Attachment_1_-_SABER_IDIQ_Statement_of_Work.pdf

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SABER

STATEMENT OF WORK

SIMPLIFIED ACQUISITION OF BASE ENGINEERING

REQUIREMENTS

MINOT AIR FORCE BASE, NORTH DAKOTA

March 2018 ii | P a g e

STATEMENT OF WORK

TABLE OF CONTENTS

SECTION DESCRIPTION PAGE

1 Project Description 2 Work by the Government 3 Performance Capabilities 4 On-Site Availability 5 Quality 6 Warranty 7 Computer Requirements 8 Protection of Contractor’s Equipment and Government Property 9 Provisions on Contracting Officer’s Authority 10 Provisions on Civil Engineering Authority 11 Construction Process 12 Task Order Proposal Evaluation 13 Negotiation 14 Commencement, Execution, Completion and Payment for Work 15 Requirements Clarification 16 Task Order Pricing 17 Excavation Around Utilities 18 Government Furnished Equipment / Materials 19 Scheduling Work 20 Work in Occupied Areas 21 Coordinating with Government Activities 22 Noise Control 23 Construction Site 24 Contractor Parking 25 Transportation of Construction Equipment 26 Base Fire Regulations 27 Airfield Requirements 28 Environmental Safety And Health 29 Management Plan 30 Design and Construction Requirements 31 Sample Documentation

ABBREVIATIONS

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SIMPLIFIED ACQUISITION OF BASE ENGINEERING

REQUIREMENTS (SABER) STATEMENT OF WORK

PROJECT DESCRIPTION

1.1 The Simplified Acquisition of Base Engineer Requirement (SABER) contract is an indefinite delivery, indefinite quantity contract required to accomplish a broad range of construction, sustainment, restoration and modernization projects on real property at Minot Air Force Base (MAFB), North Dakota (ND) that are of a suitable size and complexity to allow for quick design execution and construction. Work may include maintenance, repair, alteration, renovation and new construction. Minot Air Force Base is home to two major Air Force units, the 5th Bomb Wing and the 91st Missile Wing. The MAFB SABER contract’s primary goal is to expedite contract award by reducing 5th Civil Engineering Squadron’s (5 CES) design work and acquisition lead time. Prompt response and execution of all task orders is required. The Contracting Officer (CO) will issue a request for proposal (RFP) describing basic requirements for each individual task order (TO). Following review of the Contractor’s TO proposal, the CO will negotiate with the contractor and award an individual TO. The contractor will be required to maintain a response time of 24 hours of an emergency call or have a representative available to respond to an emergency request at MAFB. The contractor would also be required to facilitate receipt of each RFP and provide other services as described in Section 3.0, Performance Capabilities.

1.2 Each construction project will be awarded on a Task Order (TO) basis, issued against the basic contract. Each TO shall specify work that may include a variety of project scopes and disciplines. The government may choose to execute the individual task orders through either a design build method or a design bid build method. See Section 11 for clarification of both methods. The contractor may on occasion be required to provide for multiple projects at one time.

1.3 In accordance with (IAW) Technical Specification Section 01 14 00, Work Restrictions, standard hours are 0730-1600, Monday through Friday. All other work periods, except Federal Holidays, are considered non-standard. Approval to work outside standard hours must be approved in advance according to the provisions in Technical Specification Section 01 14 00, Work Restrictions.

WORK BY THE GOVERNMENT

2.1 The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

PERFORMANCE CAPABILITIES

3.1 The contractor is required to furnish all materials, labor, plant, tools, transportation, equipment, testing services, quality control and incidentals necessary to provide complete and

2 | P a g e fully operational facilities and/or systems. The final product provided by the contractor shall conform to Government accepted commercial/industrial quality standards in regards to fit, finish, form and function as detailed in each TO’s Statement of Work (SOW), the SABER Technical Specifications and industry standards as typically referenced to and utilized by the trades industries.

3.2 The successful firm selected as the SABER Contractor shall be a general construction firm, capable of providing a minimum design and diversified construction services. At a minimum, the contractor shall maintain the following management and technical support capabilities throughout the duration of this contract. An organization chart shall be provided fully depicting all staff members, their title, full or part time, and shall be updated as changes occur.

3.3 The successful firm shall provide sufficient technical support and project management to assure quality and completeness of TO proposals, accommodate a number of concurrent active projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule.

3.4 Contractor Personnel

3.4.1 Contractor’s Contract Manager (CM): The CM will be responsible for the overall performance of this contract. The CM shall have a minimum bachelor’s degree in a construction related field and have a minimum of 5 years of contract related experience as primary manager with a general contracting firm engaged in multiple disciplines of commercial construction projects. This individual(s) shall have direct oversight of all project design and planning activities. The name of this person and alternates, who shall act for the contractor when the CM is absent, shall be designated in writing to the CO. The CM will be responsible for all document submissions to the CO and meeting all applicable deadlines. See section 14 for all applicable documents.

