SOW_Attachment__4_-Waste_Management.pdf

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Chapter 4

INTEGRATED SOLID WASTE MANAGEMENT PROGRAM

Section 4A—Planning

4.1. General Requirements.

4.1.1. Installations will implement ISWM in the most cost effective manner possible while meeting all applicable Air Force, DoD, Federal, local, and FGS or OEBGD non-hazardous waste diversion and recycling requirements. (T-0)

4.1.2. Installations will make every practical effort to maximize non-hazardous SW and C&D diversion from landfills or incinerators through reuse, donation, recycling, QRPs, composting and mulching, or other waste diversion activities to optimize reduction in both the volume of solid waste disposed and overall cost of non-hazardous solid waste management. (T-0)

4.1.3. SW manager will make systematic waste diversion or disposal decisions based on the DoD ISWM hierarchy: source reduction, reuse, donation, recycling, composting/mulching, incineration with energy recovery, incineration for volume reduction, other forms of volume reduction and finally landfill disposal. (T-0)

4.2. Integrated Solid Waste Management Plan.

4.2.1. Installations must have a complete ISWM Plan. (T-0). The ISWM Plan contains guidance for managing MSW, compostable materials, C&D debris, and industrial solid waste, to include solid waste diversion goals and strategy to achieve goals. Plan will include results of a solid waste characterization study to define the basis for the installation-level diversion goals which could reflect DoD goals. (T-0). The standardized plan template specified by AFCEC/CZ will be used. (T-1). Installations will ensure the ISWM Plan supports the development and implementation of state plans required by RCRA Subtitle D and Asset Management plans as appropriate. (T-0)

4.2.2. All ISWM Plans must be reviewed, updated as appropriate, and annually approved by the installation ESOHC. (T-1). ISWM Plans required by applicable regulations must be approved and signed by a representative authorized to obligate the installation. (T-1)

Section 4B—Implementation and Operation.

4.3. Recordkeeping and Reporting.

4.3.1. Installations will maintain copies of weight certificates, shipping receipts, financial statements, and all other related documentation from solid waste generating contractors. (T- 1)

4.3.2. Owners or operators of MSW landfill (MSWLF) units must comply with the recordkeeping requirements of 40 CFR § 258.29, Criteria for Municipal Solid Waste Landfills Recordkeeping or the Air Force RDS, whichever is more stringent. (T-0)

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4.4. Handling, Storage, and Collection.

4.4.1. Installations will ensure that receptacles, collection routes, collection schedules, and collection equipment (trucks/trailers) meet 40 CFR § 243, Guidelines for the Storage and Collection of Residential, Commercial and Institutional Solid Waste, DoDI 4715.4, as well as state, local, and FGS requirements, or OEBGD in the absence of approved FGS. (T-0)

4.4.2. Installations, or their designated contractors, will ensure all permits needed for SW, material recovery facilities and composting handling, storage, and collection (including SW transfer facilities) is obtained, and performs any required maintenance activities. (T-0)

4.4.3. Installations will ensure all federally-owned vehicles collecting and transporting SW meet all applicable federal regulations, including motor carrier safety standards (49 CFR § 390, Federal Motor Carrier Safety Regulations), noise-emission standards for motor carriers in interstate commerce (40 CFR § 202, Motor Carriers Engaged in Interstate Commerce), and federal motor vehicle safety standards (49 CFR § 580, Odometer Disclosure Requirements) only for collection equipment. (T-0)

4.4.4. Installations must ensure all SW originating from outside the United States are segregated and disposed of IAW 7 CFR §§ 330-400-330.403, Federal Plant Pest Regulations; General; Plant Pests; Soil, Stone, and Quarry Products: Garbage, 9 CFR § 94.5, Regulation of Certain Garbage, and Air Force Joint Instruction (AFJI) 48-104, Quarantine Regulations of the Armed Forces, paragraph. 1.14. (T-0)

4.5. Municipal Solid Waste.

4.5.1. Installation MSW management will include a recycling program that will strive to divert as much MSW as economically and technically practical, and at a minimum, IAW 40 CFR §246.200-1, § 201-1, and § 202-1, Source Separation for Materials Recovery Guidelines, and any state, local, or FGS requirements, or OEBGD, in the absence of approved FGS. (T-0). Installations will ensure an installation-recycling program consists of handling, storage, collection, sales, record keeping, and reporting. (T-0)

