Atachment 1, PWS.docx

PERFORMANCE WORK STATEMENT

FOR

HOIST AND CRANE MAINTENANCE, REPAIR AND INSPECTION SERVICES

LITTLE ROCK AIR FORCE BASE

1 August 2019

ATTACHMENT 1 SOLICITATION FA4460-20-Q-0205

ATTACHMENT 1

PERFORMANCE WORK STATEMENT (PWS) FOR

HOIST AND CRANE MAINTENANCE, REPAIR, & INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, transportation, lifts, parts and labor necessary to maintain, repair, and inspect hoist and cranes at Little Rock Air Force Base, Arkansas 72099 in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). The hoist and cranes with their locations will be listed in Appendix B. NOTE: The term hoist and crane in this Performance Work Statement (PWS) includes all equipment listed in Appendix A: monorail systems, bridge cranes, gantry cranes, electrical and manual hoists, with or without trolleys. All work will be in accordance to all Federal and State Law to include all DOD and Air Force Directives.

1.1. This full maintenance contract signifies a hoist and crane service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. The Contractor assumes all responsibility and types of service required to keep all hoists and cranes operating safely and within the performance objectives of paragraph 6.

1.2. The contractor shall inspect, test and maintain the cranes and hoists to meet the manufacturer’s specifications and recommendations, and shall adhere to all applicable standards including, but not limited to the latest editions of:

AFOSHSTD 91-46 Materials Handling and Storage Equipment OSHA1910.179 Overhead and Gantry Cranes OSHA 1926.550 Cranes and Derricks ASME B30.2 Overhead and Gantry Cranes ASME B30.5 Mobile and Locomotive cranes ASME B30.7 Winches ASME B30.10 Hooks ASME B30.11 Monorails and Underhung Cranes ASME B30.16 Overhead Hoists (Underhung) ASME B30.17 Overhead and Gantry Cranes: Top Running Bridge, Single Girder, Underhung Hoist SAE J159 Rated Capacity System Guidelines of the Crane Manufacturers Association of America (CMAA) Specification Numbers 70, Top Running Bridge and Gantry Type Multiple Girder Electric Overhead Traveling Cranes and 74 Single Girder Cranes NEC- National Electric Code Article 610

1.3. The requirements official has determined that none of the services to be performed are inherently governmental.

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations/Modernizations are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. Additional items excluded in the full maintenance coverage are construction and ancillary components (user equipment ex: chains/straps) of the hoist and crane systems that are not solely dedicated to the system.

2.3. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.2, the Contractor will report the situation to the Contracting Officer’s Representative (COR). The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). Any items found and reported on will have to be agreed upon as fitting these items by the contractor, COR and CO prior to any work or repair being performed. NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. All maintenance, repair and replacement on all existing hoist and cranes listed in this contract are included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations.

3.2 Alteration. An alteration is also on existing hoist and crane but is not included under the full maintenance service arrangement. Any alteration, modernization or upgrade to equipment shall be by a separate contract or modification to an existing contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of hoists and cranes, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current code and approved by the base mechanical engineer.

4. MAINTENANCE, INSPECTION SERVICES AND REPAIR CALLS:

4.1. The Contractor with the COR (or representative) shall determine the working order and condition of all hoist and cranes listed in Appendix A within thirty (30) calendar days of contract award. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the hoist and crane manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

4.2. The Contractor shall develop and submit to the Government an annual written Maintenance Control Program (MCP) within sixty (60) calendar days after contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required certifications, inspections, annual load testing with timelines for each normally performed in March and the first of the semi-annual maintenance required according to manufacturer recommendations or regulation. The second semi-annual maintenance shall come 180 days after the first one normally performed in September. The Contractor shall perform certifications, inspections, load tests and maintenance of all hoists and crane in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements for hoist and cranes. Any repairs needed on any hoist and crane may be completed during these semi-annual visits.

4.3. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the hoist or crane in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections, load tests and repairs are required.

4.5. The Contractor shall perform necessary inspections and tests as required using a qualified hoist and crane inspector.

