FA3047-15-R-0056-0001 _HVAC_B2028.pdf

KELL 15-0029

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update Section M of the Solicitation. Paragraph C of Section M-1 and Paragraph B of Section M-2 are revised.

Additionally, the Revised Wage Determination - Building dated 8/21/2015 is incorporated.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Sep-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA3047-15-R-0056

X 9B. DATED (SEE ITEM 11)

12-Aug-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Aug-2015

CODE

502D CONTRACTING SQUADRON

1655 SELFRIDGE AVE

JBSA LACKLAND TX 78236-5253

FA3047 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA3047-15-R-0056

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

ATTACHMENTS

1. Statement of Work (SOW)

2. Informational Construction Cost Breakdown

3. Schedule of Material Submittals

4. General Decision Number TX150280, 08/21/2015

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTION TO OFFERORS

SECTION L – INSTRUCTION TO OFFERORS

PROPOSAL PREPARATION

A. General Instructions: This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this section, the term “offeror” means the prime contractor submitting the proposal. The offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered unacceptable. The offer shall be compliant with the requirements as stated in the Request for Proposal (RFP). A proposal that is sufficiently documented to support cost/price and technical requirements in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Non-compliance with the instructions and RFP may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award.

B. Type of Acquisition: This acquisition is a competitive Total Small Business Set-Aside. For this acquisition, selection of the best value offeror(s) will be made using Lowest Priced Technically Acceptable (LPTA) procedures with the technical factors evaluated on an acceptable/unacceptable basis.

C. Discrepancies and Ambiguities: If an offeror believes the requirements in these instructions contain an error, omission, ambiguities, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale no later than 10 calendar days after the RFP release.

D. Mistakes: Mistakes in offeror’s proposal shall be handled in accordance with FAR 14.407-4 as referenced in

FAR 15.508.

E. Postponement of Proposal Closing Date: If a determination is made to postpone a proposal closing date, an announcement of the determination shall be posted to the Electronic Posting System (EPS) and, if practicable, before issuance of a formal RFP amendment otherwise communicated to prospective offerors.

F. Post-Award/Pre-Performance Conference: A post-award/pre-performance conference will be scheduled by the Contracting Officer (CO) and held prior to the commencement of any work at that installation under the awarded contract. The offeror or their duly authorized representative is required to attend the post-award/pre-performance conference.

G. Discussions: When discussions or requests for revised offers are not conducted or requested by the

Government, the prices identified in Schedule B shall be valid through the proposal acceptance period (SF 1442 Block 13 D).

H. Contract Document: Sections K, L and M apply to the solicitation phase only; therefore, they will not be a physical part of the resulting contract.

I. Points of Contact (POC): The POC for this acquisition is Jenifer Lash, Contracting Officer (CO), and

Angelica Guerrero, Contracting Specialist (CS). Written requests for clarification may be sent to the CO/CS.

Address any questions or concerns to them using the following contact information:

Angelica M. Guerrero, TSgt Jenifer Lash

502 CONS/JBKAD 502 CONS/JBKAD

1655 Selfridge Ave, Bldg 5450 1655 Selfridge Ave, Bldg 5450 Lackland AFB, TX Lackland AFB, TX Phone: (210) 671-6084 Phone: (210) 671-0790 (angelica.guerrero@us.af.mil) (jenifer.lash.1@us.af.mil)

L-1 PROPOSAL PREPARATION INSTRUCTIONS

The proposal package must be completed and returned to the address in Block 7 of the SF 1442 attention Angelica Guerrero, prior to the time set for closing of proposals, see Block 13A of the SF 1442.

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

Alternate proposals will not be accepted. The response shall consist of three (3) separate volumes; Volume I – Executed Contract Documentation and Price Proposal, Volume II - Technical Proposal, Volume III – Past Performance.

B. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

C. Format for proposal Volumes I and II shall be as follows:

1. USE OF USPS, UPS, FedEx or any other COMMERCIAL SYSTEMS TO TRANSMIT SOURCE SELECTION SENSITIVE INFORMATION: To facilitate review and evaluation for this source selection the Government proposes to transmit data via commercial systems. Distributed material will be identified as mailto:angelica.guerrero@us.af.mil mailto:jenifer.lash.1@us.af.mil source selection sensitive and distribution will be strictly limited to appropriate personnel, and shall be encrypted per AFFARS MP 5315.3 paragraph 1.4.2.2.3. Should any contractor object to their proprietary information being shared between source selection evaluators and advisors via commercial email as described above, please advise the either of the Contracting Specialists or the Contracting Officer using the contact information above.

