RFQ_FA448619Q0001.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR QUOTE FA448619Q0001

UNINTERRUPTABLE POWER SUPPLY (UPS) MAINTENANCE

This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation FA448619Q0001 is being issued as a Request for Quotation (RFQ) for Lajes Field, Azores, Portugal. This procurement is a full and open competition, with a NAICS code of 811213 Communication Equipment Repair and Maintenance.

The Government intends to award a Firm-Fixed-Price Contract, in accordance with FAR 16.202.

A single award will be made as a result of this solicitation. Please be advised that this RFQ in no manner obligates the Government regarding award of a contract that results from the issuance of this solicitation.

This is a solicitation for UPS Maintenance services, to include preventive and remedial maintenance, emergency calls, and replacement parts, in accordance with the Performance Work Statement (PWS), attached to this solicitation. A complete list of the equipment to be maintained is provided in Appendix C of the PWS.

Vendors must be registered in the System for Award Management (SAM) database at www.sam.gov to be considered for award.

The Government will hold a meeting with any interested vendors to go over the solicitation requirements, the PWS and answer any questions that may arise on 31 January 2019, 02:00PM

AZOST.

For security reasons, all interested vendors must register to attend this meeting. Email the information below for all attendees no later than 30 January 2019 by 02:00PM AZOST to Ana Areias at ana.areias.pt@us.af.mil and 65CONF.LGC.ALL@us.af.mil.

- Company Name and Telephone Number

- Visitor’s Full Name

- Civil Identification Number or Passport Number

All questions regarding this solicitation shall be submitted to Contract Specialist Ana Areias at ana.areias.pt@us.af.mil and 65CONF.LGC.ALL@us.af.mil no later than 4 February 2019, 02:00PM AZOST.

All quotes must be sent to Contract Specialist Ana Areias at ana.areias.pt@us.af.mil and 65CONF.LGC.ALL@us.af.mil no later than 12 February 2019, 02:00PM AZOST.

http://www.sam.gov/

The provisions and clauses in this Solicitation are those in effect through FAC 2019-01, 20 Dec 2018, DPN 20180928, 26 Oct 2018, and AFAC 2018-0525, 25 May 2018.

The following provisions and clauses apply to this acquisition.

FAR 52.204-7 System for Award Management FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.204-13 System for Award Management Maintenance FAR 52.204-16 Commercial and Government Entity Code Reporting FAR 52.204-18 Commercial and Government Entity Code Maintenance FAR 52.204-19 Incorporation by Reference of Representations and Certifications FAR 52.204-20 Predecessor of Offeror FAR 52.204-22 Alternative Line Item Proposal FAR 52.209-2-Prohibition on Contracting with Inverted Domestic Corporations—Representation FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law FAR 52.212-1 Instructions to Offerors -- Commercial Items FAR 52.212-2 Evaluation -- Commercial Items FAR 52.212-3 Alternate I Offerors Representations and Certifications -- Commercial Items.

FAR 52.212-4 Contract Terms and Conditions -- Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items FAR 52.217-5 Evaluation of Options FAR 52.217-8 Option to Extend Services FAR 52.217-9 Option to Extend the Term of the Contract FAR 52.222-50 Alternate I Combating Trafficking in Persons FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals- Representation FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.225-17 Evaluation of Foreign Currency Offers FAR52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications FAR 52.232-1 Payments FAR 52.232-18 Availability of Funds FAR 52.232-39 Unforceability of Unauthorized Obligations FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management FAR 52.233-3 Protest after Award FAR 52.233-4 Applicable Law for Breach of Contract Claim FAR 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System—Statistical Reporting in Past Performance Evaluations.

DFARS 252.222-7002 Compliance With Local Labor Laws (Overseas) DFARS 252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials DFARS 252.225-7041 Correspondence in English DFARS 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States.

DFARS 252.225-7048 Export-Controlled Items DFARS 252.229-7000 Invoices Exclusive of Taxes or Duties DFARS 252.229-7001 Tax Relief DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions.

DFARS 252.232-7008 Assignment of Claims (Overseas) DFARS 252.232-7010 Levies on Contract Payments.

DFARS 252.233-7001 Choice of Law (Overseas) DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

DFARS 252.243-7001 Pricing of Contract Modifications DFARS 252.244-7000 Subcontracts for Commercial Items.

DFARS 252.246-7003 Notification of Potential Safety Issues DFARS 252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military DFARS 252.247-7023 Transportation of Supplies by Sea DFARS 252.247-7027 Riding Gang Member Requirements

AFFARS 5352.201-9101 Ombudsman AFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) AFFARS 5352.223-9001 Health and Safety on Government Installations AFFARS 5352.225-9004 Submission of Offers in Other than United States Currency AFFARS 5352.242-9000 Contractor Access to Air Force Installations

52.252-1 - Solicitation Provisions Incorporated by Reference

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:

http://farsite.hill.af.mil https://www.acquisition.gov/ http://farsite.hill.af.mil/

(End of Provision)

52.252-2 -- Clauses Incorporated by Reference

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

http://farsite.hill.af.mil https://www.acquisition.gov/

(End of Clause)

52.217-8 -- Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days.

