RFQ for posting.pdf

FA4620‐10‐Q‐A018

FA4620-10-Q-A018

Facility Operations, Repair, and Maintenance Services (FORMS)

Combined Synopsis/Solicitation Fairchild AFB, WA

14 June 2010

This is a combined synopsis/solicitation for Facility Operations, Repair and Maintenance Support (FORMS) for buildings 9000, 9002, 9005 (basement) and 9008 to include small on campus shelters on Fairchild AFB. It is prepared in accordance with the format in FAR Parts 12 and 13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation on FedBizOpps; quotes are being requested and a written solicitation will not be issued.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-41 effective 13 May 2010. The North American Industry Classification System Code (NAICS) is 561210. Small business size standard is $35M. This acquisition is a Small Business Set-aside. Unit Small Business Specialist is Major Michael S. Watson (509-247-4879); link to USAF Small Business, http://www.selltoairforce.org; link to SBA http://sba.gov.

Performance period for this acquisition is 1 October 2010 – 30 September 2011with four option years.

Work shall be performed in accordance with the attached Performance-based Work Statement.

A site visit is scheduled to be held on 29 June 2010 at 9:00 AM Pacific Standard Time. The meeting will begin at the 92 Contracting Squadron and continue to the Facility Manager’s Office located at the Medical Treatment Facility Room 042. Please contact SSgt Melissa Kinzner, at 509-247-4403, prior to the site visit, so that she may make arrangements for any Contractor personnel to come onto base.

Quotes are due no later than 13 July 2010 at 1:00 PM Pacific Standard Time.

Upon award, payment will be through Wide Area Workflow.

The following FAR provisions apply to this acquisition:

52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil http://arnet.gov/far

(End of Provision)

FAR 52.212-1 Instructions to Offerors – Commercial Items (Jun 2008), Addendum to FAR Clause 52.212-1:

Proposals shall include the following three (3) items.

1) Price Schedule (Attachment 1). Offerors shall complete all required fields.

2) Completed Representations and Certifications as required in FAR 52.212-3 with Alt 1(accessible at the Air Force Site, http://farsite.hill.af.mil) and DFAR 252-212-7000.

3) Past Performance. Each offeror shall describe and provide detailed references for 3 recent projects of similar complexity to this project.

Proposal Submissions: Proposals are due 13 July 2010 by 1:00PM PST. Quotes may be faxed in accordance with FAR 52.214-31, Facsimile Bids (Dec 1989) to Bruce Price at (509) 247-8685 or emailed to bruce.price@us.af.mil, melissa.kinzner@us.af.mil or mailed to 110 W. Ent St. Suite 200, Fairchild

AFB, WA 99011-8568.

Point of Contact: Mr. Bruce Price, Contracting Officer. Phone (509) 247-4877, e-mail bruce.price@us.af.mil or SSgt Melissa Kinzner, Contracting Specialist. Phone 509-247-4403, email melissa.kinzner@us.af.mil.

FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Feb 2009), with Alternate I (Apr 2002)

FAR 52.217-5 Evaluation of Options – Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

Evaluation of options will not obligate the Government to exercise the option(s).

(End of Provision)

AFFARS 5352.215-9001 Notice of pre-bid/pre-proposal conference - (a) A pre-bid/pre-proposal conference will be conducted at Medical Treatment Facility, 701 Hospital Loop, Fairchild AFB, WA 99011 Room 042 (Facility Managers Office Basement) Phone : 509-247-5268 on 29 June 2010 at 9:00 am PST for the purpose of answering questions regarding this solicitation.

(b) Submit the names of all attendees to SSgt Melissa Kinzner, 110 W. Ent St, Fairchild AFB, WA 99011 or Email melissa.kinzner@us.af.mil Phone: 509-247-4403 or Bruce Price 110 W. Ent St, Fairchild AFB, WA 99011, or Email bruce.price@us.af.mil Phone: 509-247-4877 prior to 25 June 2010. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(c) Bidders/Offerors are requested to submit questions to the point of contact noted above not later than 06 July 2010 NLT 1300 PST. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(d) A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions (on a non-attribution basis) and answers.

(End of provision)

52.212-2 -- Evaluation -- Commercial Items. (Jan 1999)

(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Past Performance and Price. Past Performance will be considered approximately equally important to Price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR Clause 52.212-2:

BASIS OF CONTRACT AWARD:. This is a competitive selection in which competing offerors past performance history will be evaluated on a basis equal to price.

