Revised_SOW__Design_Build_Rpl_Transformer_D1.doc

STATEMENT OF WORK

Design-Build (D-B)

Replace Transformer D1 Project Location: Vandenberg AFB, California Base Project Number: XUMU 09-1710B 01 June 2015 1.0 introductioN The work to be conducted under this contract shall be done under the general conditions of the Design/Build Statement of Work contained herein.

2.0

SCOPE OF WORK

2.1

SCOPE & APPLICABLE DOCUMENTS

This Statement of Work (SOW) sets forth the requirements for design/build effort at Vandenberg AFB, CA. The Contractor is to provide the government with a complete engineering design, construction, and warranty for the Replace Transformer D1 project to meet current Air Force Standards.

2.2

DESCRIPTION OF WORK

As part of the proposed effort on this contract, the Contractor shall implement the following tasks for the completion of this project. The Contractor’s proposal shall include information on each type of equipment they are bidding to install (i.e. cut sheets from the manufacture) along with any suggested alternatives to what is required/ recommended as part of this SOW.

2.2.1 General Description of Project:

Replace Transformer D1 at Substation D, Bldg 1847 with a new stainless steel transformer.

2.2.2 Electrical Requirements:

a) Remove & dispose of existing Transformer from Substation D and replace with a new 3.75 MVA stainless steel transformer.

b) Use Reinhausen LTC (Load Tap Changer) Type RMV II-1500-15 or Equivalent.

c) Type of Bushing to be used on Oil Transformer: 115kV CORIP bushing, RIP (Resin Impregnated Paper) or Equivalent.

d) Remove from existing transformer the primary, secondary, and control connections from Transformer pad.

e) Existing anchors will be ground off to facilitate placing the replacement Transformer on pad.

f) Primary bushings and surge arrestors will be installed on replacement Transformer.

g) Grounding connections will be extended to connect grounding grid to new Transformer.

h) Install new rigid conduits as necessary to allow for connections to new Transformer.

i) Install new 3.75 MVA Transformer and reconnect existing control wire.

j) Replace cables attached to secondary side of transformer into blockhouse.

k) Replace existing cable drops and reconnect with new #4/0 AWG copper drops.

l) Test new Transformer per National Electrical Testing Association (NETA) ATS 7.2.2 (Acceptance Testing Specifications)

m) The use of a crane will be necessary to remove existing transformer and install new transformer.

n) See attached, ‘VAFB Standard Requirements for Substation Power Transformers’ for additional requirements.

The Contractor shall implement this contract order in two phases: the design phase and construction phase.

2.3

DESIGN PHASE

The Contractor shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide as-built drawings (both electronically and in hard copy) for retention by the Government. The Contractor shall be responsible for implementation, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of this contract.

2.3.1 Project Phasing

This project shall be accomplished in phases as agreed upon by the Base engineer and production staff. All telecoms and meetings shall be coordinated by contractor with Project Manager and Base engineering representatives. The Government shall have 14 calendar days to review each design deliverable. The contractor shall submit meeting minutes within 7 calendar days after each teleconference or meeting. The Contractor shall complete the work as described below.

2.3.2 Site Survey / Charrette The contractor shall also avail themselves for a short “charrette” on the day of or the day after the Kickoff Meeting / Site Survey. The short “charrette” will allow the Government and/or Contractor to discuss any specific concerns not previously addressed.

2.3.3 95% Design

The Contractor shall within 60 calendar days from the design charrette meeting provide 95% design for review and comment. Included shall be all drawings, specifications, and design analysis. This package shall be in a 100% design state with the exception of Government corrections/modifications. Provide design to the individuals list below. Government shall have 14 calendar days to provide review comments. Contractor shall schedule and attend final review conference meeting at Vandenberg AFB, CA within 7 days of receipt of Government comments.

2.3.4 100% Design

Within 14 days from this review meeting, the contractor shall provide the 100% Final Design package.

2.3.5 Verification of Existing Conditions and Site Survey

Use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the contractor of liability associated with performance as the Engineer of Record. The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

2.3.6 Floor Plans/Elevations Design Requirements

The Replace Transformer D1 project shall be compatible with all United States Air Force and Vandenberg AFB, CA Guidelines provided in the Attachments listed below:

a) Vandenberg AFB Environmental Specifications (see attachment, Rev Oct 14’)

2.3.7 Architect of Record

The term “Architect of Record” in the context of this task order shall mean the principal professional Architect or Engineer. The Contractor shall serve as the “Architect of Record” and, as such, will ensure that all completed designs and as-builts are signed and sealed by registered professionals. The Contractor is accountable for all aspects of the completed design and as-built drawings under all applicable Federal, State and local laws, regulations and base-specific standards.

2.4

CONSTRUCTION PHASE

Upon the approval of the Contracting Officer, the Contractor may commence onsite construction activities. The Contractor shall complete the work as described below:

2.4.1 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this design/build task order. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

2.4.2 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format. The warranty shall be issued in accordance with FAR 52.246-21.

3.0

GENERAL REQUIREMENTS

3.1 Qualified Personnel The contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field.

3.2 Air Force Property All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the contractor without specific written permission of the Contracting Officer (CO).

3.3 Design and Construction Requirements The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

4.0

GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

4.1 AF Form 103 The Base CE will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). The Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc.

4.2 Staging Area The Base CE will identify space on the jobsite or in a base contractor staging area where the contractor may deliver non‑hazardous materials within the installation.

