GroundsMaint_PWS_revision_1_dated_22_Oct_14.pdf

PERFORMANCE WORK STATEMENT

GROUNDS MAINTENANCE SERVICES

JOINT BASE CHARLESTON, SOUTH CAROLINA

Revision 1

22 Oct 2014

Table of Contents

Section Number and Title Page Number

1. Description of Services 4

1.1 Improved Grounds Maintenance 4

1.2 Semi-Improved Grounds Maintenance 6

1.3 Unimproved Grounds Maintenance 8

1.4 Vegetative/Inert Beds (RESERVED) 9

1.5 Surface Drainage Ditch Maintenance 9

1.7 Special Requirements 9

1.7.1 Trees 9

1.7.1.1 Tree Care 9

1.7.1.2 Tree Standards 9

1.7.1.3 Emergency Spot Pruning/Trimming 9

1.7.1.4 Tree and Stump Removal 9

1.7.1.5 Emergency Tree and Stump Removal 9

1.7.1.6 Power Line Right of Way Clearance 10

1.7.2 Emergency Services 10

2. Service Delivery Summary (SDS) 11

2.1 Quality Control 11

2.2 Quality Assurance 11

2.3 Performance Assessment 11

2.4 Progress Meetings 11

3. Government-Furnished Property and Services 12

3.1 Facilities 12

3.2 Utilities 12

3.3 Materials 12

3.4 Security, Fire and Medical Services 12

3.5 Telephone 12

3.6 Solid Waste Collection and Disposal 12

4. General Information 12

4.1 Mission 12

4.2 Background 12

4.3 Damage to Government Buildings, Equipment or Vegetation 12

4.4 Environmental Requirements 13

4.5 Permits, Licenses and Certifications 13

4.6 Hours of Operation 14

4.7 Recognized Holidays 14

4.8 Security Requirements 14

4.9 Performance of Service during crisis or Heightened Security 14

4.10 Special Qualifications 14

4.11 Interfaces 14

4.12 Contracting Officer (CO) and Contracting Officer Representative (COR) 15

4.13 Work Clearance Requests 15

4.14 Safety Requirements and Reports 15

4.15 Changes in Scope of Work 15

4.16 Manpower Reporting 15

5. Appendices 16 Appendix A: Grounds Description/Workload Estimates 17 Appendix B: Area Maps or Site Plans 19 Appendix C: Data Requirements 19 Appendix D: Definitions 20 Appendix E: Over and Above Services (UNIT FUNDED) 21 Appendix F: Special Security Requirements 22 Appendix G: NPTU Security Requirements 29

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

1. Description of Services. The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Joint Base Charleston Air Base and Weapons Station, Old Naval Station, Short Stay, and Sullivan’s Island in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The contractor’s performance will be based on the Contracting Officer’s (CO) evaluation and Contracting Officer’s Representative (COR) (Quality Assurance Personnel) and the results required by the Service Delivery Summary (SDS) and not the frequency or method of performance. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.1. Improved Grounds Maintenance. Improved grounds are identified in Appendix A and B. Improved grounds are areas that require more frequent maintenance such as cantonment areas, parade grounds, drill fields, schools, athletic areas, cemeteries, and housing areas (including vacant quarters). Mowing for special events shall not be included in this requirement.

1.1.1. Mowing. The contractor shall mow all improved grounds and ditches to look well-manicured with a neat and professional appearance at all times. The contractor shall maintain vegetation height between 2 and 4 inches (not including seed heads) uniform in appearance, free of skips, gaps, rutting, or scalping and shall cut as close to water’s edge as possible. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings from grounds and walkways when visible after mowing before leaving work area to prevent the appearance of windrows.

1.1.2. Edging. The contractor shall edge sidewalks, driveways, street edges, curbs, and other paved or hard surfaced areas located within the improved grounds so that grass does not grow over the edges of paved surfaces. Edging shall include removal and disposal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation, and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting. Asphalt surfaces may be treated with herbicide in lieu of edging to prevent chipping of the asphalt.

