Attachment 1 - Statement of Work .docx

STATEMENT OF WORK

Repair Roof Fuels Systems Maintenance, B53 Project Location: Laughlin AFB, TX Base Project Number: MXDP 10-A026 1 August 2018

1.0 INTRODUCTION

Repair and replace an 8,605 SF Standing Seam Hydrostatic Metal roof (SSHM) system located on Building 53, Laughlin AFB, TX. Work incorporates the removal of the existing SSHM system down to the structural members and the installation of a similar SSHM system, insulation, vapor barrier, flashing, fascia, soffits, and crickets. The work will also include retrofitting existing roof penetrations, such as drains, gravity ventilators, and the roof hatch. The completed project shall provide a newly fabricated, fully functional roof. Failure to complete this project will allow for continued deterioration of an already extremely deteriorated roof. This could create additional costs for interior repairs.

2.0 SCOPE OF WORK

Provide all labor, equipment, materials, transportation, and all other incidentals required to repair and replace the roof of Building 53. Work will include removal of existing SSHM panels down to the structural members and installation of new SSHM panels. This also includes replacement of soffits, fascia, flashing, gutters and downspouts. Included in the roofs equipment and penetrations is a large HVAC condenser unit that is installed on the roof and requires special attention. Ensure that construction complies with all State, Federal and Air Force requirements, codes and standards.

2.1 Description of Work

The Contractor shall accomplish the objectives listed below:

2.1.1 Remove the existing SSHM system down to structural members.

2.1.1.1 Existing roof penetrations shall not be demolished unless directed by the Contracting Officer.

2.1.1.2 Any areas of the roof decking that has pre-existing damage and would hinder the function or installation of the new SSHM system or promote a health/safety hazard must be removed and replaced, but only after approval by the Contracting Officer.

2.1.2 Install a fully functional, SSHM system to also include insulation, membrane, vapor retarder, flashing, fascia, soffits, and crickets. Retrofitting existing roof penetrations such as drains, electrical outlets, weather heads, guardrails, lightning protection and hatch is required. All materials installed shall follow chapters 1, 4, 5, 6-9, 6-14 of UFC 3-110-03 (Attachment 2) and manufacturer instructions. The construction shall also provide the following items:

2.1.2.1 New roof shall have the ability to endure heavy rainfall without leaking.

2.1.2.2 Attach panels with concealed clips. Thermal expansion clips are to be of a two-piece design with a top portion that folds into the panel seam and a base that attaches to the structure with two screw fasteners.

2.1.2.3 Panels must be rigidly fixed (pinned) to the building structure at a single point along their length and allowed to float at other attachment points in order to accommodate inherent thermal movement.

2.1.2.4 Minimize the use of fasteners that penetrate the weathering surface of the roof panels and flashings. Use these fasteners in panels only at end-to-end joining and at the lower termination point (point of fixity) of the panel.

2.1.2.5 Curbs, flashings, and penetrations shall not restrict movement by pinning the panels to the structure. With limited exception, all connections of flashings, curbs, and penetrations must be hydrostatic in design to a minimum height of six inches.

2.1.2.6 Flash small, round penetrations with pre-manufactured EPDM black rubber boots having a laminated aluminum compression ring at their base and secure at the top using a stainless steel draw band.

2.1.2.7 Large and heavy roof-mounted HVAC equipment is not recommended on metal roof systems. If the HVAC equipment is not to be at ground level, provide a platform with access within the roof system and that uses a single-ply roof system such as PVC (with good watertight details).

2.1.2.8 Roof slopes to drainage shall be a minimum of ¼ inch: 1 foot and shall drain to existing drains.

2.1.2.9 Completely seal all existing penetrations, all roof edges, and all other openings to prevent any water infiltration. Follow all manufacturer instructions.

2.1.2.10 Reinstall any lightning protection hardware and equipment that was removed during construction by the Contractor.

2.1.3 Provide the following testing to verify proper function of the roof upon completion of project and the following warranties:

2.1.3.1 Prior to Government acceptance, perform a complete visual examination of the roof body, transition points, termination points and roof penetrations. Check for misaligned panels, loose trim, seal gaps, integrity of seams and missing, overtighten, misaligned or loose fasteners.

