FA4620-16-Q-A007_(RFQ).pdf

FA4620-16-QA007

COMBINED SYNOPSIS/SOLICITATION

FA4620-16-Q-A007

SERE Surveillance System Upgrade FAIRCHILD AFB

13 SEPTEMBER 2016

This is a combined synopsis/solicitation for commercial items with installation prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation FA4620-16-Q-A007 for purchase and installation of digital data recording equipment and upgrade of the existing Autio-Visual monitoring (A/V) suite for the Fairchild AFB Survival School is hereby issued as a Request for Quotation (RFQ).

The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular 2005-89.

This solicitation is a Brand Name requirment for “PELCO” items that is set aside for 100% Small Business under the NAICS Code of 334310, with a small business size standard of 750 Employees.

The government request quotes for the following items;

ITEM

NO

SUPPLIES/

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

0001 Camera Removal 1 Each

FFP

Contractor shall remove all cameras from the six (6) Buildings in the east yard of Building 1712 in accordance with the attached Statement of Work.

FOB: Destination

NET AMT

NO

SUPPLIES/

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

0002 SERE A/V Upgrade 1 Each

FFP

Contractor shall provide, install, and warranty audio visual equipment in accordance with the attached Statement of Work. New equipment includes: Five

(5) IP based (digital) fixed cameras, Ten (10) IP based outdoor cameras, One (1) 48 port full PoE switch, Four (4) PoE extenders, all other ancillary equipment necessary to provide a robust, fully operational surveillance system. All items must meet the required specifications listed in the attached Statement of Work.

NO

SUPPLIES/

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

0003 Camera Re-install 1 Each

FFP

Contractor shall re-install the six (6) cameras, removed as part of Line Item 0001, into the replacement CONEX boxes in the east yard of Building 1712 in accordance with the attached Statement of Work.

Supplies/ Services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government

Delivery Information

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 1 92 TRAINING SQUADRON

2509 S. DENVER ST BLDG 1342

FAIRCHILD AFB WA 99001

657-2367 FOB: Destination

F1XTTR

0002 1 92 TRAINING SQUADRON

2509 S. DENVER ST BLDG 1342

FAIRCHILD AFB WA 99001

657-2367 FOB: Destination

F1XTTR

0003 1 92 TRAINING SQUADRON

2509 S. DENVER ST BLDG 1342

FAIRCHILD AFB WA 99001

657-2367

F1XTTR

CLAUSES INCORPORATED BY FULL TEXT

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement APR 2014 To Inform Employees of Whistleblower Rights

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance JUL 2013 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-10 Waste Reduction Program MAY 2011 52.223-14 Acquisition of EPEAT -Registered Televisions JUN 2014 52.223-15 Energy Efficiency in Energy-Consuming Products DEC 2007 52.223-16 Acquisition of EPEAT®-Registered Personal Computer

Products

JUN 2014

52.232-1 Payments APR 1984 52.232-17 Interest MAY 2014 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-1 Disputes MAY 2014 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.246-20 Warranty Of Services MAY 2001 52.246-25 Limitation Of Liability--Services FEB 1997 52.247-34 F.O.B. Destination NOV 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product 252.204-7012 Safeguarding Covered Defense Information And Cyber DEC 2015

Incident Reporting

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By OCT 2015

The Government of a Country that is a State Sponsor of Terrorism

252.211-7003 Item Unique Identification and Valuation MAR 2016 252.223-7004 Drug Free Work Force SEP 1988 252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUN 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014) (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19

U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41

U.S.C. 4704 and 10 U.S.C. 2402).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) (Pub. L.

109- 282) (31 U.S.C. 6101 note).

X (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug, 2013) (31 U.S.C. 6101 note).

X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313).

X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

X (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)).

X (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

X (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15 U.S.C.

632(a)(2)). X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2014) (E.O. 3126).

X (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

X (30) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

X (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

X (33)(i) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O. 13627).

X (34) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

X (36) (i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514). X (37)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

X (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

X (39)(i) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Jun 2014) (E.O.s 13423 and 13514).

X (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O.

13513).X (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

X (50) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C.

3332).

X (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

X (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

X (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67). X (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O. 13658).

` (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) X (A) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O. 13658).

(1) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

HAZARDOUS MATERIAL CLAUSE

Definition of Hazardous Material: In accordance with AFI 32-7086, Hazardous Materials Management, a hazardous material includes all items covered under Emergency Planning and Community Right to Know Act (EPCRA) tracking requirements, the OSHA HAZCOM standard, and all Class I and II ODSs.