1.1.3. Trimming. The contractor shall trim grass, vines, and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.3.1. Elimination of Vegetation. The contractor is to maintain all parking lots, pedestrian walkways and bridges, storage and laydown sites, fencelines, utility substations, enclosures (e.g. dumpsters, HVAC, etc.), EOD Range burn pans, motorcycle training site, and RV sites to prevent the growth of vegetation.

1.1.4 Power Line Right-of-Ways (ROW) The contractor shall maintain grass height under power line ROW’s located in improved areas as identified in paragraph 1.1.1, 1.1.2, and 1.1.3. ROW’s are defined as extending 20’ past either side of power lines or to wooded area. All debris shall be removed off station, or mulched and blown into adjacent wooded areas.

1.1.5. Irrigation. The contractor shall operate, maintain, adjust, and repair existing lawn irrigation systems during the growing season ONLY in the following areas:

- VA/DOD Joint Ambulatory Care Clinic

- Dorchester gate

- Building 16000

1.1.5.1. Irrigation System Operation. The contractor shall irrigate to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. See Appendix A and B. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Irrigation shall be performed during nighttime hours. If daytime irrigation is necessary, the contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc. The contractor shall be responsible for day-to-day operation of the automated irrigation systems.

1.1.5.2. Irrigation System Maintenance. Irrigation system maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order.

Replacement of pumps, controllers, clocks/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems, replacement will be on a case-by-case, reimbursable basis. The irrigation system to be maintained and related workload data is identified in Appendix A and B. The contractor shall repair any damage to irrigation system components caused by contractor actions at no additional cost to the government.

1.1.6. Debris Removal/Grounds Policing. RESERVED, (See Appendix E).

1.1.6.1. Dead Animals. RESERVED. (See Appendix E).

1.1.7. Detritus

1.1.7.1 Removal. The contractor shall police all grounds to keep free of accumulated detritus. Detritus is defined as any size of fallen or damaged tree limbs up to 24” in diameter, organic debris and leaves, or any other natural or man-made debris. In the event fallen tree limbs exceed 24” in diameter, such work shall be identified as Emergency Tree and Stump Removal and accomplished through issuance of a work order by the CO or COR. All running trails and tracks will be maintained free of any debris at all times.

1.1.7.2 Trash Containers. The contractor shall be responsible for collecting and disposing of trash and debris from trash cans. The contractor shall be responsible for providing plastic trash liners for the 33-gallon containers located within playgrounds, picnic areas, athletic fields, and along the jogging trails. Location of trash containers are identified in Appendix A.

1.1.7.3. Fallen Tree Removal. The contractor shall remove all fallen trees up to 24” in diameter within four

(4) days of occurrence. In the event the stump and perimeter roots are to be removed, or the diameter of the tree exceeds 24”, such work shall be identified as Emergency Tree and Stump Removal and accomplished through issuance of a work order by the CO or COR. Fallen trees emerging from wooded areas may be removed at the point of exit from the woodline. Trees may be disposed of inside the adjacent wooded areas or properly removed off station.

1.1.7.4. Storm Debris. The contractor shall perform storm cleanup, when safe to proceed, after each major thunder storm or wind storm. Storm cleanup shall include all natural and man-made debris, fallen tree limbs, sticks, twigs, dry brush, leaves, rocks, gravel, and all other objects. Debris and litter shall be properly disposed of off station.

1.1.7.5 Fertilization. RESERVED, (See Appendix E).

1.1.8. Pest Control. (Also See Appendix E).

1.1.8.1. Weed Control. The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the health and general well-being of installation personnel. The Contractor shall use only approved herbicides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. The contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The contractor shall ensure that all applicators have current South Carolina state certification for the pest control services being performed. The contractor shall control weeds through execution of a weed control program appropriate for the area. All herbicides used by the contractor must be on the Armed Forces Pest Management Board approved list of pesticides IAW AFI 32-1053 para 4.5. If non-standard herbicides are required by the contractor, then approval must be obtained by the Command Entomologist through the installation pest management coordinator. The Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.8.1.1 Integrated Pest Management Information System (IPMIS) Reports. Upon completion of all herbicide applications the contractor shall input all data on daily pesticide use into the Integrated Pest Management Information System (IPMIS). The program will be provided by the COR. The contractor must forward the "Active Ingredient" report monthly to the COR no later than the 7th of each month.