4.3 Existing Engineering Plans, Etc.

The Base CE will provide the contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested.

4.4 PRECONSTRUCTION Meeting The Base CE will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. The Project Manager will arrange for a suitable Kick-Off meeting location with teleconferencing capabilities to ensure full participation via telecom. The Project Manager will ensure the appropriate base agencies attend the Kick-Off meeting to provide necessary information or briefings to facilitate the success of the contract effort.

4.5 Base Requirements The Base CE will advise the contractor of the location and processes to obtain the following as needed:

a.

Personnel identification badges, vehicle passes, and/or entry permits.

b.

Information on base fire prevention/security practices and procedures.

c.

Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

d.

Security escorts for work in restricted areas.

e.

Safety training classes for the purpose of allowing access within secure or hazardous areas.

f.

A paved area where equipment can be cleaned.

g.

A set of keys to locks as necessary.

4.6 Contracting Officer’s Representative (COR) The Base CE Project Manager will expeditiously review and certify the Contractor’s progress by signing AF Form(s) 3064 and 3065 and monthly Status Reports for the Contractor. (Note: If the Project Manager does not agree that the progress is as represented by the Contractor, he/she shall return the documents to the Contractor for correction.)

5.0

DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

TABLE OF DELIVERABLES

Kick-Off Meeting

10 calendar days after Award

Charrette

The Day of or the Day After the Kick-Off Meeting

Progress Meetings

Once a week

95% Design Review Conference

Within 14 days of the 95% deliverables.

The Government will provide final comments within 14 calendar days of 95% Design Submittal

5.1 Contract Progress Schedule (AF 3064) The contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance. The COR will sign the AF 3064 and send to the CORA for coordination and approval by the CO.

5.2 Contract Progress Report (AF 3065) The contractor shall submit AF 3065 as described in the Table of Deliverables above. This report shall be signed by the contractor’s on-site representative in the Remarks section of the AF 3065. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. If the Contractor is more than 5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. The Project Manager will sign the AF 3065 and send to the Contracting Officer for coordination and approval. If the contractor requires reimbursement of a high dollar value item, the item shall be identified on the AF 3065, an appropriate percentage applied, and the item must be received and stored on site.

Each invoice shall be accompanied by an AF 3064 and AF 3065 which are signed by the Project Manger and the Government Inspector. The AF 3064, AF 3065, and invoice shall all cover the same period of time.

5.3 Monthly Status Report (MSR).

The Monthly Status Reports shall communicate activities accomplished during the previous period, document discussions, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and record issues or concerns. The Monthly Status Report shall include a financial tracking table containing columns with the following headings:

a.

Task Breakout b.

Current Project Status (summary of work previously completed and completed during the current reporting period).

c.

Task Value d.

Effort % Complete e.

Dollars % Expensed To Date f.

Dollars Earned This Month g.

Dollars Earned To Date h.

Expected work activities for the following month i.

Problems and/or concerns j.

RFI’s and Statuses k.

Updated Submittal Register l.

Safety m.

Photographic Log of Pervious Period Operations 5.4

KICK-OFF MEETING

It is the responsibility of the Contractor to coordinate the date and time of pre-construction (i.e., Kick-Off) meeting with the Contracting Officer and the VAFB Project Manager. During the meeting, the Contractor shall present a complete overview of the project and review the schedule, highlighting any issues (review periods, material submittals, etc) which are key to maintaining the schedule. The Contractor shall take meeting minutes to include the recording of the attendance list.

5.5

CHARRETTE

The contractor shall perform a charrette as described in the Table of Deliverables. The charrette will allow the Government and/or Contractor to discuss any specific concerns not previously addressed. The charrette shall not be concluded until the Contractor has a complete, workable design concept.

5.6

PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POC’s and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future task order progress. The following items shall be covered:

a.

Meeting Attendees and Contact Information b.

Project Percent Complete (Actual and Scheduled) c.

RFI’s and Statuses d.

Material Submittals and Statuses e.

Two Week Look Ahead f.

Schedule g.

Safety h.

Resolution of Existing Issues i.

New Business

5.7 Format of Deliverables An electronic copy of all deliverables shall be provided, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat, and AutoCAD. All deliverables shall also be dated. The contractor will be provided samples of the deliverables, upon request.

5.8 Design Submittal Requirements In addition to the requirements of applicable UFC’s, each design package shall include the following:

a.

Executive summary with statement of work and all modifications.

b.

Table of Contents c.

Minutes and sign-in sheets of all meetings pertaining to the development of the design.

d.

Previous government review comments and contractor responses.

e.

All appropriate Engineering Calculations.

f.

Design Drawings.

5.9 Pre-Final Inspection The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the Contracting Officer for review.

5.10 Final Inspection The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punchlist) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance, if required.

6.0

CONTRACT ADMINISTRATION/POINTS OF CONTACT

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

6.1 LGCA Contracting Officer (CO)

Jefferey C. Grelck Bldg 8500 Rm 150-20 Vandenberg AFB, CA 93437

Voice: COMM 805-606-8437 jefferey.grelck@us.af.mil 6.2 VAFB Project Manager (PM):

Rommel Erece

30 CES/CENMP

1172 Iceland Ave, Bldg 11433 Vandenberg AFB, CA 93437

Voice: COMM 805-606-6133 rommel.erece@us.af.mil

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Project # XUMU 09-1710B, Replace Transformer D1