2. HAND-CARRIED PROPOSALS NOTICE: Offerors are cautioned that Joint Base San Antonio - Lackland (JBSA - LAK) has stringent visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass and be cleared by the Government point of contact to be visited prior to entrance. A request with at least 3 business days prior to entry must be received for an offeror to gain entrance onto JBSA - LAK. If within 3 business days prior to the proposal due date and time, offerors may try and schedule a time with the points of contact to pick up the proposal at the Visitor Center. It is possible the point of contact may not be available to clear offerors for entrance or pick up proposals, which may prohibit submission of hand-carried proposals; consequently, offerors electing to hand-carry their proposals for submittal just prior to closing time do so at their own risk.

3. The proposals will be on 8 1/2” x 11” paper, white or ivory stock. Charts, tables or diagrams may not exceed 11” x 17”.

4. A page is defined as one face of a sheet of paper containing information. This includes all appendices, charts, graphs, diagrams, tables, photographs, etc., unless placed on 11” x 17” sheets, in which case they will be counted as two pages. Covers for volumes, tables of contents, indices, title pages, cross reference indices, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating volumes/sections of the proposal. They will be counted if they contain any other information, (e.g. diagrams, extraneous data, etc.). Pages marked “This page intentionally left blank” will not be counted.

5. Type face shall not be less than 12 font, with 1” margins on all sides. Smaller, legible font size, no smaller than 6 point, may be used for charts and tables.

6. Elaborate formats, bindings or color presentations are not desired or required. Company Name and solicitation number shall be included in the header of each page. Each volume will be labeled with the following format: FA3047-15-R-0056, COMPANY NAME, Volume I Executed Contract Documentation and Price Proposal; Volume II Technical Proposal; or Volume III Past Performance. See Table Below for specific number of copies and pages, etc.

TITLE # OF COPIES MAXIMUM # OF PAGES

Volume I Executed Contract Documentation and Price Proposal

Original and 1 hard copy No page limitation

Volume II Technical Proposal Original, 1 electronic copy, and 1 paper copy

10 pages

Volume III Past Performance Original, 1 hard copy No more than 2 pages per contract listed

7. Electronic copies shall be searchable documents compatible with Adobe Reader 9 and/or Microsoft 2007.

8. Proposal revisions shall conform to the requirements of this section and must be clearly marked to show the changes, on different color stock as directed by the Contracting Officer.

9. Documents submitted in response to this solicitation must be consistent with the following:

a. Requirements of the solicitation, and government standards and regulations pertaining to the specification.

b. Evaluation Factors for Award in Section M of this solicitation.

c. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this

Section L will be removed from the proposal and not read or evaluated.

10. The estimated magnitude of construction for this project is between $100,000 and $250,000.

D. Specific Instructions, SUBMIT THE FOLLOWING:

VOLUME I – EXECUTED CONTRACT DOCUMENTATION AND PRICE PROPOSAL.

1. Chapter 1 – SF 1442. Complete applicable blanks. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through J. These sections constitute the model contract.

2. Chapter 2 – Section B. Insert the proposed price to provide a complete and usable end product in accordance with the terms and conditions stated in this solicitation. Offerors who do not comply with this requirement shall be considered unacceptable and not eligible for award.

3. Chapter 3 – Section C through J. Complete applicable blanks, the offeror shall submit only those pages that require a fill-in.

4. Chapter 4 – Section K. Complete the representations, certifications, and acknowledgments. Section K shall be returned in its entirety.

5. Acknowledge all amendments issued to the solicitation.

6. The offeror shall prepare a line item estimate detailing their individual cost elements, including but not limited to: materials, equipment, labor, overhead, profit, and bonds. The line item estimate shall be prepared and submitted in a format similar to RS Means.

VOLUME II -TECHNICAL PROPOSAL

Offerors must meet a standard in the Technical Factor in order for their technical proposal to be determined “technically acceptable.” The standards are defined in Section M for the factor.

1. Technical: Proposed Schedule: The Offeror shall provide a proposed schedule detailing project completion.

VOLUME III –PAST PERFORMANCE

Offerors must meet a standard in the Past Performance Factor in order for their proposal to be determined “acceptable.” The standards are defined in Section M for the factor.

1. Past Performance: The Offeror shall provide a past performance information that is acceptable to the subject solicitation.