1.1.8.2. Noxious Weed Control. The Federal Noxious Weed Act (7 USC 2801 et seq.) and Executive Order 13112 require federal agencies to monitor and control noxious weeds on federal properties. The contractor will apply herbicides as practical to control noxious weeds and comply with AFI 32-1053, Pest Management Program. The contractor shall limit possible seed transport from infested areas to non-infested areas. There are over 100 noxious weeds identified at https://plants.usda.gov/java/noxious?rptType=State&statefips=45 The contractor shall control all noxious weeds in all areas of the base.

1.1.9. Lawn Restoration. If lawn areas are damaged due to contractor action, the contractor shall restore the lawn at no additional cost to the government.

1.1.10. Prune Shrubs, Hedges, and Other Plants. The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed to a minimum of 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris.

Volunteer tree growth seedlings shall be removed at no additional cost to the government.

1.1.11. Playground Maintenance. The contractor shall maintain playgrounds IAW para 1.1 (improved grounds) and ASTM 1487 located at all Child Development Centers, RV parks, and all picnic areas located on Arthur Drive, Marrington Plantation, Locklear Park, and Cooper River Park. Playgrounds shall be kept free of all weeds and debris as defined in 1.1.7. All non-permanent surfacing material (e.g. sand, engineered wood chips, etc.) shall be replaced as needed.

1.2. Semi-Improved Grounds Maintenance. Semi-improved grounds are identified in Appendix A and B.

https://plants.usda.gov/java/noxious?rptType=State&statefips=45

1.2.1. Mowing. The contractor shall maintain vegetation height between 4 and 10 inches in all semi-improved grounds except in both the Ordnance areas and the airfield designated Bird Aircraft Strike Hazard (BASH) areas where the vegetation shall be maintained between 7 and 14 inches. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall mow on airfield grounds only after Airfield Management has approved scheduled times. The contractor shall maintain a uniform appearance in all areas and prevent the encroachment of adjacent treelines. Where possible, the contractor shall maintain adjacent grounds at or near the same grass heights.

1.2.2. Trimming. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi-improved grounds. The contractor shall match trimming height to surrounding area grass height. The contractor shall trim all areas concurrent with mowing.

1.2.3. Elimination of Vegetation. The contractor is to maintain all parking lots, storage and laydown sites, fencelines, utility substations, enclosures (e.g. dumpsters, HVAC, etc.), railroad staging sites, headwalls and loading docks of magazines and revetments to prevent the growth of vegetation.

1.2.3. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management. The contractor shall accomplish work only after Airfield Management has approved scheduled times.

1.2.3.1. Flight Line Drivers. All contractor employees must complete training prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flightline driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. The contractor shall leave no equipment unattended while working in these areas. The contractor shall be responsible for ensuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.2.3.2. Airfield Tower Communications. The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the contractor. All equipment shall be VHF type with a minimum five mile range and shall have private line capability. The contractor shall be responsible for any changes to radio types that the base makes in the course of this contract, i.e. frequency changes. The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.2.3.3. Airfield Light Fixtures. The contractor shall cut a 10 foot wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects in accordance with improved grounds standards. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.2.4. Magazines and Revetments. The contractor shall cut all magazine/revetment in a manner not to disturb the ground cover or to create erosion. Damage to magazine or ground cover as a result of mowing shall be repaired by the Contractor immediately at no additional cost to the Government. Maintained areas shall include:

• 30’ inside of and 20’ outside of the ordnance and START treaty perimeter fence line

• 20’ radius around lightning arresting poles

• 10’ of either side of perimeter fencing

Informational Note: The Magazine grade ratios vary between 1.5% - 2.5% : 1 with heights varying from 10 to 26 feet.