A. Initially, offers will be ranked according to price. An offeror’s price will be determined by adding the proposed prices identified in the Pricing Schedule. At this point the past performance of the lowest price offeror will be evaluated.

B. The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in the solicitation, based on the offeror’s demonstrated past performance. The assessment will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence and Unknown Confidence. Offeror’s with no relevant past performance history shall receive a rating of “Unknown Confidence”, meaning the rating is treated neither favorably nor unfavorably.

C. If the lowest price offeror is judged to have a “Substantial Confidence” performance rating, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to the offeror without further consideration of any other offers.

The following FAR clauses apply to this acquisition and will be incorporated into any resultant purchase order.

CLAUSES INCORPORATED BY REFERENCE

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil

52.204-9 52.212-4

Personal Identity Verifaction of Contractor Personnel Contract Terms and Conditions--Commercial Items

SEP 2007

OCT 2003

52.222-6 Davis Bacon Act FEB 1995 52.222-32 Davis-Bacon Act—Price Adjustment (Actual Method) DEC 2001 52.232-18 Availability Of Funds APR 1984 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items.

As prescribed in 12.301(b)(4), insert the following clause:

Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items (Feb 2009)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer shall check as appropriate.] _X__ (1) 52.203-6, Restrictions on SubContractor Sales to the Government (Sep 2006), with Alternate I (Oct 1995)(41 U.S.C. 253g and 10 U.S.C. 2402).

_X__ (8) (i) 52.219-6, Notice of Total Small Business Aside (June 2003) (15 U.S.C. 644).

_X__ (10) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)).

_X__ (12) 52.219-14, Limitations on Subcontracting (Dec 1996)(15 U.S.C. 637(a)(14)).

_X__ (18) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C.

632(a)(2)).

_X__ (19) 52.222-3, Convict Labor (June 2003)(E.O. 11755).

_X__ (21) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). ___ (22) 52.222-26, Equal Opportunity (Mar 2007)(E.O. 11246).

_X__ (23) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212).

_X__ (24) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998)(29 U.S.C. 793.

_X__ (25) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212).

_X__ (27) 52.222-54, Employment Eligibility Verification (Jan 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

_X__ (34) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

_X__ (39) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct.

2003)(31 U.S.C. 3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _X__ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007)(41 U.S.C. 351, et seq.).

_X__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989)(29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

_X__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (Nov 2006)(29 U.S.C.206 and 41 U.S.C. 351, et seq.).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

Employee Classification Monetary Wage – Fringe Benefit General Maintenance Worker, WG-8 (23370) $17.69 +36.45%

Elevator Repairer, WG-10 (23210) $42.91 +36.45%

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in paragraphs (e)(1) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause--

(iii) 52.222-26, Equal Opportunity (Mar 2007)(E.O. 11246).

(iv) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212).

(v) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998)(29 U.S.C.

793).

(viii) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(xi) 52.222-54, Employment Eligibility Verification (Jan 2009).

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.217-8 Option to Extend Services (Nov 1999)- The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor no later than 30 days prior to contract completion.

52.217-9 Option to Extend the Term of the Contract (Mar 2000) - (a) The Government may extend the term of this contract by written notice to the Contractor no later than 30 days prior to contract completion; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years six (6) months.

52.228-5 INSURANCE – WORK ON A GOVERNMENT INSTALLATION (JAN 1997) (IAW

FAR 28.306 (b)).

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance specified below.

1. Workmen’s Compensation and Employers Liability Insurance as required by law, except that if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen’s Compensation insurance shall extend to cover employer’s liability for accidental bodily injury of death and for occupational disease with a minimum liability limit bodily injury of death and for occupational disease with a minimum liability limit of $100,000.

2. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

3. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At Least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subContractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subContractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of clause)

252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. (Nov 2009) As prescribed in 212.301(f)(iii), use the following clause:

(a) The Contractor agrees to comply with the following Federal Acquisition Regulation (FAR) clause which, if checked, is included in this contract by reference to implement a provision of law applicable to acquisitions of commercial items or components.

_X__ 52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207).

(b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components.

(1) _X__ 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (JAN 2009) (Section 847 of Pub. L. 110-181).

(2) _X__ 252.205-7000, Provision of Information to Cooperative Agreement Holders (DEC 1991) (10 U.S.C. 2416).