3.4.2 Contractor’s Quality Control Manager (QCM): Provides quality control management for all active TOs and executes the Quality Control (QC) plan. The QCM shall have a minimum bachelor’s degree in a construction related field and 3 years of quality control experience with a general contracting firm engaged in multiple disciplines of commercial construction projects.

The QCM shall visit each active project site daily to ensure full compliance with all safety requirements, quality conformance, and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals, and technical specifications. The QCM shall create, update, and maintain project specific quality control reports and submit quality control and safety inspection reports, schedule and coordinate testing procedures, and attend all status meetings, site visits, and pre-final/final inspections. They shall verify and document materials compliance with specifications and should stop work to resolve matters that affect safety, quality, and/or inhibit the logical progress of work. This individual shall reject work that is deficient and direct superintendents and subcontractors to correct this deficient work. The QCM under this contract cannot provide and execute the services of the CM or Project Superintendent.

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3.4.3 Contractor’s Project Superintendent (PS): Provides on-site supervision. The PS shall have a minimum of 2 years of previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. The PS shall visit each active project site daily, submit detailed progress reports (AF Form 3065) for each TO as outlined in section 14.2.4, schedule and coordinate subcontractors and material suppliers, and attend all status meetings, site visits and pre-final/final inspections. The PS duty shall include notifying the government inspector or representative of the arrival of subcontractors at project sites. The PS cannot be the CM or QCM, and subcontractors may not perform duties of the PS.

3.5 Support Capabilities: The contractor shall also provide and maintain the following capabilities to support the MAFB SABER contract.

3.5.1 Technical Design/Drafting: Areas of required technical design competence shall include, but are not limited to civil, architectural, structural, mechanical, electrical, and drafting/surveying crafts. The contractor shall provide quality, cost effective design for multiple TOs simultaneously within the time constraints. Provide a computer aided design and drafting (CADD) technician to support producing AutoCad drawings and construction documents for each individual TO.

3.5.2 Contractor shall provide a qualified, competent, academically and/or experienced construction Trades Craftsman capable to lay out the work and perform construction in an orderly and timely manner. Trades craftsmen shall have knowledge of the most current building codes and regulations in their area of expertise.

3.5.3 Cost Estimating/Negotiating: Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost estimates for multi-discipline construction projects within the time constraints specified.

3.6 Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.6.1 The contractor shall not employ any person who is or was an employee of the US Government if the employment of that person would create a conflict of interest.

3.6.2 Required experience levels shall be maintained throughout the duration of the contract.

When personnel changes are required, resumes and a revised organization chart shall be submitted to the CO for approval within five (5) business days of absence of personnel.

3.6.3 The CO may require that any employee of the contractor/subcontractor, whose conduct, in the opinion of the CO, interferes with proper discipline at the installation where the services are performed, be removed from the installation.

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3.6.4 The contractor is responsible for obtaining all permits necessary for construction. The contractor is also responsible for insuring all Uniform Codes, Standards, and environmental regulations are adhered to. Any Code, Standard, or regulatory deficiencies will be corrected at the expense of the contractor. The most common permit is the routing of the Base Civil Engineer Work Clearance Request, AF Form 103, which includes coordination with various privatized utility companies, Federal, and Air Force POCs.

ON-SITE AVAILABILITY

4.1 The PS shall be on-site during construction work except as approved by the CO. The CM, or designated alternate, and PS shall be available through phone contact at most any time during standard working hours. The CM shall have the ability to respond to matters that arise to include the following functions: contract management, TO management, estimating, negotiating, scheduling, and construction quality control. The CM, designated alternate CMs and the project superintendents can be contacted by telephone throughout the period of this contract. For each specific TO issued, the contractor shall establish an alternate CM and/or superintendent to act on behalf of the Contract Manager and/or Project Superintendent during his absence from a particular jobsite.

4.2 Throughout the life of this contract, whenever there are active TOs, the CM shall be available to meet with the CO at Building 165 or the designated facility promptly after notification by telephone during normal business hours. The CM shall be available to meet with the CO at Building 165 or the designated facility within 3 working days when there are no active TOs unless otherwise directed by the CO. The CM shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all status meetings, site visits and pre-final/final inspections.

QUALITY CONTROL

5.1 It is the contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this Statement of Work (SOW). The QCM shall direct the execution of the contractor’s QC Plan, and it shall be submitted within ten

(10) days of the Notice to Proceed.

5.2 A finalized version of the quality control plan submitted with the technical proposal shall be submitted to the CO. Any changes to the plan shall be submitted to the Government. The QC plan shall include the following based on technical specification section 01 45 00:

5.2.1 Inspection System: Details of the contractor’s inspection system that monitors the execution of any task completed under this contract must specify the areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections.

5.2.2 Deficiency Prevention: A method for identifying and preventing quality deficiencies and their causes.

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5.2.3 Inspection Files: The contractor shall maintain on site records of all the inspections conducted by the contractor and the necessary corrective actions taken. This documentation shall be made available to the Government throughout the performance period of this contract.

