Amendment_01_SOW_XUMU131186B2_WaterlineAltotoTangair-DRAFT.pdf

STATEMENT OF WORK

Delivery Method: Design-Build (D-B), FFP

Replace Waterline from Alto to Tangair Vandenberg AFB, CA

Project # XUMU 13-1186B2 8 Dec 2014

1.0 INTRODUCTION

The work to be conducted under this Contract shall be done under the general conditions of the Contract Statement of Work contained therein. This Contract shall be accomplished using the Design-Build (DB) delivery method.

2.0 SCOPE OF WORK

2.1 SCOPE & APPLICABLE DOCUMENTS

This Statement of Work (SOW) sets forth the requirements for a FFP Contract design and construction effort at Vandenberg AFB, CA. The Contractor is to provide the government with a complete engineering design, construction, and warranty for the waterline replacement to meet current Air Force Standards.

2.2 DESCRIPTION OF WORK

As part of the proposed effort on this contract, the Contractor shall implement the following tasks for the completion of this project. The Contractor’s proposal shall include information on each type of equipment they are bidding to install (i.e. cut sheets from the manufacture) along with any suggested alternatives to what is required/recommended as part of this SOW.

2.2.1 General Description of Project:

Contractor is to design and build (D/B) improved replacements to a portion of the existing potable domestic water distribution system at Vandenberg Air Force Base, (VAFB) CA in accordance with the criteria contained in the contract documents and industry standards. Existing piping material is primarily DI, CI, AC, and PVC that has reached the end of its life and is to be capped and abandoned in-place after replacement with new high density polyethylene (HDPE) piping. The waterline replacement consists of designing and replacing portions of waterlines of various sizes (approx 4” to 14” diameter) and all their associated valves, hydrants, and other appurtenances required for a complete and functioning system. Specifically, the design and construction shall be completed for the sections identified in the 35% Concept Design as A4-Line, A5-Line, and O-Line.

This group of lines serves facilities north of SLC-2 in the VAFB Museum Area.

PRINCIPAL FEATURES OF WORK:

1) The Contractor shall be responsible for the professional quality, technical accuracy and coordination of all designs, drawings, specifications and other documents or publications upon which construction is based. The design of the water distribution lines, piping and mechanical features, civil and other engineering features of the work shall be accomplished, reviewed, approved and sealed by engineers who are licensed professionals with a minimum of six years experience in the state or California.

2) Contractor shall submit design plans for approval and obtain permits from local jurisdictions to comply with safe drinking water standards. The design and construction of this Project shall conform to all requirements of the State of California for permitting as a potable water system and the requirements contained in this solicitation including all referenced criteria. The Contractor’s design shall include all the piping, valves, and appurtenances and shall comprise a complete and functional water distribution system. The drawings attached are notional and show the extent of the system to be replaced. Design and construction shall be phased to minimize outages.

3) Included in the contract documents are the 35% Concept Design which indicate the general location of the water distribution lines and appurtenances, approximate sizes and types, approximate locations of service connections and other system parameters. These drawings are preliminary and may not show all required appurtenances for the water system. It is required of the Contractor to complete the design of the system and include any valves, etc. (if any) that are required for a complete functioning system. The drawings indicate the approximate lengths of piping to be either replaced with new pipe with open trenching or using an approved trenchless technology. The alignment of any new piping shall follow the general location of the

Project # XUMU 13-1203B Date: 8 Dec 2014

1256521276C Typewritten Text Attachment 01 SOW

FA4610-15-R-0009

existing piping to the extent that is feasible. The Contractor’s design shall be limited to the general extents of the Project site shown in Government’s preliminary design drawings.

4) The Government’s preliminary drawings in the contract documents illustrate intent and functional relationships and do not indicate all necessary construction requirements or components; the written contract documents describe associated technical, performance and systems requirements. The Contractor is responsible for the complete Project design, shall retain all responsibilities, and be recognized as the Designer of Record.

5) Routings and sizing of piping shown on attached drawings provide preliminary piping requirements for the distribution system. Contractor is to perform an engineered hydraulic design analysis of existing conditions at VAFB to confirm sizing and valving shown on drawings is appropriate for project and site-conditions.

Contractor shall collect needed information from existing system and user needs to design and size new water distribution system to meet pressure and flow requirements of base and Code requirements of potable and fire water distribution systems. Contractor shall provide calculations leading to sizing of distribution systems, selection of equipment, and domestic water pipe size.

The Contractor shall implement this contract in two phases: the design phase and construction phase.

2.3 DESIGN PHASE

The Contractor shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide as-built drawings (both electronically and in hard copy) for retention by the Government. The Contractor shall be responsible for implementation, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract.

2.3.1 Project Phasing

This project shall be accomplished in phases as agreed upon by the Base engineers and production staff. All telecoms and meetings shall be coordinated by contractor with AFCESA PM and Base engineering representatives. The Government shall have 14 calendar days to review each design deliverable. The contractor shall submit meeting minutes within 7 calendar days after each teleconference or meeting. The Contractor shall complete the work as described below.