(8) _X__ 252.225-7012, Preference for Certain Domestic Commodities (DEC 2008) (10 U.S.C.

2533a).

(16) _X__ 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (SEP 2004) (Section 8021 of Public Law 107-248 and similar sections in subsequent DoD appropriations acts).

(19) _X__ 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

(MAR 2008) (10 U.S.C. 2227).

(23)(i) _X__ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631).

(c) In addition to the clauses listed in paragraph (e) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5), the Contractor shall include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract:

(3) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631).

(End of clause)

DFAR 252.212-7000 Offeror Representations and Certifications--Commercial Items. (Jun 2005)

(a) Definitions. As used in this clause—

(1) “Foreign person” means any person other than a United States person as defined in Section 16(2) of the Export Administration Act of 1979 (50 U.S.C. App. Sec. 2415).

(2) “United States” means the 50 States, the District of Columbia, outlying areas, and the outer Continental Shelf as defined in 43 U.S.C. 1331.

(3) “United States person” is defined in Section 16(2) of the Export Administration Act of 1979 and means any United States resident or national (other than an individual resident outside the United States and employed by other than a United States person), any domestic concern (including any permanent domestic establishment of any foreign concern), and any foreign subsidiary or affiliate (including any permanent foreign establishment) of any domestic concern which is controlled in fact by such domestic concern, as determined under regulations of the President.

(b) Certification. By submitting this offer, the Offeror, if a foreign person, company or entity, certifies that it—

(1) Does not comply with the Secondary Arab Boycott of Israel; and

(2) Is not taking or knowingly agreeing to take any action, with respect to the Secondary Boycott of Israel by Arab countries, which 50 U.S.C. App. Sec. 2407(a) prohibits a United States person from taking.

(c) Representation of Extent of Transportation by Sea. (This representation does not apply to solicitations for the direct purchase of ocean transportation services).

(3) Any contract resulting from this solicitation will include the Transportation of Supplies by Sea clause.

If the Offeror represents that it will not use ocean transportation, the resulting contract will also include the Defense Federal Acquisition Regulation Supplement clause at 252.247-7024, Notification of Transportation of Supplies by Sea.

252.237-7023 Continuation of Mission Essential Functions .

As prescribed in 237.7603, use the following clause:

CONTINUATION OF MISSION ESSENTIAL FUNCTIONS (MAR 2010)

(a) The Government has identified all or a portion of the Contractor services performed under this Contract as essential Contractor services in support of mission essential functions. The Contractor-provided services that have been determined to be essential Contractor services in support of mission-essential functions are listed in the Perfornance Work Statement dated 7 May 2010.

(b) The Contractor shall provide a written plan for continuing the performance of essential Contractor services identified in paragraph (a) this section during a crisis.

(1) The Contractor shall identify in the plan the provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) The plan must, at a minimum, address—

(i) Challenges associated with maintaining essential Contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential Contractor service” personnel; and

(v) The approach for communicating expectations to Contractor employees regarding their roles and responsibilities during a crisis.

(3) The Contractor shall maintain and update its plan as necessary and adhere to its requirements throughout the Contract term. The Contractor shall not materially alter the plan without the Contracting Officer’s consent.

(4) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

(c) In the event the Contractor anticipates not being able to perform any of the essential Contractor services identified in paragraph (a) of this section during a crisis situation, the Contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government’s efforts to maintain the continuity of operations.

(d) The Government reserves the right in such crisis situations to use Federal employees of other agencies or contract support from other Contractors or to enter into new contracts for essential Contractor services.

Any new contracting efforts would be conducted in accordance with OFPP letter, “Emergency Acquisitions” May 2007 and FAR and DFARS Subparts 18 and 218, respectively, or any other subsequent emergency guidance issued.

(e) Changes. The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor’s notice shall include the Contractor’s proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer. The parties shall negotiate an equitable price adjustment to the contract price as soon as is practicable after receipt of the Contractor’s proposal.

(f) The Contractor shall include the substance of this clause, including this paragraph (f), in subcontracts for the essential services.

(End of Clause)

AFFARS 5352.201-9101 OMBUDSMAN (10 AUG 2005)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Mr. Michael R. Jackson, HQ AMC/A7K, 507 Symington Drive, Scott AFB IL 62225-5022, (618) 229-0267, fax (618) 256-6668, email: Michael.jackson@scott.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

AFFARS 5352.223-9001 Health and Safety on Government Installations (Jun 1997)

(a) In performing work under this contract on a Government installation, the Contractor shall:

(1) Comply with the specific health and safety requirements established by this contract;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of Contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health Standards (AFOSH) and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End Clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations.