WARRANTY

6.1 Response Times: Routine warranty calls shall be no later than forty eight (48) hours after the initial notification by the Government and emergency calls shall be no later than two (2) hours after initial notification by the Government unless otherwise directed by the CO.

6.2 The contractor shall provide a minimum one-year warranty on all work IAW FAR 52.246- 21, Warranty of Construction. Roofs shall have a minimum two year labor warranty and 20-year manufacturer warranty. The CO shall notify the CM of warranty issues. After being notified of a problem, the CM must investigate the issue and respond within 24 hours. If the CM believes the issue is not warranty related, he may request a fact finding visit with the CO and CA. If the fact-finding meeting determines the issue is warranty related, the contractor must repair the item within 48 hours or as determined by the CO.

6.3 The contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties for equipment, roofing, etc. installed under an individual TO shall be submitted to the CO with an AF Form 3000 prior to close-out.

6.4 Warranties shall not commence until the Government has accepted the project either in whole or in part. The contractor shall warrant that work performed under this contract and any resultant TO conforms to the contract requirements and is free of any defect in equipment, material, design or workmanship performed by the contractor and/or subcontractor or supplier at any time.

6.5 The contractor, in coordination with the construction inspector, shall affix warranty labels on all equipment installed after final inspection and acceptance by the Government. The cost associated with this effort shall be inclusive in the contractor’s coefficients. The label shall be impervious to weather and include the following information:

6.5.1 SABER Project number

6.5.2 SABER Contract number

6.5.3 SABER Contractor and phone number

6.5.4 SABER Installing contractor and phone number

6.5.5 Scope and duration of warranty

COMPUTER REQUIREMENTS

7.1 The contractor’s software shall be compatible with Air Force listing: Microsoft® Windows 10 (64 bit) Enterprise or current version as updated by Minot Air Force Base, ND, current version of Microsoft Office Professional, current version of AutoCAD available for Windows, current version of Adobe Acrobat Professional, e4Clicks, etc. Versions for AutoCad will be verified yearly

6 | P a g e through contractor submission every January and must be an acceptable version verified by CO and CE SABER office.

7.2 The Government does not require the contractor to purchase, install, or maintain computer hardware for Government personnel. The Government has the computer hardware necessary for operating the SABER TO estimating/proposal programs and the SABER record keeping programs.

PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT

PROPERTY

8.1 As required for each TO, the contractor may be assigned an area located on or near each construction site to stage materials, store equipment and tools, and maintain miscellaneous items.

If approved, the contractor’s storage area shall conform to the SABER Technical Specification section 01 50 00 and shall be utilized for the purpose of this contract only, or as authorized by the CO. All equipment/materials/supplies required to establish and maintained the staging area shall be at the contractor’s expense. Portable buildings and structures may be used in these staging areas; however, the space shall not be used for occupancy. The assigned area must be properly fenced in accordance with Section 23.0.

8.2 All contractor supplies and equipment are the sole responsibility of the contractor. The Government is not liable for the theft, vandalism, or damage of any contractor supplies, equipment or property. The contractor shall secure his materials and protect all equipment from damage.

8.3 Any equipment/material the contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the contractor at his own expense.

8.4 The contractor will not be provided an on-base office space location for the contractor’s administrative/management personnel in this contract.

8.5 A permanent on-base storage area will not be made available for contractor owned material/equipment.

PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

9.1 Only the CO is authorized to make changes to the contract or any TO issued there under.

No other Government or non Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions.

9.2 In the event the contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result

7 | P a g e thereof. The contractor may also be required by the CO to undo any such unauthorized changes at no additional expense to the Government.

9.3 The CO shall schedule meetings as necessary to discuss TOs that are behind schedule or that have outstanding issues or as requested by the CO, CA or CE/SABER. The CO shall prepare minutes of the meeting and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of non- concurrence in writing to the CO within 4 calendar days of receipt of the minutes.

9.4 Contract Administrator (CA): A Contract Administrator will be appointed for each TO.

The CA maintains liaison with the prime contractor, CM, and CE staff.

PROVISIONS ON CIVIL ENGINEERING AUTHORITY

10.1 Construction Inspector: A construction inspector will be assigned for each TO. The construction inspector is an employee of the Government. The inspector will perform daily quality assurance inspections on all projects to provide an accurate story of the details of project construction; report and make recommendations to the CA on the details of project construction; and document construction activities and any issues found in daily inspection reports using AF Form 1477.

10.2 Inspection by the Government: The CA, PM and construction inspector will monitor the contractor’s progress on each active TO and identify any non-compliance items while performing technical surveillance of workmanship. Access to the jobsite must be provided at all times.

CONSTRUCTION PROCESS

11.1 Construction Start Up Period: The contractor shall provide Delivery or Performance Schedules IAW FAR 11.400-404, Contractor Mobilization, sub-section-construction proposals at start up period. The contractor shall have all equipment and personnel in place to fully execute the requirements of this contract.

