Attachment_I_-_SOW_XUMU091623B_Replace_Fire_Alarm_Control_Panel_Bldg_871.pdf

Project # XUMU 09-1612B 6 Apr 2015

STATEMENT OF WORK

Delivery Method: Design-Build (D-B), FFP

Replace Fire Alarm Control Panel, Bldg 871

Vandenberg AFB, CA

Project # XUMU 09-1623B

7 Apr 2015

1.0 INTRODUCTION

The work to be conducted under this Contract shall be done under the general conditions of the Contract Statement of Work contained therein. This Contract shall be accomplished using the Design-Build (DB) delivery method.

2.0 SCOPE OF WORK

2.1 SCOPE & APPLICABLE DOCUMENTS

This Statement of Work (SOW) sets forth the requirements for a FFP Contract design and construction effort at Vandenberg

AFB, CA. The Contractor is to provide the government with a complete engineering design, construction, and warranty for the replacement of the fire alarm control panel in building 871 to meet current Air Force Standards.

2.2 DESCRIPTION OF WORK

As part of the proposed effort on this contract, the Contractor shall implement the following tasks for the completion of this project. The Contractor’s proposal shall include information on each type of equipment they are bidding to install (i.e. cut sheets from the manufacture).

2.2.1 General Description of Project:

The Contractor is to design and build (D/B) replacement of Class B fire alarm systems at Bldg 871 at Vandenberg Air Force

Base, (VAFB) CA in accordance with the criteria contained in UFC 3-600-01, NFPA 72, NFPA 101, and all other applicable federal, state, and local codes with respect to fire alarm design and construction. The objective of this contract is to design and construct the project as described by the following. The Contractor shall provide all labor, equipment and material to perform the design and construction of replacement of the fire detection system. The Contractor is responsible for visiting the site before submitting its proposal.

PRINCIPAL FEATURES OF WORK:

1) The Contractor shall be responsible for the professional quality, technical accuracy and coordination of all designs, drawings, specifications and other documents or publications upon which construction is based. The design of the fire detection system shall be accomplished, reviewed, approved and sealed by engineers who are licensed professionals with a minimum of six years of experience in the state or California.

2) The design and construction of this project shall conform to the requirements of UFC 3-600-01, NFPA 72, and NFPA 101.

3) The Contractor is responsible for the complete project design, shall retain all responsibilities, and be recognized as the

Designer of Record.

4) The design and construction shall include but not be limited to demolition of the existing fire detection system, and installation of new pull stations, smoke detection devices, strobes, horns, and a fully addressable Hochiki America Fire

Alarm Control Panel or equal. Contractor must provide all non-proprietary fire alarm equipment. At the completion of the project, the contractor must provide the government with ALL fire alarm programming materials including but not limited to device programmers, security codes, access codes, key codes etc. All fire alarm devices must be capable of reporting

"Contact Identification" to the existing Radionics D6600 receiver via DACT.

5) The Contractor is responsible for determining the number of smoke detection devices in each area of the facility, and the number & location of pull stations.

The Contractor shall implement this contract in two phases: the design phase and construction phase.

2.3 DESIGN PHASE

The Contractor shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide as-built drawings (both electronically and in hard copy) for retention by the Government. The

Contractor shall be responsible for implementation, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract.

2.3.1 Project Phasing

FA4610-15-R-0029

Attachment I

Project # XUMU 09-1612B 6 Apr 2015

This project shall be accomplished in phases as agreed upon by the Base engineers and production staff. All telecoms and meetings shall be coordinated by the Contractor with the Contracting Officer (CO) and Base Project Manager (PM). The

Government shall have 14 calendar days to review each design deliverable. The contractor shall submit meeting minutes within

7 calendar days after each teleconference or meeting. The Contractor shall complete the work as described below.

2.3.2 Site Survey

The Contractor shall avail themselves for a short site survey on the day of or the day after the Kickoff Meeting. The site survey will allow the Government and/or Contractor to discuss any specific concerns not previously addressed.

2.3.3 95% Design

The Contractor shall within 30 calendar days from the kick-off meeting provide 95% design for review and comment. The 95% design package shall include drawings 95% complete showing all major details, specifications, and design analysis. The

Government shall have 14 calendar days to provide review comments. The Contractor shall schedule and attend review conference at Vandenberg AFB within 7 days of receipt of Government comments.

2.3.4 100% Design

Within 14 days from the 95% review meeting, the Contractor shall provide the 100% Final Design package.

