FA4484-12-T-0051.pdf

87 CONS/LGC

2402 VANDENBERG AVE

MCGUIRE AIR FORCE BASE NJ 08641

609-754-2413

609-754-3735

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

750emp

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

FA4484-12-T-0051 30-Jul-2012

b. TELEPHONE NUMBER

609-754-0947

8. OFFER DUE DATE/LOCAL TIME

08:00 AM 21 Aug 2012

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

FA4484

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE F3ATP2 16. ADMINISTERED BY

514 AMW/FMA-F3ATP2

2217 WEST ARNOLD AVE

MCGUIRE AFB NJ 08641

TEL: 609-754-4368 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

STEPHANIE M. FAULKNER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

334310

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

F3ATP22180A001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

FA4484-12-T-0051

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Provide and Install Media Equipment

FFP

Provide and Install Media Equipment in Bldg 2217 Conference/Training Room In

Accordance with the Statement of Work.

FOB: Destination

PURCHASE REQUEST NUMBER: F3ATP22180A001

NET AMT

STATEMENT OF WORK

STATEMENT OF WORK (SOW) AUDIO/VISUAL EQUIPMENT INSTALLATION

BLDG 2217 514 AMW HEADQUARTERS

Work shall include the assembly and installation of new Audio/Visual equipment and accessories, non-refurbished, in Training room of building 2217, a one story structure. Audio/Visual equipment will require assembly right out of the carton. All carton materials and debris will be required to be removed from JB MDL, McGuire AFB and properly disposed of on a daily basis at the contractor’s expense.

Installation of Audio/Visual equipment and accessories shall be the responsibility of the contractor. All tools and supplies required to perform the work entailed in this contract shall be provided by the contractor. The contractor shall be knowledgeable of the assembly requirements and procedure for the purchased Audio/Visual equipment. The contractor shall coordinate with the Contracting Office on any schedule changes, delays, or issues with regard to this installation.

The Government will have a Contracting Officer Representative (COR) available during the performance of work to coordinate the placement of all items. In addition, the Government may provide lists and drawings indicating the items to be installed and the placement of those items. At the time work begins, the contractor shall designate a responsible employee to supervise work and to coordinate with the COR.

The contractor’s supervisor shall be on site during the time any work is being accomplished by the contractor’s employees. The Contractor shall immediately notify the COR of any damage items that are identified upon removal from cartons or during the installation process, the Contractor shall be responsible for the repair and/or replacement. The contractor shall be responsible for any items or facilities damaged by anyone in the Contractor’s employ. The Contractor shall be required to work

Monday – Friday 0800 – 1600. Upon completion, the Government will conduct an inspection of all items and attachments installed.

Requirement: Audio visual (A/V) equipment will be set up and operated in the designated training room located in the 514th Air Mobility Wing headquarters building. The room size is 22ft wide by 41ft long and accommodates seating for 30+ personnel set up in variable configurations. The following details the minimum requirements to be installed in the room for the project:

Purchase and installation of three high definition wall mounted monitors (minimum 70 inch Sharp Aquos LC70LE640U or equal).

High usage DVD player will be installed in cabinet with capability to be viewed on any individual screen or all screens at once.

Public address sound system with six distributed ceiling installed speakers providing full room audio (minimum Atlas Sound FAP42T speakers or equal). Request at minimum

Shure ULX124/85 combination wireless lapel/handheld microphone system or equal.

Separate electronic touch screen switching system using AMX switcher/control unit providing both full and independent control video and audio capabilities. To be housed on podium (see next bullet). Also request that touch screen have capability to be utilized at table – using 12ft whip.

Secure equipment storage cabinet/mobile lectern, and appropriate wiring (12ft whip from wall) necessary to accommodate interface of a “guest” laptop computer and equipment control from three separate wall locations within the room (see diagram).