2.1.3.2 Warranty for the work done by the Contractor (5 year)

2.1.3.3 Warranty shall be in accordance with IDIQ Clause H-05

2.2 Submittals:

The contractor shall provide bonding IAW FAR 28.102-1 Performance and Payment Bonds and Alternative Payment Protections for Construction Contracts, and shall be submitted no later than 10 calendar days after award of the task order. The Notice to Proceed shall not be issued until the signed original bonds are received and approved by Contracting. The contractor shall provide required submittals as indicated on AF Form 66, Schedule of Submittals. The Contractor shall provide all required submittals unless otherwise noted. All drawing submittals must be provided in electronic format. Electronic versions shall be provided in both PDF and an AutoCAD version prior to AutoCAD 2016 unless otherwise noted. The CAD drawings should comply with the A/E/C CADD Standard Release 3.0 or the latest published version listed at the https://cadbimcenter.erdc.dren.mil/ website. The Datum should be North American 1983 (NAD83), local State Plane Texas South Central 4204 coordinate system.

2.2.1 Submit Shop Drawings to conceptualize the work requested in this Scope of Work. Shop Drawings shall be submitted according to the Schedule of Submittals. Submit an electronic copy in PDF. Drawings should show the following at a minimum:

2.2.1.1 Show the replacement of the existing roofing system with a fully functional SSHM system. Show all materials required.

2.2.1.2 Incorporating existing roof drains, show drainage pattern with necessary crickets and flashing.

2.2.1.3 Confirm all dimensions and slopes.

2.2.1.4 All drawings shall include specific codes and standards to be used during the construction period.

2.2.2 Contractor shall provide the government with As-Builts submitted as complete electronic set as specified above for electronic versions.

2.3 Additional Information

2.3.1 The Contractor shall attend a Pre-Construction meeting after the contract is awarded and prior to issuance of the Notice to Proceed. The Government will notify the Contractor when this conference will be held.

2.3.2 All material, equipment, and tools shall be delivered externally to the roof unless specific permission is approved by the Contracting Officer.

2.3.3 The Contractor shall ensure no damage is made to the interior or exterior space of the facility, its contents, or any equipment on the roof during construction. Special care shall be taken when accessing the roof via the inside hatch and ladder. Any damage to the interior or exterior space of the facility, its contents, or any equipment on the roof caused by the Contractor during construction shall be replaced by the Contractor at no additional cost to the Government.

2.3.4 The Contractor shall ensure no damage is made to the existing roof penetrations or equipment, e.g. drains, gravity ventilators, HVAC, and roof hatches during construction. Any damage to the existing roof penetrations or equipment caused by the Contractor during construction shall be replaced by the contractor at no additional cost to the Government.

2.3.5 Work must be weathertight on a daily basis prior to the Contractor departing for the day. An appropriate plan for providing weather tightness of the roof shall be submitted and approved by the Contracting Officer no later than two weeks from issuance of NTP #1.

2.3.6 The existing facility HVAC system must be operated throughout the duration of the project due to equipment in facility.

2.3.7 Prior to Government acceptance, all areas shall be free of construction debris. Provide, in writing, location for disposal of any debris. If using other than approved disposal sites, approval must be obtained from the city and/or county. Approval documents shall be submitted to the Contracting Officer. The roof shall be clean and free of any and all debris at the end of each work day. Contractor shall return site to preconstruction condition or better and at no additional cost to the Government.

2.3.8 The work shall be accomplished with no outage time to the building’s existing utilities. However, if required, outage(s) must be approved by the contracting officer as dictated by the user’s needs. Requests for outage shall be provided to the Contracting Officer no fewer than fourteen (14) calendar days in advance of the requested outage.

2.3.9 The Government will furnish copies of available records as necessary to aid in the completion of this project; however, use of Government furnished data does not relieve the Contractor from performing a thorough site investigation in order to obtain the information necessary to complete this project.

