FA441721QC222 - Building 90228 Furniture SOW.pdf

RFQ FA441721QC221

Building 90228 Furniture

Statement of Work

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide, assemble and install of all furniture under this Statement of Work for offices located in Building 90228, Hurlburt Field, FL.

1.1. General Services

1.1.1. Coordination and management of equipment and personnel to provide all new product, equipment and people required to create, deliver and install new furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

1.1.2. The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

1.1.3. The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

1.1.4. All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. This information shall be sent to the CO at least 10 days in advance prior to the start of installation.

1.1.5. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or opera¬tional mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

1.1.6. The vendor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

1.1.7. All Air Force inquiries shall be responded to by a contractor representative within two (2) business days.

1.1.8. The contractor shall be responsible for any storage of all new ystems/modular/demountable wall furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

1.1.9. The contractor shall maintain continuity between the support operations at Hurlburt Field, FL and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the Government representative during the same business day.

1.1.10. All personnel attending meetings or working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2. DESIGN REQUIREMENTS. The contractor shall provide design services to ensure products will fit within the designated areas prior to manufacturing. Approved sizes and colors shall be selected prior to the manufacturing process beginning.

3. REQUIREMENTS BY ROOM. All furniture shall be from the same manufacturer and product line.

Contractor shall provide U and Square shaped desks with a hutch and desk portion that shall raise and lower electronically with the push of a button. Desk shall rise to a standing heigh of at least 49 inches.

All product shall be wood veneer. All product in each office shall be the same matching veneer and edging. *NOTE: All part numbers are to be assumed as requested, or equal. *

3.1. RM 101

Room 101 will have one (1) complete power lift standing desk and one (1) 72” cabinet as depicted in the image above and described in the parts list. All part numbers are to be assumed as requested, or equal.

3.2. Room 102

Room 102 will have five (5) complete power lift standing desk and five (5) 72” cabinet as depicted in the image above and described in the parts list. All part numbers are to be assumed as requested, or equal.

3.3. Outside Room

The Outside Room will have 1 (one) complete power lift standing desk as depicted in the image above and described in the parts list. All part numbers are to be assumed as requested, or equal.

3.4. Room 105

Room 105 will have ten (10) complete Free Standing Linear Lifts as depicted in the image above and described in the parts list. All part numbers are to be assumed as requested, or equal.

3.5. Room 107

Room 107 will have seven (7) complete Free Standing Linear Lifts and two (2) binder cabinets as depicted in the image above and described in the parts list. All part numbers are to be assumed as requested, or equal.

3.6. Room 107 Back Room

Room 107 backroom will have four (4) complete Free Standing Linear Lifts as depicted in the image above and described in the parts list. All part numbers are to be assumed as requested, or equal.

4. PRODUCT INSTALLATION. The contractor shall provide all components, hardware and parts necessary for proper and professional assembly and installation. No work will be completed by the Government to install any items required under this contract. The contractor shall be responsible for furnishing all missing components, hardware and/or parts. Installation shall occur at the time of delivery and shall be within the receiving hours of 8:00 AM to 4:00 PM unless otherwise approved by the Contracting Officer. The contractor shall coordinate delivery and installation in advance. If coordination is not made and approved in advance, the contractor will be required to schedule a time to come back for delivery and installation at no additional cost to the Government. All furniture will be delivered and installed on the first floor.

4.1. The contractor shall meet with the Government POC and the CO to review the installation drawings prior to submission of order for materials.

4.2. Any furnishings attached to the building shall be securely attached.

4.3. When the contractor desires to work other than standard times, a written request shall be submitted to the CO for approval. This written request shall be reviewed & approved by the CO before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

4.4. The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install systems and furniture.

4.5. All product shall include wire management so that monitor cables and power lines are not stretch or hanging over the front of the desk when it is raised up. The Government uses back up power boxes like TRIPP LITE and will need the desks to be plugged into this backup power box and allow the desk to still function while in the raised position. Often times these desks will have a docking station, sometimes two laptops, two monitors, and backup power box under the desk.

Cable management shall allow the desk to function with the IT equipment utilized by the Government.

4.6. Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

4.7. Design shall ensure that no existing wall outlets, thermostats, or internet ports are covered or concealed by panels or other systems furniture components.

4.8. All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

4.9. Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.)

shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

4.10 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

5. INSPECTION/ACCEPTANCE CHECKLIST

5.1. Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

5.1.1. A post-installation walkthrough for this project shall be coordinated with the contractor’s authorized representative and Government POC and CO.

5.1.2. All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

5.1.3. A final walk through for each “installation area” will be performed with the contractor and the Government POC and CO to ensure all punch list items have been addressed to the satisfaction of the Government POC.

5.1.4. Upon completion of all contract requirements for all installation areas, the contractor will submit to the Government Acceptor documentation of completed punch list items. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/).

6. VOLUNTARY PROTECTION PROGRAM (VPP)/SAFETY. Voluntary Protection Program: The Air

Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at http://www.osha.gov/desp/vpp/ index.html.

7. BASE/INSTALLATION SPECIFICS

7.1. All commercial trucks must enter through the Commercial Gate on Cody Ave off of Independence Road, Fort Walton Beach, FL for inspection. Prior to going through the Commercial Gate, contractor will have to obtain a visitors pass from the Visitors Center located off of HWY 98. In accordance with the Installation 1st SOSFS Visitor Control Center; base entry procedures must adhere to delivery vehicle process requirements mandated by the 1st SOSFS. Vehicles are subject to inspection. To obtain a base pass from the Visitors Center, the driver will require:

7.2. Gate Procedures:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

• A Base Pass Letter from the CO with the contract number, and individuals requiring base access. The base pass request must be submitted to the CO at least 10 days prior to scheduled delivery and include the names and driver’s license number of each individual requiring base access. The request shall also include the anticipated installation timeframe for this project.

7.3. Gate Procedures:

• Once at Cody Ave. Gate, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave Cody Ave. Gate, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

7.4. Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

7.5. Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID/Visitors Center.

7.6. Prohibitions: Firearms & Illicit drugs may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

8. WARRANTY. The contractor shall provide a one (1) year warranty on all the equipment required under this Statement of Work. Defective components and parts shall be repaired or replaced as soon as possible but within a reasonable amount of time, no more than seven days. This includes any damage done during shipment, delivery, and installation. Repair and replacement shall be provided at no additional cost, including freight and labor. Normal wear and tear is exempt. The contractor shall repair or replace any damage done to existing property, equipment or facilities during deliver and installation.

9. MEASURING, CONVERSION AND GUARANTEE. It shall be the complete responsibility of the contractor to obtain accurate dimensions at the job site and to examine all conditions as they relate to this installation. Skilled technicians shall perform the installation. All work shall be accomplished in a neat and professional manner.