(a) Contractors requiring one-day base access for site visits, meetings, or other events, must provide their sponsor with their name, date of birth, and social security number prior to requesting access to allow for a wants and warrants check to be performed.

(b) Prior to contract performance, the Contractor shall obtain base identification and vehicle passes for all Contractor and subContractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. All Contractor employees requesting base passes will be subject to a criminal background check. The Government reserves the right to deny issuing a Contractor pass based upon information obtained from the background check. Contractor and subContractor personnel are required to wear or prominently display installation identification badges or Contractor-furnished, Contractor identification badges while visiting or performing work on the installation. In accordance with Air Force Instruction (AFI) 31-201(l), only “hands-free” communication devices are authorized to be used while driving on the base proper.

(c) The prime Contractor shall designate, in writing authorized representatives who shall be responsible for initiating passes for their employees.

(d) Each individual requiring base access must obtain a Contractor Identification Card, Fairchild Air Force Base (FAFBI) Form 225 and/or an AF Form 75, Vehicle/Visitor Pass. To obtain a vehicle pass, individuals are required to provide a valid driver’s license, current vehicle registration, and current vehicle insurance certificate. The representative’s signature on the base pass application shall be certification that the individual requires base access and has met and completed all applicable employment requirements (i.e. U.S. Department of Justice, Immigration and Naturalization Service Form I-9, Employment Eligibility Verification).

(e) The completed application will be hand-carried by an authorized Contractor representative to the Contracting Office for signature. The signed application will then be hand-carried to the Security Forces Law Enforcement Desk. Allow up to 48 hours for processing.

(f) Foreign Nationals requiring base access are required to provide the following information to the Foreign Disclosure Officer (FDO) for Wing Commander approval at least 16 days prior to access. 1) Personal data (full name, date of birth, include passport number, visa number, green card number, any type of personal identifying number if applicable, country coming from, and dates of visit); 2) sponsor information (name, rank, squadron, phone numbers (home and office); 3) on-base locations to be visited (home address if sponsor lives on base). Under no circumstances will a foreign national from a country verified to be listed on the National Security Threat List (NSTL) be allowed access.

(g) When work under this contract requires entry to control or restricted areas, the Contractor shall comply with FAFBI 31-101, the FAFB Installation Security Program (Chapters 8 and 9), and AFI 31-501, Personnel Security Program Management, as applicable. These publications may be viewed at http://afpubs.hq.af.mil/. The government will provide escorts that must accompany Contractor personnel in restricted/controlled areas. The government does not allow personal vehicles inside the flight line boundary.

(h) The prime Contractor shall ensure all individual and vehicle passes issued to employees and subContractor employees are returned to the issuing office prior to contract completion, termination, or for employees no longer requiring base access. Individuals that do not return passes will be denied future base access until the pass is returned or an affidavit stating loss/destroyed has been submitted.

(i) Failure to comply with these requirements may result in withholding the Government’s final payment and may reflect negative past performance ratings on the prime Contractor.

(j) Only United States (US) citizens are authorized to work in certain facilities on the installation. If applicable to the requirement, this information will be provided in the Performance Work Statement (PWS), Specifications, or Statement of Objective. (SOO).

(End of clause)

DoD PKI Certificate

DoD PKI Certificate is required to access CPARS

Contractor Performance Assessment Reporting System (CPARS)

Any user accessing private Department of Defense (DoD) web sites must have a DoD Public Key Infrastructure (PKI) certificate to access the site. CPARS is a private DoD web site, therefore all DoD employees (military and civilian), including DoD Contractors that are working on site (military/government facilities) or Contractors working offsite using Government Furnished equipment (GFE) are eligible to obtain certificates from DoD PKI. If the Contractor doesn’t work onsite or with GFE, they will need to obtain certificates from an External Certificate Authority (ECA).

External Certificate Authorities (ECAs) and Interim External Certificate Authorities (IECAs) provide digital certificates to the DoD’s private industry partners, Contractors using their own equipment or working in non-government facilities, allied partners, and other agencies.