52.217-9 -- Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of Clause)

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL

ITEMS

1. To ensure timely and equitable evaluation of quotes, vendors must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this combined synopsis and solicitation. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in the quote being ineligible for award. The response shall consist of two

(2) separate parts: PART I – Price Quotation and PART II – Technical Capability.

http://farsite.hill.af.mil/

2. Quotes may be submitted by hand receipt, mail or email in response to this RFQ. The content and page size of electronic copies must be identical to the hard copies. For mail deliveries, the following addresses shall be used:

Commercial:

Seccao de Contratos, Base Aerea No. 4 Attn: Ana Areias (or 65 CONF/PKA) Avenida do Imperio, Edf. T-615 Terceira, Azores, Portugal 9760-277

US Postal:

65th Contracting Flight Attn: Ana Areias (or 65 CONF/PKA) Bldg. T-615, Rm. 203

APO AE 09720-7775

3. Vendors are cautioned to submit all the information and in the specific format requested. The Government reserves the right to conduct interchanges with some, all, or none of the vendors. In accordance with FAR 13.106-2(b)(3), the Government is not required to establish a competitive range, conduct discussions, or score quotes.

PART I – Price Quotation

(a) Complete and return the Price Schedule and your company’s information as required in

Attachment 2.

(b) All prices shall be submitted in EURO.

(c) Vendors must agree to hold their prices valid for sixty (60) calendar days after the due date of this solicitation.

PART II – Technical Capability

(a) Vendors shall have a minimum of three (3) years’ experience and must provide a qualification summary to demonstrate the qualifications and references to support it.

(b) Vendors must provide at least three (3) references occurring within the last (3) years for whom they have performed similar services. These references can be of past or current contracts.

(c) Each reference must contain the following:

- Company name

- Point of contact (at a minimum, include name, telephone and e-mail address)

- Brief description of services contracted

- Period of performance

ADDENDUM TO FAR 52.212-2 EVALUATION -- COMMERCIAL ITEMS

1. Quotes will be evaluated in accordance with FAR 13.106, which will be based on price and technical evaluation factor. The Government will award the contract to the vendor with the lowest technically acceptable price.

PART I – Price Quotation

(a) All quoted prices will be determined by multiplying the quantities by the quoted unit price for each Contract Line Item Number (CLIN) to confirm the extended amount and the total amount. Failure to include a price for each CLIN may exclude the vendor from further consideration for award.

(b) The total evaluated price will include all option periods. The price evaluation will document the reasonableness and completeness of the total evaluated price. In accordance with FAR clause 52.217-5, the total evaluated price will be reached by factoring in an additional 50% of the final option period price to the quote, in order to reflect the price of a maximum six month extension.

(c) The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

PART II – Technical Capability

(a) The vendor’s technical capability will be evaluated against the criteria specified in the addendum to FAR 52.212-1, Instructions to Offerors--Commercial Items. Vendors must demonstrate that they have the minimum experience required and provide at least three (3) references of similar services performed. Similar service is defined as performing maintenance and repairs to UPS units of a commercial type.

(b) The vendor’s technical capability will be evaluated for acceptability, on a pass/fail basis, in accordance with the ratings below. The vendor must receive an acceptable rating in order to be considered for award.

TABLE 1 – TECHNICAL RATINGS

RATING DESCRIPTION

ACCEPTABLE Vendor clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Vendor does not clearly meet the minimum requirements of the solicitation.

2. The Government intends to award to the lowest priced technically acceptable vendor. The evaluation process will go as follows:

a) The Government will evaluate all quotes for price, ranking from lowest to highest total evaluated price.

a) The lowest priced quote will then be evaluated for their technical capability. The vendor must receive an acceptable rating in order to be considered for award.

b) If the lowest priced quote is measured unacceptable, the second lowest will be evaluated.

This shall continue until a vendor with an acceptable technical capability is found.

DARS 52.237-9001 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING

APPLICATION (eCMRA) REPORTING (JAN 2015)

The contractor shall ensure ALL contractor labor hours including subcontractor, at all levels/tiers, labor hours required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor and all subcontractors, at all levels/tiers, providing direct labor under this contract shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools:

Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at:

http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at:

usaf.pentagon.safaq. mbx.cmra-help-desk-dod@mail.mil

(End of clause)

The main Government point of contact for this solicitation is the Contract Specialist Ana Areias at ana.areias.pt@us.af.mil and 65CONF.LGC.ALL@us.af.mil and (011 351) 295 571 173.

List of Attachments:

i. Attachment 1 - Performance Work Statement, 25 January 2019

ii. Attachment 2 - Price Schedule

52.217-9 -- Option to Extend the Term of the Contract