FA4407-12-R-0002 Refuse Preproposal Conference.pdf

375th CONTRACTING SQUADRON

Pre-Proposal Conference

FA4407-12-R-0002

Refuse Collection Services

Please turn off cell phones

Conference Overview

Introductions Refuse Solicitation Features Proposal Submission Requirements Rules of Engagement Q & A Site Visit

Key Personnel “The Acquisition Team”

Contracting Team

– Mr. Cliff Beasley, Ms. Marcia Wuebbels, and SSgt

Jennifer Didgeon Civil Engineering Team

– Mr. Bill Kuehl - Contracting Officer Representative

(COR)

Contractors Customers

Refuse Solicitation Features

RFP No. FA4407-12-R-0002 Total 5-year program

– Base Year plus 4 Option Years 100%Set aside for Service Disabled Veteran

Owned Small Businesses Proposals Due: 3:00 PM, 15 June 12

– Must be received by 375 CONS

– Can be received by mail, email, or fax

Solicitation Features (cont)

Attachments (page 49)

– 1. Performance Work Statement dated 20 Apr 12

– 2. Past Performance Questionnaire

– 3. Wage Determination Revision 11 2005-2309 dated 31 Jul

2011 * Note: Anticipate updated WD in Jul which will result in Amendment to solicitation

Evaluation Process described in FAR Clause 52.212-2 and Addendum to FAR 52.212-2

Performance/Price Trade-off technique will be used

– Past Performance shall be evaluated significantly more important than price

Solicitation Features (cont)

Overview of Services Summary (PWS, para 2) Performance Objective PWS Paragraph Performance Threshold Method of Surveillance

1. Collect Municipal Solid Waste in accordance with the established schedule. 1.1., 1.1.1.1., 1.1.1.2., 1.1.2.1.

No more than two (2) valid customer complaints and/or inspection failure per month

Periodic Inspection and Customer Complaint

2. Dispose of Municipal Solid Waste in accordance with the established governing directives. 1.3, 1.3.1 0 Deficiencies permitted. Periodic Inspection and

Customer Complaint

3. Maintain equipment in good workable condition.

Trucks and solid waste containers washed and free of odors.

1.4, 1.4.1, 1.4.1.1., 1.4.1.2.

No more than two (2) valid customer complaints and/or inspection failure per month

Periodic Inspection and Customer Complaint

4. Perform unscheduled collections required by the CO or COR

1.1.3, 1.1.3.1, 1.1.3.2, 1.1.3.6,

1.1.3.7 0 Deficiencies permitted. Periodic Inspection and

Customer Complaint

5. Return all containers to original location as required by contract. Ensure all container locations present a neat appearance upon completion of service. 1.1.9

No more than two (2) valid customer complaints and/or inspection failure per month

Periodic Inspection and Customer Complaint

6. Reports and Records A. Ensure all required reports or logs are turned in by due date.

B. Ensure all required logs, manifests, or weight records are kept and available to Govt at required

1.5 No more than one (1) missed

report and records annually 100% inspection

Proposal Submission Requirements

Addendum to 52.212-1 Instruction to Offerors – Commercial Items

– Complete Blocks 12, 17a, 30a, 30b, and 30c of the SF 1449

– Complete the necessary fill-ins and certifications in the Clauses section of the RFP. Submit these fill-ins and certifications along with your proposal.

These clauses/provisions include FAR 52.209-7 (if applicable) and 52.212-3 and DFARS 252.212-7000 and 252.225-7000 (if applicable).

– Provide a written plan describing how you will continue to perform the essential contractor services listed in Appendix C, Mission Essential Contractor Services, of the PWS. Reference paragraph (b) of DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services, on pages 46 and 47 of the solicitation and provide the written plan described in this paragraph and paragraphs (1) and (2) and subparagraphs (i) through (v).

Proposal Submission Requirements (cont.)

Part I: Price Proposal (1 Copy)

– Insert proposed unit price in the “UNIT PRICE” section within the “ITEM NO.” and multiply the “UNIT PRICE” times the “QUANTITY” to complete the “AMOUNT” or “ESTIMATED AMOUNT” in the Schedule portion of the RFP for each Contract Line Item (Item No.), including the four (4) option periods and six-month extension.

– At the end of each sequence of line item numbers (i.e. 0001-0005; 1001-1005; 2001- 2005, etc.), insert the total amount of each set of line item numbers in the “ESTIMATED NET AMT” listed below the last line item number for that particular sequence (i.e. total 0001 through 0005) and list the total of these line item numbers in the “ESTIMATED NET AMT” below line item 0005 (base year); total 1001 through 1005 and list the total of these line item numbers in the “ESTIMATED NET AMT” below line item 1005 (option year 1); total 2001 through 2005 and list the total of these line item numbers in the “ESTIMATED NET AMT” below line item 2005 (option year 2), etc.

Part I: Price Proposal (continued) The six-month extension for line item numbers 5001 through 5005 are for six (6) months of service so the quantities are for half of a year’s service. These line items are established for the purpose of addressing FAR 52.217-8, Option to Extend Services, in the event this clause applies after completion of the base year and four

(4) options. The cost of 5001 through 5005 will be evaluated in the price proposal.

Assure all calculations within each specific area in your price proposal are accurate and completed as specified in paragraph (b) above. If handwriting, assure all amounts are legible to avoid any miscalculations.

Part II: Past Performance Information, Company Information

– Submit at least 3 but no more than 5 past and present performance references

– References shall be relevant and have been active within the last 3 years

– Relevant is defined as having experience with Refuse Collection

Services as described in the PWS

– Recent is defined as a relevant contract that has been performed during the past 3 years from the date of issuance of this solicitation

– Offerors shall send the Past and Present Performance

Questionnaire attached to the RFP to their performance references.

Part II: Past Performance Information, Company Information (cont.)

– The questionnaire recipient will email or fax the completed questionnaire DIRECTLY to the CONTRACTING POINT OF CONTACT listed in paragraph “C”, EMAIL OR FAX COMPLETED SURVEY FORM TO:, of the questionnaire NO LATER THAN THE

STATED CLOSING DATE OF THE RFP.

– THE OFFEROR IS TO PROVIDE ALONG WITH THEIR PROPOSAL A

LIST OF THE CONTRACTORS PROVIDED A PAST AND PRESENT

PERFORMANCE QUESTIONNAIRE. THIS LIST WILL CONTAIN THE

NAME OF THE CONTRACTOR, POINT OF CONTACT (POC) AND

VALID PHONE NUMBER.

Q&A Rules of Engagement

• No changes to RFP unless amended. Amendments will be posted on FedBizOpps. All amendments must have blocks 15A, 15B, 15C signed, acknowledging, each amendment.

Amendments MUST be returned with the proposal.

• Submit questions in writing to SSgt Jennifer Didgeon at jennifer.didgeon@us.af.mil

• Cut-off for questions is: 3 P.M. on 8 June 2012

• Questions & Answers will be posted on FedBizOpps website

• THESE SLIDES WILL BE POSTED on the FedBizOpps

Website NLT COB today mailto:jennifer.didgeon@us.af.mil�

QUESTIONS?

375th CONTRACTING

SQUADRON