Approved ECA Vendors:

Operational Research Consultants, Inc. (ORC) http://www.eca.orc.com

Verisign, Inc. http://www.verisign.com/verisign-business-solutions/public-sector-solutions/ieca-eca-certificates/index.html

Approved IECA Vendor:

Digital Signature Trust Co. (DST) http://www.digsigtrust.com/federal/dod.html

Additional information on the subject of ECA can be found at:

http://iase.disa.mil/index2.html

FAIRCHILD BASE ACCESS PROCEDURES

1. All security requirements and procedures shall be coordinated with the 92d Security Forces Squadron, Fairchild AFB (FAFB). Any traffic diversions or road closures will be coordinated with 92 SFS/S3, Bldg 2071, five (5) days prior to the diversion or closure. All activities of the Contractor and his employees and subContractors and their employees while on base shall be conducted in strict accordance with all base regulations, including those of the fire Marshall as well as applicable security directives.

2. All Contractor employees entering FAFB in the performance of this contract shall be issued a FAFB Form 225, Contractor Badge, for identification purposes. This identification shall be readily accessible at all times within the confines of FAFB. If an employee is dismissed from employment, resigns, or if there is no longer a contractual requirement for the employee to enter FAFB, the contract’s project manager or alternate shall ensure that the FAFB Form 225 and any other identification, i.e., vehicle passes, issued to the employee are expeditiously returned to the 92d Contracting Squadron prior to final payment. If all identification is not returned, a portion of the final payment (to be determined by the Contracting Officer) may be withheld pending its submission.

3. At the Pre-performance/Post Award Conference, the Contractor will be issued sufficient blank applications for issuance of the FAFB Form 225. These applications are to be completed by typewriter or legibly in ink. Attach a front and back copy of your state driver’s license to the application. The applications, when completed, shall be hand carried to the Contracting Officer for signature. After signature by the Contracting officer (or representative thereof), Contractor employees shall hand carry the applications to the Security Forces Administration and Reports Branch (92 SFS/S5), Bldg. 2071, FAFB.

The Administration and Reports Branch will process the applications as follows: Non-Flightline Passes, three (3) working days; Flightline Passes, five (5) working days. Upon processing, the Administration and Reports Branch will forward the pass application to the Security Forces Pass and Identification Section (92 SFS/S5B), Bldg. 4325, to accomplish photographs of Contractor personnel and issuance of the FAFB Form 225.

4. Contractor identification cards will be issued for the performance period of the contract only, or for 1 year, whichever is the shorter period of time. Passes for Contractor personnel where the performance period extends beyond 1 year, or where the contract is extended beyond the original scheduled completion date, will have to be reissued. Procedures for reissue will be the same as for the original issue.

5. Contractor personnel will be made aware by the Contracting Office and the Contractor’s project manager of the necessity for safeguarding identification cards issued and the requirement for reporting any identification cards lost.

6. The 92 Security Forces Squadron (92 SFS) no longer issues temporary five-day passes while personnel are awaiting the completion of background checks required for permanent passes. The 92 SFS will not issue a permanent pass until completion of the applicant’s background check.

a. Each individual requiring a Contractor Badge must complete a Request for Issuance of Base Pass form. The completed application and a copy of the applicant’s picture ID will be hand-carried by the prime Contractor’s Superintendent (or other person approved by the Contracting Officer) to the Contracting Office for signature. Once signed by the Contracting Office, the application will be hand-carried to the 92 SFS/S5 (Building 2071) where a Wants and Warrants check will be processed on the applicant. Allow up to 72 hours for processing by Security Forces.

b. 92 Contracting personnel will verify the need for an immediate pass and mark the application with “Immediate Processing Requested.” Contracting will annotate this statement with a signature block stamp. 92 SFS personnel will work these passes as soon as possible depending on current operations.

c. When processing is completed, the form will be forwarded to Pass and Registration where the applicant will appear in person to have the pass issued.

d. Personnel requesting passes during a verifiable weekend or after-hours emergency situation will receive a temporary pass for a limited time frame (i.e. 1700/Friday until 0800/Monday). The 92 SFS will issue these passes only after the completion of the required background check.

7. 92 SFS installation entry controllers will check all Contractor personnel for their pass during installation entry.

a. Fairchild entry controllers will direct Contractor personnel without passes to Pass and Registration for pass verification.

b. If Contractor personnel do not have their pass with them, 92 SFS personnel will direct the Contractor to Pass and Registration in order to verify issuance of a pass. If the Contractor has a valid pass issued, they may proceed onto the installation. Pass and Registration personnel will confirm pass status with the entry controller.

c. Personnel who do not have a pass issued will not be allowed to enter the installation until 92 SFS issues a permanent pass.