11.2 Pre-Performance Conference: Prior to issuance of a Notice-to-Proceed (NTP) for any TO, the CO may elect to host a Pre-Performance Conference. The contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

11.3 RFP Procedures: The CO will notify the contractor of an existing requirement by providing the CM an RFP.

11.4 Site Visit: The site visit will be scheduled with the CO as per the meeting date established in the RFP. The CM and subcontractors shall attend the site visit and shall make all observations, take notes, perform measurements and generally collect all necessary data and information as necessary to develop and produce complete and accurate individual RFP responses/proposals, to be submitted to the CO within 10 working days from the date of the site visit. The contractor is

8 | P a g e responsible to verify all dimensions and actual conditions, including availability/suitability of potential mechanical/electrical tie-ins identified by the government, when developing individual RFP responses/proposals. Escorts for secure areas will be sought from the CO. For more complex projects, additional time may be granted by the CO. See section below for TO proposal requirements based on method of project construction. The scope validation/site visit discussions will include:

11.4.1 Necessary refinements for contractor-furnished scope requirements

11.4.2 Methods and alternatives for accomplishing work

11.4.3 Requirements for plans, sketches, drawings, etc.

11.4.4 Access to the facility/project site, work hours, etc.

11.4.5 User impacts

11.4.6 Phasing or work sequence

11.4.7 Security requirements

11.4.8 Utility outage

11.4.9 Airfield Waivers, Permits, Excavation

11.4.10 Temporary protection of government property

11.4.11 Debris and trash disposal

11.4.12 Fire protection and alarm scope

11.4.13 Noise and dust control

11.4.14 Environmental Impacts/Asbestos, Lead, PCB, SWPPP

11.4.15 Special Requirements specific to project such as applicable codes and regulations

11.5 EXECUTION METHODS

11.5.1 Design Build Requirements: If the government determines to execute a TO through a design build method, the contractor’s RFP response package including proposal submission shall comply with the Government’s RFP solicitation package, and the contractor will ensure that all proposed work will comply with governing codes, regulations and the SABER Technical Specifications. The contractor’s RFP response package shall be submitted electronically and include the following documents:

11.5.1.1 Revised Statement of Work- see section 15 for further clarification

11.5.1.2 Minimum Design Drawing- see section 15 for further clarification

11.5.1.3 Cost Estimates and Performance Period Summary Sheet

11.5.1.4 Schedule of Materials Submittal (AF Form 66)

11.5.1.5 Contractor Progress Schedule (AF Form 3064)

11.5.1.6 QC Plan

11.5.1.7 Manufacturer’s supplied drawings, calculations, fabrication

11.5.1.8 Catalog/product technical information

11.5.1.9 Bonds or Alternate Payment Protections (if applicable)

11.5.1.10 Worksite Layout Plan (if applicable)

11.5.1.11 The government shall provide at the minimum: Statement of objectives, minimum drawings for applicable site, limited to existing floor plan and any applicable existing

9 | P a g e infrastructure plans. The government will provide only basic design information for each RFP.

Contractor shall field verify drawings during site visit.

11.5.2 Build Requirements: If the government determines to execute a TO through the build method, the contractor’s RFP response package including proposal submission shall comply with the Government’s RFP solicitation package and the contractor will ensure that all proposed work will comply with governing codes, regulations and the SABER Technical Specifications. The contractor’s RFP response package shall be submitted electronically and include the following documents:

11.5.2.1 Revised Statement of Work- see section 15 for further clarification

11.5.2.2 Cost Estimates and Performance Period Summary Sheet

11.5.2.3 Schedule of Materials Submittal (AF Form 66)

11.5.2.4 Contractor Progress Schedule (AF Form 3064)

11.5.2.5 QC Plan

11.5.2.6 Manufacturer’s supplied drawings, calculations, fabrication

11.5.2.7 Catalog/product technical information;

11.5.2.8 Bonds or Alternate Payment Protections (if applicable)

11.5.2.9 Worksite Layout Plan (if applicable)

11.5.2.10 Government shall provide at the minimum: Statement of work, 35% minimum design drawings, and Schedule of Materials Submittal (Form 66). Contractor shall field verify drawings during site visit.

11.5.2.11 The RFP sent to the contractor will include a submittal register (AF Form 66) which specifies required submittals for each project. However, the contractor shall supply, upon request of the government, any submittals that are required in the specifications that may have been inadvertently omitted from the submittal register. If the contractor finds that additional items should be added to or finds grounds for deletion of some items, the contractor may request revisions to the submittal register via RFI.

TASK ORDER PROPOSAL EVALUATION

12.1 The government will review the RFP response package for technical feasibility and compliance with the government’s intent. As part of the review, the contractor’s RSMeans® based proposal will be reviewed for technical feasibility and to ensure that the appropriate selection of UPG line items is used to best define the contractor’s minimum design. Negotiations shall not commence until the CO determines that sufficient data has been provided by the contractor to clearly and concisely depict a technically sound project design and project proposal. Contractor shall be aware that the government may request frequent revision of the contractor proposed cost estimate to meet the government budgeted amount at no additional cost to the government.

