maintain GFP/GFE custodian accounts

3.1. & 3.2 No more than three

(3) deficiencies per month.

Periodic inspections

Maintain technical orders, publications and forms

3.2.5 No more than three

(3) deficiencies per month.

Periodic inspections

Comply with all access and personnel/facility security requirements

4.7 No more than one (1)

deficiency per quarter.

Periodic inspections

3. GOVERNMENT FURNISHED FACILITES, PROPERTY AND SERVICES.

3.1. GOVERNMENT FURNISHED FACILITIES.

The Government shall furnish or make available office space and break room for contractor employees. These facilities shall only be used in the performance of this contract. The contractor shall implement methods to ensure that keys to facilities are not lost or misused by unauthorized personnel. Lost keys shall be replaced at the contractor’s expense. Due to security reasons, maps of facilities are not included in this PWS. However, maps shall be shown at the pre-proposal conference and copies provided to the awarded contractor.

3.1.1. TRANSIENT AIRCRAFT FACILITIES.

Adequate space for two to three (2-3) full time contract employees with desks and book cases, a break area, and restrooms shall be provided for the transient aircraft employees.

The building provided will have direct flight line access with parking for one contractor vehicle near the access point. Parking for two to three (2-3) vehicles with access to an electrical plug to heat the lavatory servicing truck water tank adjacent to the contractor’s office shall be allotted. A lockable fenced-in storage yard and equipment shed will be provided for parking of contractor vehicles and storage of ladders, trailers, etc. The contractor shall maintain an orderly appearance of the facilities being used to include the area 50 feet out and around the contractor office and storage facilities to include trash removal and policing the grounds.

3.1.2. AIRCRAFT WASH FACILITIES.

The Government shall furnish or make available adequate space for one to two (1-2) full time contract employees with desks and book cases, a break area, and restrooms for the aircraft wash employees. Lockable storage space located within each of the aircraft wash hangars shall also be provided to the contractor. The contractor shall maintain an orderly appearance of the facilities being used to include the areas around the contractor office and storage facilities. Since these facilities are shared with the Government, the contractor is responsible for removing and properly disposing of any trash generated by the wash process to include trash removal and policing the grounds. The contractor shall also clean the hangar floor removing all visible dirt, debris, etc.

3.1.2.1. Wash Rack Buildings/Hangars.

There are currently three (3) aircraft wash rack facilities. 22 MOS P&S will notify the contractor and the COR which facility is to be used on the monthly wash schedule. All three (3) hangars allow for total aircraft coverage and are located off of the main parking ramp at McConnell AFB. Building 1166 is the primary wash rack with 19,939 square feet and includes an equipment storage area. Building 1176 is a 2-bay hangar with a total of 56,790 square feet. Washes may be conducted in either bay. There is an equipment storage cage located in the south bay of 1176. Building 1106 is a 70,554 square-foot, 4-bay hangar. Washes may occur in 2 bays. Pre-periodic inspection washes generally occur in building 1106. There is a small equipment storage cage located in building 1106. The contractor should be prepared to transport equipment and supplies between hangar storage units and the hangar assigned for the wash as needed.

3.1.3. EQUIPMENT STORAGE.

The contractor shall be responsible for ensuring that all support equipment, when not in use, is properly stored.

3.2. GOVERNMENT-FURNISHED PROPERTY.

The Government shall provide the items listed in Appendices C through M to the contractor solely for performance of services by the contractor on this contract. The Government shall provide, if available, additional tools or equipment (i.e. specialized tools) through PE or Atlas support sections. Checking out additional tools and equipment shall be coordinated through the COR. The Government shall also make available powered and non-powered AGE through the AGE Shop as stated in paragraph 3.2.4.

3.2.1. GFP INVENTORY.

An inventory of GFP which the contractor controls shall be done not later than five (5) calendar days before the start of the contract, then within ten (10) calendar days of the start of any option periods, and not later than ten (10) calendar days before completion of contract period. The project manager and the COR shall conduct a joint inventory of all GFP and shall jointly sign a receipt for this property. Property items missing or not in working order shall be recorded and the CO notified in writing. The project manager and the COR shall jointly determine the working order and condition of all property and document their findings on the inventory report. In the event of disagreement between the project manager and the COR on the working order and condition of property, the disagreement shall be referred to the CO for resolution. A jointly signed copy of the inventory report shall be provided to the CO within two (2) business days of completion of the inventory.

3.2.2. REPLACEMENT OF GFP ITEMS.

The project manager shall submit requests for replacement of GFP to the COR for processing. Such requests shall specify the reason for replacement. The contractor shall be responsible for the expense of GFP needing replacement due to contractor negligence or misuse.