4.5.2. Installations must dispose of MSW in a permitted, secure landfill or other certified waste treatment facility or site, such as a thermal-processing facility. (T-0). Installations must verify permits and licenses for off-base landfills, incinerators, and thermal treatment facilities used for disposal. (T-0)

4.5.3. Installations must follow all applicable DoD, federal, state, local, and FGS requirements, or OEBGD in the absence of approved FGS, if a decision is made to use an on-site disposal option, then design, construction, permitting, operation, and closure. (T-0)

4.6. Solid Waste Diversion.

4.6.1. Installations will strive to divert as much of their SW stream from disposal in the most cost-effective manner possible, considering cost savings and cost avoidance. (T-0)

4.6.2. Legal Recycling Requirements. IAW 40 CFR Part 246.200-1, 201-1, and 202-1 and the FGS or OEBGD, the following mandatory items are recycled under the following circumstances:

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4.6.2.1. Installations with office facilities with greater than 100 office workers must separate high-grade paper at the source of generation, collect it separately and sell it for the purpose of recycling. (T-0)

4.6.2.2. Installations with greater than 500 families in residence must separate used newspaper at the source of residential generation, collect it separately, and sell it for the purpose of recycling. (T-0)

4.6.2.3. Installations that generate greater than 10 or more tons of waste corrugated cardboard containers per month must separately collect it and sell it for the purpose of recycling. (T-0)

4.6.2.4. IAW 40 CFR §246.100(f), any installation that has determined that it will not follow the requirements of 40 CFR §§246.200-1, 201-1, and 202-1 must submit a request to HAF and SAF, through AFCEC/CZ, for submission to USEPA, who will render a decision by publicizing in the Federal Register. (T-0)

4.6.2.5. Commodities required for recycling by applicable federal, State, interstate or local laws and regulations are not subject to economic feasibility analysis because recycling is mandatory.

4.6.3. QRPs. Installations that intend to sell recyclable materials directly and retain proceeds must operate their recycling program as a QRP IAW 10 U.S.C. §2577, Disposal of Recyclables Materials 32 CFR §172 (b), Disposition of Proceeds from DOD Sales of Surplus Personal Property and DoD QRP policies. (T-0)

4.6.3.1. The installation commander is responsible for the implementation of a QRP and must designate a QRP manager and alternate manager by name IAW 2.7.1.6 by issuing a QRP designation/appointment letter delegating direct sales authority. (T-0). The installation ESOHC will work with the installation commander to oversee the QRP and ensure the QRP manager is assigned lead for any working group established by the

ESOHC. (T-0)

4.6.3.2. The lack of an existent and related warrant by the installation contracting organization does not preclude the direct sale of eligible items by the QRP, either directly or through the DLA-DS. The QRP, and by extension the designated QRP manager, may conduct negotiated sales for any QRP eligible items with anticipated sales proceeds of $15,000 or less and competitive sales that have no monetary limit for each sale.

Installations must ensure competitive sales are conducted IAW 40 USC §§521-555, Federal Property and Administrative Services, Use of Property and 41 CFR §102-38, Federal Management Regulation. (T-0)

4.6.3.3. QRP Organization. Installations with recycling programs are authorized to set up a QRP to serve all AF and tenant organizations occupying space on an installation.

Installations with QRPs will have a single QRP to serve all AF and tenant organizations occupying space on the installation. (T-0). The installation QRP will be an umbrella organization, consisting of up to four separate recycling organizations: an appropriated funds activity, a Services (non-appropriated funds [NAF]) operation, an Army Air Force Exchange Service (AAFES) section, and a Defense Commissary Agency (DeCA) section.

(T-0)

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4.6.3.4. QRP Financial Management. Installation QRPs must develop and maintain a current business plan that addresses QRP management, facilities, manpower, equipment and services, record keeping and auditing, an economic and market analysis, a financial plan and an economic analysis of alternatives. (T-0)

4.6.3.4.1. An installation QRP must conduct annual economic analyses based on industry and market research to justify non-mandatory recycling efforts. (T-0) Guidance for completing economic and market analysis/assessment, and documentation of the lack of recycling efforts, are included in the Integrated Solid Waste Management Playbook (ref: CE Portal link:

https://cs1.eis.af.mil/sites/ceportal/Pages/default.aspx).