2.3.5 Verification of Existing Conditions and Site Survey

Use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the Contractor of liability associated with performance as the Engineer of Record. The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

2.3.6 Architect of Record

The term “Architect of Record” in the context of this contract shall mean the principal professional Architect or Engineer. The

Contractor shall serve as the “Architect of Record” and, as such, will ensure that all completed designs and as-builts are signed and sealed by registered professionals. The Contractor is accountable for all aspects of the completed design and as-built drawings under all applicable Federal, State and local laws, regulations and base-specific standards.

2.4 CONSTRUCTION PHASE

Upon the approval of the Contracting Officer, the Contractor may commence onsite construction activities. The Contractor shall complete the work as described below:

2.4.1 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this design/build contract. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

2.4.2 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format. The Contractor shall issue a warranty in accordance with FAR 52.246-21.

3.0 GENERAL REQUIREMENTS

3.1 QUALIFIED PERSONNEL

The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field.

3.2 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the

Air Force; and shall not be used and/or distributed by the contractor without specific written permission of the CO.

Material resulting from demolition activities shall be disposed of by the Contractor through 30 CES Qualified Recycling

Program (QRP), Defense Logistics Agency (DLA) Disposition Services or off base landfill, as appropriate. The VAFB Base

Landfill is no longer available for projects at Vandenberg AFB.

3.3 DESIGN AND CONSTRUCTION REQUIREMENTS

Project # XUMU 09-1612B 6 Apr 2015

The Contractor shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

4.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

4.1 AF FORM 103

The Base CE will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF

Form 103). The Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc. It is also the Contractor’s responsibility to maintain any markings provided by

Base agencies.

4.2 STAGING AREA

The Base CE will identify space on the jobsite or in a base contractor staging area where the Contractor may deliver non-hazardous materials within the installation.

4.3 EXISTING ENGINEERING PLANS, ETC.

The Base CE will provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested.

4.4 PRECONSTRUCTION MEETING

The Base CE will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. The PM will arrange for a suitable Kick-Off meeting location. The

PM will ensure the appropriate base agencies attend the Kick-Off meeting to provide necessary information or briefings to facilitate the success of the contract effort.

4.5 BASE REQUIREMENTS

The Base CE will advise the Contractor of the location and processes to obtain the following as needed:

a. Personnel identification badges, vehicle passes, and/or entry permits.

b. Information on base fire prevention/security practices and procedures.

c. Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

d. Security escorts for work in restricted areas.

e. Safety training classes for the purpose of allowing access within secure or hazardous areas.

f. A paved area where equipment can be cleaned.

g. A set of keys to locks as necessary.

4.6 TITLE II

TITLE II CONSTRUCTION MANAGEMENT SERVICES WILL BE PROVIDED THROUGH AN ALTERNATE

CONTRACT VEHICLE. THE CONSTRUCTION MANAGEMENT ARCHITECT-ENGINEER (A-E)

REPRESENTATIVE DUTIES AND RESPONSIBILITIES ARE TO PERFORM ON-SITE SURVEILLANCE AND

INSPECTION OF THE CONSTRUCTION WORK IN-PROGRESS AND TO ASCERTAIN THAT THE WORK IS

PROPERLY EXECUTED IN CONFORMANCE WITH THE SPECIFICATIONS. THE A-E PROJECT

REPRESENTATIVE IS AUTHORIZED TO REVIEW AND COORDINATE ON MONTHLY STATUS REPORTS

FROM THE CONTRACTOR AND TO REVIEW AF FORM(S) 3064 AND 3065 TO RECOMMEND APPROVAL OR

DISAPPROVAL TO THE CO AND PM.5.0

Project # XUMU 09-1612B 6 Apr 2015

DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

TABLE OF DELIVERABLES

Document Title

Copies Per

Addressee

Delivery Date A ir F o rc e P

M

A ir

F o rc e

C O

E le ct ro n ic

H ar d C o p y

E le ct ro n ic

H ar d C o p y

Project Management Plan (PMP) 1 2 1 0 14 calendar days after Award

Kick-Off Meeting & Pre-Construction Meeting 10 calendar days after Award & before

Construction starts

Progress Meetings Once a week

Meeting Minutes 1 0 1 0 2 calendar days after each meeting

Monthly Status Report 1 0 1 0 15 th of each month

Progress Schedule (AF 3064 or approved equivalent) 1 0 1 0

10 calendar days after award or at the Kick-Off

Meeting, whichever is later. Updated form shall be submitted on or about the 15 th of each month

Progress Report (AF 3065 or approved equiv) 1 0 1 0 On or about the 15 th of each month

