Att_1_SOW.doc

FA4610-15-R-0021

Att 1

STATEMENT OF WORK

Replace 12kV Switchgear at Substation C, Bldg 1230 Project Location: Vandenberg AFB, California Base Project Number: XUMU 12-1273B 18 Mar 2015 1.0 introductioN The work to be conducted under this contract shall be done under the general conditions of the Statement of Work contained herein.

2.0

SCOPE OF WORK

2.1

SCOPE & APPLICABLE DOCUMENTS

This Statement of Work (SOW) sets forth the requirements for effort at Vandenberg AFB, CA. The Contractor is to provide the government with a complete construction, and warranty for the Replace 12kV Switchgear at Substation C project to meet current Air Force Standards.

2.2

DESCRIPTION OF WORK

As part of the proposed effort on this contract, the Contractor shall implement the following tasks for the completion of this project. The Contractor’s proposal shall include information on each type of equipment they are bidding to install (i.e. cut sheets from the manufacture) along with any suggested alternatives to what is required/ recommended as part of this SOW.

2.2.1 General Description of Project:

The Contractor shall do the work specified in the attached 100% design for Replace 12kV Switchgear at Substation C, Bldg 1230.

2.2.2 Electrical Requirements:

1. The Contractor shall replace the existing 12 kV switchgear with a new metal-clad 12 kV switchgear in the same ring-bus configuration as the existing lineup.

2. Switchgear shall include modern, microprocessor-based relaying and metering.

3. Relays will be specified as Schweitzer Engineering Labs (SEL) or equivalent to match upgraded relaying that is being provided on the rest of the Vandenberg electrical distribution system.

4. The switchgear will be configured to interface with the existing controls and will also have provisions to connect and communicate with the existing SCADA system. The existing HMI for the SCADA system is Wonderware.

5. The switchgear shall include infrared monitoring windows on the rear doors to enable IR thermographic scans to be performed while the gear is energized and without opening the doors.

6. Remote racking capability shall be provided to enhance operator safety. The remote racking system shall consist of a portable, motor-driven unit that temporarily mounts on the breaker cubicle’s front door and allows the operator to remotely rack the breaker in and out with the door closed and from a safe distance using a handheld remote control.

7. Arc-flash detection (AFD) relays shall be utilized for the switchgear to enhance safety and minimize arc damage by decreasing tripping (arcing) times for all kinds of faults within the switchgear itself.

8. Provide test cabinet or station equipped with a manual ground and test device compatible with circuit breakers to be installed.

9. Provide strip heater in each vertical section of the switchgear.

2..2.3 Environmental Requirements

The Replace 12kV Switchgear at Substation C project shall be compatible with all United States Air Force and Vandenberg AFB, CA Guidelines provided in the Attachment listed below:

a) Vandenberg AFB Environmental Specifications (see attachment, Rev Oct 14’)

2.2.4 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this design/build task order. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

2.2.5 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format. The Contractor shall issue a warranty in accordance with FAR 52.246-21.

3.0

GENERAL REQUIREMENTS

3.1 Qualified Personnel The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field.

3.2 Air Force Property All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the Contractor without specific written permission of the Contracting Officer (CO).

4.0 AF Form 103 The Base CE will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). The Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc.

4.1 Staging Area The Base CE will identify space on the jobsite or in a base contractor staging area where the Contractor may deliver non‑hazardous materials within the installation.

4.2 Existing Engineering Plans, Etc.

The Base CE will provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested.

4.3

PRECONSTRUCTION MEETING

The Base CE will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. The Project Manager will arrange for a suitable Kick-Off meeting location with teleconferencing capabilities to ensure full participation via telecom. The Project Manager will ensure the appropriate base agencies attend the Kick-Off meeting to provide necessary information or briefings to facilitate the success of the contract effort.

4.4 Base Requirements The Base CE will advise the Contractor of the location and processes to obtain the following as needed:

a.

Personnel identification badges, vehicle passes, and/or entry permits.

b.

Information on base fire prevention/security practices and procedures.

c.

Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

d.

Security escorts for work in restricted areas.

e.

Safety training classes for the purpose of allowing access within secure or hazardous areas.

f.

