Attachment_1_-_ComboSynopsis_Chapel_Services.pdf

Combined Synopsis/Solicitation Solicitation Number: FA461319Q1036 Purchase Description: Chapel Religious Multiservice Provider

This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the Federal Business Opportunities (FBO) web-site as a small business set aside.

The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461319Q1036, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 813110 (Religious Organizations), with a small business standard of $8.0M.

The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2019-06 effective 10-Sep-19, Defense Federal Acquisition Regulation Supplement DPN 20190913 effective 13-Sep-19 and Air Force Federal Acquisition Regulation Supplement AFAC 2018-0525 effective 5/25/2018

DESCRIPTION OF ITEMS/SERVICES: All CLIN's F.O.B. Destination.

Provide your quote on the attached Chapel CLIN and Price Sheet (See attachment 4)

DELIVERY DATE(S): See attached Chapel CLIN and Price Sheet.

PLACE OF DELIVERY: F.E. Warren AFB, Wyoming.

Questions should be sent to budd.butcher@us.af.mil and nathean.stoner@us.af.mil by Monday, October 07, 2019; 3:00 pm (Mountain Standard/Daylight Time).

Responses/quotes MUST be received no later than Wednesday, October 16, 2019; 3:00 pm (Mountain Standard/Daylight Time). Forward responses by e-mail to budd.butcher@us.af.mil and nathean.stoner@us.af.mil.

Offerors must ensure that their company is registered with System for Award Management (SAM) at time of proposal/quote. For information refer to: https://www.sam.gov/portal/public/SAM/

APPLICABLE FAR CLAUSES:

ADDENDUM TO FAR 52.212-1 (Instructions to Offerors - Commercial Items) (OCT 2018)

FAR 52.212-1 is hereby tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard:

https://www.sam.gov/portal/public/SAM/

The NAICS code is 813110, Religious Organizations, which has a Small Business Size Standard of $8.0M.

(b) Submission of offers:

To assure timely and equitable evaluation of quotations, vendors must follow the instructions contained herein.

The vendor must complete all fill-ins in this combined synopsis/solicitation FA461319Q1036.

A complete quote consists of the following:

Cover Page – Vendor’s must include the following information:

• Discount Terms (payment terms such as Net 30)

• Company Name:

• POC / Address:

• Email Address:

• Telephone #:

• Tax ID#:

• CAGE Code:

• DUNS:

• Signature:

• Name / Title of person authorized to sign

• Offer Date:

Volume I – Price: Vendors shall complete attachment 4 – Chapel CLIN and Price Sheet attached to this combo synopsis/solicitation.

Volume II – Technical: Offerors’ technical volume must address the following technical evaluation factor:

Factor 1: Technical Capability – Offerors shall provide sufficient information detailing the vendor’s understanding and technical capability to perform the requirements of Attachment 3 – PWS Chapel Religious Multiservice Provider Revised.

Responses/quotes must be complete, self-sufficient, and respond directly to the requirement of this solicitation. It shall demonstrate the ability to provide the required services in accordance with the attached Performance Work Statement (Attachment 3).

Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgment, you are advised to call for confirmation. Please note periodically the Governments e-mail system experiences delays, therefore, offerors are highly encouraged to contact the individual identified in this combined synopsis/solicitation to confirm delivery and receipt. Contact information is as follows:

Budd Butcher, Contract Specialist, budd.butcher@us.af.mil (307) 773-4741.

Nathean Stoner, Contracting Officer, nathean.stoner@us.af.mil (307) 773-4752.

mailto:budd.butcher@us.af.mil mailto:nathean.stoner@us.af.mil

Offers/Quotes shall include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications - Commercial Items) (JAN 2017) or indication that offeror representations and certifications are in System for Award Management (SAM).

The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer.

(c) Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples: is deleted in its entirety.

(e) Multiple offers: is deleted in its entirety.

(f) Late submissions, modifications, revisions, and withdrawals of offers: IAW basic provision.

(g) Contract award (not applicable to Invitation for Bids): The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards: The Government will award a single firm-fixed price contract on an “all or none” basis. Multiple awards will not be contemplated.

(End of Addendum to FAR 52.212-1)

ADDENDUM TO FAR 52.212-2: Evaluation - Commercial Items (OCT 2018)

FAR 52.212-2 is hereby tailored as follows:

(a) Basis for Contract Award: The Government intends to evaluate quotes and award a single firm-fixed price contract in accordance with FAR 13.106 for this competitive 100% Small Business Set- Aside service acquisition. Failure to meet a requirement may result in a quote being determined ineligible for award.

Award will be made to the offeror who is technically acceptable, has the lowest total evaluated price (TEP) and is deemed responsible in accordance with FAR Part 9.

