HANGAR_FIRE_PROTECTION_PWS_REV_6__17_SEP_14.doc

PERFORMANCE WORK STATEMENT

FOR

ANNUAL PREVENTATIVE MAINTENANCE,

INSPECTION / TESTING, REPAIR,

AND CERTIFICATION OF AIRCRAFT

HANGAR FIRE PROTECTION SYSTEMS

AT

JOINT BASE MCGUIRE-DIX-LAKEHURST

Joint Base McGuire-Dix-Lakehurst Rev 6 17 Sep 14

PERFORMANCE WORK STATEMENT

FOR

ANNUAL PREVENTATIVE MAINTENANCE,

INSPECTION / TESTING, REPAIR, AND CERTIFICATION

OF AIRCRAFT HANGAR FIRE PROTECTION SYSTEMS

AT

JOINT BASE MCGUIRE-DIX-LAKEHURST

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to maintain continuous and safe operations of aircraft hangar fire protection systems located at Joint Base McGuire-Dix-Lakehurst. The scope of work includes, but is not limited to: the annual preventative maintenance, inspection / testing, repair, and certification of fire protection systems located in aircraft hangars, freight terminal, high bay warehouses, and supporting pump houses listed on Appendix A.

1.1. BASIC SERVICES. The contractor shall perform preventative maintenance, inspection / testing, repair, and certification of aircraft hangar fire protection systems, freight terminal fire protection systems and high bay warehouses fire protection systems including supporting pump houses on an annual basis located on McGuire. The aircraft hangar fire protection systems include but not limited to: pumps, tanks, risers, sprinkler heads, cannons, alarm panels, transceivers, enunciator panels, modules, sensors, power supplies, horns, strobes, etc. The contractor shall repair mechanical / electrical deficiencies found during the preventative maintenance and inspection / testing cycle. The contractor shall use the following publications for guidance: Unified Facilities Criteria (UFC 3-601-02 dated 8 Sep 2010), National Fire Protection Association (NFPA-25), National Fire Protection Association (NFPA-72), Air Force Occupational and Environmental Safety and Health (AFOSH), American National Standards Institute (ANSI), American Society of Mechanical Engineers (ASME), and Occupational Safety and Health Administration (OSHA). All routine annual preventative maintenance, inspections / testing, repairs, and certifications shall be scheduled in advance with the Contracting Officer Representative (COR) to minimize disruption to government operations / employees. The government reserves the right to postpone or interrupt scheduled services up to four days per contract year to support emergent mission requirements with no additional cost increases to the government.

1.1.1. PREVENTATIVE MAINTENANCE. The contractor shall perform preventative maintenance on all aircraft hangar fire protection systems, freight terminal fire protection systems, high bay warehouses fire protection systems and supporting pump houses listed on Appendix A in accordance with NFPA-25 and NFPA-72 for all mechanical and electrical systems concurrent with the annual inspection / testing, repair, and certification cycle. Any deficiencies, malfunctions, or discrepancies discovered during the preventative maintenance cycle shall be immediately reported to the COR in a written report for determination of repair procedure. All defects found shall be corrected by the contractor, up to the limits established in Paragraph 1.1.4. Air Force personnel will be responsible for performing preventative maintenance on mechanical / electrical systems in accordance with the frequencies delineated in NFPA-25 / NFPA-72 during the year. The contractor shall provide a written report of all preventative maintenance actions performed on each fire protection system.

1.1.2. INSPECTION / TESTING. The contractor shall perform the inspection / testing of all fire protection systems and supporting pump houses listed on Appendix A in accordance with NFPA-25 and NFPA-72 for all mechanical and electrical systems concurrent with the annual preventative maintenance, repair, and certification cycle. The annual inspection / testing schedule shall be provided by the contractor to insure the availability of the fire protection systems due to mission requirements. Inspection / testing shall be witnessed and certified by the government’s authorized representative. Any deficiencies, malfunctions, or discrepancies discovered as a result of these inspections / testing shall be immediately reported to the COR by written report for determination of repair procedure. All defects found shall be corrected by the contractor, up to the limits established in Paragraph 1.1.4. After repairs are made, the failed inspection / testing shall be re-performed. Documentation of inspection / testing shall be maintained by the contractor and a copy shall be provided to the COR.