1.2.4.1. Trimming. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, boulders, and other fixed obstacles and temporary obstacles/objects. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. Power driven equipment shall not be operated within 3 feet of the air ventilators and other obstructions located on top of magazines, but shall be maintained. Magazine trimming shall also include the removal of vegetation between the loading dock and railroad tracks in areas where the tracks run adjacent to the docks as well as along the tops and bottoms of magazine headwalls. Upon completion of trimming all grass clippings and debris shall be removed from the concrete magazine skirts and/or loading docks.

1.2.5. Railroad Right-of–Ways (ROW). The contractor shall maintain railroad right-of-ways located in semi-improved areas as identified in paragraph 1.2.1 and 1.2.2. ROW’s extend from the edge of the ballast area to the wood line or to 17 feet on each side of the railroad center line, whichever is less. Mowing equipment shall cross over railroad tracks only where graveled cross-overs are located, or the contractor shall provide his own portable cross-overs so as not to disturb the graveled ballast or tracks. Tree limbs/branches that protrude outward from wooded areas and extending toward railroads shall be cut to a minimum of an 18 feet vertical clearance and a 12 feet horizontal clearance measured from the ballasts of railroads.

1.2.6. Power Line Right-of-Ways (ROW). The contractor shall maintain grass height under power line ROW’s located in semi-improved areas as identified in paragraph 1.2.1 and 1.2.2. ROW’s are defined as extending 20’ past either side of power lines or to wooded area. All debris shall be removed off station, or mulched and blown into adjacent wooded areas.

1.2.7. Detritus

1.2.7.1 Removal. The contractor shall police all grounds to keep free of accumulated detritus. Detritus is defined as any size of fallen or damaged tree limbs up to 24” in diameter, organic debris, or any other natural or man-made debris. In the event fallen tree limbs exceed 24” in diameter, such work shall be identified as Emergency Tree and Stump Removal and accomplished through issuance of a work order by the CO or COR.

All running trails and tracks will be maintained free of any debris at all times.

1.2.7.2. Fallen Tree Removal. The contractor shall remove all fallen trees up to 24” in diameter within four

(4) days of occurrence. In the event the stump and perimeter roots are to be removed, or the diameter of the tree exceeds 24”, such work shall be identified as Emergency Tree and Stump Removal and accomplished through issuance of a work order by the CO or COR. Fallen trees emerging from wooded areas may be removed at the point of exit from the woodline. Trees may be disposed of inside the adjacent wooded areas or properly removed off station.

1.2.7.3. Storm Debris. The contractor shall perform storm cleanup, when safe to proceed, after each major thunder storm or wind storm. Storm cleanup shall include all natural and man-made debris, fallen tree limbs, sticks, twigs, dry brush, leaves, rocks, gravel, and all other objects. Debris and litter shall be properly disposed of off station.

1.3. Unimproved Grounds Maintenance. Unimproved grounds are identified in Appendix A and B. The contractor shall maintain grass and vegetation in un-improved grounds to prevent the encroachment of adjacent treelines. The contractor shall mow un-improved grounds so that grass height will not exceed 14” throughout the year.

1.3.1. Elimination of Vegetation. The contractor is to maintain all parking lots, storage and laydown sites, loading docks, fencelines, utility substations, enclosures (e.g. dumpsters, HVAC, etc.), to prevent the growth of vegetation.

1.3.2. Power Line Right-of-Ways (ROW). The contractor shall maintain grass height under power line ROW’s located in un-improved areas as identified in paragraph 1.3. ROW’s are defined as extending 20’ past either side of power lines or to wooded area. All debris shall be removed off station, or mulched and blown into adjacent wooded areas.

1.3.3. Detritus.

1.3.3.1. Removal. The contractor shall police all grounds to keep free of accumulated detritus. Detritus is defined as any size of fallen or damaged tree limbs up to 24” in diameter, organic debris, or any other natural or man-made debris. In the event fallen tree limbs exceed 24” in diameter, such work shall be identified as Emergency Tree and Stump Removal and accomplished through issuance of a work order by the CO or COR.