The Contractor shall be responsible for the proper storage, management, and disposal of any hazardous material brought on Base.

For any single hazardous material stored on-site in a quantity equal to or exceeding 55-gallons at any time, the contractor shall provide secondary containment for the entire quantity of that hazardous material.

Hazardous material shall be stored within a fenced, locked secure area not accessible to the base populace after hours.

All containers of hazardous material shall be clearly and properly labeled; closed when not in use; and stored in an upright, secure position.

No hazardous material shall be left on-site at the end of a project. Any touch-up material to be provided to the user shall have prior item specific approval from the base hazardous material management program.

The Contractor shall submit to the Contracting Officer prior to start of physical work, a Contractor Hazardous Material Work Sheet (see attached) and corresponding Material Safety Data Sheet (MSDS) for each hazardous material to be brought onto the base during the performance of the contract. This work sheet and an MSDS shall be completed for each and every HAZMAT to be used by the Prime Contractor and all subcontractors.

If during the course of the contract, items not previously identified are to be brought on the base, the Contractor shall submit a Work Sheet and MSDS for approval prior to bringing the HAZMAT onto the base.

At the end of the contract, the Contractor shall submit to the Contracting Officer the quantities of each hazardous material actually used on the base during the contract utilizing and annotating the government-provided chemical authorization list. A copy of the authorization list can be obtained from 92 CES/CEVP. If a project covers more than one calendar year, the approximate quantity of each hazardous material used during the calendar year shall be submitted to the Contracting Officer at least 30-days prior to the end of each calendar year.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and receiving report (Combo Document)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F1XTTR

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4620 Admin DoDAAC FA4620 Inspect By DoDAAC N/A Ship To Code F1XTTR

Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) F1XTTR Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

zachery.ray@us.af.mil edward.campbell.2@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

WAWF Helpdesk at 866-618-5988

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODSs) (NOV 2012

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]

5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/DRU/AFRCO/SMC ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256- 2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.215-9001 NOTICE OF PRE-BID/PRE-PROPOSAL CONFERENCE (MAY 1996)

(a) ) A pre-bid/pre-proposal conference will be conducted at 10:00 AM PDT on 19 Sep 16 at the 92 nd Contracting Squadron, 110 West Ent Street, Fairchild AFB for the purpose of answering questions regarding this solicitation.

(b) ) Submit the names of all attendees (not to exceed 3) to SSgt Zachery Ray prior to 16 Sep 16 at 1:00PM PDT.

This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(c) ) Bidders/Offerors are requested to submit questions to the point of contact noted above not later than 16 Sep 16 at 3:00PM PDT. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(d) ) A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions (on a non-attribution basis) and answers.

5352.242-9000 - CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOVEMBER 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) In accordance with Department of Defense (DoD) policy guidance on Physical Access Control to all military bases, all individuals entering DoD installations must have a valid purpose to enter, have their identity proofed (providing acceptable documentation of proof of identity) and validated through the process of vetting (evaluation of an applicant’s character and conduct for approval or denial of access) through law enforcement data bases to be issued or be in possession of a Fairchild AFB access credential. DoD ID card holders and those designated on local access credentials may vouch for and escort daily deliveries to/from the job site. Up to three (3) on-site contract superintendents may be designated, in writing by the contracting officer for the purpose of vouching daily delivery personnel, during normal business/operating hours only, or as approved by the contracting officer for individual contract performance.

(c) Contractor identification badges will be issued for the performance period of the contract only, or for

(1) Year; whichever is the shorter period of time. Badges for contractor personnel where the performance period extends beyond (1) year, or where the contract is extended beyond the original scheduled completion date, shall be reissued. The primary contractor shall identify to the Contracting Officer by letter, the name of no more than three supervisory personnel to act as vouching authorities for daily delivery personnel. This letter shall include the individual’s full name, position, and a call back number. It shall also identify the project for which the appointment is associated. Daily delivery personnel require an escort to and from the job site. Daily delivery personnel shall be subject to a Law Enforcement database check each time they visit the installation. If delivery personnel will be delivering to the job site on a recurring basis (more than 7 days during the contract period), they may apply for a base contractor badge for the duration of the contract or one (1) year, whichever is shorter. Pre-announcement vouching by authorized individuals can be made by:

• Sending a digitally signed/encrypted e-mail to: 92sfs.s5b.passandregistration@us.af.mil with visitor’s information.