1.1.3. SERVICE CALLS. At times, repair work will be identified through in-house fire technicians or as a result of equipment malfunctions. The contractor may be requested to provide quotations for repairs by inspecting the damaged equipment at no cost to the government.

1.1.4. REPAIRS. The contractor shall repair all mechanical / electrical / control / safety deficiencies as a result of the preventative maintenance, inspection / testing, and certification procedures.

1.1.4.1. MINOR REPAIRS. The contractor shall repair the fire protection system at the contractor’s expense if the material cost is less than $100.00 per system. The contractor shall absorb the labor expenditure. The contractor shall ensure all minor repair work commences within one (1) business day. The contractor shall ensure that all repair work is completed within one (1) business day of commencement; however, the contractor is encouraged to keep equipment downtime to a minimum. The contractor shall provide a written report to include but not limited to: mechanical / electrical / control / safety deficiencies found, actual parts replaced, parts cost, and man hours per repair. A copy of the repair report shall be provided to the COR.

1.1.4.2. MAJOR REPAIRS. The contractor shall repair the fire protection system at the contractor’s expense if the material cost is less than $100.00 per system. If the repair work for a fire protection system is between $100.00 and $2,500.00 in total costs, the contractor shall provide a written repair cost estimate to the COR within two (2) business days of finding the deficiency requesting authorization to proceed. The written repair cost estimate shall include, at a minimum, the following: the estimated cost of material, the labor hours needed to complete repairs, and the projected time the equipment will be out of service. The contractor shall be financially compensated for material and labor costs only if COR authorization is granted. At no time shall work in excess of $100.00 be completed without COR approval. If the work exceeds $2,500.00 in total costs, the contractor shall provide a written repair cost estimate directly to the Contracting Officer (CO) only (not to the COR) within two (2) business days of finding the deficiency. The written repair cost estimate shall include, at a minimum, the following: the estimated cost of the material, the labor hours needed to complete the repairs, and the projected time the equipment will be out of service. The contractor shall be financially compensated for the material and labor costs only if CO authorization is granted. At no time shall work in excess of $2,500.00 be completed without CO approval. There’s no maximum financial threshold for major repairs under this contract. The contractor shall ensure all major repair work commences within three (3) business days of COR or CO approval. The contractor shall ensure that all repair work is completed within seven (7) business days of its commencement; however, the contractor is encouraged to keep equipment downtime to a minimum. The contractor shall provide a written repair completion report to include but not limited to: mechanical / electrical deficiencies found, actual parts replaced, parts cost, and actual man hours per repair. A copy of the repair report shall be provided to the COR.

1.1.5. CERTIFICATION. The contractor shall certify each fire protection system and supporting pump houses on an annual basis to insure that all systems have passed the requirements of NFPA-25 and NFPA-72. The fire protection systems shall be certified in conjunction with the annual preventative maintenance, inspection / test cycle and repair (if applicable) without releasing the fire retardant foam. The contractor shall physically attach an annual certification sticker on each fire protection system. The contractor shall provide a certification document / report for each fire protection system to the COR.

1.2. REPORTS / DOCUMENTATION. The contractor shall prepare and submit written reports and documentation for the preventative maintenance, inspection / testing, repair, and certification of each fire protection system. The reports and / or documentation shall be forwarded to the COR within two (2) business days of the completion of any service. The reports and / or documentation shall include but not limited to: location, type, manufacturer, and model number of each fire protection system; work performed; repairs completed (if applicable); preventative maintenance, date of inspection, date of repair, date of certification, name of technician, and overall condition of the equipment.

1.3. MANPOWER REPORTS. The contractor shall make available at the end of each contract year, any contractor reports analyzing labor hours, materials consumption, and equipment usage and general performance data. Reports will itemize such data and provide overall scope summaries. The contractor shall mark any proprietary information. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each government fiscal year (FY), which runs 1 Oct through 30 Sep. While inputs may be reported any time during the FY, all data shall be reported no later than 31 Oct of each calendar year. The contractor may direct questions to the Contractor Manpower Reporting Application help desk at http://www.ecmra.mil

2.0. SERVICE DELIVERY SUMMARY

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All reasonable quantities of utilities will be available to the contractor without charge. Any temporary lines and connections that may be required shall be installed, maintained and removed by the contractor at his expense and in a manner satisfactory to the COR.

3.1. POLICE PROTECTION. Base Security Forces shall provide initial law enforcement response and services to the contractor. The Base Security Operations Desk can be reached at phone number (609) 562-6001.