1.3.3.2. Fallen Tree Removal. The contractor shall remove all fallen trees up to 24” in diameter within four

(4) days of occurrence. In the event the stump and perimeter roots are to be removed, or the diameter of the tree exceeds 24”, such work shall be identified as Emergency Tree and Stump Removal and accomplished through issuance of a work order by the CO or COR. Fallen trees emerging from wooded areas may be removed at the point of exit from the woodline. Trees may be disposed of inside the adjacent wooded areas or properly removed off station.

1.3.3.3. Storm Debris. The contractor shall perform storm cleanup, when safe to proceed, after each major thunder storm or wind storm. Storm cleanup shall include all natural and man-made debris, fallen tree limbs, rocks, gravel, and all other objects. Debris and litter shall be properly disposed of off station.

1.4. Vegetative/Inert Beds and Related Areas. RESERVED, (See Appendix E).

1.5. Surface Drainage Ditch Maintenance. The contractor shall maintain surface drainage ditches and water retention ponds to be free of shrubs, trees, silt and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix B and encompass deep and large drainage ponds and systems other than shallow roadside drainage ditches. Vegetation is to be cut along sides of ditch and bottom of ditch where water is less than 12” deep. Contractor shall remove debris from inlets, mouths of ditches, culverts and security grates to allow unrestricted flow of water.

1.6. Snow/Ice Removal. RESERVED.

1.6.1. Basic Services. RESERVED.

1.6.1.1. Ice Removal. RESERVED.

1.6.1.2. Sand Barrels. RESERVED.

1.7. Special Requirements.

1.7.1. Trees. Emergency pruning or trimming shall be accomplished in accordance with the American National Standards Institute ANSI A300 Part 1 industry standards. Emergency pruning might be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. Minimum safety clearances are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Trees that pose threats to structures or buildings shall be removed. Topping and de-horning are not permitted. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet. The contractor shall be responsible for removing all debris generated from trimming or pruning operations.

1.7.1.1. Tree Care. (Also See Appendix E).

1.7.1.2. Tree Standards.

The contractor shall perform all emergency tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

- ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

- ANSI A300 (Part 1) – Tree Pruning

- ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

- ANSI Z60.1 – American Standards for Nursery Stock

- ANSI Z133.1 – Safety Requirements for Tree Care Operations.

1.7.1.3. Emergency Spot Pruning/Trimming. Emergency spot pruning/trimming shall only be accomplished through issuance of a work order by the CO or COR. The contractor shall complete an emergency spot pruning/trimming within four hours of notification from CO or COR. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.7.1.4. Tree and Stump Removal. RESERVED

1.7.1.5. Emergency Tree and Stump Removal. The contractor shall accomplish emergency tree and stump removal through issuance of a work order by the CO or COR. Upon notification, contractor shall respond within one business day and remove tree(s) to ensure unobstructed vehicular/pedestrian traffic or eliminate threats to facilities or infrastructure. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within seven (7) days of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, athletic fields and parade grounds, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades.

Trees identified for removal shall be considered within the following categories, Large, Medium, and Small, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground.

Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

Large Trees: Diameter 36” and above.

Medium Trees: Diameter 24” to less than 36”.

Small Trees: Diameter 3” to less than 24”.

1.7.1.6. Power Line Right of Way Clearance. Power line right-of-way clearance shall be performed in accordance with UFC 3-560-01. Emergency trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor and must be maintained at all times. The contractor shall be responsible for initiating power outage requests or requests to perform work around energized power lines as needed through the COR. Contractor should make every effort to minimize the need for power outages in order to prevent negative mission impact. Government expectation is for contractor to perform tree pruning without the need for power outages. If power outage is required, the contractor shall request the outage at least 30 days prior to performing the work.

1.7.2. Emergency Services. The contractor shall upon notification by the CO through the issuance of an oral or written work order, perform emergency grounds maintenance service. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders.

1.7.3. Xeriscaping and Urban Forest Services. RESERVED,

1.7.4. Special Cuts. RESERVED.

1.7.5. Planting Trees, Shrubs and Vegetative Beds. RESERVED

2. Service Delivery Summary (SDS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SDS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. During the initial 30 days of the contract, two additional errors on each performance objective shall be allowed in an effort to identify normal phase in problems.

