Combo - Airfield Lighting Vault BB6 Amendment 1.pdf

DEPARTMENT OF THE AIR FORCE

60TH CONTRACTING SQUADRON (AMC)

TRAVIS AIR FORCE BASE CALIFORNIA

20 September 2024

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 60TH CONTRACTING SQUADRON

350 HANGER AVE, BLDG. 549

TRAVIS AFB, CA 94535-2632

SUBJECT: Request for Quotation, FA442724Q01730001, Airfield Lighting Vault BB6 Amendment 1

1. The 60th Contracting Squadron at Travis Air Force Base intends to establish a Firm Fixed Price contract for Constant Current Regulator Upgrades for the 60th Civil Engineering Squadron as listed in paragraph 7.

2. General Information:

Notice Type:

Solicitation Number:

Title:

Posted Date:

RFI’s Due:

Solicitation Response Date:

Set Aside:

NAICS Code:

Point of Contract:

Combined Synopsis/Solicitation

FA442724Q0173

Airfield Lighting Vault BB6

16 September 2024

18 September 2024 at 12:00 PM PDT

24 September 2024 at 2:30 PM PDT

Total Small Business Set-Aside 335311 – Power, Distribution, and Specialty Transformer Manufacturing SrA John R. De Pedro, john_rexter.de_pedro@us.af.mil, 707-424-

“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

All quotes must be valid through 01 October 2024.”

TrUSt TRAVIS … THERE ARE NO BOUNDS

3. This is a combined synopsis/solicitation for services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13 and FAR Subpart 13.5.

4. This combined synopsis/solicitation is issued as a Request for Quotation (RFQ) with solicitation number listed above.

5. A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 06/02/2023, Defense Acquisition Circular dated 07/20/2023, and Air Force Acquisition Circular 07/07/2023.

6. The North American Industry Classification System (NAICS) code for this solicitation is 335311 – Power, Distribution, and Specialty Transformer Manufacturing. The Small Business Size Standard is 800 Employees.

7. The contractor shall provide the services found in the following table, which contains the description of requirements for the Contract Line Item Numbers (CLIN) items to be acquired and the date and place of the period of performance and acceptance and FOB point.

CLIN Description Quantity Unit Cost per

Unit Total

(USD $) (USD $)

Airfield Lighting Vault Facility Upgrade IAW attached Statement of Work, dated 13 September 2024

1 lot

TOTAL

All CLINS

(US Dollars $)

FOB: Destination Place of Delivery:

Travis AFB, CA 94535

Vendor Information Ordering Address Point of Contact Phone Number Fax Number

E-Mail Address Quote Date Cage Code Web Address

8. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Sep 2023) and the addendum, applies to this acquisition.

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) Request for Quotation (RFQ) shall contain the following information: RFQ NUMBER;

TIME SPECIFIED FOR RECEIPT OF OFFERS; NAME; ADDRESS;CAGE CODE;

TELEPHONE NUMBER OF OFFEROR; TERMS OF THE EXPRESSED

WARRANTY; ANY DISCOUNT TERMS AND ACKNOWLEDGEMENT OF ALL

SOLICITATION AMENDMENTS (if applicable), PAST PERFORMANCE INFORMATION. Quotes must indicate quantity, unit price and total amount for each item. Offerors shall include a statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation. Quotes shall also contain all other documentation specified herein.

Addendum to FAR 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

Specific Instructions:

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts, Part I – Technical Approach and Part II – Pricing.

Addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price;

(ii) Technical capability of the item offered to meet the Government requirement

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2(a), Evaluation - Commercial Products and Commercial Services

Price: Evaluation of price will consider the total of the annual prices for all contract years (base plus all options) with each year’s price evaluated as the sum of the prices of all contract line items (CLINs) for that year. Each CLIN price will be evaluated as the quantity multiplied by the unit price, rounded to the nearest cent.

Technical: The offeror must submit their technical approach that clearly demonstrates how they are able to meet/accomplish all the requirements in the Performance Work Statement

(PWS).

Basis for Contract Award: This is a competitive best value in which quotes will be evaluated where Technical Factor is significantly more important than Price and Past Performance Factors.

Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The evaluation process shall proceed as follows:

a) The technical evaluators will review technical approach and will determine whether the Offeror’s technical approach is acceptable or unacceptable, in accordance with the PWS.

Rating Description Acceptable The offeror submitted a technical approach that clearly demonstrates how they are able to meet/accomplish all the requirements in the Performance Work Statement (PWS).

Unacceptable The offeror did not provide a complete and realistic plan IAW PWS.

10. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024), Alternate I (Feb 2024), with their offer, or the offeror shall complete paragraph (b) of FAR 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov.

Vendors must be actively registered in the System for Award Management (SAM); the website is https://www.sam.gov/portal/public/SAM/ .

Contact SAM at US Calls: 866-606-8220, International Calls: 1-334-206-7828

11. The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023), applies to this acquisition.

12. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Products and Commercial Services (May 2024), applies to this acquisition; additional FAR clauses cited in the clause are:

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328) FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note) FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644) FAR 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024) (15 U.S.C. 632(a)(2)) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024) FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015) FAR 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246) FAR 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793) FAR 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212) FAR 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) (31 U.S.C. 3332)

13. Additional provisions and clauses that apply to this acquisition are:

FAR 52.201-1 Acquisition 360: Voluntary Survey (Sep 2023) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023) FAR 52.223-5 Pollution Prevention and Right-to-Know Information (May 2024) FAR 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation (Dec 2016) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022) DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022) DFARS 252.204-7004 Antiterrorism Awareness Training for Contractors (Jan 2023) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (May 2024) DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (Jan 2023)

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-

Representation (May 2021) DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023) DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements (Nov 2023) DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements (Nov 2023) DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (Mar 2023) DFARS 252.223-7008 Prohibition of Hexavalent Chromium (Jan 2023) DFARS 252.225-7000 Buy American--Balance of Payments Program Certificate (Feb 2024) DFARS 252.225-7001 Buy American and Balance of Payments Program (Feb 2024) DFARS 252.225-7002 Qualifying Country Sources as Subcontractors (Mar 2022) DFARS 252.225-7012 Preference for Certain Domestic Commodities (Apr 2022) DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro Regime (May 2022) DFARS 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime (Jan 2023) DFARS 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation (Jun 2023) DFARS 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (Jun 2023) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7010 Levies on Contract Payments (Dec 2006) DFARS 252.244-7000 Subcontracts for Commercial Products or Commercial Services (Nov 2023) DFARS 252.246-7003 Notification of Potential Safety Issues (Jan 2023) DFARS 252.246-7008 Sources of Electronic Parts (Jan 2023) DFARS 252.247-7023 Transportation of Supplies by Sea (Jan 2023) DAFFARS 5352.201-9101 Ombudsman (Jul 2023) DAFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2024) DAFFARS 5352.242-9000 Contractor Access to Department of the Air Force Installations (Jun 2024)

CLAUSES INCORPORATED BY FULL TEXT

FAR 52.232-18 Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov

(End of clause)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (Dec 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Request and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in

WAWF Pay Official DoDAAC Issue By DoDAAC Admin DoDAAC** Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(1) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee(if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

Invoice Information

The contractor shall only invoice and be paid for actual hours worked. Actual hours worked do not include absences, non-duty days, and hours for continuing medical education. Only the Prime Contractor shall submit the invoice.

(2) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(3) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(4) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

14. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

15. Offerors shall provide quotes no later than the date and time specified in paragraph 2 to the 60th Contracting Squadron at the address below or via email to the Contract Specialist:

60th Contracting Squadron 350 Hanger Ave, Building 549

Travis Air Force Base, CA 94535-2632

John R. De Pedro Contract Specialist

Phone 707-424-1793 john_rexter.de_pedro@ us.af.mil

Brandon Spratt

Contracting Officer

Phone 707-424-7743 brandon.spratt.2@us.af.mil

3 Attachment(s):

1. Statement of Work – Airfield Lighting Vault BB6, dated 13 September 2024

2. Brand Name Justification – Airfield Lighting Vault BB6, dated 16 September 2024

3. TAFB Contract Security Clause June 2024