3.2. FIRE PROTECTION. Base Fire Departments shall provide initial response and fire protection services to the contractor. The base Fire Alarm Control Centers can be reached at phone number 911 from a base telephone. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified.

3.3. EMERGENCY MEDICAL SERVICE (EMS). The medical treatment facility may provide urgent health care to contract employees (contract employee is not a government employee but is a contractor or an employee of a contractor) for injuries occurring while on duty. Urgent health care is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. The contract employee will be transferred to a civilian medical facility as soon as the contract employee is stabilized. The cost of such treatment will be paid for, in full, within a reasonable period of time, by the contract employee and will not be borne by the 87th Medical Treatment Facility, the United States Air Force or the government. An AF Form 1127, Hospital Invoice/Receipt / Accounts Receivable Record, will be prepared to ensure collection and/or billing of charges. If a contract employee cannot pay for the treatment at the time of discharge, a statement of charges and a letter of indebtedness will be completed and billed to the contract employee for medical services rendered. An accounts receivable record will be established for each contract employee who receives medical care and is unable to pay at the time of discharge. Follow-up on accounts receivable will be completed in accordance with AFI 41-120, Medical Resource Operations. After an accounts receivable record is established and billing for outpatient medical services has occurred, the SF 558, Medical Record - Emergency Care and Treatment, will be annotated with the date of billing and the voucher number and forwarded to Outpatient Records to be filed in the medical record folder. The contract employee shall ensure that he/she provides timely notice to his/her medical insurance company and that if the insurance company is to make payment, the insurance company has adequate information and documentation to make payment. A contract employee treated in a natural disaster is not charged for outpatient care.

3.4. RESTRICTED AREA BADGES. The government shall furnish an USAF Restricted Area Badge (AF Form 1199A) to all authorized contractor employees with proper security clearances and a validated need for access to flight line areas to perform maintenance services. The contractor shall coordinate the required request for restricted area badges with the COR.

3.5. RESTRICTED AREA ESCORTS. The government shall provide escort services for contractor employees to provide maintenance services within base restricted areas only until the contractor has been provided with the required AF Form 1199A (with escort authorization) to provide their own escorts. The contractor shall coordinate the necessary government escort services with the COR. The contractor is required to obtain restricted area badges for employees. The contractor shall obtain the appropriate number of employees with badges to escort the workforce.

3.6. PHYSICAL SECURITY. The contractor shall be held fully accountable for any failure to maintain the physical security of all base restricted areas, secured facilities or sites that they are responsible for providing services within. The contractor shall be responsible for the safekeeping and inventorying of all government-furnished keys and combinations issued for the performance of services within secured areas. All losses or damages caused by the contractor, or by the contractor’s failure or negligence in maintaining proper security of these areas will be paid for by the contractor. Upon termination or completion of the contract, the contractor shall secure the previously issued keys and return them to the COR within twenty-four (24) hours.

3.7. FLIGHTLINE DRIVERS TRAINING. The government shall provide all required flight drivers flight line certification training to the contractor as required to perform maintenance services. Once the contractor’s employees have successfully completed the required training, the government will issue to all employees a Base Flight line Competency Card (AF Form 483). The contractor shall coordinate the required flight line driver’s training with the COR.

4.0. GENERAL INFORMATION.

4.1. HOURS OF OPERATION. The normal hours of operation for the contractor to perform normal maintenance and repair services required under this contract are 7:00 AM to 4:00 PM, Monday through Friday. The contractor is not required to provide normal service except for emergencies on the following days: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The COR or CO must approve in advance, excluding legal holidays, any exceptions to work hours and designated workdays. The contractor shall submit their request to COR and CO no later than two (2) working days in advance of the requested change(s).

4.2. CONTRACTOR PERSONNEL. The contractor and their employees shall comply with all base regulations at all times and shall conduct themselves in a professional manner. Uniforms, badges, and good behavioral conduct will be mandatory. The contractor shall provide a complete and current employee roster to the COR and CO within ten (10) working days of the contract award and each subsequent option renewal. The contractor’s employee roster shall identify the primary and alternate site manager or foreman and the Quality Control inspector and their telephone or beeper numbers. As required, the contractor shall provide updated copies of their employee roster to the COR and CO.