All wall interface locations must have:

o LAN connection capability.

o Display port (HDMI adapters provided for compatibility to computer equipment) o VGA o Computer audio o Electrical power o Any other connections necessary for the switching control unit to provide the user full A/V control over the room from any of the three locations

INSTRUCTIONS TO OFFERS

INSTRUCTIONS TO OFFERORS

BASIS FOR CONTRACT AWARD: This is a competitive acquisition where offerors quotes will be evaluated based on price. Offerers are responsible for all posted documents and information related to this solicitation.By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All such offers shall be treated equally except for their prices. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

A. Initially offers shall be ranked according to price. An offeror’s proposed prices will be determined by multiplying the quantities by the proposed unit price for each Line Item to confirm the extended amount for each. The extended amounts will be added together to determine the total evaluated price. The price evaluation will document the reasonableness and affordability of the proposed total evaluated price.

B. It is incumbent upon the contractor to provide audio equipment and installation as listed in the Statement of Work. The government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced is not technically acceptable.

C. The government intends to award a contract without discussions with respective offerors.

The government, however, reserves the right to conduct discussions if deemed in its best interest.

SITE VISIT: A site visit is scheduled for 7 Aug 2012 at 1000 hrs EST. Offerors planning to attend should email a list of attendees to include names, Social Security Numbers, Driver’s

License Numbers and State of issue to Stephanie Faulkner and Sibyl Reyes at Email:

stephanie.faulkner@us.af.mil and sibyl.reyes@us.af.mil no later than 6 Aug 2012 at 0800 for security processing. The list should be limited to two attendees per company. Failure to respond in a timely manner may result in delay or denial of access to the installation. The meeting will commence at McGuire Gate Welcome Center. We will meet and proceed to the site of work promptly at 1000hrs. Please arrive for the site visit no earlier than 0945. Questions should be submitted in writing via email to stephanie.faulkner@us.af.mil and sibyl.reyes@us.af.mil by 10

Aug 2012 at 1000hrs EST. This site visit is not mandatory; however, it is strongly recommended to attend to ensure you as an offeror are providing a full and complete quote that encompasses all of the work required.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

mailto:stephanie.faulkner@us.af.mil mailto:sibyl.reyes@us.af.mil mailto:stephanie.faulkner@us.af.mil mailto:sibyl.reyes@us.af.mil

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 60 dys. ADC 1 514 AMW/FMA-F3ATP2

2217 WEST ARNOLD AVE

MCGUIRE AFB NJ 08641

609-754-4368

FOB: Destination

F3ATP2

CLAUSES INCORPORATED BY REFERENCE

52.204-7 Central Contractor Registration FEB 2012

52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

FEB 2012

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

MAY 2011

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

DEC 2010

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

MAY 2012

52.212-1 Instructions to Offerors--Commercial Items FEB 2012

52.212-3 Alt I Offeror Representations and Certifications--Commercial Items

(APR 2012) Alternate I

APR 2011

52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation)

MAY 2012

52.219-28 Post-Award Small Business Program Rerepresentation APR 2012

52.222-1 Notice To The Government Of Labor Disputes FEB 1997

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012

52.222-21 Prohibition Of Segregated Facilities FEB 1999

52.222-26 Equal Opportunity MAR 2007

52.222-36 Affirmative Action For Workers With Disabilities OCT 2010

52.222-50 Combating Trafficking in Persons FEB 2009

52.223-6 Drug-Free Workplace MAY 2001

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-3 Alt I Buy American Act--Free Trade Agreement--Israeli Trade Act

(MAY 2012) Alternate I

MAR 2012

52.225-4 Alt I Buy American Act--Free Trade Agreement--Israeli Trade Act

Certificate (Jun 2009) Alternate I

JAN 2004

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to

Iran--Certification.

NOV 2011

52.232-33 Payment by Electronic Funds Transfer--Central Contractor

Registration

OCT 2003

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-1 Site Visit APR 1984

52.253-1 Computer Generated Forms JAN 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A Central Contractor Registration Alternate A SEP 2007

252.204-7006 Billing Instructions OCT 2005

252.204-7008 Export-Controlled Items APR 2010

252.212-7001 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders Applicable to Defense

Acquisitions of Commercial Items (Deviation)

DEC 2010

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2012) - ALTERNATE I (APR 2011)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 334310.

(2) The small business size standard is 750 emp.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b) Representations. (1) The offeror represents as part of its offer that it ( ) is, ( ) is not a small business concern.