PERFORMANCE

OBJECTIVE

PWS

PARA.

PERFORMAN

CE

THRESHOLD

REMEDY

METHOD OF

ASSESSMEN

T

SDS-1

Maintain Improved Grounds

Maintain Semi-Improved Grounds (BASH areas included)

Paras. 1.1 & 1.2, Inclusive

No more than five (5) valid defects per month

Re-performance within 8 hours of notification.

Periodic Validation

SDS-2

Maintain Unimproved Grounds

Paras. 1.3 No more than two (2) valid defects per month

Re-performance within one day or a mutually acceptable timeframe to CO, COR and contractor

Periodic Validation

SDS-3

Contractor’s quality control plan (incorporated into contract after award)

Para. 2.1 100% compliance to contractors plan

Contractor shall complete a written corrective action report

Periodic Validation

2.1. Quality Control. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional

Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. The contractor shall submit a written quality control plan to the contracting officer for approval. The contractor shall submit the plan no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a DD Form 2772,Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR in accordance with instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.3 Performance Assessment.

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation.

Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the CO or COR. Failing to meet the performance threshold as outlined in the SDS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SDS of these performance objectives in any combination for any two or more consecutive or non-consecutive months during a contract period shall constitute an immediate progress meeting with the Multi-Functional Team.

2.4. Periodic Progress Meetings. The CO, Functional Commander, COR, other government personnel as appropriate, and the contractor meet quarterly to discuss the contractor’s performance. The following issues could potentially be discussed:

- Opportunities to improve the contract

- Any modifications required of the contract

- Unsatisfactory inspections and trends against each performance objective observed

- Positive performance

- Steps taken by the Contractor to prevent unsatisfactory occurrences in the future.

The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. Government-Furnished Property and Services

3.1. Facilities. The government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the contract. Upon completion or termination of this contract, or upon such reallocations or relocations, the contractor shall return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.1.1. Interior Space. Approximately 1600 square feet of floor space is provided at Building 377 located on the AB.

3.1.2. Exterior Space. Three sites are provided for this contract: 1) 0.5 acres at Building 377 located on the AB; 2) 0.3 acres at intersection of Pomflant Access Road and Freedom Dr located on the WS Northside; 3) 0.4 acres located at the end of 11th Street located on the WS Southside.

3.2. Utilities. The government will furnish electricity, water, and sewage to the nearest utility connection within the perimeter of the government furnished laydown site. The contractor will be responsible for tying into the utilities if they choose to use the utilities as necessary for accomplishment of work in accordance with this contract. The contractor shall not change or modify any utility system or component; or connect any contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the government-provided facilities.

3.3 Materials. The Government will provide the following materials: None.

3.4. Security, Fire and Medical Services. The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available.

3.5. Telephone. The government will provide one telephone line on the Air Base in the government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on government phones.

3.6. Solid Waste Collection and Disposal. The contractor shall dispose of trash or solid waste generated from accomplishment of services detailed in this PWS off station.

4. General Information.

4.1. Mission. The overall Civil Engineer mission at JB Charleston is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2. Background. RESERVED.

4.3. Damages to Government Buildings, Equipment or Vegetation. Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.4. Environmental Requirements. In addition to all applicable Federal, State and Local environmental codes and regulations, the following specific guidance is provided.

4.4.1. Hazardous Materials. The CO shall approve all hazardous materials brought onsite by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952.

Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.1.1. Spill Control. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.2. Pesticides/Herbicides. All pesticides/herbicides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (MSDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the government as the CO directs. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost, which may be deducted from the contract price.

4.4.2.1. Pesticide/Herbicide Storage and Mixing.

Preferred option is to perform pesticide storage and mixing operations off base.

At no cost to the contractor and during normal business hours, the government pesticide storage and mixing facility may be used concurrent with government use. The facility is located in Bldg 717 on the Air Base.

4.4.2.2. Monthly Reports. The contractor shall submit a report to the CO by the 7th day of each month listing all herbicide applications made. Include herbicide name, use concentration, amount applied, date, and detailed location of use. A DD Fm 1532 will be provided on request to facilitate record keeping.