4.3. CONTRACTOR EMPLOYEE UNIFORMS AND IDENTIFICATION. All contractor employees shall wear a distinctive company logo on their outer garment at all times. The contractor employee shall be neat and professional in appearance and meet current commercial standards. In addition, the contractor’s employees shall wear a company-issued identification badge with the company’s name, employee’s name and employee’s photo prominently displayed on their outer clothing.

4.4. TOBACCO POLICY. The contractor shall ensure that all contractor employees do not use tobacco products within 50 ft. of any base facility, around fuel tanks and generators, within any clearly marked “No Smoking” areas or within 50 ft. of any flight line aircraft parking areas.

4.5. SAFETY AND ACCIDENT REPORTING. The contractor shall be responsible for providing services under this contract in accordance with (IAW) all base, local, state and Federal occupational safety requirements. The contractor shall ensure that all services are conducted safely at all times. The contractor shall ensure that all contractor employees are issued and properly use all required safety personal protective equipment. The contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. The contractors shall take necessary corrective actions if the contractor’s employees are conducting operations in an unsafe manner. In the event of an accident, the contractor shall contact the base emergency 911 service and the COR immediately. Additionally, the contractor and contractor’s personnel will be knowledgeable of and comply with all other base incident-reporting procedures. See the Safety Guide for Civilian Contractors, October 2013, on Appendix B for additional information.

4.6. INCLEMENT WEATHER SCHEDULE. The contractor shall provide operational service during periods of inclement weather. No exceptions shall be granted.

4.7. HIRING GOVERNMENT PERSONNEL. The contractor is restricted from hiring the COR, inspectors, monitors or any other government employees whose employment could result in conflict of interests in accordance with DOD 5500.7R

4.8. SECURITY REQUIREMENTS / VEHICLES AND PASSES. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. In addition, all vehicles described above must be registered through the Security Police Squadron, Pass and Registration and will comply with JB MDL directives. After award of contract, the contractor shall request through the COR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the attached Contractor Security Appendix – 1 Oct 13. Reference: Appendix C.

4.9. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR THE LOCAL INSTALLATION COMMANDER. This service does not meet the criteria for continuation of performance during a crisis.

4.10. Executive Order (eo) 13423 (Strengthening Federal Environmental, Energy, and Transportation Management). The contractor shall assist in compliance with this EO through the:

(a) Use of products with post-consumer recycled content

(b) Use of products that are recyclable

(c) Use of low toxicity or non-toxic products

(d) Use and installation of low-maintenance products

5.0. ENVIRONMENTAL COMPLIANCE. The contractor is required to comply with all applicable bases, local, state and Federal environmental laws and regulations, including Air Force Instructions, in effect at the time of performance of this contract. The contractor shall be responsible for obtaining and complying with any required operating permits. The contractor shall be responsible and liable for penalties, fines, or environmental damage claims that may be required or assessed by the local, state or Federal governments as a result of the contractor’s performance, or failure to perform, during the course of this contract. The government will inspect for environmental compliance at their discretion, and will notify the COR of any discrepancies found. In addition, the contractor may be subject to contractual sanctions including, but not limited to, termination, suspension, and debarment and adverse past performance assessment.

5.1. SOLID WASTE. The contractor is responsible for the proper handling and disposal of solid waste. The contractor shall also be responsible for any enforcement action that may be taken by the State of New Jersey, other State or the Federal Government related to handling, transportation and the proper disposal of solid waste materials. If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted, the contractor shall prepare same and provide a written copy to the COR. Any action, which violates permit requirements for compliance, must be reported to the Environmental Flight immediately.

5.2. NOTIFICATION OF ENVIRONMENTAL SPILLS. In the event that the contractor spills or releases any un-permitted substance, hazardous substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department, the COR, and the CO. The contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment. The government shall provide the contractor reasonable amounts of electricity and water.

5.3. MATERIALS. All materials used in the performance of services on the installation shall be in compliance with industry standards, local, Federal and State laws, and will be used according to manufactures' recommendations. Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards. The contractor will submit Material Safety Data Sheets on all materials to be used fifteen (15) days prior use for approval by the COR.

6.

APPENDICES:

A. ESTIMATED WORKLOAD DATA

B. SAFETY GUIDE FOR CIVILIAN CONTRACTORS

C. SECURITY REQUIREMENTS

APPENDIX A

ESTIMATED WORKLOAD DATA

The estimated workload data is predicated on current known requirements and does not reflect a commitment or guarantee of firm work due to the dynamic mission of Joint Base McGuire-Dix-Lakehurst. The quantities listed on the bid schedule reflect the hangar fire protection systems to be serviced which could change due to facility modifications or budgetary constraints.

