Attachment_1_-_Statement_of_Work.pdf

Statement of Work Building 1712 / 1735

Surveillance System Upgrade and Installation Fairchild AFB, Washington

01 June 2016

1.0. INTRODUCTION.

1.1. The US Air Force Survival School facility located at Fairchild AFB, WA requires the installation of digital data recording equipment and upgrade of the extensive Audio-Visual monitoring (A/V) suite which is incorporated into the facilities supporting operations and providing security and safety for the students. This work must be performed in stages to facilitate other projects. All work shall be performed in accordance with all applicable laws, standards, codes, and regulations.

1.2. Background and Objective. This Statement of Work (SOW) defines the requirements for the contractor to remove, install, and test additional components to a digital closed circuit surveillance and recording system at Fairchild AFB, WA.

2.0. TASK REQUIREMENTS AND APPLICABLE DOCUMENTS.

2.1. Applicable Standards, Certifications and Regulations. The following documents are a part of this contract.

The system (all hardware, software and features/functions) shall comply with the latest version of DISA JIEO 8249 and commercial practices and standards. The DISA JIEO 8249 reference can be accessed on the DSSMP web page (http://jitc.fhu.disa.mil/tssi/apl/apl_pbx1.html).

The system (all hardware, software and features/functions) shall have appropriate Joint Interoperability Test Center (JITC) certification documentation.

The system (all hardware, software and features/functions) shall be at the latest JITC or JITC waiverable certified software Version as applicable.

National Electric Code (NEC).

Fairchild Air Force Base Design Standards and Architectural Compatibility Plan. Exceptions will be routed/approved by the SERE POC.

2.2. GENERAL REQUIREMENTS

2.2.1 SECURITY NOTE: All facilities and information about the facilities in the Survival School Resistance Training Facility covered by this Statement of Work (SOW) are considered For Official Use Only. In addition, all photos, designs, sketches, etc. taken during the site visit or developed in support of this project are considered For Official Use Only and will be returned to the SERE POC once work is completed

2.2.2 The requirement shall incorporate a variety of cameras, monitors, decoders, and microphones. All equipment shall be digital and feeds shall be passed via a stand-alone Local Area Network (LAN) within the facilities. Each piece of equipment shall have a unique IP address and shall be accessed and controlled from a central control computer. In addition, there are three separate monitoring facilities utilized to support various portions of the training program. All wires and cables shall be hidden from view and all equipment shall be protected from an electrical system surge or malfunction by the UPS and facility generator power.

2.2.3 The system shall operate without detriment to the current infrastructure to include functioning under the existing Endura network video management architecture. The contractor shall test and deliver a turn-key solution satisfying all requirements as stated in this SOW. This procurement is for an addition to the current system to include major equipment, installation materials and installation labor, cable & wire (including any required conduit not supplied by others), and programming required for a complete operational and fully integrated system. All

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Attachment 1 required replacement components, equipment and supplies provided shall be new. The contractor shall provide all personnel, equipment, parts, material, tools, supplies, transportation and any other items necessary to perform and complete the stated requirements. The installation shall be accomplished to the prevailing commercial industry standards in a neat, workman-like manner. All enclosures, cables and each termination shall be labeled. No splices are allowed. All wiring shall be terminated on terminal blocks, neatly routed, labeled and installed compliant with prevailing standards and facilitate future servicing activities.

2.2.4. Restoration. All installation locations and/or grounds shall be restored and returned to their original condition (e.g. any damage or changes to existing facilities shall be repaired and documented in the as built drawings.). The contractor shall not modify existing electrical, mechanical, structural or civil design elements or related components in a manner that impacts design or capacity, or that affects maintenance, or affects operational life safety. The contractor shall provide fitting and repair work as required to restore surfaces to original conditions after installation of other work. The contractor shall not cut and patch construction in a manner that results in visual evidence of cutting and patching. The contractor shall not cut and patch construction exposed on the exterior or in occupied spaces in a manner that negatively affects the building's aesthetic qualities. The contractor shall replace all materials and workmanship that are unsatisfactory.

2.2.5. Facility Standards (as applicable). Camera housing and equipment brackets shall match the color of the adjacent facility colors. The contractor shall provide material submittal for approval by designated SERE personnel.

All equipment mounting brackets shall be secured using finish screws that are color-coded to match the mounting brackets. Interior conduit shall be run inside walls, above ceilings or in crawl spaces/basement areas. Cable/wires run in ceilings that are used for return air plenums shall be run in rigid conduit or be “plenum-rated”. Flush mounted cut-in boxes shall be used for all new power/data points. Surface mounted conduit and boxes are prohibited except in utility rooms. All power cords and data lines shall exit walls and ceilings at a point as close to the equipment as possible. All data lines shall enter walls in boxes with color coded faceplates that match the type existing in the facility. Exterior conduit shall be painted to match the exterior of the facility.