FAR Part 15 based evaluations will NOT be used for this acquisition. The initial quotes should contain your best terms: however; the Government reserves the right to conduct interchanges if determined necessary by the Contracting Officer to resolve issues such as technical or price, deal with contract documentation including any other matter in the evaluation process. The Contracting Officer reserves the right to award a contract without opportunity to revise quotes.

The Government will evaluate quotes in accordance with the following evaluation criteria. The Government will evaluate quotes for acceptability, but will not rank the quotes by the non-price factors.

If the Government receives fewer than three (3) initial quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) initial quotes, the Government will only select the three (3) lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is the Government’s best interest to do so. If additional quotes are evaluated for technical acceptability they will be selected in the order of total evaluated price. An offeror’s Total Evaluated Price TEP will be determined by multiplying all CLIN unit prices by the quantities and adding all extended prices, including options. Options include the Government’s Option to Extend Services in accordance with (IAW) FAR 52.217-8. One-half (six (6) months) of the offeror’s proposed price for the Fourth option year will be added to the offeror’s total price to determine the TEP.

Evaluation Factors:

Volume I – Price: The Government will utilize the procedures at FAR 13.103 to determine price fair and reasonableness. Offerors whose price is determined to be unreasonable or unbalanced may not be considered for award. Unbalanced pricing exists when despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

Vendors’ price quote will be evaluated for award purposes, based upon the total evaluated price (explained above).

This solicitation includes FAR 52.217-8 Option to Extend Services, with the potential to extend the contract an additional six (6) months beyond the awarded contract performance period. The price for that period will be determined based on the unit prices proposed for the current period of performance and will be evaluated at the time of award. Evaluation of options shall not obligate the Government to exercise the options. In the event the Government requires continued performance, the Government’s evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required, rates will be adjusted only as a result of revisions to applicable prevailing Department of Labor wage rates.

Volume II – Technical: The Government will evaluate Volume II – Technical on a pass/fail basis, assigning ratings of Acceptable or Unacceptable. The Technical Volume will be evaluated against the following factors:

Factor 1 – Technical Capability

An offer must be rated “acceptable” in all factors in order to be eligible for award. An “unacceptable” rating in any factor will result in the overall technical quote being rated as “unacceptable” and the quote will be ineligible for award. The Government will utilize the information provided by the offeror in making a technical acceptability determination. If an Offeror’s technical quote is determined to be technically unacceptable, no further evaluation will be conducted.

The technical evaluation factors upon which an offeror’s technical quote will be evaluated and the respective standard of acceptability for each of the technical evaluation factors are set forth below.

The following adjectival ratings and rating definitions will be used to assign a rating for each technical factor and an overall rating to each technical quote.

Adjectival Rating Description Acceptable

Quote meets requirements and indicates an adequate or more than adequate approach and understanding of the requirements.

Unacceptable

Quote does not meet requirements of the solicitation and contains one or more deficiencies; quote is unawardable.

Technical acceptability will be evaluated against the following criteria:

Factor 1 – Technical Capability: The Government will assess the vendor’s understanding, capabilities, and approach in providing the minimum requirements of Attachment 3 – PWS.

Definitions – Interchanges:

Interchanges can be informal or formal. The Contracting Officer may use email, send an Interchange Notice (IN) or phone call, etc. asking for clarifications, change pages, revisions or other documentation.

The Government may conduct interchanges with one, some, none, or all offerors at its discretion. A competitive range determination is not required to enter into interchanges and Final Quote Revisions will not be required.

(End of Addendum to FAR 52.212-2)

DFARS 252.232-7006 Wide Area Workflow Payment Instructions (Dec 2018)

(a) Definitions. As used in this clause- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice and Receiving Report (Combo) (Contracting Officer: Insert either Invoice 2in1 or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF combo document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

| Field Name in WAWF || Data to be entered in WAWF | | Pay Official DoDAAC || F87700 | | Issue By DoDAAC || FA4613 | | Admin DoDAAC || FA4613 | | Inspect By DoDAAC || F1Y0EA | | Ship To Code || F1Y0EA | | Ship From Code || N/A | | Mark For Code || N/A | | Service Approver (DoDAAC) || F1Y0EA | | Service Acceptor (DoDAAC) || F1Y0EA | | Accept at Other DoDAAC || N/A | | LPO DoDAAC || N/A | | DCAA Auditor DoDAAC || N/A | | Other DoDAAC(s) || N/A |

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activitys WAWF point of contact.

www.aptac-us.org

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Attachments:

Attachment 1 – Combo Synopsis Chapel Services Attachment 2 – Full List of Clauses Attachment 3 – PWS Chapel Religious Multi-service Provider Attachment 4 – Chapel CLIN and Price Sheet Attachment 5 – WD 15-5405 Rev 8 – 26 Jul 19