Type

Building 1823 pump is located in Building 1837

Building 3102 pump house supports Buildings 2201, 3209 & 3211

Buildings 3335 & 3336 pumps are located in Building 3335

Building 4401 - AFFF systems & AFFF associated panels only – (identified by AFFF name plates /tags on equipment)

Building 4406 pump house supports Building 4401 AFFF systems All main alarm panels have a built in transmitters Table Key

APPENDIX B

SAFETY GUIDE FOR CIVILIAN CONTRACTORS

APPENDIX C

SECURITY REQUIREMENTS

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

After award of contract, the Contractor shall request through the COR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the attached Contractor Security Appendix – 1 Oct 13.

PAGE

JB MDL Contractor Guide

Oct 2013

87 ABW

Joint base

McGuire-Dix-Lakehurst

SAFETY GUIDE

FOR

CIVILIAN

CONTRACTORS

Oct 2013

We prepared this safety guide to provide important safety information and assist civilian contractors in having a mishap-free working environment while on Joint Base McGuire-Dix-Lakehurst:

When dialing 911 from your cell phone, you need to tell the dispatcher your location and you need to be transferred to the McGuire-Dix or Lakehurst dispatcher and they will patch you through.

Fire Prevention

McGuire-Dix

609-754-2451

(non emergency)

Lakehurst

609-754-2451

Security Forces

McGuire-Dix

609-562-6001

(non emergency)

Lakehurst

609-562-6001

Wing Safety

McGuire-Dix

609-754-7233

Lakehurst

732-323-2525

Base Contracts

McGuire

609-754-4843/5481

Call Command Post after 1630 hours Mon-Fri and all weekends/holidays at 609-754-3935/6

Please be advised of the following items:

1. As a civilian contractor, you are required to comply with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) and the portions of OSHA Standards 29 CFR 1910 and 1926, OPNAVINST 5100.23G, applicable to your operations. The detailed provisions of the act for accident prevention are directly applicable to your operations. Also refer to contract safety publications, AF Pamphlet 91-210 current Jan 2012. It is also the Contractor’s responsibility to ensure all Sub-Contractors comply with these requirements.

2. Contractors have the responsibility to follow all industrial safety provisions. Contractors are also responsible for Hazard Communications Training to all contractors and subcontractors working for your company.

3. The contractor must immediately report all contractor mishaps involving JB MDL personnel injuries and/or property/equipment damage to the contracting officer who is responsible to notify the 87 ABW Safety Office. Do not disturb the mishap scene until proper officials authorize movement. When the contracting officer becomes aware of any safety directives’ noncompliance by the contractor that could cause injury to JB MDL personnel or damage to JB MDL property or equipment, he/she will inform the contractor. The contractor must take immediate steps to correct the situation.

4. The JB MDL reserves the right to enter and inspect, with or without prior notice and with the contracting officer’s concurrence, any and all facilities and (or) project locations on Joint Base McGuire-Dix-Lakehurst. 87 ABW Safety personnel may periodically monitor contractor activities, if necessary, only to ensure the safety of JB MDL personnel and protection of government property. If a safety procedure or condition exists requiring correction by the contractor, 87 ABW Safety will contact the contracting officer to initiate corrective action.

5. Common contractor violations on JB MDL are the following:

a. Not in compliance with OSHA requirements.

b. Not wearing seat belts. Use of seat belts is mandatory on all Department of Defense installations and the state of New Jersey.

c. Excessive vehicle speed. Pay attention to the signs, as there are different speed limits posted throughout JB MDL.

d. Parking vehicles improperly.

e. Failure to yield to pedestrians and troop formations.

f. Failure to properly fence off excavations.

g. Smoking in unauthorized areas.

h. Failure to use a hands-free device while using a cell phone while driving.