4.6.3.4.2. Installations must adequately justify the decision to not divert or recycle mandatory and recommended items in the QRP Business Plan or other documentation, economic and market analysis, etc. (T-0)

4.6.3.4.3. AFCEC/CZ must review installation QRP financial performance, validate installation solid waste and QRP data (prior to up-reporting), and monitor installation QRP treasury account suspense proceed balances to ensure appropriated funds are properly reimbursed. (T-0)

4.6.3.5. Contracts that generate waste include provisions that obligate the contractor to participate in the QRP for recyclable wastes generated on the installation, where applicable. Contracts covering government-owned, contractor-operated (GOCO) facilities include provisions that obligate the contractor to participate in the installation QRP or if one does not exist, establish their own QRP. Installation QRPs must ensure, to the extent required by law, existing contracts covering GOCO facilities are modified to incorporate these QRP provisions. (T-0)

4.6.3.6. QRP Funding. The QRP funding process includes obtaining and managing start-up costs, recurring operating costs, as well as managing proceeds from recyclable material sales. These activities will be IAW DoDI 7310.1, Disposition of Proceeds from DOD Sales of Surplus Personal Property; DoD Financial Management Regulations Vol.

11a, Chapter 5; AFI 65-601, Budget and Financial Guidance (Chapter 10.37); 40 U.S.C. §483, Property Utilization and 484, Disposal of Surplus Property; and DFAS/DE 7010.5-R, Direct, Refund, Reimbursement, and Receivable Transactions at Base Level (section C.9.4.9). (T-0)

4.6.3.7. QRP Proceeds Management.

4.6.3.7.1. IAW 32 CFR §172.5(f)(1), an installation involved in the direct sales of scrap materials must establish and manage a QRP F3875 Budget Clearing Account (suspense) for the collection of QRP proceeds up to $2 million with appropriate oversight as directed in section 3.3.5.4. (T-0)

4.6.3.7.2. IAW 10 U.S.C. §2577, installations must first use QRP proceeds to cover or reimburse costs attributable to the installation recycling program incurred in the same fiscal year as the proceeds are earned including, but not limited to manpower, facilities, equipment, overhead and other capital investments. Installations must consult their fiscal attorney and AFCEC/CZ on proper reimbursement of labor and transportation costs. (T-0)

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4.6.3.7.3. If a surplus remains in the account after reimbursing the appropriation, not more than 50 percent of that balance may be used at the installation for projects for pollution abatement, energy conservation, and occupational safety and health risk reduction activities. A project may not be carried out under the preceding sentence for an amount greater than 50 percent of the amount established by law as the maximum amount for a minor construction project. The remaining balance available to a military installation may be transferred to the non-appropriated morale, welfare and recreation (MWR) account of the installation to be used for any MWR activity. Any balance in excess of $2 million is transferred to the Treasury. Installation QRP shall make the determination of surplus proceeds annually at the end of each fiscal year.

(T-0)

4.6.3.7.4. Any unused balances of QRP proceeds (up to $2 million) are available until expended (e.g. may be carried over into subsequent fiscal years) subject to a recurring annual provision in an applicable appropriation law. The QRP manager must confirm with AFCEC/CZ annually to ensure the annual provision has been extended and enacted. (T-0)

4.6.3.7.5. The installation QRP must consistently process and track any outstanding recouping actions for un-reimbursed DLA-DS scrap sales, with the assistance of the appropriate resource personnel. (T-0)

4.6.3.7.6. The QRP Manager should prepare a FY operating budget to document estimated QRP income and expenses. (T-2)

4.6.4. Composting. Installations will, as appropriate, operate a composting program or participate in a regional composting program. (T-1)

4.6.4.1. Installation-operated composting programs will comply with state, local, and FGS composting regulations or OEBGD in the absence of approved FGS. (T-0)