95% Design 1 3 1 0 30 calendar days after Kick-Off Meeting

95% Design Review Conference Within 7 calendar days of receipt of Gov.

comments on the 95% Design

The Government will provide final comments within 14 calendar days of 95% Design Submittal

100% Design, with Signed & Sealed Drawings

& Specifications 1 3 1 0

14 calendar days after receipt of Government

Review Comments from the 95% Design

Material Approval (AF Form 3000) 1 0 1 0 30 calendar days prior to requirement

Incidental Design Documents / Shop Drawings

(AF Form 3000) 1 0 1 0 30 calendar days prior to requirement

Production or Delivery Problem Report 1 0 1 0 Same day as issue or occurrence

Pre-Final Inspection Report 1 0 1 0 5 calendar days before Final Inspection

Daily Logs (AF Form 1477 or approved equivalent) 1 0 1 0 Final Inspection

As-built Drawings 1 2 1 0 30 calendar days after Final Inspection

Transfer & Acceptance of Military Real

Property (DD 1354) 1 1 1 0 Within 15 calendar days of Final Inspection

Final Inspection Report 1 0 1 0 5 calendar days after Final Inspection

5.1 PROJECT MANAGEMENT PLAN

The Contractor shall prepare a Project Management Plan.

5.2 CONTRACT PROGRESS SCHEDULE (AF 3064)

The Contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance.

Project # XUMU 09-1612B 6 Apr 2015

The PM and CO shall approve the first (baseline) progress schedule and it shall not be altered without the approval of the CO.

The PM and CO shall sign subsequent and periodic updates to the progress schedule.

5.3 CONTRACT PROGRESS REPORT (AF 3065)

The Contractor shall submit AF 3065 as described in the Table of Deliverables above. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. If the

Contractor is more than 5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. The PM will sign the AF 3065 in the Remarks section of the AF 3065 and send to the CS for coordination and approval by the CO. If the Contractor requires reimbursement of a high dollar value item, the item shall be identified on the AF 3065, an appropriate percentage applied, and the item must be received and stored on site.

5.4 Monthly Status Report (MSR).

The Monthly Status Reports shall communicate activities accomplished during the previous period, document discussions, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and record issues or concerns. The

Monthly Status Report shall include a financial tracking table containing columns with the following headings:

a. Task Breakout

b. Current Project Status (summary of work previously completed and completed during the current reporting period).

c. Task Value

d. Effort % Complete

e. Dollars % Expensed To Date

f. Dollars Earned This Month

g. Dollars Earned To Date

h. Expected work activities for the following month

i. Problems and/or concerns

j. RFI’s and Statuses

k. Updated Submittal Register

l. Safety

m. Photographic Log of Pervious Period Operations

An AF 3064, AF 3065 and a Monthly Status Report shall accompany each invoice. The AF 3064, AF 3065, Monthly Status

Report and invoice shall all cover the same period of time.

5.5 KICK-OFF MEETING

It is the responsibility of the Contractor to coordinate the date and time of pre-construction (i.e., Kick-Off) meeting with the

PM, Contract Specialist (CS), and CO. During the meeting, the Contractor shall present a complete overview of the project and review the schedule, highlighting any issues (review periods, material submittals, etc) which are key to maintaining the schedule. The Contractor shall take meeting minutes to include the recording of the attendance list.

5.6 PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POC’s and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future contract progress. The following items shall be covered:

a. Meeting Attendees and Contact Information

b. Project Percent Complete (Actual and Scheduled)

c. RFI’s and Statuses

d. Material Submittals and Statuses

e. Two Week Look Ahead

Project # XUMU 09-1612B 6 Apr 2015

f. Schedule

g. Safety

h. Resolution of Existing Issues

i. New Business

5.7 FORMAT OF DELIVERABLES

An electronic copy of all deliverables shall be provided, formatted for use on the latest version and compatible with the

Government’s version of Microsoft Word, Excel, Adobe Acrobat, and AutoCAD. All deliverables shall also be dated. The design and as-built drawings shall meet the Vandenberg AFB CAD standards. The contractor will be provided samples of the deliverables, upon request.

5.8 DESIGN SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, the Contractor shall ensure each design package includes the following:

a. Executive summary with statement of work and all modifications.

b. Table of Contents

c. Minutes and sign-in sheets of all meetings pertaining to the development of the design.

d. Previous government review comments and contractor responses.

e. All appropriate Engineering Calculations.

f. Design Drawings.

5.9 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The Contractor shall include a draft DD Form 1354, Transfer and

Acceptance of Real Property to the COR for review.

5.10 FINAL INSPECTION

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punchlist) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the

Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance, if required.