NEGOTIATION

13.1 The CO will notify the CM and schedule negotiations. The CM shall be available to negotiate within 2 working days of notification unless otherwise directed by the CO.

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13.2 The CO will negotiate, on a line item by line item basis, a firm fixed price for the TO. Unit prices will not be discussed, except for NPIs. The negotiations will establish the appropriate line items for the TO and quantities for each line item. The contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

13.3 At the conclusion of line item cost negotiations, the CO will negotiate a reasonable and expeditious performance period based upon input from the CA and PM, the contractor’s proposed critical path timeline, and RS Means daily output data.

13.4 The CO will also assess provisions and costs for assessing liquidated damages based upon each TO.

13.5 Estimation of Projects in Advance of Funding

13.5.1 During the course of the contract, the contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available, and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre Order costs including proposal preparation and attendance during negotiations or site visits will be due to the contractor for projects that are negotiated and funding is not provided.

13.5.2 Fiscal Year end Procedures: The contractor may be given a list of projects that the base reasonably expects funding for. The list may be revised for both additions and deletions based on the government’s requirements. These projects will be estimated and negotiations completed.

The government shall incur no obligation until such time as funding becomes available and a TO is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Projects that are funded and awarded after the exercise of an option will be re-priced (not re-negotiated) utilizing the current UPB. Agreed upon total prices that contain non-priced items shall be verified with the contractor prior to execution of the TO. In the event the non-priced items have undergone a substantial change in the market (i.e., 10% difference), the items shall be re-negotiated an agreement reached prior to executing a TO.

COMMENCEMENT, EXECUTION, COMPLETION AND PAYMENT FOR WORK

14.1 Notice-to-Proceed (NTP): Within ten (10) days of issue of the project NTP, and before work begins at the construction site. The period of performance for each TO begins with issuance of the notice to proceed and end, with acceptance and approval of the final progress report.

14.2 Submittals: Contractor shall supply, upon request of the government, any submittals that are required in the specifications that may have been inadvertently omitted from the submittal register. If the contractor finds that additional items should be added to or finds grounds for deletion of some items, the contractor may request revisions to the submittal register via RFI.

Requirements listed on AF Form 66 and other applicable forms should be submitted as follows:

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14.2.1 AF Form 3000, Material Approval Submittal. The contractor shall, within 10 calendar days after issue of the NTP, or as otherwise specified on the AF Form 66, or as otherwise directed by the CO, submit for approval to the CO all proposed materials and documents IAW FAR 52.236-3, Materials and Workmanship Clause, using the AF Form 3000. The contractor proceeds at their own risk in installing any products prior to approval by the CO on an AF Form 3000 and shall be solely responsible for all replacement costs at no additional cost to the government. The contractor shall significantly identify on the AF Form 3000, and all associated printed documentation, all material substitutions that deviate from the requirements of the project request documents, negotiation results, and/or this specification. Failure to identify these material substitutions on the AF Form 3000 at the time of submission shall not relieve the contractor from all replacement costs at no additional cost to the government, even in the event when an AF Form 3000 is inadvertently approved without the contractor complying with the aforementioned identification requirements.

14.2.2 Material Samples: The contractor is responsible for identifying and locating required materials for submittals to include matching any existing materials. The contractor shall provide all color selection samples, regardless of product type, as a group to facilitate design compatibility selection, and partial submittals of these related items will be returned without action and shall be the sole responsibility of the contractor for any delays due to this failure to comply. As a minimum, all wall covering, carpet and other pattern type submittals shall show the full representation of material pattern. All samples provided for approval shall become property of the government. The contractor may request return of samples for inclusion on color boards or as submittal library entries, without guarantee of approval. All labor, equipment, materials, and rentals/fees required to provide material samples shall be at no additional cost to the government and is considered field overhead, a part of the contractor’s coefficient.

14.2.3 AF Form 3064, Contract Progress Schedule: The contractor shall submit to the CO for approval within 10 calendar days after the NTP for all TOs with a performance period greater than 60 calendar days, unless otherwise specified by the CO, IAW FAR 52.236-15 Schedules for Construction Contracts. This form can be submitted electronically.

14.2.3.1 Acceptable Format: The contractor shall develop each AF Form 3064 to reflect particulars for each TO and the parameters of the NTP. The contractor shall breakdown all work into measurable elements, entering these in logical order on the form.

14.2.3.2 All work element line entry percentages shall reflect negotiated costs and shall not be entered front-loaded.

14.2.3.3 All TOs will indicate as a minimum the final 10% of a project for post construction/pre-final inspection closeout items such as as-built drawings; training; etc.

14.2.3.4 Any partial progress payments for materials, as approved by the CO, shall be entered separately on the AF Form 3064.

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14.2.3.5 The CO may hold TO Progress Meetings when CE/SABER recommended percentages deviate from the Contractor’s submitted percentages in excess of 5% (five percent).