2.3.10 All work shall be performed during normal duty hours, which are 0730 to 1630, Monday to Friday. Work shall not be performed during Federal holidays or Air Force Designated Family Days. Requests to work outside of normal duty hours shall be submitted to the Contracting Officer no fewer than three (3) working days in advance. The Contractor should be aware that requests may not be approved. Air Force (AETC) specified family days are as follows: 2018: 25 May; 5 Jul; 31 Aug; 23 Nov; 24 Dec; 31 Dec Federal Holidays and AETC family days are listed below:

Federal Holidays

AETC Family Days

Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday. The Contractor may request to work on a weekend, after hours, or on a holiday. All such requests must be submitted in writing to Laughlin AFB with a description of the type of work to be accomplished on that date. Any request to work a weekend shall be submitted by close of business on the prior Wednesday. Requests to work other than weekends shall be submitted a minimum of 36 hours prior to the requested date. Laughlin AFB reserves the right to approve or deny the request.

2.3.11 The contractor shall notify the Contracting Officer and Project Manager no later than 14 calendar days before demolition of the existing roof begins. This is required so that the building occupants can be given sufficient notice in order to schedule or relocate their operations accordingly.

2.3.12 Base Security Forces requires all Contractors to submit background checks for each employee prior to getting access to base. The Contractor shall submit fully completed background check forms to the Contracting Officer a minimum of two weeks in advance of the Contractor’s need for access.

2.3.13 All work on this project shall be accomplished in accordance with the Laughlin AFB Division 1 Specifications, unless modified by unique contract specifications. The work shall be accomplished in accordance with the most applicable industry standard for the specific work required. All work shall be in accordance with the Uniform Building Code, Unified Facilities Criteria 4-022-01, and all applicable Air Force, State, Federal, and local codes.

2.3.14 Use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the Contractor of liability associated with performance as the Engineer of Record. The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

2.3.15 The SSHM system shall meet all current Environmental Protection Agency (EPA), Texas Commission on Environmental Quality (TCEQ) standards and reporting, federal, state, local, Air Force and all other current applicable requirements. Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a written waiver is obtained from the Air Force when conditions warrant such consideration.

2.3.16 Liquidated damages will be assessed at $162.69 per day.

2.4 Period of Performance

This project will require 2 Notices to Proceed (NTP): one for submittals and one for construction. The Contractor is required to attend a Kick-Off meeting after the first NTP is given, prior to the start of construction. The Government will notify the Contractor when this conference will be held. The NTP for the construction phase will not be issued until the submittal phase is complete unless otherwise approved by the contracting officer. The Period of Performance (POP) for the submittal is 45 calendar days and for the construction phase is 90 days.

2.5 Submittal Phase

The Contractor is to provide required submittals as indicated in the Schedule of Submittals. All construction submittals (as stated in the Schedule of Submittals) shall be approved prior to issuance of NTP #2 unless approved by the Contracting Officer. The Government has 14 days to review each submittal in order to approve or disapprove the submittal.

a) Construction/Safety/Environmental Plans: This shall be a written or visual depiction of the work site and shall include a proposed staging area. The staging area must be approved by the CO and the PM. If an area near the work site cannot be approved near the work area the PM will coordinate one for the contractor behind the civil engineering squadron (B100). The contractor shall explain and show methods for securing their staging area. The contractor shall also submit a plan describing how they plan to conduct operations safely and according to OSHA regulations.

b) Material Data: The contractor shall provide product data for all materials associated with this project. These materials should be identified in the contractor’s statement of work.

c) Shop Drawings and specifications: These are visual depictions that displays the work requested in this SOO. The specifications will include product data for all materials and equipment that will be used in the construction project and part of the final deliverable.

d) Key Personnel Resumes: Documents describing the qualifications and work experience of the quality control and superintendents of the project.

e) Manufacturer’s Warranties: Warranty documents from the manufacturers of the materials and equipment that will be used to meet the requirements of this SOW.

f) Work Clearance Request (AF 103): Commonly referred to as a “Dig Permit”. This document is required before beginning work on any project to ensure that there is no conflicting work being conducted in/on/near the facility/area where the work will be accomplished.

2.5 Construction Phase

Upon the approval by the Contracting Officer (CO), the Contractor may commence onsite construction activities and shall complete the work.

2.6.1 Pre-Construction Kick-Off Meeting

47 CONF will host a Kick-Off meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. The CO Representative (COR) will arrange for a suitable Kick-Off meeting location. The COR will schedule the Kick-Off meeting during the submittal phase, after NTP #1 and before NTP #2. No submittal is required for this meeting. This meeting will be an opportunity for the Contractor to meet with stakeholders, end users and maintainers in order to ensure a full understanding of the scope of work. The COR will ensure the appropriate base agencies attend the Kick-Off meeting to provide necessary information or briefings to facilitate the success of the contract effort. This shall include stakeholders such as the base Fire Department, Bioenvironmental Engineering Flight, Wing Safety, Civil Engineering Squadron, the user, etc.