4.4.2.3. Inspections. The contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.4.3. Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.4.4. Hazardous Materials Management. The contractor shall remove all hazardous materials by the end of each workday. The contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.4.5. Final Report. The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.5. Permits, Licenses and Certifications. Unless otherwise specified in this contract, contractor employees shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and Local laws, codes, and regulations in performance of the requirements of this contract. The contractor shall maintain all records of such requirements and make the documentation available to the government for review. All pesticide/herbicide application will be made by State certified applicator as prescribed in DoDI 4150.07.

4.6. Hours of Operation. The contractor shall perform grounds maintenance services during normal duty hours which are 7:00 AM-4:30 PM, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO. Do not perform services in residential areas, housing and dormitories, before 8:00 AM. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.7. Recognized Holidays. The contractor is not required to provide service on federal holidays, except in emergency situations. Federal holidays are as follows:

New Year’s Day - 1 January Labor Day - 1st Monday in September Martin Luther King Day - 3rd Monday in January Columbus Day - 2nd Monday in October Washington’s Birthday - 3rd Monday in February Veteran’s Day - 11 November Memorial Day - last Monday in May Thanksgiving Day - 4th Thursday in November Independence Day - 4 July Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.7.1. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.8. Security Requirements. The contractor shall comply with JB Charleston security requirements. These regulations are available for review in the Contracting Office. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. For full security requirements refer to Appendix G.

4.8.1. Perimeter Fence Line Security. The contractor shall coordinate with Security Forces prior to cutting the exterior of the perimeter fence to exit the base through perimeter fence gates. The contractor shall repeat this process to reenter the gates.

4.8.2. Additional Requirements for Navy Nuclear Power Training Unit (NPTU). In addition to the guidelines spelled out in this section, the Contractor shall follow the guidelines spelled out in Appendix H

FOR NPTU ONLY.

4.8.3. Additional Requirements for SPAWAR. SPAWAR will issue badges without charge. Each employee shall wear the SPAWAR issued badge over the front of the outer clothing while performing services in areas identified as SPAWAR. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned within 3 calendar days.

4.9. Performance of Service during crisis or Heightened Security. In the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes continue performance as necessary in support of the Air Force mission. The contract price and delivery schedule may be adjusted to reflect any change of work that may be directed. During heightened security the Airfield BASH areas and magazines/revetment areas will be maintained IAW para 1.2.

4.10. Special Qualifications. The contractor shall provide the name and telephone number of the contractor’s on-site contract manager and alternate responsible for all requirements in the PWS. The contractor’s on-site manager must be able to speak, read, and write in the English language. The contractor shall provide telephone numbers of contract manager and alternate(s) for after duty hours.

4.11. Interfaces. The contractor shall not unduly interfere with regularly scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the contractor shall temporarily cease work in the area and report the instructions, to include name of the government person involved, to the CO immediately by the most expedient means. The contractor shall notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

4.12. Contracting Officer and Contracting Officer Representative (Quality Assurance Personnel). The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.13. Work Clearance Requests. The contractor shall obtain an approved Work Clearance Request for all work which involves excavation including minor digging via AF Form 103. Work requests and digging permits are available through Civil Engineering Customer Service section.

4.14. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible after each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.15. Changes in Scope of Work. The contractor shall identify pricing for each type of tasking in the contract schedule. The contractor shall use Appendix A for adding or subtracting work and/or work areas on or off of the base, i.e. add 2 acres of improved grounds, change 4 acres of semi-improved grounds to improved grounds, etc.

4.16. Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at htt://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The contractor may direct questions to the CMRA help desk.

4.16.1. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.16.2. User manuals. Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

4.17. One-time Progress Schedule. Contractor will submit a progress schedule, within 30 days AFTER award, to illustrate proposed progression of tree trimming work required to bring areas into standards.

Invoicing for this work will be based on progress completed using this schedule.

http://www.ecmra.mil/

5. Appendices

Appendix A – Grounds Description/Workload Estimates

Appendix B…