14.2.3.6 If no schedule is submitted for a project because it falls within the guidelines of FAR 52.236-15 of not submitting a contract progress schedule, then the CE/SABER inspector will obtain percentage of completion by dividing the completed work days by period of performance. In this situation, the CO may hold a Progress Meeting when CE/SABER recommended percentages deviate from the contractor’s performance on site is in excess of 5% (five percent).

14.2.4 AF Form 3065, Contract Progress Report: The contractor shall submit to the CO electronically one copy of an AF Form 3065 based upon the particular TOs every two (2) weeks unless otherwise specified by the CO.

14.3 Worksite Layout Plan: The contractor shall submit for approval 10 calendar days prior to start of work, a scaled detailed plan reflecting the construction site layout and accompanying photographs, if required by TO, of the existing site prior to start of work. See section 15 for clarification of requirement. Construction will not be allowed if documentation is not received.

Note: Specific timelines for staging area approvals, airfield waivers, outage requests and other government approvals are provided in section 15.3.11. All labor, equipment, materials and rentals/fees required to prepare and update a Worksite Layout Plan, and to establish and maintain approved worksite layout to include but not be limited to all the physical aforementioned plan requirements, shall be at no additional cost to the government and is considered field overhead, a part of the contractor’s coefficient.

14.4 EXECUTION

14.4.1 Field Changes: The contractor and the government may agree to perform no-cost field changes upon the approval of the CO. Field changes are made when the change appears to be mutually beneficial to all parties and would not require changing quantities of negotiated line items or adding new line items to the contract. Examples of field changes include: relocating a new door two feet (2′) away from planned location; rerouting planned location of sidewalk to avoid a tree (when quantities are not significantly changed); installing wallpaper border at chair rail instead of at ceiling, etc. All field changes shall be incorporated into the Redline drawings and later transposed on the AutoCAD™ As-Built drawings.

14.4.2 Construction Drawings: Redline drawings shall be kept updated on the project site during construction and shall be available for review when asked. Redlines shall be submitted for approval by CE/SABER prior to the request for Final Inspection. All changes do not need to be in red but do need to be clearly distinguishable between original lines and changed lines. See Section 15.3 for submission requirements.

14.5 COMPLETION

14.5.1 The QCM shall perform a punch-out inspection near the end of construction. The inspection should generate a Punch List of items which do not conform to the approved drawings and specifications along with estimated dates by which the deficiencies will be

13 | P a g e corrected. Once all deficiencies are corrected, the QCM shall schedule a pre-final inspection with the government. The QCM shall give a minimum two (2) days notice, not to exceed seven (7) days notice, that the contractor is ready for the pre-final inspection unless otherwise specified by

CO.

14.5.2 Pre-Final Inspections: The QCM, plus the superintendent or other primary management person, and the Construction Inspector must be in attendance at the pre-final acceptance inspection. Additional government personnel including, but not limited to, the user of the facility, crafts from Base Civil Engineer, Base Fire Department, Base Safety, user groups, and major commands may also be in attendance. The contractor shall complete all TO work requirements prior to the performance period completion date or as otherwise determined by the CO. All inspection failures and/or rescheduling may result in the contractor being charged by the government for any subsequent re-inspection IAW FAR 52.246-12, Inspection of Construction.

14.5.3 The government will perform the pre-final inspection to verify that the facility is complete and ready to be occupied. Government Pre-Final Punch List may be developed as a result of this inspection to determine items remaining for completion. The CM, Superintendent, or QCM and the Construction Inspector shall sign the Pre-Final Punch List and shall send a copy of the list to the CO who shall forward it to the contractor as the record of inspection. The contractor shall correct any discrepancies noted on the Pre-Final Punch List within 10 days unless requirements for the facility dictate a shorter timeline. Number of days will be directed by CO in this case only.

14.5.4 The contractor shall ensure that all items on this list have been corrected within the ten

(10) days and notify the government upon completion so that a Final Inspection with the customer can be scheduled. Contractor shall give two (2) days minimum notice that work is completed and ready for final inspection unless requirements dictate a shorter timeline. Number of days will be directed by CO in this case only.

14.5.5 Contractor shall submit required documentation prior to Final Inspection for approval by CE/SABER. See section 14.6 for documentation that is required for final payment.

14.5.6 Final Inspections: The QCM, plus the superintendent or other primary management person, and the Construction Inspector must be in attendance at the final acceptance inspection.

Additional government personnel including, but not limited to, the user of the facility, crafts from Base Civil Engineer, Base Fire Department, Base Safety, user groups, and major commands may also be in attendance. Failure of the contractor to have all contract work acceptably complete for this inspection will be cause for the CO to bill the contractor for the government's additional inspection cost in accordance with the contract clause titled IAW FAR 52.246-12, Inspection of Construction.

14.5.7 The CO reserves the right to decline the contractor’s request for a final inspection or suspend a final inspection when it is evident that the contractor is not ready for the inspection.