8. Contractors are allowed to identify, in writing to the Contracting Office, up to 3 on-site Contractor representatives who may vouch 1-day deliveries and services to a job site. The representative must proceed to the gate and escort the delivery to and from the work site. All other short duration personnel shall be vouched on by the Contracting Office. Contractors must provide written notification to the appropriate Contracting Officer of any “temporary” personnel who require access to Fairchild. The notification must include the name, social security number, date of birth and driver’s license or state identification number of the temporary worker. It must also state how long the worker will require access to the base.

9. Contractors are reminded that vehicles cannot be left parked at the Front (Main) Gate area. This area is 30 minute parking only. If you have employees who cannot drive on base (lack of insurance, registration, suspended license, etc.) they must park at an off-base location and ride with another employee.

10. Vendors and delivery vehicles: For vendors and personnel driving delivery vehicles, the Contractor shall furnish rosters to the Contracting Officer and Security Forces Police Services Superintendent 48 hours in advance of required access to the base if there are no designated representatives with vouching authority. When time does not permit, the Contractor shall contact the Police Services Superintendent’s office at (509) 247-5988 with the name of the delivery vehicle driver, name of company, and approximately what time, date, and number of vehicles that require entry to the base. In addition, the Contractor shall provide the Police Services Superintendent with a telephone call back number for verification of the delivery information provided.

11. Commercial and company vehicles will be allowed access to the base, provided company emblems are attached to the sides of the vehicles and operators present required identification credentials as described herein.

12. All commercial vehicles will enter the installation via the Rambo Road gate, Monday through Friday, 0600 through 1700. At all other times they will enter through the main gate. Search teams and/or military narcotic and explosive working dogs will search all commercial vehicles.

13. The prime Contractor is responsible to retrieve identification credentials/vehicle passes from personnel who no longer need them, i.e., quit work, fired, contract ended, etc. The final payment can be withheld if credentials are not returned.

14. Any questions should be directed to your respective Contracting Officer. Revised - 7 Dec 2007.

HAZARDOUS MATERIAL

Definition of Hazardous Material: In accordance with AFI 32-7086, Hazardous Materials Management, a hazardous material includes all items covered under Emergency Planning and Community Right to Know Act (EPCRA)tracking requirements, the OSHA HAZCOM standard, and all Class I and II ODSs.

A. The Contractor shall be responsible for the proper storage, management, and disposal of any hazardous material brought on Base.

1. For any single hazardous material stored on-site in a quantity equal to or exceeding 55-gallons at anytime, the Contractor shall provide secondary containment for the entire quantity of that hazardous material.

2. Hazardous material shall be stored within a fenced, locked secure area not accessible to the base populace after hours.

3. All containers of hazardous material shall be clearly and properly labeled; closed when not in use;

and stored in an upright, secure position.

4. No hazardous material shall be left on-site at the end of a project. Any touch-up material to be provided to the user shall have prior item specific approval from the base hazardous material management program.

B. The Contractor shall submit to the Contracting Officer prior to start of physical work, a Contractor Hazardous Material Work Sheet (see attached) and corresponding Material Safety Data Sheet (MSDS) for each hazardous material to be brought onto the base during the performance of the contract. This work sheet and an MSDS shall be completed for each and every HAZMAT to be used by the Prime Contractor and all subContractors.

C. If during the course of the contract, items not previously identified are to be brought on the base, the Contractor shall submit a Work Sheet and MSDS for approval prior to bringing the HAZMAT onto the base.

D. At the end of the contract, the Contractor shall submit to the Contracting Officer the quantities of each hazardous material actually used on the base during the contract utilizing and annotating the government-provided chemical authorization list. A copy of the authorization list can be obtained from 92 CES/CEVP. If a project covers more than one calendar year, the approximate quantity of each hazardous material used during the calendar year shall be submitted to the Contracting Officer at least 30-days prior to the end of each calendar year.

Attachments:

1) Pricing Schedule

2) Performance Work Statement

3) Wide Area Work Flow Instructions

4) List of Mission Essential Positions

5) Wage Determination (SCA) WD 05-2565 (Rev. 8)

6) Wage Determination (SCA)WD 85-1233 (Rev. 21)

7) Wage Determination (DB) WA080057

8) Performance Plan (To be removed at the time of award).