3.2.3. GFP SECURITY.

The contractor shall be responsible for safeguarding all GFP. At the close of each work period, or before leaving the work site at any time, Government facilities, property and materials shall be accounted for and secured. The contractor shall establish and implement methods of ensuring that all tools, materials and keys issued to the contractor are not lost or misused by unauthorized persons.

3.2.4. POWERED/NON-POWERED AGE.

The Government shall also provide powered and non-powered AGE used in the performance of this contract. This includes stand generators, air-start carts, hi-lifts, tow bars and de-icing equipment. Supplies incidental to operation of the AGE equipment, such as de-icing fluid, shall also be provided by the Government. The contractor shall coordinate the use and transport of AGE through the MXS production supervisor. The contractor shall be responsible for properly obtaining and returning AGE if a means of transporting AGE cannot be provided by the Government in a timely manner. The contractor shall inspect equipment for serviceability and condition prior to use and annotate any discrepancies on AFTO Form 244, Industrial Support Equipment Record.

Notify AGE personnel of any unserviceable or damaged equipment. The contractor shall operate the equipment IAW standard operating procedures. The contractor shall be responsible for any damage to property caused by the contractor’s negligence.

3.2.5. TECHNICAL ORDERS, PUBLICATIONS AND FORMS.

The Government shall make available, the T.O.s, publications and forms listed in Appendix L. The contractor shall maintain the Technical Order Distribution Account (TODA) to ensure timely updates to those T.O.s, publications and forms. The contractor shall maintain the T.O.s in complete and serviceable condition.

3.2.6. EQUIPMENT CUSTODIAN ACCOUNT (CA/CRL).

The contractor shall designate and train contract personnel to become certified CA/CRL account custodians. Training is accomplished by completion of the Government-furnished McConnell AFB Block I and web-based Block III training on how to maintain an equipment account. The Functional Commander (FC) shall appoint certified account custodians to maintain the equipment account IAW AFMAN 23-110, Basic USAF Supply Manual, Vol II, Part 2, Chapter 22 and Part 13, Chapter 8. Appendix C is a listing of contractor-maintained CA/CRL equipment.

3.2.7. INFORMATION TECHNOLOGY EQUIPMENT CUSTODIAN (ITEC)

ACCOUNT.

The contractor shall designate and train contract personnel to become certified ITEC account custodians. Training is accomplished by completion of Government-furnished web-based training. The FC shall appoint only certified individuals to maintain the ITEC account IAW AFI 33-112, Information Technology Hardware Asset Management.

Appendix D is a listing of contractor maintained ITEC equipment.

3.2.8. PERSONAL WIRELESS COMMUNICATION SYSTEMS (PWCS) ACCOUNT.

The contractor shall designate and train contract personnel to become certified PWCS account custodians. Training is accomplished by completion of Government-furnished web-based training. The FC shall appoint only certified individuals to maintain the PWCS account IAW AFI 33-106, Managing High Frequency Radios, Personal Wireless Communication Systems and the Military Affiliate Radio System. Appendix E is a listing of contractor maintained PWCS equipment.

3.2.9. TECHNICAL ORDER DISTRIBUTION ACCOUNT (TODA).

The contractor shall designate and train contract personnel to become certified TODA account custodians. Training is accomplished by completion of Government-furnished web-based training through the Air Force Knowledge Now (AFKN) website. The FC shall appoint only certified individuals to maintain the TODA IAW MXG 21-101, Maintenance Procedures. Appendix L is a listing of contractor maintained T.O.s and publications.

3.2.10. CONTRACTOR LIABILITY.

The contractor shall assume strict liability for any damage to aircraft, aircraft parts, support equipment, electrical components, facilities or other Government property caused by negligence under, or in violation of, this contract. The contractor shall be assessed the full cost (parts, labor and administrative activities) of any repairs required to correct damages. The contractor may be given the option to repair any non-aircraft related damage at the Government’s discretion, in lieu of payment. Any repairs shall be pre-approved by the Government. The final product must meet Government specifications and be certified as acceptable by the Government.

3.2.11. UTILITIES.

The Government shall provide the contractor with reasonable amounts of utilities, such as electricity and water, refuse collection, and insect/rodent control in performance of this contract. The contractor shall be responsible for ensuring lights, water faucets, and valves are turned off after use.

3.2.12. TELEPHONE AND LAN PORTS.

The Government shall provide local telephone lines and an adequate number of local area network (LAN) ports based on the number of Government-controlled computer systems.

Limited access to Government computer systems shall be provided to the…