During the meeting the Contractor shall present a complete overview of the project, review the schedule, highlighting any issues (review periods, material, submittals, etc.) which are key to maintaining the schedule.

2.6.2. AF Form 103

A Base Civil Engineering Work Clearance Request (AF Form 103) is required if the Contractor plans to pierce the ground more than 4 inches. The Base CE will assist the Contractor with efforts to fully complete the AF Form 103 to receive any required digging permits. The Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved AF Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc. Process these requests early to allow sufficient base coordination time for prudent planning and scheduling. The Government shall have 30 days to process each AF Form 103.

3.0 REFERENCES

Work under this task order shall comply with all federal, state, local, Air Force and all other current applicable requirements. All work accomplished by the Contractor shall comply with these criteria unless a written waiver is obtained from the Air Force when conditions warrant such consideration. The Contractor shall conform to all standards and specifications in the Unified Facilities Guide Specifications (UFGS) and common construction practices. UFGSs edited to fit this task order are provided in Attachment 2. The Contractor shall thoroughly review these edited specifications and follow them accordingly.

4.0 DELIVERABLES

4.5 Contract Progress Schedule (AF 3064)

The Contractor shall submit a signed AF 3064 (or approved equivalent), Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance, as described in the Schedule of Submittals. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance. The progress schedule shall be signed by the COR or the Government inspector recommending approval, and approved by the CO. Payment for materials stored on or off site will not be authorized. This submittal shall be submitted to the Contracting Officer according to the Schedule of Submittals and shall be approved by the Government prior to commencement of construction operations.

4.6 Contract Progress Report (AF 3065)

The Contractor shall submit AF 3065 every two weeks during construction as described in the Schedule of Submittals. The AF 3065 shall be signed by the Contractor’s on-site representative. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. The Contractor shall obtain either the COR’s acceptance by signature of the actual reported progress prior to submission to the CO. Additionally, the Contractor shall submit the updated AF 3064 as an attachment to the AF 3065.

5.0 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with Base personnel. A pre-final inspection shall not be scheduled if the Contractor has not submitted an approved draft DD Form 1354, Transfer and Acceptance of Real Property.

6.0 FINAL INSPECTION

The Contractor shall conduct a final inspection with base personnel. The inspection shall concentrate on the items identified at the pre-final inspection and recorded as pre-final inspection items (punch list). A final inspection shall not be performed until the pre-final inspection items (punch-list) have been resolved. The Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property at the final inspection.

7.0 DELIVERY/WARRANTY

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. The Contractor shall also prepare and submit a draft DD 1354 (“Transfer and Acceptance of DOD Real Property”) according to the Schedule of Submittals. The Contractor shall incorporate Government comments from the draft DD 1354 and submit a final DD 1354 at the final inspection. Following final inspection, the Contractor shall deliver to the Government the as-built drawings as a hard copy, an AutoCAD version prior to AutoCAD 2016 and PDF formats. The warranty shall be issued in accordance with FAR 52.246-21.

The Contractor shall warrant all workmanship for five years after final acceptance of contract work. Warranty for materials and equipment shall be in accordance with manufacturer’s written standard warranty (minimum 20 year no dollar limit). Manufacturer warranties shall be passed to the Government according to the Schedule of Submittals. The warranty will follow the manufacturer’s standards for their equipment.

8.0 CONTRACT ADMINSTRATION / POINTS OF CONTACT

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

8.5 Contracting Officer (CO)

Mr. Kurt Armbruster

47 CONF/LGCB

171 Alabama Ave Bldg. 7, Room 125 Laughlin AFB TX 78843-5102 kurt.armbruster@us.af.mil

8.6 CO’S Representative

Primary Alternate

9.0 ATTACHMENTS

9.5 Attachment 1a - Division 01 Specifications

9.6 Attachment 1b - UFC 3-110-03

9.7 Attachment 1c - As-Builts

9.8 Attachment 1d - Photos