6. The following items require your special attention:

a. Adequately illuminate and barricade outdoor operations during the day and night.

b. Post suitable warning signs at indoor and outdoor operations.

c. Secure material when working above ground or when working on the ground during high winds.

d. Ensure mobile equipment and vehicles operated on JB MDL conform to the base traffic laws and regulations governing such vehicles.

e. Strictly observe traffic regulations. When construction is hazardous to street and roadway users, control traffic or warn motorists by using flagmen, signs, or barricades.

f. When towing construction equipment on base roads or streets, use safety chains in addition to regular towing hooks. If towing equipment after dark, place lights at the rear of the vehicle in tow.

g. Mark overhanging portions of loads moved by trailer or truck on base roads or streets with warning flags or lights.

h. Operators must avoid contacting above ground electrical lines with equipment such as cranes and cherry pickers. Do not position booms closer than 10 feet to overhead high voltage lines. This is maintained in accordance with the requirements of OSHA Standards 1910 and 1926.

i. Suitable signs, barricades, and warning lights will be used at locations when equipment is used close to highways or motor traffic.

j. Take precautionary measures when excavating around underground gas mains, petroleum tanks, gasoline or oil pipelines, sewers, water mains, and electrical lines. Consult the civil engineer for location of underground lines at construction sites by calling Self Help 609-754-2388. Mark location of underground utility lines prior to excavating.

McGuire – 609-754-2388

Dix 609 – 609-562-2472

Lakehurst – 732-323-2600

k. Asbestos: Many of the base facilities have asbestos containing materials (ACM). Contractor’s will NOT remove or disturb ACM unless it is it specified in the contract. Contractors will immediately notify the inspector or Contracting Officer if suspected ACM is encountered.

l. The 2011 National Electrical Code will govern the installation of all wiring and electrical equipment.

m. Utilization of proper personal protective equipment, supervision, notification, and rescue options when conducting a confined space entry.

n. Outside work activities will be stopped when severe weather or lightning (within 5 nautical miles of the base) is present. Personnel should be instructed to seek safe shelter.

o. All mechanized equipment should be inspected at frequent intervals and kept in safe working condition.

p. Only allow qualified and properly licensed individuals to operate powered construction equipment and not permit equipment to be left with motor running.

q. Hot Work permit, AF Form 592, from the Base Fire Department is required prior to welding, cutting, and brazing operations outside approved shops.

r. Contact the Bioenvironmental Engineering Section, 609-754-9057, when contract operations involve the use of industrial x-ray units, lasers, or radioactive materials.

s. Confined Spaces. Contractor must contact 87th Wing Safety prior to entering any confined spaces (see numbers page two for designated safety office). When entering permit required confined spaces, contractors must comply with the requirements of OSHA 29 CFR 1910-146 (c) (4).

7. Park only in designated areas and in accordance with installation traffic code.

8. Troop Formations:

a. When passing a troop formation from the rear, you must remain behind the formation until signaled to go around by the troop commander. Do not exceed 10 mph while passing.

b. When passing a troop formation from the front, after slowing to 10 mph you may proceed without stopping.

9. Motorcycle operator/passenger requirements: Contractor personnel who operate/ride a motorcycle on base must comply with wearing personal protective equipment requirements specified in AFI 91-207, The USAF Traffic Safety Program. Contact the 87 ABW Safety Offices for specific requirements if you have a motorcycle rider in your company.

_1472273676.pdf

FOR OFFICIAL USE ONLY

HQ 87 ABW (AMC)

JB MDL, NJ 08641-5002

01 Oct 13

APPENDIX 4 TO ANNEX C TO JB MDL JIDP

CONTRACTOR SECURITY APPENDIX

87th SECURITY FORCES SQUADRON (SFS)

APPENDIX TO ALL STATEMENTS OF WORK FOR JOINT BASE

MCGUIRE-DIX-LAKEHURST, NEW JERSEY

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

The following appendix provides information from Air Force Instruction 31-101 and local supplements on requirements for entering and conducting business while on Joint Base

McGuire-Dix-Lakehurst (JB MDL), New Jersey.

1. Contract Award.

1.1. Upon award of a contract, all contractors who will be entering the installation for 30 or more days in one year., including Small Purchase contractors, must initiate a criminal history record information/background check for non-criminal justice purposes on all personnel requiring access to JB MDL to the 87th Security Forces Squadron.

1.2. JB MDL requires all contractors to conduct a criminal history record information/background check prior to being issued an initial long term Installation Access Pass.

This check is done at the contractor's expense and not at government expense. This will be completed prior to any permanent access credential for JB MDL being issued to the contractor personnel. Contractors must contact their state of residence State Police or DCJ to verify that states background check procedures. New Jersey, New York, Delaware and Pennsylvania background procedures are included in this instruction, but may change without prior notification from the state.