(2) (Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.)

The offeror represents, for general statistical purposes, that it ( ) is, ( ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(3) (Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.)

The offeror represents as part of its offer that it ( ) is, ( ) is not a women-owned small business concern.

(4) Women-owned small business (WOSB) concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (b)(3) of this provision.] The offeror represents as part of its offer that--

(i) It ( ) is, ( ) is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (b)(4)(i) of this provision is accurate for each WOSB concern eligible under the WOSB

Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ----------.] Each

WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(5) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a women-owned small business concern eligible under the WOSB Program in (b)(4) of this provision.] The offeror represents as part of its offer that--

(i) It ( ) is, ( ) is not an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (b)(5)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: ----------.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(6) (Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.)

The offeror represents as part of its offer that it ( ) is, ( ) is not a veteran-owned small business concern.

(7) (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (b)(6) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a service-disabled veteran-owned small business concern.

(8) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.]

The offeror represents, as part of its offer, that--

(i) It ( ) is, ( ) is not a HUBZone small business concern listed, on the date of this representation, on the List of

Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal office, or HUBZone employee percentage has occurred since it was certified by the Small Business Administration in accordance with 13 CFR part 126; and

(ii) It ( ) is, ( ) is not a joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (b)(8)(i) of this provision is accurate for the HUBZone small business concern or concerns that are participating in the joint venture. (The offeror shall enter the name or names of the HUBZone small business concern or concerns that are participating in the joint venture:____________.) Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation.

(9) (Complete if offeror represented itself as disadvantaged in paragraph (b)(2) of this provision.) The offeror shall check the category in which its ownership falls:

____ Black American.

____ Hispanic American.

____ Native American (American Indians, Eskimos, Aleuts, or Native Hawaiians).

____ Asian-Pacific American (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the

Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the

Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru).

____ Subcontinent Asian (Asian-Indian) American (persons with origins from India, Pakistan, Bangladesh, Sri

Lanka, Bhutan, the Maldives Islands, or Nepal).

____ Individual/concern, other than one of the preceding.

(c) Definitions. As used in this provision--

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern," means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph (a) of this provision.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned small business concern," means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least

51 percent of the stock of which is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

(d) Notice.

(1) If this solicitation is for supplies and has been set aside, in whole or in part, for small business concerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

(2) Under 15 U.S.C. 645(d), any person who misrepresents a firm's status as a small, HUBZone small, small disadvantaged, or women-owned small business concern in order to obtain a contract to be awarded under the preference programs established pursuant to section 8(a), 8(d), 9, or 15 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall--

(i) Be punished by imposition of fine, imprisonment, or both;

(ii) Be subject to administrative remedies, including suspension and debarment; and

(iii) Be ineligible for participation in programs conducted under the authority of the Act.

(End of provision)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of provision

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of clause)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Defense FAR Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

AFFARS 5352.201-9101

OMBUDSMAN (AUG 2005)

(a) An ombudsman has been appointed to consider and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. The ombudsman may not serve as an advocate for any party.

(b) Before consulting with an ombudsman, concerned parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate

Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC 1060 Air Force Pentagon, Washington DC 20330-

1060, phone number (703) 588-7004, facsimile number (703) 588-1067. Mr Gregg Oneal, HQ AMC/A7K, 507

Symington Drive, Scott AFB IL 62225-5022, (618) 229-0184, fax (618) 256-6668, email: gregg.oneal@us.af.mil

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

WIDE AREA WORK FLOW

WIDE AREA WORK FLOW (WAWF) PROGRAM

Revised: 19 July 2011

In March 2003, the Department of Defense Federal Acquisition Supplement (DFARS) subpart 232.70 – Electronic

Submission and Processing of Payment Requests was issued. In accordance with this, we are excited about the deployment of a new system, Wide Are Work Flow Receipt and Acceptance (WAWF-RA or WAWF). This

Electronic Commerce (E-Commerce) system will benefit both you and the Air Force as we partner with each other in the implementation of this new way of conducting business. It is also important to note that in addition to this, the

Department of Defense (DoD) Appropriations Act of 2001, Section 1008 - Electronic Submission and Processing of

Claims for Contract Payments, requires that any claim for payment under a DoD contract shall be submitted in electronic form. The full text is found on the United States Department of Defense web site http://www.dod.gov/dodgc/olc/docs/2001NDAA.pdf and in 10 U.S.C Chapter 131 §2227.