2.3.2 Site Survey

The contractor shall also avail themselves for a short site survey on the day of or the day after the Kickoff Meeting. The site survey will allow the Government and/or Contractor to discuss any specific concerns not previously addressed.

2.3.3 65% Design

The Contractor shall within 60 calendar days from the kick-off meeting provide 65% design for review and comment. Included in the 65% design package shall be drawings 65% complete showing all major details, specifications, and design analysis.

Government shall have 14 calendar days to provide review comments. Contractor shall schedule and attend review conference at Vandenberg AFB within 7 days of receipt of Government comments.

2.3.4 95% Design

The Contractor shall within 30 calendar days from 65% review meeting provide 95% design for review and comment. Included shall be all drawings, specifications, and design analysis. This package shall be in a 100% design state with the exception of Government corrections/modifications. Provide design to the individuals list below. Government shall have 14 calendar days to provide review comments. Contractor shall schedule and attend final review conference meeting at Vandenberg AFB within 7 days of receipt of Government comments.

2.3.5 100% Design

Within 14 days from the 95% review meeting, the contractor shall provide the 100% Final Design package.

2.3.6 Verification of Existing Conditions and Site Survey

Use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the contractor of liability associated with performance as the Engineer of Record. The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

2.3.7 Floor Plans/Elevations Design Requirements

Project # XUMU 13-1203B Date: 8 Dec 2014

Not applicable to this Contract

2.3.8 Architect of Record

The term “Architect of Record” in the context of this contract shall mean the principal professional Architect or Engineer. The Contractor shall serve as the “Architect of Record” and, as such, will ensure that all completed designs and as-builts are signed and sealed by registered professionals. The Contractor is accountable for all aspects of the completed design and as-built drawings under all applicable Federal, State and local laws, regulations and base-specific standards.

2.3.9 Hazardous Materials Surveys

Not applicable to this Contract

2.4 CONSTRUCTION PHASE

Upon the approval of the Contracting Officer, the Contractor may commence onsite construction activities. The Contractor shall complete the work as described below:

2.4.1 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this design/build contract. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

2.4.2 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format. The warranty shall be issued in accordance with FAR 52.246-21.

3.0 GENERAL REQUIREMENTS

3.1 QUALIFIED PERSONNEL

The contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field.

3.2 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the contractor without specific written permission of the Contracting Officer’s Representative (COR).

3.3 DESIGN AND CONSTRUCTION REQUIREMENTS

The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

4.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

4.1 AF FORM 103

The Base CE will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). The Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc.

4.2 STAGING AREA

The Base CE will identify space on the jobsite or in a base contractor staging area where the contractor may deliver non-hazardous materials within the installation.

4.3 EXISTING ENGINEERING PLANS, ETC.

The Base CE will provide the contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested.

Project # XUMU 13-1203B Date: 8 Dec 2014

4.4 PRECONSTRUCTION MEETING

The Base CE will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. The Contracting Officer Representative (COR) will arrange for a suitable Kick-Off meeting location. The COR will ensure the appropriate base agencies attend the Kick-Off meeting to provide necessary information or briefings to facilitate the success of the contract effort.

4.5 BASE REQUIREMENTS

The Base CE will advise the contractor of the location and processes to obtain the following as needed:

a. Personnel identification badges, vehicle passes, and/or entry permits.

b. Information on base fire prevention/security practices and procedures.

c. Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

d. Security escorts for work in restricted areas.

e. Safety training classes for the purpose of allowing access within secure or hazardous areas.

f. A paved area where equipment can be cleaned.

g. A set of keys to locks as necessary.

4.6 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Base CE will provide a COR who will expeditiously review and certify the Contractor’s progress by signing AF Form(s) 3064 and 3065 and monthly Status Reports for the Contractor. (Note: If the COR does not agree that the progress is as represented by the Contractor, he/she shall return the documents to the Contractor for correction.)

5.0 DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

TABLE OF DELIVERABLES

Document Title

Copies Per Addressee

Delivery Date

A ir

F or ce P

M ir

F or ce C

O

El ec tro ni c H ar d

C op y El ec tro ni c

H ar d C op y

Project Management Plan (PMP) 1 2 1 0 14 calendar Days after Award Kick-Off Meeting 10 calendar days after Award Progress Meetings Once a week Meeting Minutes 1 0 1 0 2 calendar days after each meeting Monthly Status Report 1 0 1 0 15th of each month

Progress Schedule (AF 3064 or approved equivalent) 1 0 1 0

10 days after award or at the Kick-Off Meeting, whichever is later. Updated form shall be submitted on or about the 15th of each month

Progress Report (AF 3065 or approved equiv) 1 0 1 0 On or about the 15th of each month

65% Design 1 3 1 0 Within 60 days after Kick-off Meeting/Charrette.