1.2.1. If the contractor requires access to the installation for less than 30 days in one year, Visitor Control Center personnel will conduct a QA Person Inquiry and issue a pass. Prior to issuing another Visitor Pass another QA Person Inquiry will be conducted.

1.2.2. If the contractor attempts to enter the installation more than 30 days in a year, they will be denied access unless a criminal history check is conducted or appropriately applied for.

1.2.3. A maximum of one 30 day visitor passes will be issued to anyone requesting an

Installation Access Pass who is awaiting a criminal history record information/background check.

1.2.3.1. If an individual is still awaiting the results of a criminal history record information/background check after the initial 30 day visitor pass is issued. A copy of the submitted application for the applicable state (Morpho Track Form D for NJ checks) must be presented to Visitor Control Center personnel to receive an additional 30 day visitor pass.

1.2.3.2. A maximum of one additional 30 day pass will be issued to the person showing proof he has submitted the criminal history record information/background check.

1.3.1. This check will require the completed criminal history record/background check results or report be sent by the applicable State Police Department conducting the check to the 87th

SFS Visitor Control Center at the following address.

87th SFS ATTN: Visitor Control Center

2301 Vandenberg Ave

Joint Base McGuire-Dix-Lakehurst NJ 08640

1.4. All applicants possessing a current driver’s license in PA, DE and NY are required to have a criminal history record information/background check for non-criminal justice purposes from

BOTH the State of Residence and State of Employment. Applicants with a driver’s license issued in any other state need only accomplish a criminal history record information/background check for non-criminal justice purposes in the where they reside.

NOTE: If the applicant lives and works in NJ, then only the NJ check is needed.

1.4.1. General guidance for New Jersey on this process is provided by the NJ State

Police and is found in attachment 1 of this Contractor Security Appendix.

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1.4.3. General guidance for New York on this process is provided by the NY State Police and is found in attachment 3 of this Contractor Security Appendix.

1.4.4. General guidance for Pennsylvania on this process is provided by the PA State

Police and is found in attachment 4 of this Contractor Security Appendix.

1.4.5. For guidance from any of the other state or US Territory (i.e. Puerto Rico), contact the state police of that particular state and follow the requirements of para 1.2. and 1.3. above.

1.5. The 87th SFS will not be used to conduct this criminal background check.

1.6. State Police Department background check results must be sent directly from the

Investigating Agency to the 87th SFS at the above listed address. Forms sent from the contractor will no longer be accepted.

1.6.1. Contractors and sub contractors may contact the 87th SFS/Visitor Control Center at 609-

754-3197 to determine arrival of and verify status of Criminal History Record and

Background Checks.

1.7. Failure to provide the completed check for each contractor individual requesting entry to the 87th SFS will result in that specific individual not being allowed access to JB MDL until the background check has been completed and provided.

1.8. The contractor will provide an initial Entry Authority List (EAL) (see attachment 5 for

EAL requirements) to the administrative contracting office (i.e. 87th CONS, US Army Corps of

Engineers (USACE), NAS Lakehurst, 87th CES, etc.). The contracting office will provide a copy of the initial EAL to the 87th SFS/Visitor Control Center. The contracting office will maintain any required documentation until the contract has been completed or terminated for any reason.

1.9. Upon receipt of the results of the check, the Visitor Control Center will review the results and determine whether personnel will be authorized to enter JB MDL. The Visitor Control

Center will maintain and file a copy of the original documents for future reference.

1.10. The Visitor Control Center will also notify the appropriate Administrative Contracting

Office or unit POC of those personnel who are being denied access to the installation due to derogatory information identified in the individual’s criminal background investigation. The disposition date (date the charges were finalized in court) is the date used to determine time frames. The below criminal history findings will automatically disqualify the person in question from being granted access to the installation:

1.10.1. There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to the installation/mission.

1.10.2. Wanted by Federal or civil law enforcement authorities, regardless of offense or violation.

1.10.3 Immigration status is in question or cannot be verified.

1.10.4. US Citizenshipor Social Security Account Number cannot be verified.

1.10.5. There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity.

1.10.6. There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.

1.10.7. There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace.

1.10.8. Barred from entry/access to any Federal installation or facility.

1.10.9. Wanted by federal or civil law enforcement authorities, regardless of offense/violation.

1.10.10. Any conviction of firearms or explosives violation within the last 10 years.

1.10.11. Incarcerated within the past ten years, regardless of the offense or violation unless released on proof of innocence.