4.6. The Government may perform additional inspections of the hoist and cranes at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

4.7. The Contractor shall prepare and submit a written or electronic report within ten (10) business days of the inspections. The report shall identify each hoist or crane inspected or load tested, the location, maintenance work performed, date of inspection, name of inspector, and overall condition of the hoist or crane to include any repairs made. This report shall be approved and signed by the base mechanical engineer.

4.8. The Contractor shall maintain a copy of all current hoist and crane inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the COR. The index and copies of documentation shall be delivered to the COR upon request; however, no later than five business days of a request to review.

4.9. REPAIR SERVICE CALLS. Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Contractor shall repair and replace components of the hoist or crane at no additional cost to the Government. When a component in a product is replaced, it must be replaced with an identical component manufactured under the original manufacturer. Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the manufacturer and a certified replacement. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. If the contractor suspects the hoist or crane to be damaged because of abuse by the user, refer to paragraph 2.3. of this PWS.

4.10. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

4.10.1. All work requests for repairs outside normal maintenance shall be called in to the contractor by the COR. Work will be identified by a CE work order number.

4.10.2. The Contractor shall respond in-person to the hoist or crane and begin work on routine service calls at no additional cost to the Government within 72 hours after receipt of the call on regular scheduled work days/hours.

4.10.3. The Contractor shall report to the work location, survey the repair, and provide the COR a detailed estimate of the time to repair. If suspected as damaged by abuse or Act of God, refer to paragraph 2.3. The Contractor shall commence repair work after notification from the COR. The Contractor shall prepare and submit to the COR a written report within five (5) business days after the repair. The report shall include the date and time of the service call, the location of the hoist or crane, the repairs performed, and the name of the technician performing the repairs and certification the unit is operational.

4.11. Emergency Calls. Emergency calls are defined as calls made for services when a hoist or crane system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and mission stoppage.

4.11.1. All work requests for emergencies shall be called in to the contractor by the COR. Work will be identified by a CE work order number.

4.11.2. The Contractor shall respond in person to the hoist or crane and begin work on emergency service calls within 8 hours after receipt of the call.

4.11.3. The Contractor shall report to the work location, survey the repair, and provide the COR a detailed estimate of time and cost of parts. If suspected as damaged by abuse or Act of God, refer to paragraph 2.3. The Contractor shall commence repair work after notification from the COR. The Contractor shall prepare and submit to the COR a written report within five (5) business days after the repair. The report shall include the date and time of the service call, the location of the hoist or crane, the repairs performed, and the name of the technician performing the repairs and certification the unit is operational.

4.12. All routine and emergency repair labor/workmanship is warranted by the contractor against defects for a period of one year from acceptance by the government. All parts follow manufacturer warranty periods or one year whichever is greater.

5. SERVICES SUMMARY.

The Government will evaluate the Contractor performance in accordance with the following criteria. Performance evaluations will be rendered in one or more Government databases for that purpose.

1. Written Maintenance Control Program (MCP) for all equipment.

MCP identifies all maintenance intervals to include safety inspections.

3. Repair Service Call Routine – Response Time.

Response to routine calls within time specified in paragraph 4.10.2.

4. Repair Service Call Emergency – Response Time.

Response to emergency calls within time specified in paragraph 4.11.2.

5. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced call backs.

Only two call backs of the same problem (same instance) each month.

Submit reports in a manner consistent with PWS 1 discrepancy Annually

5.1. QUALITY ASSURANCE. The government will evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. When a performance threshold has not been met the contractor will be notified by the CO with instructions for responding to the discrepancies identified.

5.2 PERIODIC SURVEILLANCE. The Government will periodically evaluate the Contractor’s performance in accordance with the PWS.

6. GENERAL INFORMATION.

6.1. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any government furnished property (GFP).

6.2. HOURS OF OPERATION. Normal base operation hours are from 0700 to 1600 Monday – Friday. If a holiday falls on a scheduled work day, work scheduled for that day shall be made on the following workday. Any holiday rescheduling shall be at no additional cost to the government. All maintenance, diagnosis and calibration shall be scheduled through the COR. All work shall be completed between the hours of 0700 and 1600 hours Monday-Friday. No work will be performed at any time outside these hours without written approval through the COR to the Contracting Officer (CO). Contractor shall submit a written request at least seven days in advance before the work is to be accomplished.