WAWF is designed to automate commercial invoices and government receiving reports in a web-based, paperless environment. WAWF allows vendors to create and instantaneously submit invoices and receiving reports directly to

DFAS and/or government receivers from any location in the world. Once documents are submitted, vendors are afforded full viewing capability and are able to monitor document status from submission to acceptance and processing by the DFAS payment office. WAWF utilizes e-mail to notify all parties involved in the payment process of the current status of each document; thus eliminating U.S. mail lag-time.

Since documents will now be entered and stored in a database, there is no need for multiple copies. They cannot be

“lost” or “misplaced”, and are viewable by all necessary parties during the entire payment process via a secure web site. Changes to rejected documents can be easily made and resubmitted on-line - - no more re-typing, resending, or re-faxing. Discounts become available on the first day of the discount period instead of being lost due to paperwork shuffling and postal delays. WAWF should speed up the vendor payment process and get you your money faster.

Joint Base McGuire-Dix-Lakehurst began using & testing this new system in February 2004 and fully implemented it by April 2004. There are no costs involved to get you started. Registration and software are provided FREE OF

CHARGE and we will be available to assist you in every step of the way. To get started, your company will need a user ID and password for accessing the WAWF system. This can be obtained by visiting the WAWF website at https://wawf.eb.mil/ and following the instructions under New User? for registration. Under New User?, you will also find links for Vendor getting started help, instructions for Agencies/Services New to WAWF and Machine setup. Additionally, under Help, you will find links for web based training, functional information, , and We have attached a Wide Area work Flow – Receipt and Acceptance (WAWF) Vendor Instructions, Installation, and

Registration Checklist. Should you have questions about the WAWF system or the website, please don’t hesitate to contact a Defense Information Systems Agency (DISA) customer support representative toll-free at 1-866-618-5988 or e-mail them at cscassig@csd.disa.mil.

Attachment:

WAWF-RA Vendor Instructions, Installation, and Registration Checklist

Wide Area Work Flow Receipt and Acceptance (WAWF) Vendor Instructions

Installation and Registration Checklist

Completion of all instructions contained in this checklist must be accomplished prior to activation of the firm and user accounts.

1. Register with Central Contractor Registry (CCR).

All vendors must be registered in the CCR in order to sell goods and services to the Department of Defense

(DoD).

Register at URL http://www.ccr.gov/.

http://www.dod.gov/dodgc/olc/docs/2001NDAA.pdf https://wawf.eb.mil/ mailto:cscassig@csd.disa.mil http://www.ccr.gov/

For help with registration in CCR, contact the CCR Assistance Center at 1-888-227-2423, or Federal Service

Desk at 866-606-8220 or 334-206-7828. If you do not know your CCR POC, you can contact the Federal

Service Desk.

2. Establish or verify the Electronic Business Point of Contact (EB POC) in CCR.

To facilitate electronic commerce between vendors and DOD, vendors must establish an EB POC for their company in CCR.

The EB POC will be responsible for authorizing vendor employee(s) access to submit, modify and/or view data on behalf of the vendor. In WAWF terminology, the EB POC also functions as the Group

Administrator (GAM). The GAM is your company's "Gate Keeper" and will be responsible for authorizing access to WAWF for all your company's employee(s).

The CCR POC is responsible for entering EB POC data in CCR.

To see if an EB POC is listed for a specific company, go to http://www.ccr.gov/ (External Link) and click on "CCR Search". Where prompted, enter the DUNS Number or CAGE Code or Company Name and click the "Search" button. If you are presented with a list of DUNS numbers, you will need to pick the specific location and click on the Detail link. Scroll to the bottom of the Inquiry Results page. There you can see if anyone is listed as the EB POC. If no one is listed, the company has not identified an EB POC yet.