1.10.12. Any conviction of espionage, sabotage, treason, terrorism or murder.

1.10.13. The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

1.10.14. The individual’s name appears on any Federal or State agency’s “watch list” or “hit list" for criminal behavior or terrorist activity.

1.10.15. The individual has been concited of DUI manslaughter or involuntary manslaughter in the past 10 years.

1.10.16. The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

1.10.17. Any conviction of drug possession, or drug manufacture within the past 5 years, reviewable on a case-by-case basis.

1.10.18. There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission.

1.10.19. There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission.

1.10.20. There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission.

1.10.21. A statutory or regulatory bar prevents the individual's contract employment; or would prevent

Federal employment under circumstances that furnish a reasonable basis to believe that issuance of a access credential poses an unacceptable risk to the installation/mission.

1.10.22. The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government by force.

1.10.23. Any person with a pending court resolution will be denied access for any offense listed above.

The disposition date (defined as the date the charges were finalized in court) is used to determine the barment period.

1.10.24. Any person with a pending court resolution for an offense not listed above will be issued a pass for two weeks at a time until the case is finalized in court. If the charges are dismissed the person will be considered to have a favorable criminal history.

1.11. The contractor will provide a final listing of personnel on an Entry Authority List

(EAL) in letter format to the requesting Administrative Contracting Office.

1.12. The administrative contracting office (such as the 87th Contracting Squadron, the US Army

Corps of Engineers, etc.) will authenticate and forward the EAL to the 87th SFS Visitor Control

Center, NLT 72 hours prior to contract start date.

1.13. If EAL’s are not accurate or contain fraudulent information, contractor identification badges will not be issued.

1.13.1. Pen and ink changes for deletion purposes may be made to an EAL.

1.13.2. Pen and ink additions to an EAL will not be accepted. All additions must be made by initiating a new EAL.

1.13.2.1. The Master EAL will be resubmitted with the additions included. Individual letters for long term employees will not be accepted if the contract exceeds 30 days.

1.14. The Visitor Control Center will maintain a copy of the documents for 90 days after expiration for future reference.

1.15. Contractor Criminal History Record and Background Checks will be valid for a period not to exceed 3 years.

1.15.1. At the 3 year mark, the contractor is required to complete a new check for each individual still employed and working at JB MDL.

1.15.2. Background checks older than 3 years will be updated through the NJ State Police or the

State Police department for which the contractor resides and/or are employed. Records older than three years on file will be destroyed.

1.16. Contractors who are also required to do Criminal History Background checks for employment purposes and maintain the background per state laws are required to bring the original completed background check and a copy of the check to the 87th SFS Visitor Control Center.

1.16.1. Visitor Control Center personnel will verify the copy of the background check and will stamp both the original and copy.

1.16.2. Visitor Control Center personnel will keep the copy of the background check.

1.16.3. Companies which maintain the original background check will be required to re- verify the status by bringing new original background checks to the Visitor Control Center prior to the expiration of any previous background checks on file.

1.17. Holders of other federal credentials must have a validated need for installation access and will not be granted unlimited or unrestrained access to all USAF installations. Therefore, identification credentials/tokens issued by other Federal departments, such as the Transportation Workers

Identification Credential (TWIC) [produced in accordance with the Maritime Transportation Security

Act of 2002 and Security and Accountability for Every (SAFE) Port Act of 2006] or other Federal credentials, may be authorized to support physical access to DoD installations if there is a valid need to enter the installation. The USAF allows for Installation Commanders to issue local access credentials/passes or to grant access based on presentation of these credentials at their discretion. The

TWIC and other Federal government identification credentials only alleviate the installation’s requirement to identity proof and vet access candidates.

2. Contractor Visitor Passes for Entry to JB MDL.

2.1. Contractors and vendors will be issued a computer generated or hand written Visitor Pass, Installation Access Pass or Defense Biometrics Identification System (DBIDS) card identifying them as a contractor authorized access to JB MDL.

2.1.1. Contractor and vendor visitor passes will be issued at a Visitor Control Center or the

Commercial Vehicle Inspection facility for all contractors or vendors who require access to the installation for less than 30 days in a…