Att_2_Addendum_to_Clauses.pdf

Addendum to FAR 52.212-1 Instructions to Offerors

PROPOSAL PREPARATIONS INSTRUCTIONS

General Information

1.0 Point of Contact

The Contracting Officer (CO) or his/her designated representative(s) are the sole points of contact for this acquisition. Address any questions or concerns to the CO. Written requests may be sent to the CO or alternate as follows:

Ms. Celina M. Campbell (CO) or Ms. Ta’Shonna Gordon (Contract Specialist) 375 Contracting Squadron/PKB4 Email: celina.campbell@us.af.mil Email: tashonna.gordon.1@us.af.mil

1.1 Request for Clarification/Notice of Discrepancies:

(a)If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale. Requests for clarification and/or notifications of discrepancies in solicitation documents shall be submitted in writing to the Point of Contact above. Additionally, the statement should provide the applicable citations (sections, page numbers, and paragraphs) in the solicitation documents where there exists a discrepancy or which requires clarification. Such requests may not receive a response if received after 12:00 PM CDT on Wednesday, 15 August 2018. Finally, if the request does not meet the requirements specified herein, the Government reserves the right to disregard the request. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without discussion.

(b)All clarifications will be addressed and distributed via an Amendment on FedBizopps. Each Amendment cover sheet will require acknowledgement/signature and must accompany the proposal. Failure to completely acknowledge the Amendment will result in the proposal being rejected.

2.0 General Requirements.

(a) This section provides general guidance for preparing offers as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered non-responsive. The offer shall be compliant with the requirements as stated in the RFP and all instructions herein.

Non-conformance with these instructions may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

2.1 Submission of Proposal

The "original" proposal shall be identified. Quotes shall be delivered via AMRDEC SAFE File Sharing or via mail addressed and mailed to the address as shown below:

Original and Sanitized copy to:

Ms. Celina Campbell or Ms. TaShonna Gordon 201 East Winters Street Bldg 50 PKB4 Scott AFB IL 62221

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. All electronic copies of the entire proposal organized per Table 2.2 shall be clearly identified with the RFP number, RFP name and offeror name.

mailto:celina.campbell@us.af.mil mailto:tashonna.gordon.1@us.af.mil

Table 2.2 - Proposal Organization

TITLE COPIES PAGE LIMIT

1 Relevant Past Performance 2 25 2 Price Proposal/Contract Documentation 2 50

2.3 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Each page shall be counted except cover pages.

2.4 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be formatted to print 8.5 x 11 inches, including foldouts. Pages shall be double spaced typed with 1.5 line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and legible for tables, charts, graphs and figures, the text shall be no smaller than 10 point.

Addendum to FAR 52.212-2 EVALUATION FACTORS

EVALUATION CRITERIA FOR AWARD

1.0 Basis for Contract Award

This acquisition will utilize a best value approach, in which the Government seeks to award to an offeror whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation), who is deemed responsible in accordance with the FAR, as supplemented, and who, based on the evaluation factors, provides the greatest confidence that they will meet, or exceed, the Government’s requirements affordably. The Best Value technique chosen for this particular acquisition will be Performance Price Tradeoff (PPT). The PPT approach permits tradeoffs between price/cost and past performance. Contract award will be made to the responsible offeror whose proposal conforms to the solicitation requirements, is considered acceptable with low risk, and will provide the best value to the Government, considering price and past performance. The government may make a final determination as to the rating of an offer based on the proposal as submitted without requesting any further information.

1.1 Rejection of Unrealistic Offers

Quotes that are unrealistic in terms of price may be rejected at any time during the evaluation process. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make an award based on initial offers received, without discussion of such offers.

2.0 Evaluation Factors and Subfactors

The following evaluation factors will be used to evaluate each quote.

Factor 1: Past Performance Factor 2: Cost/Price

2.1 Relative Importance of Factors and Subfactors

The relative importance of each factor in order of importance is as follows: Past Performance Price/Cost, with past performance being the highest.

2.2 Past Performance Factor: The Past Performance evaluation assesses the degree of confidence the Government has in an offeror’s ability to supply services that meet users’ needs, including cost and schedule, based on a demonstrated record of performance as it relates to the probability of successfully performing the solicitation requirements. The rating may be determined initially or as a result of discussions. Past performance will be evaluated only on those proposals who receive.

a. Ratings: The Past Performance factor will receive one of the performance confidence assessments rating as described below:

Exceptional/High Confidence: Based on the offeror’s performance record essentially no doubt exists that the offeror will successfully perform the required effort.

Very good/Significant Confidence: Based on the offeror’s performance record, little or no doubt exists that the offeror will successfully perform the required effort.

Satisfactory/Confidence: Based on the offeror’s performance record, some doubt exists that the offeror will successfully perform the required effort.

Neutral/Unknown Confidence: No performance record identifiable Marginal/Little Confidence: Based on the offeror’s performance record, substantial doubt exists that the offeror will successfully perform the required effort. Changes to the offeror’s existing processes may be necessary in order to achieve contract requirements.

Unsatisfactory/No Confidence: Based on the offeror’s performance record, extreme doubt exists that the offeror will successfully perform the required effort.

The Government will evaluate the offeror’s previous performance in the following areas: Quality Performance, Timely Performance, Management Effectiveness, Compliance with Labor Standards, Compliance with Safety Standards, and Cost Performance. The Government may evaluate information on problems identified and encountered on previous contracts and corrective actions taken by the offeror. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance. The Government will use the Cover Sheets/Past Performance Questionnaires provided by offerors’ references per instructions in the RFP.

2.3. Cost/Price Evaluation:

The offeror’s Price proposal will be evaluated, for award purposes, based upon the total price proposed for the requirement at time of award using one or more of the techniques defined in FAR 13.106, to determine if it is fair and reasonable.

The Government will evaluate the realism of each offerors’ proposed costs. Unrealistically high or low proposed costs/prices may be grounds for eliminating a proposal from competition on the basis that either the offeror does not understand the requirement or the offeror has made an unrealistic proposal. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business.

52.232-18 – Availability of Funds.

Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

52.232-18 – Availability of Funds.