If a vendor sees that there is no one listed as their EB POC, they need to contact the CCR POC and ask the

CCR to update the company's registration to include the EB POC.

Each vendor can establish up to two EB POCs one primary and one alternate EB POC for each Cage/DUNS code.

3. Register for Electronic Document Access (EDA). (Optional Step but recommended.)

Electronic Document Access (EDA) acts as a virtual file cabinet for the storage and retrieval of multiple types of acquisition documents to include Purchase Orders and post-award contracts. Vendor may be authorized to view contract documents that match their validated DUNS or CAGE codes.

Go to the following URL http://eda.ogden.disa.mil/users_guide/access/Registration/reg002_VendorSteps.html for instructions.

4. Have your CAGE Code added to the WAWF Group Structure.

Your CAGE Code/s must be added to WAWF Group Structure before any personnel can self-register in

WAWF. If you have multiple CAGE Codes they can all be added to your group at the same time.

Optional CAGE Code extensions can be created to subdivide your CAGE Code into smaller units. Each

CAGE Code and extension will have its own organizational e-mail address. The email addresses will be used to notify your sub-groups that a document status has changed.

To establish a vendor group for a CAGE Code, someone in your company needs to either call the Customer

Support Center phone number or send an email to DISA Ogden. If your organization has multiple CAGE

Codes, the WAWF Customer Support Center will assist in adding all your CAGE Codes to your CAGE

Group Structure in WAWF. (see Customer Support link)

Phoned in requests will be activated online. Emailed requests will be processed within 48 hours after receipt.

http://www.ccr.gov/ http://eda.ogden.disa.mil/users_guide/access/Registration/reg002_VendorSteps.html

Important - PLEASE NOTIFY YOUR EB POC! We will need their authorization to activate individual accounts after the CAGE Code(s) are added to WAWF.

For Group Activation, please include the following information in an email to WAWF Customer Support:

Activate the following CAGE Code(s) in WAWF Cage Code

EB POC's Name

EB POC's Email

EB POC's Phone Number

5. Establish an Organizational email Address.

WAWF routes information according to CAGE Codes. WAWF documents themselves do not get routed, but status information about the documents is sent in emails. For example, email confirmations are sent when a vendor SUBMITS a document. Email notices are sent when the government ACCEPTS or

REJECTS the document.

In order to receive status information about the WAWF documents, vendors need to establish organizational email accounts and determine who will have access to this organizational email account.

Ensure that the organizational email address is operational and can receive email prior to registering it with the WAWF Customer Support Center.

The GAM or EB POC shall provide the organizational email to the WAWF Customer Support Center. (See

GAM Appointment Letter in Step 6 below).

Note: If you do not set up an organizational email address, the personal email address of the first person who self-registers from your CAGE/DUNS Code will be used as the organizational email address.

6. Designate a Group Administrator (GAM) for your company.

A GAM determines who has access to their data submitted in WAWF and provides the authorization to activate.

In medium to large sized companies, there may be a need to establish more than one GAM.

Vendors must appoint a GAM to manage their WAWF account. It is recommended that the EB POC be the

GAM. As mentioned earlier, the GAM is your companies "Gate Keeper" and as such this person authorizes the activations and deactivations for the company's CAGE Code(s). When the EB POC registers as the

GAM no additional paperwork is required to establish your WAWF GAM account.

The EB POC will also be contacted when there is a question about invoices submitted through WAWF.

Please ensure your EB POC is familiar with the WAWF process and they can contact company personnel to answer invoicing questions from government officials.

If you appoint a GAM that is not your EB POC, they are required to submit their GAM appointment letter, signed by their EBPOC, via email to the Ogden Customer Support Center or they may fax it to the customer

Service Center. The fax number is 1-801-605-7453. The GAM appointment letter template can be found at the follwing link: https://wawf.eb.mil/documentation/GAM-GV_letter.doc .

7. Determine if batch feeds for data input is necessary.

Most Vendors use the manual, web entry method to input their documents directly into WAWF. Web entry is a good method if you have a small volume of payment documents to create or if you have a small amount of lines on your contract(s). But for vendors that have a large number of transactions and/or many line items https://wawf.eb.mil/documentation/GAM-GV_letter.doc per payment document, you may want to consider submitting documents into WAWF via the File Transfer

Protocol (FTP) or Electronic Data Interchange (EDI) method.