9) Contractor Hazardous Material Authorization and Use Worksheets

Attachment 1

Pricing Schedule Medical Treatment Facility Maintanence

Base Year ‐‐ ( 1 Oct 2010 to 30 Sep 2011 )

CLIN DESCRIPTION QUANTITY

UNIT OF

ISSUE UNIT PRICE

EXTENDED

TOTAL

Facility Maintenance for the Medical Treatment Facility at Fairchild AFB, WA for 1 Oct 11 to 30 Sep 12

0001AA Facility Maintenance 12 Months $_________ $_____________

0001AB Reimbursable Parts and Materials $25,000 US Dollar 1 $25,000.00

0001AC Reimbursables Services Rate(Overtime / Emergency Call Back) 100 HR $_________ $_____________

Estimated Total ‐ Base Year

Option Year One ‐‐ ( 1 Oct 2011 to 30 Sep 2012 )

CLIN DESCRIPTION QUANTITY

UNIT OF

ISSUE UNIT PRICE

EXTENDED

TOTAL

Facility Maintenance for the Medical Treatment Facility at Fairchild AFB, WA for 1 Oct 11 to 30 Sep 12

1001AA Facility Maintenance 12 Months $_________ $_____________

1001AB Reimbursable Parts and Materials $25,000 US Dollar 1 $25,000.00

1001AC Reimbursables Services Rate(Overtime / Emergency Call Back) 100 HR $_________ $_____________

Estimated Total ‐ Option Year 1

Option Year Two ‐‐ ( 1 Oct 2012 to 30 Sep 2013 )

UNIT OF

ISSUE UNIT PRICE

EXTENDED

TOTAL

Facility Maintenance for the Medical Treatment Facility at Fairchild AFB, WA for 1 Oct 11 to 30 Sep 12

2001AA Facility Maintenance 12 Months $_________ $_____________

2001AB Reimbursable Parts and Materials $25,000 US Dollar 1 $25,000.00

2001AC Reimbursables Services Rate(Overtime / Emergency Call Back) 100 HR $_________ $_____________

Estimated Total ‐ Option Year 2

Option Year Three ‐‐ ( 1 Oct 2013 to 30 Sep 2014 )

CLIN DESCRIPTION QUANTITY

UNIT OF

ISSUE UNIT PRICE

EXTENDED

TOTAL

Facility Maintenance for the Medical Treatment Facility at Fairchild AFB, WA for 1 Oct 11 to 30 Sep 12

3001AA Facility Maintenance 12 Months $_________ $_____________

3001AB Reimbursable Parts and Materials $25,000 US Dollar 1 $25,000.00

3001AC Reimbursables Services Rate(Overtime / Emergency Call Back) 100 HR $_________ $_____________

Estimated Total ‐ Option Year 3

Option Year Four ‐‐ ( 1 Oct 2014 to 30 Sep 2015 )

UNIT OF

ISSUE UNIT PRICE

EXTENDED

TOTAL

Facility Maintenance for the Medical Treatment Facility at Fairchild AFB, WA for 1 Oct 11 to 30 Sep 12

4001AA Facility Maintenance 12 Months $_________ $____________

4001AB Reimbursable Parts and Materials $25,000 US Dollar 1 $25,000.00

4001AC Reimbursables Services Rate(Overtime / Emergency Call Back) 100 HR $_________ $____________

Estimated Total ‐ Option Year 4

Grand Total for all years $__________________________

Attachment 2

PERFORMANCE WORK STATEMENT (PWS)

FOR

FACILITY OPERATION, REPAIR, AND MAINTENANCE SERVICES (FORMS)

FAIRCHILD AFB, WA

10 May 2010

1. Description of Services. The Contractor shall perform all operations, maintenance, and repairs necessary to keep the Medical Treatment Facilities (MTF), at Fairchild AFB, WA in good working order. All work shall be executed in a consistent manner by individuals who are qualified, careful and efficient in the trade and in strict accordance with prevailing industry standards, manufacturer’s specifications, local, state, federal laws and regulations and this Performance Work Statement (PWS). The Contractor shall ensure that all work identified and performed herein shall be in accordance with the original equipment manufacturer (OEM) recommendations and that existing warranties remain valid.