Hard copies for the design shall be ½ size and full size drawings. The number of each shall be defined

Project # XUMU 13-1203B Date: 8 Dec 2014

TABLE OF DELIVERABLES

Document Title

Copies Per Addressee

Delivery Date ir

F or ce P

M ir

F or ce C

O

El ec tro ni c H ar d

C op y El ec tro ni c

H ar d C op y at the Kick-off Meeting.

65% Design Review Conference Within 7 days of receipt of Gov. comments on the 65% Design

The Government will provide review comments within 14 calendar days of 65% Design Submittal 95% Design 1 3 1 0 30 days after 65% Design Review Meeting

95% Design Review Conference Within 7 days of receipt of Gov. comments on the 95% Design

The Government will provide final comments within 14 calendar days of 95% Design Submittal 100% Design, with Signed & Sealed Drawings & Specifications 1 3 1 0 14 days after receipt of Government Review

Comments from the 95% Design Material Approval (AF Form 3000) 1 0 1 0 30 days prior to requirement Incidental Design Documents / Shop Drawings (AF Form 3000) 1 0 1 0 30 days prior to requirement

Production or Delivery Problem Report 1 0 1 0 Same day as issue or occurrence Pre-Final Inspection Report 1 0 1 0 5 days before Final Inspection Daily Logs (AF Form 1477 or approved equivalent) 1 0 1 0 Final Inspection

As-built Drawings 1 2 1 0 30 days after Final Inspection Transfer & Acceptance of Military Real Property (DD 1354) 1 1 1 0 Within 15 days of Final Inspection

Final Inspection Report 1 0 1 0 5 days after Final Inspection

5.1 PROJECT MANAGEMENT PLAN

The Project Management Plan shall be as prepared as described in the Specifications.

5.2 CONTRACT PROGRESS SCHEDULE (AF 3064)

The contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance. The COR will sign the AF 3064 and send to the CS for coordination and approval by the

CO.

5.3 CONTRACT PROGRESS REPORT (AF 3065)

The contractor shall submit AF 3065 as described in the Table of Deliverables above. This report shall be signed by the contractor’s on-site representative in the Remarks section of the AF 3065. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. If the Contractor is more than 5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. The COR will sign the AF 3065 and send to the CS for coordination and approval by the CO. If the contractor requires reimbursement of a high dollar value item, the item shall be identified on the AF 3065, an appropriate percentage applied, and the item must be received and stored on site.

Project # XUMU 13-1203B Date: 8 Dec 2014

Each invoice shall be accompanied by an AF 3064 and AF 3065 which are signed by the COR or the Government Inspector.

The AF 3064, AF 3065, and invoice shall all cover the same period of time.

5.4 Monthly Status Report (MSR).

The Monthly Status Reports shall communicate activities accomplished during the previous period, document discussions, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and record issues or concerns. The Monthly Status Report shall include a financial tracking table containing columns with the following headings:

a. Task Breakout

b. Current Project Status (summary of work previously completed and completed during the current reporting period).

c. Task Value

d. Effort % Complete

e. Dollars % Expensed To Date

f. Dollars Earned This Month

g. Dollars Earned To Date

h. Expected work activities for the following month

i. Problems and/or concerns

j. RFI’s and Statuses

k. Updated Submittal Register

l. Safety

m. Photographic Log of Pervious Period Operations

Each invoice shall be accompanied by an AF 3064, AF 3065 and a Monthly Status Report. The AF 3064, AF 3065, Monthly Status Report and invoice shall all cover the same period of time.

5.5 KICK-OFF MEETING

It is the responsibility of the Contractor to coordinate the date and time of pre-construction (i.e., Kick-Off) meeting with the COR, CS, and CO. During the meeting, the Contractor shall present a complete overview of the project and review the schedule, highlighting any issues (review periods, material submittals, etc) which are key to maintaining the schedule. The Contractor shall take meeting minutes to include the recording of the attendance list.

5.6 CHARRETTE

Not Applicable to this Contract

5.7 PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POC’s and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future contract progress. The following items shall be covered:

a. Meeting Attendees and Contact Information

b. Project Percent Complete (Actual and Scheduled)

c. RFI’s and Statuses

d. Material Submittals and Statuses

e. Two Week Look Ahead

f. Schedule

g. Safety

h. Resolution of Existing Issues

i. New Business

5.8 FORMAT OF DELIVERABLES

Project # XUMU 13-1203B Date: 8 Dec 2014

An electronic copy of all deliverables shall be provided, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat, and AutoCAD. All deliverables shall also be dated. The contractor will be provided samples of the deliverables, upon request.

5.9 DESIGN SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, each design package shall include the following:

a. Executive summary with statement of work and all modifications.

b. Table of Contents

c. Minutes and sign-in sheets of all meetings pertaining to the development of the design.

d. Previous government review comments and contractor responses.

e. All appropriate Engineering Calculations.

f. Design Drawings.

5.10 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the COR for review.

5.11 FINAL INSPECTION

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punchlist) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance, if required.

Project # XUMU 13-1203B Date: 8 Dec 2014