WAWF FTP and EDI Guides are available after your account has been activated. If further assistance is needed, please contact the WAWF Customer Service Center and ask for help with EDI. A trouble ticket will be created and you will be forwarded to the Joint Interoperability Test Center (JITC) and a technician will be assigned to assist you in testing your file layout(s).

8. Set up PCs to access WAWF.

Your current computer configuration is usually sufficient to use WAWF. On rare occasions your computer's browser setting may need to be changed.

Please try using WAWF first and then if you experience problems check your set-up by selecting the

"Machine Setup" link on the WAWF home page or call the Ogden Help desk for assistance - for Ogden

Help desk information select the "Customer Support" link on the WAWF home page.

9. GAM needs to Self Register in WAWF.

Refer to the "Registration" Link on the WAWF Home Page and the Help button for a details on registering in the WAWF application as a GAM.

If the GAM's account has not been activated within 2 business days of self-registering, notify the WAWF

Customer Service.

10. Have all users for the CAGE Code(s) self-register on the WAWF web site for one of the available Vendor

Roles.

Once the EB POC (GAM) has been activated, all company users will need to self-register. Now the EB

POC (GAM) can activate or deactivate their own company personnel within WAWF.

Every user of WAWF must self-register on the WAWF web site by completing the online registration form.

Refer to the "Registration" Link on the WAWF Home Page and the Help button for a details on registering in the WAWF application in a Vendor Role.

Note: User accounts will not be activated until the GAM activates the accounts. The GAM will receive an email for all registrations.

If a user's account has not been activated within 2 business days of self-registering, notify the EB POC or

WAWF Customer Support Center.

11. Practice Using WAWF.

Online Training Site - Once you have completed steps 1-10, you may want to practice using WAWF in the online training site. This site is for practice only. You can practice submitting documents for payment, and viewing and working on documents in the online training site. After getting to the WAWF practice site, you should click the "Training Instructions" hyperlink in the left column to get your training User IDs and passwords and important sample data.

To practice in the online training site go to the following URL https://wawftraining.eb.mil/ .

12. Follow-up (if necessary).

For questions on how to use Wide Area Workflow including how to submit your document please refer to the link https://wawftraining.eb.mil/ found on WAWF https://wawftraining.eb.mil/ https://wawftraining.eb.mil/

For questions or concerns with the information on your contract or the current status of an existing payment request, please contact your Contracting Officer.

NOTE: The WAWF Helpdesk CANNOT take any action on your document.

For payment status, please validate the invoice in question is in a processed status in

WAWF. If your invoice/receiving report/combo/voucher etc is in a processed status, please contact DFAS for payment information or go to My Invoice website at https://myinvoice.csd.disa.mil/.

Technical Support

If you are experiencing technical problems with Wide Area Workflow, please contact the DISA DECC

Ogden Electronic Business Service Desk or click on the link under the Agency Name column below to submit your issue to the Ogden Help Desk. If your (GAM or user) account hasn't been activated within 2 business days of self-registering contact the WAWF-RA Customer Service Center:

CONUS ONLY 1-866-618-5988

COMMERCIAL 801-605-7095

DSN 388-7095

FAX Commercial: 801-605-7453

DSN Fax 388-7453

Email: cscassig@csd.disa.mil

WIDE AREA WORKFLOW – RECEIPT AND ACCEPTANCE (WAWF)

ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS

IN ACCORDANCE WITH DFARS 232.7002, USE OF ELECTRONIC PAYMENT REQUESTS IS

MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND

ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR

FEES TO USE WAWF.

Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow – Receipt and Acceptance (WAWF) system at https://wawf.eb.mil .

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone through the DFAS Centralized Customer Service number (800) 756-4571 (select option 2) or faxed to (866) 392-

7091. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS myInvoice web site at http://www.dod.mil/dfas/contractorpay/myinvoice.html.

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR RECEIVING REPORTS,

INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF.