6.3. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. None

7. ENVIRONMENTAL MANAGEMENT

7.1. Policy. Little Rock Air Force Base has an Environmental Policy Statement (Appendix C) to focus on the ultimate goal of protecting our environment (work environment and the natural environment) while accomplishing our mission. All Contractors working on base are expected to acknowledge their role in EMS while completing their mission. Threats associated with service contracts include, but are not limited to: hazardous materials, spills, equipment leaks, etc. This will be briefed and documented initially for each project with updates for all subcontractors.

7.2. Hazardous Material Identification. Material Safety Data Sheets (MSDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. MSDSs must be submitted by the contractor upon contract award.

7.3. HAZMO. The government (HAZMO personnel) will inventory all chemicals that the contractor brings on to Little Rock AFB or any property under the control of Little Rock AFB. Any products that meet the criteria of “Hazardous Waste” must be coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

7.4. Spill Response. The contractor will be briefed on the Little Rock AFB (Red Plan) spill response procedures at the pre-performance conference. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a contractor-caused spill, the contractor shall be required to reimburse the government for all associated costs.

7.5. Hazardous Material/ Waste Management. The contractor will be briefed on Little Rock AFB Hazardous Material/Waste Management Plan prior to start of work.

7.6. Hazardous Material Handling. The contractor shall have approval from the base Bio-Environmental (BEE) and HAZMO sections prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require MSDSs. The contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The contractor shall provide one copy of the MSDS for each item attached to the AF3952 to the COR for review, by HAZMO, prior to any chemicals being brought onto Little Rock AFB. The contractor shall maintain one copy of the MSDS for each hazardous material line item used within the work center. A monthly report shall be sent to the COR detailing quantities of all hazardous materials used in the previous month. The report is due by the 5th day of each month.

The contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on base.

7.7. Training. The contractor shall ensure all employees complete the local Air Force Hazardous Communication, HAZMO, and hazardous waste training. The contractor shall appoint a primary and alternate HAZMO and Hazardous Waste monitor. Monitors are responsible for training all contractor personnel regarding hazardous material containers maintained within Little Rock AFB and complete MSDS immediately upon receipt of new chemicals, products, or materials.

8. BASE SECURITY REQUIREMENTS

8.1. Contractor personnel and vehicles must possess appropriate passes. These shall be obtained from Security Forces Pass and ID at the Vehicle Inspection Center located at the Vandenberg Drive Gate. The Contractor is subject to all Base fire, safety, security, and traffic regulations.

8.2. Flight Line Driving. Base Ops require all contractor employees to report to building 120 before proceeding to any part of flight line area including any facility south of Chief William’s Road. The contractor should be prepared to state their business, destination, and estimated time. The contractor will be required to pick up a cone to place on top of their vehicle and to return the cone to Base Ops before leaving the area.

8.3. The Contractor must comply with applicable laws concerning workplace safety.

8.4. The Contractor is subject to all citations and penalties for violation of applicable workplace safety laws. The burden of compliance rests with the Contractor. Enforcement of workplace safety laws is the responsibility of the agency specified in the applicable law.

8.5. The Contracting Officer may notify the Contractor of hazards in Contractor operations that endanger Government personnel or property and require appropriate action. This provision does not constitute assumption of liability for Occupational Safety and Health compliance on the part of the Government or negate other agency responsibility for enforcement of applicable laws.

8.6. Accident prevention principles must be thoroughly integrated into all operations. Unsafe conditions and practices, as identified by the CO or designated representative, must be corrected immediately.

8.7. This service contract requires that contractor employees be identified as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

8.8. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Little Rock AFB.

APPENDIXES.

A. Hoist and Crane Listing/Work Load Data

B. Commanders’ Environmental Policy

Appendix A Hoist and Crane Listing/Work Load Data

Appendix B Commander’s Environmental Policy image1.jpg