A paved area where equipment can be cleaned.

g.

A set of keys to locks as necessary.

4.5 Contracting Officer’s Representative (COR) The Base CE Project Manager will expeditiously review and certify the Contractor’s progress by signing AF Form(s) 3064 and 3065 and monthly Status Reports for the Contractor. (Note: If the Project Manager does not agree that the progress is as represented by the Contractor, he/she shall return the documents to the Contractor for correction.)

5.0

DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

TABLE OF DELIVERABLES

Progress Meetings

Once a week

5.1 Contract Progress Schedule (AF 3064) The Contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance. The PM will sign the AF 3064 and send to the CS for coordination and approval by the CO.

5.2 Contract Progress Report (AF 3065) The Contractor shall submit AF 3065 as described in the Table of Deliverables above. The Contractor’s on-site representative shall sign the report in the Remarks section of the AF 3065. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. If the Contractor is more than 5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. The Project Manager will sign the AF 3065 and send to the Contracting Officer for coordination and approval. If the Contractor requires reimbursement of a high dollar value item, the item shall be identified on the AF 3065, an appropriate percentage applied, and the item must be received and stored on site.

Each invoice shall be accompanied by an AF 3064 and AF 3065 which are signed by the Project Manager and the Contracting Officer. The AF 3064, AF 3065, and invoice shall all cover the same period of time.

5.3 Monthly Status Report (MSR).

The Monthly Status Reports shall communicate activities accomplished during the previous period, document discussions, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and record issues or concerns. The Monthly Status Report shall include a financial tracking table containing columns with the following headings:

a.

Task Breakout b.

Current Project Status (summary of work previously completed and completed during the current reporting period).

c.

Task Value d.

Effort % Complete e.

Dollars % Expensed To Date f.

Dollars Earned This Month g.

Dollars Earned To Date h.

Expected work activities for the following month i.

Problems and/or concerns j.

RFI’s and Statuses k.

Updated Submittal Register l.

Safety m.

Photographic Log of Pervious Period Operations 5.4

KICK-OFF MEETING

It is the responsibility of the Contractor to coordinate the date and time of pre-construction (i.e., Kick-Off) meeting with the Contracting Officer and the VAFB Project Manager. During the meeting, the Contractor shall present a complete overview of the project and review the schedule, highlighting any issues (review periods, material submittals, etc.) which are key to maintaining the schedule. The Contractor shall take meeting minutes to include the recording of the attendance list.

5.5

PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POC’s and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future task order progress. The following items shall be covered:

a.

Meeting Attendees and Contact Information b.

Project Percent Complete (Actual and Scheduled) c.

RFI’s and Statuses d.

Material Submittals and Statuses e.

Two Week Look Ahead f.

Schedule g.

Safety h.

Resolution of Existing Issues i.

New Business 5.6 Format of Deliverables An electronic copy of all deliverables shall be provided, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat, and AutoCAD. All deliverables shall also be dated. The Contractor will be provided samples of the deliverables, upon request.

5.7 Design Submittal Requirements In addition to the requirements of applicable UFC’s, each design package shall include the following:

a.

Executive summary with statement of work and all modifications.

b.

Table of Contents c.

Minutes and sign-in sheets of all meetings pertaining to the development of the design.

d.

Previous government review comments and contractor responses.

e.

All appropriate Engineering Calculations.

f.

Design Drawings.

5.8 Pre-Final Inspection The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The Contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the Contracting Officer for review.

5.9 Final Inspection The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punchlist) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance, if required.

6.0

CONTRACT ADMINISTRATION/POINTS OF CONTACT

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

6.1 LGCA Contracting Officer (CO)

Jeffrey C. Grelck Bldg 8500 Rm 150-20 Vandenberg AFB, CA 93437

Voice: COMM 805-606-8437 jefferey.grelck@us.af.mil 6.2 VAFB Project Manager (PM):

Nicholas Cugini

30 CES/CENMP

1172 Iceland Ave, Bldg 11433 Vandenberg AFB, CA 93437

Voice: COMM 805-606-3590 nicholas.cugini@us.af.mil

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Project # XUMU 12-1273B, Replace 12kV Switchgear at Substation C