14.6 PAYMENT FOR WORK

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14.6.1 TO Completion: The contractor shall provide and submit the information (as applicable) listed below for TO completion purposes. The contractor shall submit the information to the CO. The items shall be annotated on the AF Form 66 (Material Submittal Form). Government will not approve 100% project delivery complete for final payment until these items are delivered and approved. TO documentation shall consist of but not be limited to:

14.6.1.1 Redline Drawings (to be approved by the government before final inspection)

14.6.1.2 As-Built Drawings- AutoCAD™ Record Drawings (upon incorporation of approved redlines) Refer to section 15.3 for further information.

14.6.1.3 O&M Manuals (submit for approval prior to Final Inspection)

14.6.1.4 Provide O&M Training (after O&M Manual approval- prior to Final Inspection)

14.6.1.5 Record of O&M Training Completion (submit for approval prior to Final Inspection)

14.6.1.6 DD Form 1354 Checklist (submit for approval prior to Final Inspection)

14.6.1.7 Warranty Certificates (submit for approval prior to Final Inspection)

14.6.1.8 Notice of Termination of the Storm Water Pollution Prevention Plan (SWPPP)

14.6.1.9 Release of Claims

14.6.1.10 Complete Payroll Record

14.6.1.11 Punch-List completion

14.6.1.12 All Base bases must be returned or transferred

14.6.2 Operations & Maintenance (O&M) Manuals: The contractor shall furnish four (4) copies of O & M manuals for approval for any product requiring maintenance installed in each project.

The manuals shall contain complete instructions for operation, inspection, testing and maintenance of the system, and shall include part breakdown diagrams. If applicable, the manuals shall also contain complete wiring schematics and diagrams. The manuals shall be in booklet form with binder and shall be arranged in logical sections for easy reference. The contractor shall provide the CO all paperwork that was shipped with or attached to the product or material including:

14.6.2.1 Installation or maintenance instructions for the product or material;

14.6.2.2 Part number listing;

14.6.2.3 Care and/or cleaning instructions;

14.6.2.4 Removing and replacing information;

14.6.2.5 Warranty information;

14.6.2.6 Toll or toll-free numbers for information;

14.6.2.7 Operator manuals(s).

14.6.3 Operations & Maintenance (O&M) Training: The contractor shall provide manufacturer(s) representative equipment training to designated government employees on new equipment after approval of the O & M manuals. Training shall consist of operability, preventative and routine maintenance procedures. All training shall be provided, or a date scheduled, prior to the final inspection. All labor, equipment, materials and rentals/fees required to perform equipment training shall be at no additional cost to the government and is considered part of the contractor’s coefficient.

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14.6.4 DD Form 1354 Checklist:

14.6.4.1 Real property is defined as any structure, facility or permanent equipment that must be maintained by the Base Civil Engineering Directorate, and it is important to document changes, replacement or additions to the real property infrastructure. Upon completion of a project (for minor construction or any renovation that affects facility systems) the contractor shall prepare and submit a completed DD Form 1354 Checklist (real property records transfer) to the CO. The list shall include all government furnished and contractor-furnished items installed by the contractor including specific information regarding existing equipment that was replaced during the project execution.

14.6.4.2 The contractor will be responsible to complete three (3) DD Form 1354 for each project as a submittal item:

14.6.4.2.1 Draft – Within 10 days of the initial TO has been issued.

14.6.4.2.2 Interim – When the project is 50% complete.

14.6.4.2.3 Final – When the project is accepted by 5 CES.

14.6.4.2.4 The DD Form 1354 Checklist need not include light switches, fixtures, relays, contacts, valves, and such material items as piping, insulation, and minor component parts of larger assemblies. The list items shall include the following:

14.6.4.2.5 Electrical equipment: transformers, lighting fixtures, metering equipment, overhead door operators, exterior floodlights and poles, fire alarm and burglar alarm systems, etc.

14.6.4.2.6 Mechanical equipment: commercial refrigeration equipment, heating equipment, air-conditioning system equipment, pumps, boilers, sprinkler, meters, and other items of mechanical equipment.

14.6.4.3 For each listed item as applicable on the Checklist, the information contained shall include the following:

14.6.4.3.1 Name of item

14.6.4.3.2 Location of item

14.6.4.3.3 Manufacturer

14.6.4.3.4 Model number

14.6.4.3.5 Serial number

14.6.4.3.6 Style

14.6.4.3.7 Date installed/replaced

14.6.4.3.8 Electrical rating, full nameplate data

14.6.4.3.9 Capacity (MBTU, KVA, Tons, etc.)

14.6.4.3.10 Cost of each item (equipment cost only)

14.6.4.3.11 Other pertinent information (Warranty/guarantee information-start/stop date)

REQUIREMENTS CLARIFICATION

15.1 CONTRACTOR REVISED STATEMENT OF WORK: The contractor shall provide a revised statement of work for each TO. The Revised statement of work should be in CSI format with Divisions 1-48. The statement of work should include and not be limited to:

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15.1.1 Cover sheet defining project with contact information

15.1.2 Project Synopsis (description)

15.1.3 General Conditions

15.1.4 The proposed method of accomplishing the work

15.1.5 Type of site field verification performed

15.1.6 User impacts

15.1.7 Protection of government property during construction (if applicable)

15.1.8 Demolition (if applicable)

15.1.9 Construction scope

15.2 COST PROPOSAL AND PERFORMANCE PERIOD SUMMARY SHEET

15.2.1 Detailed TO Cost Proposal: Electronic copy of the contractor’s complete detailed line-item TO cost proposal shall be submitted for each proposal electronically via Email in PDF file and eClicks Format or approved equal. The contractor’s TO cost proposal shall consist of an itemized listing of line items from the UPB and any NPIs with three (3) written quotes as required.

15.2.2 Contractor shall use the detailed TO Cost Proposal to compile an overall summary along with the performance period summary. Both the Cost Estimate summary and Performance Period summary can be provided on the same sheet.

15.2.2.1 The sheet should include the following for the price proposal:

15.2.2.1.1 Total of all priced items before coefficient

15.2.2.1.2 Total of all non-priced before coefficient

15.2.2.1.3 Contract Coefficient

15.2.2.1.4 Total Price

15.2.2.2 For the performance period summary it should include the following:

15.2.2.2.1 Planning and subcontracting number of days needed

15.2.2.2.2 Air Force Submittal Processing number of days needed

15.2.2.2.3 Special Item Ordering number of days needed

15.2.2.2.4 Long Lead time for materials number of days needed

15.2.2.2.5 Winter weather delay

15.2.2.2.6 Construction Time number of days

15.2.2.2.7 Pre-final and Final Inspections number of days

15.2.2.2.8 Total performance period

15.2.2.2.9 Air Force Need date

15.3 DRAWING STANDARDS

15.3.1 Minimum Design: Minimum design is defined as “A design effort that is incidental to accomplishing the required task”. The government will have final decision in what constitutes

17 | P a g e minimum design. When performing Design Build Method for TO, the CM shall ensure completion of a minimum design and drawings to a point where the architectural, civil, structural, mechanical, and electrical drawings clearly indicate the proposed method of accomplishing the work, and annotate the description, size, and location of each item listed in the detailed cost proposal. The contractor’s design and drawings must comply with the government’s concept design requirements as well as all governing codes. The contractor is expected to use recognized industry standard practice in determining their proposed design materials and methods, unless the government specifies otherwise. The contractor shall perform any design required to construct and provide construction and complete as-built drawings.

15.3.2 All drawings submitted by the contractor shall be created from Computer-Aided Design and Drafting (CADD) software. The drawing files shall be electronic CADD files in AutoCAD (.dwg) format and adhere to the drawing standards contained in Tri-Services A/E/C CADD Standard 6.0 or latest version used by Minot AFB.

15.3.3 The contractor shall submit all CADD drawings on a compact disk (CD) in the approved AutoCad version and pdf format.

15.3.4 The Unified Facilities Criteria (UFC) contains the requirements for developing design drawings and submitting as-built drawings.

15.3.5 The contractor’s TO proposal for drawings must show existing conditions in the project area if executing a Design Build Method.

15.3.6 The contractor shall submit electronic copies of the negotiated proposal drawings, marked CONSTRUCTION SET. This set of Construction Drawings shall be submitted for government approval. Construction will not be allowed to commence until the Construction Drawings are submitted and approved by the government.

15.3.7 The approved CONSTRUCTION SET drawings will be used as redline drawings once work has commenced on the site. These are to be maintained on the site at all times.

15.3.8 All drawings shall bear a standard government furnished title block indicating the sheet number, project name, project number, designer’s signature, CM signature, contractor’s letterhead, (3) blanks for revision dates, and signature/date approval block for the CE/SABER.

15.3.9 All drawing work to be provided under this contract shall be accomplished and developed using computer-aided design and drafting (CADD) software and procedures conforming to the following standards:

Title Sheet Existing Site & Demolition Plans Structural Plans & Details Final Site Plans Pre-Engineered Structures & Various Details Grading Plans & Details Fire Protection and Emergency Egress Plans Landscape Plans & Details Plumbing Floor Plans, Section, Equipment

Schedules and Details

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Underground Utility Plan & Profiles Plumbing Riser Diagrams Foundation Plan & Details Mechanical Floor Plans, Sections, Equipment

Schedules & Details Floor Plans & Details Mechanical Riser Diagrams Reflected Ceiling Plans & Details Mechanical Equipment Diagrams Roofing Plans & Details Electrical Site Plans & Details Elevations (Interior& Exterior) Electrical One-Line Diagrams Wall, Roof Sections, & Details Electrical Power Plans & Panel Schedules Finish Schedules (Interior & Exterior) Electrical Lighting Plans & Schedules Window & Door Schedules & Details Electrical Communications Plans Furnishings Plans Fire Alarm System Plans…