2.2.6. Project Residue. The contractor shall remove all debris and dispose at an off-site location. The contractor is permitted to use the on base Recycling Center for clean cardboard.

2.2.7. Storage of Equipment. The Government has limited storage available to store or stage equipment.

2.3. Specific Audio Visual and Data Storage System Requirements. Specific system requirements are defined in the subsequent paragraphs. Note that while a specific number of cameras and a 48 port switch is specified that this project includes all ancillary equipment such a range extenders etc. Necessary to provide a robust, fully operational surveillance system.

2.3.1. Cameras: All cameras must be capable of real time viewing. In addition, the numbers of camera inputs on the video recorder is limited.

2.3.1.1. Five (5) IP based (digital) fixed cameras with 3 megapixel resolution capable of 30 images per second.

These cameras must be Pelco Brand name and be fully compliant and functional with the existing system. These need to be installed into enclosures that are concealed and tamper proof. These cameras will be located in the Building 1740 (2 x cameras), Building 1734 (1 x camera) and Building 1732 (2 x cameras) of the WT camp. No cameras currently installed in the building 1740, however, there are 2 cameras currently in building 1732 that are inoperable. Building 1734 requires camera replacement.

2.3.1.2. Ten (10) IP based outdoor cameras with 2 megapixel resolution capable of 360 degrees rotation at 280 degrees per second with PTZ. All cameras shall have pan, tilt, zoom and auto focus capability. These must be Pelco Brand name name and be fully compliant and functional with the existing system. All ten (10) IP based PTZ cameras will be elevated to a height of sixteen (16) feet above the ground.. These cameras will be located in the old WT yard replacing existing cameras. The existing poles may be reused at the contractor’s discression.

2.3.1.3. Removals and installation under this paragraph will only be done upon notification from SERE. The twelve

(12) fixed cameras within six (6) Buildings in the East yard of Building 1712 Yard will be removed and re-installed

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within the replacement CONEX boxes. The date for this work is unknown but will be in FY 17. The current (6) Shacks are approximately 13 ft x 17 ft. The replacement CONEX boxes will be insulated and have an unfinished plywood interior. Once the cameras have been removed from the six (6) Shacks, the Shacks will be removed and replaced with CONEX boxes. Two CONEX boxes when placed together will form a 16 x 20 ft structure. These new CONEX structures will be centered in the same location as the current shacks. Once CONEX’s have been placed, the cameras will need to be re-installed to provide complete video coverage area in each CONEX box structure.

Contractors will have 72 hours to respond from the time that designated SERE personnel notify them to remove the cameras to start camera removal and all cameras must be removed within 48 hours. For installation, the contractor will have 72 hours from the time they are notified by designated SERE personnel to start installation of the cameras into the CONEXs. The installation must be completed within 14 days of installation start. Work under this paragraph may only be performed on Mondays, Wednesdays, and Fridays.

2.3.1.4. New cables and wire shall be used for all camera/equipment installations.

2.3.1.5. All non-essential analog system equipment will be removed from building 1712 to include the analog cameras in the lettered huts and any existing cameras that are not going to be on the system. All holes will be patched, repaired and finished to match the wall/ceiling in the vicinity. All removed equipment shall be returned to SERE personnel.

2.3.1.6. The data shall be continued to be fed and stored in the existing control room (Brainstem) of building 1712.

The primary monitoring station shall be located in the Brainstem (control room) of building 1712

2.3.1.7. Install/enable microphones/audio capabilities in existing cameras for Building 1734 and Building 1740.

2.3.2. Control Room Upgrades

2.3.2.1. One (1) 48 port full PoE (Power Over Ethernet) switch with a minimum of 15.4 watts, Layer 3 with a 1 GHz processor. PELCO SM5200 System Manager. The switch shall be installed in Bldg 1712 Room 146 with the existing equipment.

2.3.3. Surveillance System Location/Capability

2.3.3.1. The data shall be continued to be fed and stored in the existing control room (Brainstem) of building 1712.

The primary monitoring station shall be located in the Brainstem (control room) of building 1748 in Old WT Camp.

2.3.5. File Structure. Video shall be categorized by room/camera name. The operator shall be able to quickly locate and observe the appropriate video and audio feed for a specific room/camera at a given date and time.

2.4. General Installation Activities. The installation shall be completed on Mondays, Fridays, and weekends due to mission requirements. The contractor shall coordinate with Government representatives for all equipment installation activities. The contractor shall perform the installation in accordance with manufacturer standard procedures. The system shall be installed with little or no disruption to existing services. Any disruption of service shall be coordinated with the SERE POC. The SERE POC will provide notification schedule and approvals.