• Calling the visitor information into the Entry Screening Facility (ESF). When the guest arrives, the sponsor will be contacted at a call back number provided by the sponsor to report to the gate to escort the visitor. Visitors sponsored for 1 to 7 days will be issued a Defense Biometric IDentification System (DBIDS) paper pass (with photo) after vetting. The sponsor must report to the gate and escort the visitor the first day only. Visits over 7 days but for not more than 1 year will be issued the DBIDS card. The sponsor must report to the gate and escort the visitor the first day only. The FAFB Contractor/DBIDS application must include duration, days of the week, and hours of the day for visits.

(d) If any vouched individuals are unable to be vetted upon arrival, the designated vouching authority shall be required to escort those individuals to and from the site. Individuals that are not issued DBIDS cards shall be required to be re-vetted each time they require access. Personnel shall provide one or more of the following documents in order to obtain access:

• U.S. passport or U.S. passport card

• Permanent Resident card or Alien Registration Receipt card (INS Form I-551)

• Foreign passport with a temporary (I-551) stamp or temporary, (I-551) printed notation on a machine readable Visa.

• Foreign passport with current arrival/departure record (INS Form I-94) bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status allows them to work for the employer.

• Employment authority document that contains a photograph (INS Form I-766).

• In the case of a non-immigrant alien authorized to work for a specific employer incident to status, a foreign passport with an INS Form I-94 or INS Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

• Driver’s license or identification card issued by a State or outlying possession of the U.S., or Federal, State, or local government agencies provided it contains a photograph and biographic info such as name, date of birth, gender, height, eye color, and address.

• School identification with photo.

• U.S. Military or draft record, U.S. Coast Guard or Merchant Mariner or Transportation Workers Identification Credential card.

• Native American Tribal document.

(e) Under certain circumstances, 92d Contracting personnel may require an immediate pass application to be processed. These applications will be stamped with “Immediate Processing Requested”. 92 SFS personnel will work these passes as soon as possible depending on current operations. When processing is completed, the form will be forwarded to Pass and Registration where the applicant will appear in person to have the pass issued.

(f) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense and AFI 31-501, Personnel Security Program Management. The government does not allow Privately Owned Vehicles (POVs) in controlled or restricted areas. Taking photographs is prohibited. If photographs are required for clarification or bidding, contact your respective Contracting Officer. Cell phones are prohibited from most controlled and restricted areas. Coordinate with the area owner to validate usage in these areas. The government will provide escorts to accompany contractor personnel in these areas and escorts will have access to communication devices if needed. Vehicles to be operated on the airfield shall have a company logo painted on or affixed to the vehicle.

(g) These applicable AFI excerpts may be requested through the Contracting Officer.

(h) Use of cell phones or headphones while operating a motor vehicle upon a roadway on base is strictly prohibited, is a primary offense, and a traffic citation will be issued. Totally hands-free cell phone devices are permitted.

(i) Fairchild AFB is a non-smoking facility. Smoking is only allowed in limited, designated areas.

(j) Contractors are reminded that vehicles cannot be left parked at the Front (Main) Gate area. This area is 30 minute parking only. If you have employees who cannot drive on base (lack of insurance, registration, suspended license, etc.)

they must park at an off-base location and obtain alternate transportation to the work site.

(k) All commercial vehicles will enter the installation via the Rambo Road gate, Monday through Friday, 0600 through 1700 unless otherwise indicated in the Performance Work Statement (PWS). At all other times they will enter through the main gate. Search teams and/or military narcotic and explosive working dogs will search all commercial vehicles larger than a 15 passenger sized van. All commercial vehicles smaller than a 15 passenger van, may enter the main gate during contract performance hours unless it is towing any type of attachment/equipment. Items in tow shall enter Rambo Road Gate.

(l) Any traffic diversions or road closures will be coordinated with 92 SFS/S3, five days prior to the diversion or closure. All activities of the Contractor and his employees and sub-contractors and their employees while on base shall be conducted in strict accordance with all base regulations, including those of the Fire Marshall as well as applicable security directives.

(m) Foreign Nationals requiring base access are required to provide the following information to the Foreign Disclosure Officer (FDO) for Wing Commander Approval at least 16 days prior to access. 1) Personal data (full name, date of birth, include passport number, visa number, green card number, any type of personal identifying number if applicable, country coming from, and dates of visit); 2) sponsor information (name, rank, squadron, phone numbers (home and office); 3) on-base locations to be visited (home address if sponsor lives on base). Anytime a foreign national from a country is verified to be listed on the National Security Threat List (NSTL), contact the Foreign Disclosure Officer for guidance.

(n) Only United States (US) citizens are authorized to work in certain facilities on the installation. If applicable to the requirement, this information will be provided in the Performance Work Statement (PWS), Specifications, Statement of Work (SOW), or Statement of Objective (SOO).