4.6.4.2. Installation-operated composting programs will observe restrictions of composting putrescible materials. (T-0)

4.6.5. Installations and GSUs. For the purposes of this AFI, GSUs are considered installations as they qualify as federal facilities under RCRA. GSUs are subject to the solid waste and recycling requirements of this AFI, but would come under the program of a non-contiguous supporting installation if the GSU has no management and support structure of its own. GSUs will need to have access to a QRP F3875 Budget Clearing Account, assigned QRP manager, and ESOH Council oversight in order to operate a QRP. (T-0)

4.7. Industrial Solid Waste Management Program. Installations will manage industrial solid wastes IAW paragraphs 4.1, 4.2, 4.3, 4.4 and 4.8 of this AFI. (T-1)

4.8. Construction and Demolition Debris.

4.8.1. Installations will ensure all aspects of installation C&D debris management are included in the ISWM Plan. (T-1)

4.8.2. Installations must ensure weight and cost data for C&D debris diverted and disposed are documented and reported. (T-1). Installations must ensure all C&D debris disposal contracts are reviewed to ensure this requirement is being met. (T-1). Installations must report this information as requested to AFCEC/CZ. (T-0)

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4.8.3. Installations must ensure C&D Debris is considered MSW under RCRA and is characterized IAW applicable DOD, Federal, state or local characterization requirements to determine whether to dispose of as non-hazardous SW or HW. (T-0)

4.8.4. Installations must ensure C&D debris classified as HW is disposed of in a permitted HW facility. (T-0). Installations must ensure C&D debris determined to be hazardous is separated from non-HW, appropriately containerized, labeled and properly manifested prior to transportation for final disposal. (T-0)

4.9. Asbestos-contaminated C&D Debris Management

4.9.1. Installations must treat the asbestos-contaminated C&D debris generated from construction, renovation, or demolition activities as asbestos-containing waste, labeled IAW 29 CFR §1926.1101(k), and disposed of IAW 40 CFR §61.150, Standard for Waste Disposal for Manufacturing, Fabricating, Demolition, Renovation, and Spraying Operations and any state-specific transportation and disposal requirements. (T-0)

4.9.2. Installations must maintain waste shipment records for asbestos-containing waste at least two years IAW with 40 CFR §61.150(d)(1), Asbestos Standards, or longer if required by the AF RDS. (T-0)

4.9.3. CERCLA lists friable asbestos as a hazardous substance with a reportable quantity (RQ) of one pound of friable asbestos. Installations must ensure releases of one pound or more friable asbestos are reported. (T-0). Installations must follow the Emergency Planning and Community-Right-to-Know Act (EPCRA) and Event/Incident (OPREP-3) reporting

IAW AFI 10-2501.

4.9.4. OSHA promulgated standards for occupational exposure to asbestos. Installations must ensure that personnel involved in asbestos removal and disposal operations comply with OSHA standards. (T-0). Consult AFI 91-203, Air Force Consolidated Occupational Safety Standard for guidance on implementing appropriate worker protection against ACM fiber exposure.

4.10. Lead Based Paint-Contaminated Construction & Demolition Debris Management

4.10.1. Installations must ensure construction, renovation or demolition that involves lead-containing materials are managed IAW applicable federal, state, and local transportation, occupational health treatment, storage, and disposal requirements. (T-0)

4.10.2. LBP that has been removed prior to construction, renovation or demolition can be either hazardous or non-hazardous waste depending on the method used to remove the LBP, and the nature of the material itself.

4.10.3. BE and CE personnel must conduct a review to validate manufacturer claims for certain products, that when used to strip or remove the LBP, will render the LBP non-hazardous. (T-0) EPA requires the use of the Toxicity Characteristic Leaching Procedure (TCLP) test to determine if the lead in a waste stream is a HW. Lead-containing waste is considered hazardous if the concentration of lead analyzed in a TCLP test exceeds 5.0 milligrams lead per liter.

4.10.4. BE and CE must comply with OSHA occupational exposure control guidelines for lead in the construction industry (29 CFR §1926.62) for all facility LBP procedures. (T-0)

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4.10.5. CE will coordinate LBP activities, including disposal, with the appropriate state, county, and local agencies in advance of actions that may create an LBP hazard. (T-0)