CONTRACT NUMBER:

DELIVERY ORDER NUMBER:

TYPE OF DOCUMENT: COMBO

CAGE CODE:

ISSUE BY DODAAC: FA4484

ADMIN DODAAC: FA4484

https://myinvoice.csd.disa.mil/ mailto:cscassig@csd.disa.mil https://wawf.eb.mil/

INSPECT BY DODAAC:

SERVICE ACCEPTOR / SHIP TO: F3ATP2

LOCAL PROCESSING OFFICE:

PAY OFFICE DODAAC: F67100

SEND MORE E-MAIL NOTIFICATIONS:

CONTRACT ADMINISTRATOR: Sibyl.Reyes@us.af.mil

CONTRACTING OFFICER: Manuel.Revilla@us.af.mil

ADDITIONAL NOTIFICATION: Stephanie.Faulkner@us.af.mil

ADDITIONAL NOTIFICATION:

ADDITIONAL NOTIFICATION:

BPN ver 05.21.2006

ANTITERRORISM

Reference:

Department of Defense Instruction (DoDI) 2000.16 DoD Antiterrorism (AT)

Standards, 02 OCT 2006, Paragraph E3.18 DoD Standard 18

Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current DoD AT security requirements for defense contractors

Joint Publication 3-07.2 Antiterrorism

Terrorism is defined as:

The calculated use of unlawful violence or threat of unlawful violence to inculcate fear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological. See also antiterrorism; combating terrorism; counterterrorism; force protection condition; terrorist; terrorist groups.

Antiterrorism - As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and; their families, installations, facilities, information, and other resources from terrorist acts. All Contractors and Sub-Contractors are responsible for providing their personnel information on the (JB MDL) Antiterrorism Program. During performance of work, personnel security and protection of resources is critical for the installation to maintain a safe work environment.

Contractors and contracted personnel will be alert for any suspicious activities while on the installation. If any situation appears to be suspicious, immediate actions must be taken to properly notify the 87 Air Base Wing (ABW)

Security Forces Squadron (SFS) Law Enforcement Desk (Dix and McGuire) (609) 562-6001, Lakehurst (732) 323-

4000. Contractors must ensure that contracted personnel and vehicles are strictly controlled during performance of duty. For instance, Contractors shall use reasonable efforts to prevent any personnel or equipment from being placed in harm’s way or in a position that could aid or abet terrorists. It is recommended that all contracted personnel take the computer based training (CBT) for the DoD approved Antiterrorism Level I Training at https://atlevel1.dtic.mil/at/. Contractors are encouraged to contact the JB MDL Antiterrorism Office at (609)754-

1397 for information regarding the installation Antiterrorism Program.

MEDICAL STATEMENT

Health Care: The medical treatment facility may provide urgent health care to contract employees (contract employee is not a Government employee but is a contractor or an employee of a contractor) for injuries occurring while on duty. Urgent health care is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. The contract employee will be transferred to a civilian medical facility as soon as the contract employee is stabilized. The cost of such treatment will be paid for, in full, within a reasonable period of time, by the contract employee and will not be borne by the 87th Medical Treatment Facility, the United

States Air Force or the Government. An AF Form 1127, Hospital Invoice/Receipt/Accounts Receivable Record, will be prepared to ensure collection and/or billing of charges. If a contract employee cannot pay for the treatment at the time of discharge, a statement of charges and a letter of indebtedness will be completed and billed to the contract employee for medical services rendered. An accounts receivable record will be established for each contract employee who receives medical care and is unable to pay at the time of discharge. Follow-up on accounts receivable will be completed in accordance with AFI 41-120, Medical Resource Operations. After an accounts receivable record is established and billing for outpatient medical services has occurred, the SF 558, Medical Record -

Emergency Care and Treatment, will be annotated with the date of billing and the voucher number and forwarded to

Outpatient Records to be filed in the medical record folder. The contract employee shall ensure that he/she provides timely notice to his/her medical insurance company and that if the insurance company is to make payment, the insurance company has adequate information and documentation to make payment. A contract employee treated in a natural disaster is not charged for outpatient care.

https://atlevel1.dtic.mil/at/