SECTION M - EVALUATION FACTORS FOR AWARD

PROPOSAL EVALUATION FOR AWARD

SECTION M – EVALUATION FACTORS FOR AWARD

M-1 SOURCE SELECTION

A. Basis for Contract Award

This is a Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15, Contracting by Negotiation, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), the Air Force Federal Acquisition Regulation Supplement (AFFARS), DoD Source Selection Procedures, Appendix A, and Air Force Mandatory Procedures 5315.3.

These regulations are available electronically at the Air Force (AF) FAR Site, http://farsite.hill.af.mil. A contract may be awarded to the offeror who is deemed responsible in accordance with the FAR Subpart 9.1, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and is judged, based on the evaluation factors to represent the lowest price technically acceptable proposal.

While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

B. Number of Contracts to be Awarded

The Government intends to award one contract in response to this solicitation.

C. Discussions

The Government intends to award without discussions; therefore, offerors should submit proposals that represent their best efforts. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. In the event discussions are to be conducted, the competitive range will be established IAW FAR 15.306(c).

D. Solicitation Requirements, Terms and Conditions

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.

E. Evaluation Process

The evaluation process to be used is as follows:

Step 1: Perform price evaluations on all proposals and rank them from lowest to highest;

Step 2: Conduct technical evaluations beginning with the lowest priced proposal. If the lowest priced proposal is determined to be technically unacceptable, then the next lowest priced proposal will be evaluated.

Technical evaluations will continue until the lowest priced technically acceptable proposal is identified. The Government, at its discretion, may continue technical evaluations until the Contracting Officer determines that a sufficient number of technically acceptable proposals have been identified to permit determination of price fair and reasonable based on adequate price competition.

Step 3: Once a proposal has been deemed technically acceptable, the Contracting Officer will evaluate the past performance submitted with the proposal to determine acceptability. The Government reserves the right to verify third party information and/or additional sources. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on past performance. Therefore, the offeror will be determined to have unknown past performance and shall be considered “Acceptable”.

The Government reserves the right to award without discussions. The Government reserves the right to perform both price and technical evaluations on unacceptable offerors to determine if it is in its interest to open http://farsite.hill.af.mil/ discussions. Only those offerors determined to be technically acceptable, either initially or as a result of discussions, will be considered for award.

M-2 EVALUATION FACTORS

A. Evaluation Factors

The following evaluation factors will be used to evaluate each proposal. The Government will evaluate proposals for acceptability, but will not rank the proposals by the non-price factors.

Factor 1: Price Factor 2: Technical: Proposed Schedule Factor 3: Past Performance

B. Price Factor The evaluated price shall be the total price proposed by the offeror in Section B. The evaluated price must be determined “reasonable” as defined in FAR 31.201-3. Proposals will then be ranked from lowest to highest based on evaluated price. Price analysis will be done using one or more of the techniques defined in FAR 15.404-1.

C. Technical Factor

For the purposes of technical evaluation, the term “offeror” will include any proposed teaming arrangements.

The Government’s technical evaluation team shall evaluate the technical proposals on an acceptable or unacceptable basis, assigning one of the ratings described below for each factor. Any factor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, may not be eligible for award. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

The proposals shall be evaluated against the following technical factor:

Factor: Proposed Schedule

Description: This factor evaluates the schedule proposed by the offeror.

Standard: This requirement is met when the offeror submits a schedule that captures all SOW requirements and execution timelines. The offeror must demonstrate project completion showing all major elements of work to include percentage of each work element (i.e. a schedule using an AF Form 3064 which can be located on http://www.e-publishing.af.mil).

D. Past Performance

The Contracting Officer shall seek past performance information on offerors based on the past efforts provided by the offeror and/or data independently obtained from other Government and commercial sources.

TECHNICAL RATINGS

Rating Description

Acceptable Proposal meets the minimum requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

The proposal shall be evaluated against the following past performance factor:

Factor: Past Performance

Description: This factor evaluates whether the offerors present/past performance is acceptable/unacceptable to the subject solicitation.

Standard: The requirement is met when the offeror demonstrates recent and relevant past performance. The offeror must provide evidence of three (3) to five (5) projects within the past five (5) years involving the repair/upgrade of HVAC System. The project cited as evidence must have a construction cost of $100,000 and $250,000.

Evidence/documentation shall include:

• The project title

• A description of the project’s scope

• The project’s location (city/base and state)

• The project’s original award amount and the final cost

• Contact information (name, email address and current telephone number) of the project’s owner.

(End of Summary of Changes)

PAST PERFORMANCE EVALUATION RATINGS

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.