(o) The Eagle Eyes Program is an Air Force Anti-Terrorism initiative that enlists the eyes and ears of Air Force members, civilians, contractors, and dependents. Contractors are considered key to these program efforts. Using situational awareness and vigilance can help identify and promote the reporting of suspicious activity. Suspicious activity may include: surveillance, elicitation, tests of our security, acquiring supplies associated with adverse intent, suspicious persons out of place, individuals practicing dry runs and unusual deploying of assets. WATCH – REPORT

- PROTECT /Antiterrorism Level I training is not mandatory, but if requested, is available through a qualified on base instructor or may be accessed online at https://atlevel1.dtic.mil/at. AT level I training provides personnel an overview of how to recognize and address potential terrorist actions. Eagle Eyes Hotline: (509) 247-7777.

(p) In the event of an actual or simulated crisis, base access may be limited. During these events, individuals may be required to shelter in place or remain on or off base until the situation (actual or simulated) is cleared. These procedures are required in order to maintain base security and protection of both military and civilian personnel. Any contract delays associated with these events shall be brought to the attention of the applicable Contracting Officer.

(q) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification and vehicle passes issued to employees and subcontractor employees are returned to the issuing office. Individuals that do not return passes will be denied future base access until the pass is returned or an affidavit stating loss/destroyed has been submitted. Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Revised 22 September 2015

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

**This Clause Requires Entries By The Offeror**

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2016)

**This Clause Requires Entries By The Offeror**

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____.

[Offeror to identify the applicable paragraphs at (c) through (r) of this provision that the offeror has completed for the purposes of this solicitation only, if any.) These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.]

(End of provision)

FAR 52.212-1 Instructions to offerors – Commercial Items (Oct 2015), Addendum to FAR Clause 52.212-1:

To ensure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein.

The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation and attached Statement of Work.

Offerors must be currently registered in the System for Award Management (https://sam.gov) and agree to remain registered while performing services on Fairchild. The offerors response shall consist of a

1) Price proposal.

2) Past performance information with supporting documentation to include installation personnel PELCO certification.

3) Signed copies of any and all amendments issued against the solicitation.

4) Copy of all solicitation clauses and previsions that require the offeror`s signature.

A. The contractor accedes to the contract terms and conditions as written in the solicitation with attachments. The SOLICITATION constitutes the model contract.

B. SUBMISSION OF OFFERS. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers that are emailed or faxed may be delayed an average of one hour processing through AF infrastructure before being received by the government. Offerors who hand carry their offers may encounter average delays of one hour or more while processing through security.

The proposals shall include the following four (4) items:

1. Price: Insert only the proposed extended prices (total annual price) into the schedule of the solicitation for CLINs 0001, 0002, 0003. The total price for each line item shall be exact amounts.

2. Past Performance:

A. Past Performance Surveys: The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this solicitation. The government will use information submitted by the offeror and other sources such as other Federal government offices, state and municipal offices, and commercial sources, to assess performance. Provide a list of no more than three (3), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years. Relevant contracts include those contracts that provide security systems/audio-visual monitoring systems on a basis similar to the government requirement. Contractor shall also include installation personnels PELCO certification. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the current acquisition. However, subcontractor, and predecessor company information will not be considered as highly as past performance information for the principal offeror. The government will use a past performance questionnaire (Attachment 2 of the solicitation) to evaluate contractor references. Please note that the government will only attempt to contact past performance references a maximum of 3 times. If no contact can be made then the past performance for that reference will be rated as Unknown. Furnish the following information for each contract referenced:

1. Company/Division name

2. Product/Service

3. Contracting Agency/Customer

4. Contract Number

5. Contract Dollar Value

6. Period of Performance

7. Verified, up-to-date name, address, FAX, and telephone number of the contract POC

8. Comments regarding compliance with contract terms and conditions. The government will use information submitted by the offeror and other sources such as other federal government offices, state and municipal offices, and commercial sources, to assess performance. If no Past Performance is available the offeror may not be evaluated favorably or unfavorably on past performance: the offeror will receive a neutral rating.

B. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. If applicable, provide with the quote a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

3. Amendments: Offers are to complete, sign and return all amendments issued against the solicitation.

4. Solicitation Clauses and Previsions. Return of solicitation clauses and previsions that contain “fill-in” information.

C. If the offer shall include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(End of Provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price Past Performance Both are considered approximately equal

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

Attachments:

1. Statement of Work

2. Past Performance Questionnaires