2.4.1. Power. Contractor shall install additional AC outlets as needed for its system. Contractor is to determine the electrical needs at the time of the site visit, or their analysis of the power needs of the system, to determine the additional electrical outlets required to operate all the equipment to be installed.

2.5. Testing. The Contractor shall ensure the entire system, to include integration testing with all integrated equipment components, is tested prior to activation and burn-in. All items procured under this effort shall be tested.

The Government may or may not witness any and all testing. The Government requires a minimum of two weeks’ notice before the Contractor performs any testing. The contractor shall perform end-to-end system component and functionality testing during the installation phase in accordance with manufacturer’s installation and testing standard procedures. The contractor shall test the system according to the manufacturer’s diagnostic and readiness test specifications after installation activities are completed. The Contractor shall utilize the equipment manufacturer’s

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standard commercial/quality control practices to verify that the system meets the requirements as a basis for acceptance by the Government.

2.6. Warranty. The contractor shall provide standard commercial warranty for the system (all hardware and software) and work performed after Government acceptance of the installation. The warranty will be a minimum of a one year. Support shall include, but not limited to, as applicable, all (major and minor) OEM software releases patches and installation of such software that occur during the course of the warranty period at no additional cost to the government. The contractor warranty shall include 24x7 support. The contractor shall respond to support requests within 30 minutes of the request via a telephone response and shall respond on-site within 24 hours of the support request as required. The processes to manage warranty support shall be clearly described in the contractor’s proposal. Warranty services shall include normal “break-fix” service and shall be consistent with industry standards.

2.7. Project Acceptance. The Government acceptance date will be defined as the date the Government approves the contractor final invoice in the DFAS WAWF system. Project acceptance shall include a full performance test of all features of the audio video system. These tests shall be witnessed and be approved by both the government and the contractor.

2.8. The customer maintains possession of all replaced items.

2.9 PERFORMANCE.

2.9.1 Period of Performance. Completion shall include installation, testing, and networking of all equipment; delivery of all training and training materials to designated permanent party personnel;

delivery and acceptance of all deliverables; and all site cleanup.

2.9.2 Place of Performance. The primary place of performance for installation related activities shall be in Government facilities at FAFB, WA.

3.0. PERSONNEL

3.1 Expertise and Experience. The contractor or installation personnel shall be PELCO certified and have experience in the application, installation and testing of the specified systems and equipment and shall be responsible for providing personnel with the necessary expertise to complete the assigned tasks satisfactorily. The contractor or installation personnel shall have knowledge of, and comply with, all standard DoD security procedures. Personnel shall be capable of working independently and with demonstrated working knowledge of the equipment required by this SOW. The contractor shall designate an on-site project manager that will serve as a single point of contact for the Government.

3.1.2. Safety. The contractor shall not utilize individuals identified to the contractor by the Contracting Officer or QAP as potential threats to the health, safety, security, general well-being, or operational mission of the installation and its population. Service provider personnel shall present a neat appearance and be easily recognized as service provider employees.

4.0. GOVERNMENT FURNISHED EQUIPMENT/INFORMATION/ACCESS.

The Government will provide the following resources to the contractor to support task performance:

• The Government will provide office space, telephone and Government escorts as needed. A maximum of one office space (100 sq. ft.) and one telephone will be provided as required to conduct Government business only.

• The Government will provide available documentation, sketches and drawings as requested by the contractor.

5.0. SECURITY.

5.1. Badges. The contractor is required to provide identification badges for its employees. All contractor personnel shall wear these badges while on duty on the Government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed

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upon by contractor and client. The Contractor shall coordinate with the site POC to obtain temporary badges and vehicle registrations.

5.2. Safety. The Contractor shall comply with all local safety regulations and procedures in effect at FAFB, WA.

5.3. Identification of Non-Disclosure Requirements. Due to the sensitive nature of the data and information being worked with on a daily basis, completion of non-disclosure statements shall be required by on-site contractor personnel to help ensure information that is considered sensitive or proprietary is not compromised. During the performance of this tasking, Contractor personnel may be required to access or come into contact with proprietary Government information. Contractor personnel shall not use such information for any purpose other than the performance of this order. All network topologies in the Air Force are considered both sensitive and proprietary.

5.4. Hours of Opertion: Hours of Operation. Normal hours of operation are 7:00 AM – 4:30 PM, Monday and Friday except for the federal holidays listed below.

January 1 New Year's Day 3rd Monday in January Martin Luther King, Jr. Day 3rd Monday in February President’s Day Last Monday in May Memorial Day July 4 Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day November 11 Veterans Day 4th Thursday in November Thanksgiving Day December 25 Christmas

5.4. Continuation of mission essential functions. IAW DoDI 1100.22 (Policy and Procedures for Determining Workforce Mix), and any applicable Air Force implementation, unless otherwise directed by an authorized Government representative, it is determined that all services identified in this PWS are determined not mission essential during a crisis.

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